Job Vacancy at Plan International Sierra Leone – 2 Positions

Job Description

Monitoring & Evaluation Officer (x2)

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

We are currently seeking to recruit:

Title:                Monitoring & Evaluation Officer

Grade: C2

Location:         Moyamba and Port Loko District

Reports to:      MERL Specialist

SUMMARY OF THE POSITION

Plan Sierra Leone is a humanitarian child centered organization, non-religious, non-political, Not-for-profit with a vision of a world in which all children reach their potential in societies that respect people’s rights and dignity in the strive to achieving lasting improvement in the lives of deprived children in communities. Plan Sierra Leone’s focus is on education, health, youth and children’s empowerment backed by advocacy work that engages policy makers and the affected communities in dialogue on issues of inequality to promote lasting development.

PURPOSE: 

This role is required to support the implementation of Plan’s standard M&E procedures, processes, and reporting requirements. S/he will support the PIIA teams to implement programmes, support systems for data collection, management and use, documentation, progress reporting, startups and phase-outs of projects. The role will also support implementation of M&E actions, monitoring and evaluation processes, knowledge management and assurance for data and information quality protocols.

DIMENSIONS OF ROLE

• Coordination – supporting programme and influencing staff to monitor project activities and timely delivery of monitoring data and reports. The role will be required to work closely with partner M&E Officers.
• Communication – the role will also be responsible for analysis of raw data and producing analysis reports for progress of programme activities.

KEY ACCOUNTABILITIES:

• Conduct data quality reviews to ensure that all information required for documentation and

reporting is collected, valid, reliable, and in a timely manner.

• Collect and document best practices of program implementation.
• Create folders and files for all relevant documents and materials including programme work plans,

reports etc.

• Share relevant M&E documents with partners and colleagues to improve access to information.
• Support documentation of the success/case stories.
• Verify all reports submitted from the field and compare targets with achievements to identify gaps in

the reports.

• Carries out other duties as assigned.

Monitoring

• Supports the programme team in design, planning, monitoring on performance and results.
• In collaboration with programme staff, develop and implement a robust and practical Monitoring and Evaluation Plan based on the programme M&E framework, log-frame and indicators.
• Lead, manage, supervise and coordinate the systematic collection, collation, entry and pre-analysis and dissemination of timely, reliable and accurate programme data.

Learning

• Ensures analysis and documentation of best practices and lessons learned and support the programme team with reflection and learning sessions.
• Support the effective dissemination and use of evidence generated at Programme Implementation and Influencing Areas (PIIAs) level to guide and inform decision making by the Programme Managers and other stakeholders.

Reporting

• Periodically review the completeness, accuracy and disaggregation of programme data at the field level, the methods of collecting and the degree of reliability and validity of the data.
• Compile, submit and disseminate a comprehensive M&E report, highlighting key observations, findings, recommendations and suggested actions.

Capacity building

• Mentor and coach programme field staff on data collection, entry and quality control.

Field visit

• Conduct regular monitoring visits and spot checks to programme locations to ensure conformation to project objectives, activities and other programme quality standards and procedures.

Evaluations

• Support Programme Team in conducting programme baselines, end lines, assessments and evaluations.

Desirable

• Strong analytical skills or training,
• Good problem-solving skills and ability to think creatively, identify issues, analyze and participate in the resolution of issues/problems, and yet be flexible.
• Good reporting skills
• Ability to develop sources for data collection, and other key M&E sources for that purpose.
• Observing deadlines and achieving results;

Dealing with Problems:

• Ability to analyse data and draw conclusions thereof – mainly for M&E management and reporting
• Regular review of control processes to minimize risk to the organisation
• Ability to work independently with minimal supervision

• The role requires the ability to analyse data, qualitative indicators and reported issues to determine key risks, adverse trends and the appropriate corrective measures
• Ability to solve problems and thinking immediately

KEY RELATIONSHIPS

Internal 

• MERL Manager on all M&E tasks.
• Programme team members to support smooth implementation of the M&E functions.

External

• Plan International’s partner organizations to ensure good M&E systems and control requirements are adhered to.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential: 

Qualification and Experience:

• University degree or its equivalent (from a recognized institution) in Social Sciences, Economics, Development, Statistics, Mathematics, Evaluation or other related fields.
• Experience in monitoring and evaluation

Knowledge:

• Proficiency in Microsoft Office suite, including Word, Excel and Outlook, SPSS.
• Develops mutual trusting relationships with complex partnerships that have excellent business outcomes
• Remains calm and positive under pressure and in difficult situations
• Aware of impact on others and adjusting own behavior accordingly

Experience:

• Must have experience in data processing or analysis and computer experience,
• Experience in M&E designs, tools and methodologies
• S/he should be able to communicate to a fairly diverse audience

• Excellent skills in information management including recording, analyzing, reporting and review methods
• Proficient in the development of data entry programme, management, analysis and in using statistical analysis software
• Innovative and field oriented with good communication skills
• Skilled in giving and receiving feedback
• Analytical and objective, with good inter-personal and problem-solving skills
• Communication – excellent negotiation and influencing skills in multi-cultural contexts
• Focused and results oriented
• S/He should be a team player

PHYSICAL ENVIRONMENT

• Travel to Programme units and activities is required as necessary to ensure that programmes are effectively monitored.

LEVEL OF CONTACT WITH CHILDREN

• The post holder has no contact or very low frequency of interaction with children.

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

PLAN INTERNATIONAL’S VALUES 

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Applications: 

Last date for submission of Application (CV and cover letter) is: 28^th February 2022 by 5:00 pm

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current of 

           most recent supervisor Send applications to the below link:

[email protected]

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

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