Job Vacancy at Purposeful for HR & Administration Co-ordinator

Purposeful is a feminist movement-building hub for adolescent girls. We amplify girls’ voices, resource their resistance, build solidarity between and across girls’ movements, catalyse collaborative philanthropy and support innovation in grassroots programming with and for girls. Our work is both global and deeply local. In Sierra Leone, we bring our work together into one integrated strategy, sparking a groundswell of girls who can access and imagine new possibilities for themselves and their communities. In May we launched the Global Resilience Fund, a collective response to the COVID-19 crisis, to support girl and young women activists at this watershed moment, with fully flexible rapid response grants of up to $5,000. Most recently we have launched the Survivors Solidarity Fund, a mobilisation platform by and for Sierra Leoneans committed to tackling rape culture at its root. Together, we imagine a world of safety, dignity and bodily autonomy for girls and women everywhere. No matter where we are, we work so that girls and their allies can access the resources, networks and platforms they need to remake the world for themselves.

 

Job Title: HR & Administration Co-ordinator
Reporting Lines: HR & Administration Manager
Location: Freetown, Sierra Leone
Contract: 1 year Fixed Contract (Subject to Probationary Period and with potential to extend)

WHO WE ARE:

Purposeful is an Africa-rooted global hub for girls’ activism. For millennia, girls have played a critical role in struggles for freedom and liberation. From Africa’s anti-colonial movements to the Arab spring to climate justice organising and everything in between, their resistance has always sparked and sustained transformational change. And yet, too often girls are separated and sidelined from resources and shut out from decision-making spaces, their power deliberately obscured and hidden from view.
Centering the political power of young feminists across the world, we work so that girls and their allies have access to the resources, networks and platforms they need to power their activism and remake the world.

Our Ways of Being in the World – We believe that another world is not only possible, it is already being built right here and now, in the ways that girls are organising with each other, imagining with each other and pushing us all a little further towards liberation. To build the world that we imagine, a core set of values guide all that we do at Purposeful: Taking bold action; Many ways of knowing; Centering lived expertise; Deep embodiment; Cultivating radical imagination; Joy as resistance; Power in diversity; Rooted in sisterhood.

Our Power-Building Strategies – Our holistic, movement-centred approach works to support girls to live into, amplify and compound their political power. It understands girls’ power-building as holistic and politica,l and in centering the political power of girl activists, we enter all of our work through a power-building lens: Redistributing power assets; Building collective power; Organising power holders; Transforming power structures.

Our vision – Girls are living in safety, dignity and freedom, and the world is transformed.
Our Mission – Girl activists and their allies have access to the resources, networks and platforms they need to power their activism and remake the world for themselves.

CONTEXT OF THIS ROLE:

As our team and programming expands, we are looking for an ambitious and dynamic HR & Administration Coordinator to support the Senior Operations team (national and international) to ensure the smooth running of HR and administration processes.

KEY RESPONSIBILITIES:

You will work with the Senior Operations team to:

HR Processes

Oversee the recruitment process to ensure fair selection and that checks and references are requested, followed up and appropriately filed.
Assist in the organisation of the HR inductions for successful candidates which will include filing of all signed declarations of policies such as Staff Handbook and Conflicts of Interest etc.
Ensure that new starter IT is requested and set up email/computer equipment.
Schedule inductions with relevant teams as appropriate.
Schedule mid-probation and end of probation interviews, and follow up on associated paperwork and filing.
Coordinate annual appraisals and ensure that paperwork is uploaded to staff files
Ensure that staff annual, sick, parental and study leave is tracked.
Ensure that exit interviews are scheduled with staff who are leaving the organisation and that all relevant equipment is returned and paperwork filed appropriately.
Issue contracts for freelancers and consultants when required.
Ensure all invoices are processed in accordance with the finance policy.
Update the Finance team monthly on any changes to payroll.

Training

Organise staff training events, researching external facilitators and ensuring value for money.
Manage training events, ensuring that all information is accurately kept, i.e. training trackers and that certificates of attendance are issued and uploaded to relevant staff files.

Programme Operations & Administration

Support the day-to-day activities of the operational functions of the organisation.
Any other operations related administration as required by the Senior Leadership team.
REQUIRED SKILLS, EXPERIENCE & QUALITIES

1 year in a co-ordination or administration role.
Ability to stay positive, think creatively, be confident and calm when facing a challenge.
Ability to maintain confidentiality.
Understanding of HR processes.
Comfortable working in a fast paced environment and on several tasks at once.
Ability to communicate and oversee freelancers, consultants and service providers in a professional and effective way.
Detail oriented and focused on problem-solving.
Motivated and eager to learn by doing, with an interest in creating innovative girls’ programming.
Experience with and understanding of adolescent girl-centered programming, community-based organisations, and social change.
Basic understanding of budgets.
Excellent verbal, written, analytical, and interpersonal skills.
Strong time-management skills and the ability to manage multiple projects simultaneously.
Professionalism, empathy, with the ability to work independently but also a part of a team
Demonstrable emotional intelligence, resilience, and an ability to encourage collaborative and transparent working relationships.
Belief in and support of our feminist values.
Commitment to Purposeful’s mission and values.

APPLICATION PROCESS:

Closing date: Sunday 31st January 2021. Please send your CV and cover letter to [email protected]
For more information on Purposeful please visit the website www.wearepurposeful.org