Job Vacancy @ CAFOD – 3 Positions

CAFOD is recruiting to fill the following positions:

1.) Finance and Administration Manager
2.) Monitoring and Evaluation Manager
3.) Programme Manager

See job details and how to apply below.

1.) Finance and Administration Manager

Finance and Administration Manager

Grade 7a.1

IFAMSLF

Starting Salary: SLE 262, 825 pa

Contract: 3 years

Location: Freetown

This position is contingent on CAFOD being awarded funding and is anticipated to begin in December 2022.

Job Profile 

CAFOD is currently accepting expressions of interest from qualified candidates for Finance & Administrative Manager responsible for all the financial and administrative tasks for an anticipated USAID funded People-to-People Peacebuilding project in Sierra Leone. This position ensures that the financial management and logistic function efficiently to support implementation of the USAID People-to-People Peacebuilding in Sierra Leone project activities in the Freetown office, in compliance with CAFOD standards and procedures, and ensuring all legal processes are followed.

You will also prepare the reporting and management of all grants and contracts to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of USAID financial reports. This position will work with the Chief of Party and Country Representative to ensure that operating policies and procedures comply with USAID rules and regulations. CAFOD’s programme work is underpinned by an Integral Ecology Programme Model, where Programme Strategies are developed with partners to focus on addressing the causes and symptoms of poverty, inequality and environmental degradation.

Financial Management 

• Manage funds available in-country for the People-to-People Peacebuilding in Sierra Leone project. ensuring that adequate funds are maintained for all areas of the programme work, transfers are made as appropriate to the partners and monthly bank reconciliations are undertaken.
• Keep an overview of the project finances providing accurate and timely updates to Management team and internal stakeholders. Provide financial performance updates on activities.
• Maintain, regularly update, and ensure that the budget and audit projections, expenditure, tracking, and reporting are in accordance with CAFOD and USAID requirements, procedures, and practices for compliance and audits.
• Contribute to project pipeline analysis, providing input into the review process and budget realignments.
• Account for expenditure made monthly according to prescribed procedures and deadlines and using the prescribed software.
• Prepare annual budgets and other budgets as required; monitoring expenditure and liaising with the necessary CAFOD departments.
• Provide supervision and direction for administrative/support staff as may be required to ensure the satisfactory use, servicing, and insurance of CAFOD’s assets, including computers, photocopier and vehicles.
• Supervise audit processes to ensure well-documented records.

Financial management of programmes 

• Produce accurate and timely financial reports for the project, consolidating expenditure and providing due diligence.
• Lead on financial capacity strengthening for the project partner organizations.
• Provide support to the Finance/Accounts Departments of partner organizations to enable them to produce and submit accurate financial reports on expenditure. Support will include design of accounting and reporting systems, design of spreadsheets, training and on-going guidance of personnel. This will necessitate occasional travel and presentations at partner workshops.
• Advise Chief of Party/Programme Manager of variances arising in expenditure, the need for transfers of income within CAFOD, and the need for transfers of grants to partners organizations in such a way as to ensure that programmes and partner organizations have the necessary funds at their disposal with which to implement the programme effectively.
• Represent the People-to-People Peace building in Sierra Leone project. Providing all necessary financial information and shared experiences as may be required by the donor and contributing effectively to all monitoring and evaluation requirements.
•  Develop comprehensive tools to ensure financial compliance to donor standards.

Supply Chain Management and Procurement:

• Responsible for Supply Chain Management and Procurement, including developing a clear Terms of Reference (TOR) in country, and setting this up. Sitting on the bid Committee to accompany Chief of Party/Programme Manager in the SCM process.
• Manage and oversee procurement efforts for the project including selection and negotiation with vendors, Develop procurement contracts with suppliers and management of subcontractors on the activity in compliance with USAID and CAFOD Supply Chain regulations.
• Ensure that procurement is at all times conducted in accordance with USAID regulations and CAFOD policies and documented clearly and accurately.

Safeguarding 

All CAFOD staff share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.

Your role is responsible for ensuring that the programming work you are accountable for is safe, accessible, dignified and inclusive, providing ongoing support and follow-up to our partners in this area.

This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Safeguarding for Children and Vulnerable Adults 

CAFOD recognizes the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect.  CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.  Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves contact with children, young people and vulnerable adults, or has responsibility for people who will do, and applicants will be subject to specific checks related to safeguarding issues.  If based in the UK the post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service).  If the post is based outside the UK the post holder will be subject to a different checking process.

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of, and consent to, these recruitment procedures.

