Job Vacancy at Street Child of Sierra Leone – Procurement Manager

ORGANIZATION BACKGROUND

Street Child of Sierra Leone (SCOSL) is a local Non-Governmental Organization promoting the right to education and child protection for children in the most remote communities in Sierra Leone.

We believe that every child deserves the right to live in a safe place, secure home and above all, have the chance to receive a quality education. As an organization, our key focus is helping children into schools-and ensuring that they stay there. For those that have no access to education, we work towards creating access in some of the most remote parts of the country, ensuring that no child is left behind.

JOB SUMMARY

The Procurement Manager shall act on behalf of Street Child of Sierra Leone (SCoSL) to provide leadership on a broad range of procurement management services across the entire organisation as requested by SCoSL to facilitate the smooth implementation of projects. The Procurement Manager will ensure all procurements activities are conducted in strict compliance with the principles, rules, and procedures set out in the SCoSL Procurement Guidelines. S/he will co-ordinate with all SCoSL staff, especially logistics, procurement committee, end users and project managers, to ensure a rapid and timely delivery of project inputs. S/he will need to ensure supervision, monitoring and management of the procurement function from the inception through to the end. The Procurement Manager would lead; give advice and support SCoSL management on supplier and contract management matters including quality, price analysis, evaluation and monitoring, sourcing strategy, market trends, assets management and disposal of redundant assets.

KEY TASKS AND RESPONSIBILITIES:

• Provide advice to the Country Director, the Procurement Committee and end-user departments on all matters relating to procurement including procurement planning, sourcing, supplier, and contract management matters.

• Developing and improving procurement processes and ensuring value for money on the acquisition of goods, construction/renovation works and all other services that SCoSL undertakes.

• Conduct procurement planning sessions with end- user departments' representatives to ensure understanding of the procurement process and associated timeframes.

• Conduct Pre-Bid engagement to provide information and instructions and respond to vendor questions to ensure the clarity of solicitation documents.

•  Leads in the review of bids and proposals for determination of responsiveness to procurement requirements.

•  Prepare award recommendations in compliance with procurement law and regulation.

• Coordinate with Finance Department to facilitate timely payment to contractors and suppliers

•  Oversee the procurement analysis of all supplies/services ensuring detailed procedure and selection process is clearly outlined within the analysis section.

• Manage the delivery of goods/services to any SCoSL office and ensuring all items are correctly accounted for by the teams and from the Supplier.

• Ensure all procurement follows the organisational procurement procedures including the SC UK procurement minimum standards and all orders are made correctly with the right authorization

• Provide contract administration services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods and services.

• Conduct effective price checks on all procurement conducted and manage the process to negotiate strong value for money.

• Monitor progress of contracts implementation to ensure that it abides by the stipulated standards, procedures, and planned procurement timetable

• Ensure all suppliers uphold the terms and conditions of the agreement and in need of sourcing or changing current agreements organise procurement committee to facilitate any necessary additions and changes

• Working closely with and under guidance of Street Child (SC) UK Finance Manager to ensure compliance and standards are met across all ongoing programmes at SCoSL.

Note: The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

EDUCATION AND JOB-RELATED SKILLS

• Minimum should possess a degree or equivalent qualification in procurement, supply Chain Management, Business Administration, Accounting or related field

• Effective Communication skills, fluent English writing, and verbal skills, with strong negotiation skills

• Advanced skills in internet use, Microsoft, PowerPoint and Excel.

• Certificate or Diploma in Procurement an added advantage

RELEVANT WORK EXPERIENCE

• Minimum five (5) years demonstrated working experience in Procurement and office management including facilities two (2) of which should be at senior management level

• Minimum of three years managing personnel

• Demonstrable network of contacts and high standing in his/her profession with proven record of building and managing effective partnerships and strategic alliances

• Demonstrable working knowledge of key Donor requirements, with at least one year’s experience of FCDO/DFID procurement knowledge and Sierra Leone’s Procurement Policies

 COMPETENCIES REQUIRED

• Team player

• High sense of confidentiality

• Organised and good at planning ahead

• Proactive, ambitious, and adaptable

• Good problem solver who can think on his/her feet

• Strong leader as well as a good manager

• Hands on and strong multi-tasker

FUNCTIONAL COMPETENCIES:

• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources, and multiple reporting relationships

• Plans, coordinates, and organizes workload while remaining aware of changing priorities and competing deadlines

• Establishes, builds, and maintains effective working relationships with staff and partners to facilitate the provision of support

• Demonstrates openness to change and ability to manage complexities ∙ Responds positively to critical feedback and differing points of view

Street Child of Sierra Leone is a Child Protection organization and we believe that:

• Children and young people should never experience abuse of any kind, and

We have a responsibility to promote the welfare of all children and young people, to keep them safe and to practice in a way that protects them.

• SCoSL has Safeguarding and Child Protection Policies in Place, and is committed to the protection of vulnerable children and adults

• Women and Persons living with disabilities are encouraged to apply

HOW TO APPLY 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to:

[email protected]

Please note that only short-listed candidates will be contacted. Closing date for the receipt of application packages is on: 20th August, 2021.