🇸🇱 Job Vacancy @ Brac Sierra Leone – Procurement Officer
Career with BRAC Sierra Leone
BRAC is an award-winning international non-governmental development organisation, with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realize their potential.
BRAC is a leader in developing and implementing cost-effective, evidence-based programs to assist poor and disadvantaged communities in low-income countries, including in conflict-prone and post-disaster settings. It is an organisation of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity.
As well as being the world’s biggest NGO by number of staff and people directly reached, BRAC has regularly been ranked the number one NGO in the world by the Geneva-based NGO Advisor, an independent organisation committed to highlighting innovation, impact and governance in the non-profit sector. BRAC retained the top spot in 2020 among the top 500 NGOs for the fifth consecutive year.
BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first program outside of Bangladesh in Afghanistan in 2002 and has since reached millions of people in 11 countries in Asia and Africa. BRAC has a holistic approach to development that uses a wide array of programs and social enterprises, including in microfinance, education, health, agriculture, gender and human rights. BRAC believes that every person has inherent potential, and when an enabling environment is created and that potential is unleashed, even the poorest can become agents of positive change in their own lives, for their families and their communities.
ABOUT THE PROGRAMME:
In 2022, the Mastercard Foundation in partnership with BRAC International (BI) announced an initiative that is creating a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.
There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which was further amplified by the global pandemic. Through this partnership, scalable economic development approaches are being delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfil their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.
BRAC Sierra Leone is implementing an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she can transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.
In this regard, BRAC Sierra Leone is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Sierra Leone
| Programme: | Mastercard Foundation Accelerating Impact for Young Women in partnership with BRAC (AIM) |
| Job Title: | Procurement Officer – AIM |
| Reporting to: | Operations Manager |
| Level/Grade: | TBD |
| Number of direct reports: | N/A |
| Number of positions: | 1 |
JOB PURPOSE:
To manage the flow of goods, equipment, services and other resources, including energy and people, between the point of Origin and the point of consumption in order to meet the requirements of the AIM programme, and receiving of wide range of goods in time with best value for money.
KEY DUTIES AND RESPONSIBILITIES:
- Building and maintaining a firm supplier base
- Sourcing local suppliers where necessary
- In consultation with the procurement committee negotiate and agree contracts and monitor their progress – checking the quality of service provided
- Liaise with account department to help the smooth flow of the invoicing and payment process.
- Provide the organization with the best possible goods and services in time with the best value for money.
- Work together with Procurement Committee in the selection of qualified suppliers.
- Oversee the acquisition of materials needed for general supplies for offices and facilities, equipment.
- Maintaining adequate records of purchases
- Coordinate with procurement committee to review, evaluate, and approve specifications for
issuing and awarding bids
10. Coordinate the formal procurement process including the establishment of procurement file folders schedules, placing advertisements for the procurements, and all the preparation and
distribution of formal procurement documentation.
11. Meet with vendors and contractors to ensure quantity and item description satisfy the need of
Requestor
12. Developing business by gaining new contracts, analyzing logistical problems and producing
new solutions.
13. Participate in the development of specifications for equipment, products or substitute materials.
14. Control purchasing department budgets.
15. Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales as well as liaising and negotiating with them.
16. Arrange for disposal of surplus goods.
17. Liaising with projects and operational personnel to determine levels of day to day consumables and spares to be held in stock
18. Conducting market surveillance to ascertain the best products and suppliers in terms of best
value, delivery schedules and quality
SAFEGUARDING RESPONSIBILITIES:
- Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
REQUIRED SKILLS AND COMPETENCIES:
- Communication skills
- Computer literacy skills (MS Excel & Power point)
- Internet Knowledge
- Excellent time management, problem prevention and problem-solving skills
- Computer handling
- Analytical skill
- Planning
- Negotiation Skills
- Contractual Skills
EDUCATIONAL REQUIREMENTS:
Bachelor’s Degree in Business Administration, Procurement or related courses.
EXPERIENCE REQUIREMENTS:
- 3 years of relevant work experience
- Computer Data entry
EMPLOYMENT TYPE: CONTRACTUAL
SALARY: NEGOTIABLE/ MENTION THE AGREED SALARY AMOUNT or RANGE
If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:
Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at [email protected]
Please mention the name of the position in the subject bar.
Only completed applications will be accepted and shortlisted candidates will be contacted.
Application deadline: 29th April 2024
BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.
BRAC is an equal opportunities employer.