Person Specification 

Understanding our context 

A Understanding Catholic identity

B Understanding CAFOD

C Understanding international development

Working together 

D Managing ourselves

E Working with others; Upholds good performance standards

F Communicating

G Looking outwards; Carries out partner capacity assessments and identifies support needs; Manages and monitors complex multi-donor budgets and related reporting requirements; Builds collaborative relationships with partners, donors and suppliers

Making change happen 

H Managing resources; Creates budgets, monitors and reviews expenditures, produces detailed and accurate financial reports and recognizes errors, issues and fraud; Understands computer systems including finance software packages such as Quicken

I Achieving results; Suggests improvements in financial processes and practices

J Managing our performance

K Taking the lead; Manages, coaches and mentors staff in sound financial management skills and task manages others in the office

Job-specific competencies

1. A minimum of a bachelor’s degree in Business, Finance, Accounting, or similar relevant field
2. A professional qualification in accounting or related field is required (ACCA/CPA/CIMA/CAT)

III. Solid experience in financial management of donor funded projects, with demonstrated experience with funds control and monitoring and experience in managing sub-grants with local organizations

1. Extensive experience with project financial management, including financial controls, accounting, and audit, as well as reporting on accruals, pipeline, and expense validation.

Desirable

1. Excellent financial management skills and knowledge of latest project management tools and computer applications such as Microsoft Office tools.

Please click here for a full list of CAFOD’s Staff Benefits

Come and join us and help make a real difference in the lives of the world’s poorest communities.

CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.

Applications should be done online through our CAFOD website www.cafod.org.Closing date for all applications is Monday 22nd August 2022 at 5pm

2.) Monitoring and Evaluation Manager

Monitoring and Evaluation Manager

Grade 7a.1

IMEMSLF

Starting Salary: SLE 262,825

Contract: 3 years

Location: Freetown

This position is contingent on CAFOD being awarded funding and is anticipated to begin in December 2022.

Job Profile 

CAFOD is currently accepting expressions of interest from qualified candidates for Monitoring and Evaluation Manager for an anticipated USAID funded project in Sierra Leone. The Monitoring and Evaluation Manager (M&E) will oversee monitoring and evaluation components of the People-to-People Peacebuilding in Sierra Leone project, ensures liable data collection, and timely and quality reporting products. This position ensures high quality monitoring and data tracking systems, identifying, and addressing issues related to activity performance monitoring. The individual must maintain a strong relationship with the USAID Mission Monitoring POC.

Key Responsibilities

Develop and coordinate M&E activities

• Providing expertise in M&E planning and methodology for the Project.
• Adapt the international monitoring, evaluation and learning (MEL) framework of the project to the national context to ensure the project is able to measure progress against indicators in line with the USAID Mission monitoring POC framework and project log frame.
• Ensure the project has a clear and up to date MEL guidelines, tools and formats, provide support to apply the different tools and ensure the tools are effectively used by all implementing partners.
• Support the implementation and on-going development of the MEL processes and systems and support effective implementation of the MEL framework in the project implementing partners.
• Train staff on usage of monitoring tools and collation of data.
• Ensure all monitoring, evaluation and research activities are conducted in line with agreed ethical principles, and consistently promote downwards accountability to beneficiaries.
• Lead on the completion of the project baseline, mid-term and end line evaluations.

Document good practice and actively share learning:

• Develop different ways of identifying, reflecting, and disseminating learning internally and externally.
• Analyze and compile project monitoring information both to inform practice and for the purpose of producing reports and other documentation for the Project.
• Engage with multiple stakeholders to support the documentation of evidence and build a supportive environment for learning.
• Follow up and support staff of implementing partners to provide quality information in a timely manner for the purpose of generating project reports and other documentation (e.g. Case Studies).

Support project partners with locally owned M&E processes:

• Build the capacity of the partners staff to have an effective and efficient M&E system in place by providing orientation, technical training, coaching and mentoring support.
• Support the contextualization of the theory of change that aligns with the MEL framework.
• Co-ordinate internal and external inputs required for the writing, editing, designing and production of M&E reports ensuring compliance with USAID reporting requirements.

Safeguarding 

All CAFOD staff share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.

Your role is responsible for ensuring that both you and your staff understand and implement minimums on programme quality into your work (related to safety, accessibility, dignity and inclusion) and that all safeguarding standards are upheld and reported on effectively.

This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

CAFOD recognizes the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect.  CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.  Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves contact with children, young people and vulnerable adults, or has responsibility for people who will do, and applicants will be subject to specific checks related to safeguarding issues.  If based in the UK the post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service).  If the post is based outside the UK the post holder will be subject to a different checking process.

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of, and consent to, these recruitment procedures.

Person Specification 

Essential Criteria

Understanding our context 

A Understanding Catholic identity;

B Understanding CAFOD.

C Understanding international development:    Understanding and experience of international development and programme management and quality standards.

Working together 

D Managing ourselves

E Working with others.

F Communicating.

G Looking outwards; Understanding and first-hand experience of effective and values-based partnership work between northern and southern organizations and communities.

Making change happen 

H Managing resources; Makes effective use of ICT, particularly for distance communication

I achieving results;

J Managing our performance; Able to manage competing work demands; Able to manage a team of staff including staff at a distance

K Taking the lead; Sets an example of what can be achieved

Job-specific competencies

1. A minimum of a bachelor’s degree in Business administration, economics, statistics, demography, other social sciences, or a similar relevant field.
2. Solid experience in donor reporting, monitoring, and evaluation of projects.

III. Experience putting in place a performance monitoring system and mentoring project staff

on its use to ensure good quality of performance data.

