Job Vacancy at UNFPA (United Nations Population Fund) – Logistics Associate

VACANCY RE-ADVERTISEMENT

PLEASE NOTE THAT THIS VACANCY IS ONLY OPEN TO NATIONALS OF THE SIERRA LEONE ONLY

All applications received from citizens of other countries will be disqualified.

This post is non-rotational.

Closing Date: 05 May 2021 (5 PM Freetown time)

Duration: One year (renewable)[i]

Duty

Station: Freetown, Sierra Leone

Candidates who have applied in the previous announcement do not need a re-apply.

[i] No expectancy of renewal in accordance with UN Staff Regulations 4.5

Organizational Setting

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA's new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Working within a Country Office environment and in close collaboration with programme and project staff, the Logistics Associate delivers quality services in logistics and provides guidance and support to internal and external clients, in full compliance with all relevant rules, guidelines, processes and procedures. You will take a client-oriented, result-focused approach to interpreting the rules, procedures and guidelines.

The Logistics Associate provides logistics guidance and support to the country office and implementing partners. You will facilitate a fully accountable, smoothly functioning, well-managed and results-oriented delivery and distribution of reproductive health commodities procured by UNFPA.

You will report to the International Operations Manager

Main Tasks & Responsibilities

• Supporting the documentation on procurement needs based on national forecasting and quantification exercise for UNFPA supported inventory, including reproductive health (RH) commodities, dignity kits and medical equipment;
• Providing the necessary support to recipients of UNFPA procurements to respond to challenges regarding ordering and delivery of the procured commodities;
• Monitoring shipments and regularly reporting on the status within an effective inventory management system for UNFPA poured commodities; timely monitoring OTS data for information on status of shipments and any evidence of issues requiring field office follow-up action;
• Maintaining continuous and accurate and up to date flow of information between UNFPA HQs and the country office; review and update Country Profile Database on bi-annula basis ensuring its accuracy and completeness;
• Working in close collaboration with the Procurement Services Branch (PSB) for delivery schedule, liaising with local consignees and medical stores to ensure adherence to schedules. This includes pre-shipment coordination acitivities (e.g. warehouse readiness checks, notifying IPs, obtaining customs clearance documentation, authorizing shipments);
• Providing the necessary support to recipients of UNFPA procurements to respond to challenges regarding delivery of the procured commodities. This involves coordination of all steps necessary to successfully receive, inspect and handover incoming shipments as well as the documentation of receipt, inspection, handover, discrepancies, damages, temperature deviations, transportation deviations and delays in receipt during receiving and inspection;
• Collaborating with the RHCS Specialist in order to ensure effective representation of UNFPA in inter-agency meetings and working groups regarding procurement and supplies; ensure coordination with national authorities, international and national NGOs and UN agencies related to logistics as appropriate;
• Liaising with local clearing agencies to ensure the timely customs clearance procedures and delivery of commodities to the designated implementing partner;
• Working with government counterparts and partners to ensure appropriate warehousing and in-country transportation of programme supplies (e.g. maintenance of temperature logs, cold chain) at all levels of distribution to service delivery points;
• Preparing and monitoring financial transactions for RH commodities, equipment and supplies in accordance with UNFPA financial rules and procedures;
• Ensuring the effective financial recording and reporting system, internal controls and audit follow-up; inventory stock counts and reconciliations and serve as point of contact for inventory write-offs
• Supporting the resource mobilization and advocacy efforts of the country office related to the national RH commodity requirements;

Contributing to the corporate reporting for core and non-core funds related to RH commodities and other inventory items. Coordinate safe disposal of expired and damaged programme supplies Perform all relevant last mile assurance (LMA) process activities

Qualifications and Experience

Education:

Completed secondary level education required; first university degree or diploma in Logistics management, Accounting, Business or public administration, Finance or similar discipline is highly desirable. Additional certification in Logistics/Procurement will be an added advantage.

Knowledge and Experience:

· Seven years of relevant logistics management experience in the public or private sector;

· Training on certification in Logistics Management

· Familiarity with UN administrative procedures and the ability to interpret the rules, regulations and procedures and explain them clearly and concisely is desirable;

· Previous experience in the UN an advantage;

· Proficiency in web-based systems/ERP (PeopleSoft), MS Office (Word, Excel, PowerPoint); and other computerized applications required;

· Good writing and communication skills.

Languages:

Fluency in English

Required Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies:

• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

· Business acumen

· Data management and logistical support

· Managing documents, correspondence and reports

· Managing information and workflow

· Planning, organizing and multi-tasking

• Client orientation and organizational awareness
• Job knowledge/technical expertise

Managerial Competencies:

· Providing strategic focus,

· Engaging in internal/external partners and stakeholders,

· Leading, developing and empowering people, creating a culture of performance

· Making decisions and exercising judgment

Closing Statement

HOW TO APPLY:

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.

Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment.

Please print out the Guide for your reference during the registration and application process.

Disclaimer

WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

For any questions or comments please contact [email protected]

 

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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