Job Vacancy at Plan International Sierra Leone – HR Officer

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

We are currently seeking to recruit:

Title: Human Resources Officer

Grade: C 2

Location: Country Office

Report to: Human Resources Coordinator

SUMMARY OF THE POSITION

To support the HR department with the delivery of effective HR processes, advice and administration systems.

DIMENSIONS OF ROLE

The role will directly support all staff on all aspects of HR processes and procedures in coordination with the HR Manager and HR Coordinator.

ACCOUNTABILITIES

• Support the implementation of HR policies and procedures within the programme and report any anomalies
• In close collaboration with the HR Coordinator, process monthly payroll

• Overseeing employee health and safety procedures and give feedback to HR Manager or HR Coordinator
• Support in organizing and managing new employee orientation, on-boarding, and training programs
• Following best practice HR policy and processes to maximise fairness, equal opportunity, objectivity and to support a high-performance culture
• Assist in performance management processes
• Maintain employee records
• Monitor the HR email, responding as appropriate with support from the HR Coordinator where needed using templates and guidance as provided
• Contacting applicants references and performing background checks as applicable
• Communicating with candidates and preparing all onboarding documentation as necessary
• Gathering, processing, and presenting HR related data and management information as requested by the key stakeholders and as directed by the HR Manager
• Assisting with projects to drive through positive business change across the business, working closely with wider HR team on business change, process improvement
• Support the development and implementation of HR initiatives and systems
• Explaining and providing information on employee benefits
• Performing administrative tasks
• Working as a pro-active and effective team member with the wider HR team
• Any other such duties, as may from time to time be required, as commensurate with the role and the needs of the business.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Education/Professional Background:

• Bachelor’s degree in human resources, business, or a related field
• Minimum 2 years of experience in a human resources position or related position
• Excellent computer skills, knowledge of a Human Resources Information System (e.g. HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping

• Knowledge of Sierra Leone’s labor laws, best practices and disciplinary procedures

• Organized and efficient in daily tasks
• Excellent verbal and written communication skills
• Able to multitask, prioritize, and manage time efficiently
• Goal-oriented, organized team player
• High degree of discretion
• Great “people-person” skills and professional attitude

Desirable

• Creative problem solver who thrives when presented with a challenge
• Understands Plan International’s work
• Promotes high performance
• Cultural sensitivity

KEY RELATIONSHIPS

Internal

• HR Manager
• HR Officer
• All staff

External stakeholders

• Ministry of Labour and Social Security
• NASSIT

PHYSICAL ENVIRONMENT

This position entails 20% travelling to other Plan International Sierra Leone programme/project offices.

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

Plan International’s Values

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Applications:

Last date for submission of Application (CV and cover letter) is: 30^th August 2021 by 5:00 pm

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current or

           most recent supervisor

Send applications to the email below:

[email protected]

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.