Job Vacancy at National Commission For Social Action (NaCSA) – Procurement Officer

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In 2014, the Government of Sierra Leone received an initial grant of $7m from the World Bank toward the cost of a Social Safety Net project. To date, the total funding of the project is USD55.3m (Original $21.3m + Additional Financing $30m + $ 4m for Emergencies) implemented in 16 districts to benefit 65,000 Households (estimated 390,000 direct beneficiaries.The project will also support the building of social protection systems, provide institutional support to national structures and finance effective national coordination of social protection interventions and initiatives. The Programme contains three components, these are:

(1) development of systems for implementation of the social safety nets,

(2) cash transfers to extremely poor households, and

(3) Program management and capacity building.

The Social Safety Net (SSN) project is implemented by the National Commission for Social Action (NaCSA) with support from the National Social Protection Secretariat (NSPS).

To facilitate this programme with the Procurement Officer support, NaCSA is soliciting applications for the Position of:

PROCUREMENT OFFICER – SSN

Responsible to: The Programme Manager SSN

Other Relationships:  Procurement Manager, Director- NSPS, Programme Manager-SSN

Key Responsibilities:

The Procurement Officer shall undertake the following:

• Support the Programme Manager to review all available programme documents to facilitate the establishment of procurement procedures for the management and implementation of the programme;

• Working with the Procurement Manager to establish a procurement management system for the SSN project; based on the guidelines and procedures for the conduct of procurement under World Bank funded projects, and the government regulations for the procurement of goods, works and services under the Public Procurement Act 2004 (PPA) of Sierra Leone;

• Prepare, update and monitor the project procurement plan for SSN

• Set up a simple procurement management tracking system for the SSN Project that would monitor the implementation of procurement activities.

• Using the Bank’s Standard Bidding Documents, prepare customized Bidding Documents and Request for Proposals (RFP). These should include standardized Forms to be used for International and Local Shopping Methods and conform with PPA;

• In consultation with the Programme Manager and Procurement Manager, prepare and update the Annual Procurement Plan, detailing contract packages for goods, works and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity;

• Monitor procurement implementation and update the procurement plans for the procurement of goods and works, and the procurement of consultants’ services, annually and whenever it becomes necessary to do so;

  
  
  
  

• Prepare the Specific Procurement Notices (SPNs), and Expressions of Interest (EOIs) whenever required;

• Establish a register of qualified suppliers and consultants and periodically update this register per advertisements and requests for expressions of interest.

• In consultation with the Procurement Manager coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods and works activities, using standard documentation agreed with the funding agencies, and also participating in evaluation of expressions of interest for shortlists and pre-qualification of suppliers and contractors where necessary;

• Initiate the procurement processes, including those for International and Local Competitive Bidding procedures, ensuring compliance with agreed procurement methods’ thresholds, prior review requirements specific to the project, and agreed aggregate threshold amounts for less competitive procurement methods,

• Supporting the Procurement Manager in bid opening sessions, evaluating goods and works bids and consultants’ proposals, and ensuring that the appropriate guidelines are followed to arrive at the recommendations for award in favour of suppliers, contractors and consultants;

• Work with the Procurement Manager to establish and manage a reliable and secured conservation/achieving system of project procurement documents.

Minimum Academic Qualifications and Work Experience

• Bachelor’s degree in Business Administration or Procurement or equivalent

• At least five (3) years’ experience in public and donor funded project procurement procedures and practices.

Competencies:

Requisite experience for projects or similar

Effective written and verbal communication

Good collaboration and team work skills

Strong sense of diligence

Good knowledge on all procurement legislation of Sierra Leone and donor expectation

Values:

Commitment and devotion

Integrity and Accountability

Adherence to acceptable professional standards

Knowledge:

Familiarity with SSN Project procedures

Excellent knowledge in Microsoft Office Applications

 Duration of the services

The duration of the assignment is for an initial period of 12 months commencing from the date of appointment. Subject to the individual’s satisfactory performance during the assignment, the contract may be extended. Please note that apart from work performance, the contract extension is also contingent on availability of funds.

To Apply:

Send in a detailed CV with copies of relevant qualifications and address to:

The Administration and Human Resources Manager

The National Commission for Social Action (NaCSA)

NaCSA House, 2nd floor

14-16 Charlotte Street, Freetown, Sierra Leone

Please mark your envelope with the title of the position applied for

OR BY EMAIL TO:

[email protected]

with the position on the subject Line

Closing time & date for application is 3:00 pm, Tuesday 25th January 2022

Women are encouraged to apply

OR BY EMAIL TO:

[email protected]

Please include position on Subject Line

Women are encouraged to apply