1. Financial management understanding and experience.
2. Ability and willingness to travel for approximately 12 weeks per year, sometimes at short notice.
3. Languages (English);

Please click here for a full list of CAFOD’s Staff Benefits

Come and join us and help make a real difference in the lives of the world’s poorest communities.

CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.

Applications should be done online through our CAFOD website www.cafod.org.Closing date for all applications is Monday 22nd August 2022 at 5pm

3.) Programme Manager

Programme Manager

Grade 7a.1

IPMSLF3

Starting Salary: SLE 262, 258

Contract: 3 years

Location: Freetown

CAFOD is currently accepting expressions of interest from qualified candidates for Programme Manager for an anticipated USAID People to People Peacebuilding project in Liberia. The Project Manager will assist the Country Representative in the management of the various technical components of the activity and serves as Senior Project Manager. The position will ensure that activities are results-oriented, ensure high quality deliverables, and relevant and timely reporting. The Project Manager must focus on achieving results in all areas on schedule and ensuring synergies and cohesion between the various result areas. This individual must participate and engage in technical meetings and maintain positive relationships with partners. CAFOD’s programme work is underpinned by an Integral Ecology Programme Model, where Programme Strategies are developed with partners to focus on addressing the causes and symptoms of poverty, inequality and environmental degradation.

The scope of the post falls into the following functions:

• Support the management the project portfolio
• Overseeing effective relationships with partners

• Financial and funding management

• Internal and external representation 

• Systems and compliance
• Security management
• People management
• Peace Studies & Conflict Management

The post-holder will be responsible for building effective working relationships with peers in the International Programmes Group. This role will also need to work closely with other teams across CAFOD including Programme Quality and Capacity Strengthening Team, Emergency Response and Support Team, Advocacy, Communications & Education Group, and Finance teams.

The post holder will be expected to undertake frequent travel (up to 12 weeks per year) connected with the management of the programme portfolio, and the achievement of strategic objectives. They could also be expected to deputies for the Country Representative.

This position is contingent on CAFOD being awarded funding and is anticipated to begin in December 2022.

Key Responsibilities

Lead, manage and review the People-to-People Peacebuilding in Sierra Leone project:

• In line with the overall direction set by the Project and the Country Representative, concrete CAFOD-supported programmes and projects; supporting them in their design and creation, ensuring that they meet agreed programme quality standards and donor/contractual obligations and ensuring monitoring, evaluation and learning;
• Responsible for sign off, management and delivery of assigned programme portfolio
• Ensure integration across the programme’s portfolio, ensuring that learning is captured and shared across the wider organisation and between partners, and informs decision making.
• Co-ordinate the development of new pieces of work, in line with agreed quality standards (including programme cycle management) and donor contract guidelines and obligations.
• Ensure that cross-cutting themes (safety, access, dignity, inclusion, gender, downwards accountability, safeguarding, etc.) are effectively managed within and across the programme, working with the relevant staff to achieve this.

Overseeing effective relationships with partners:

• Provide guidance and support to Programme Officers and other members of the Programmes team in their work, to develop and nurture effective relationships with partners. In some cases (e.g. strategic partners), the post-holder can take a more active role in developing those relationships.

Financial and funding management:

• Manage the programme and costs budget and cash flow (implementing manager/budget holder responsibilities), monitoring income and expenditure, and ensuring that the latter is done in compliance with agreed parameters and policy.
• Identify opportunities for co-financing from institutional donors, and provide leadership in securing and managing such funds, working with the Programme Funding and Development Officer and Major Gifts teams.
• Ensure accurate and timely financial reporting on programme work.
• Ensure the programme complies with CAFOD’s financial management standards, including managing financial risks.

• In co-ordination with the Country Representative and the Programmes team develop, nurture and sustain relationships and effective communications with relevant stakeholders, seeking opportunities for funding where appropriate.
• Effectively communicate with other teams within CAFOD to ensure that the programmes are well understood, and that information is available for fundraising and other communications, including publications, media briefings, development education, etc. This may involve participating in communities of practice, working groups, supporter events, etc, as agreed with the Country Representative.

Systems and compliance:

• Overseeing the effective use of CAFOD’s systems to share programme knowledge and inform decision making. This includes overseeing compliance with agreements, regulations and requirements attached to our work.

Security management: 

• Supporting the Country Representative in delivering effective security management. This includes among others, acting as security manager when delegated by the Country Representative; support the development of security risk mappings, country security plans; standard operating procedures; contingency plans (e.g. medical evacuation, relocation/evacuation and hibernation), etc.

Safeguarding 

All CAFOD staff share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.

Your role is responsible for ensuring that both you and your staff understand and implement minimums on programme quality into your work (related to safety, accessibility, dignity and inclusion) and that all safeguarding standards are upheld and reported on effectively.

This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Safeguarding for Children and Vulnerable Adults 

CAFOD recognizes the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect.  CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.  Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves contact with children, young people and vulnerable adults, or has responsibility for people who will do, and applicants will be subject to specific checks related to safeguarding issues.  If based in the UK the post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service).  If the post is based outside the UK the post holder will be subject to a different checking process.

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of, and consent to, these recruitment procedures.

Essential Criteria

Understanding our context 

A Understanding Catholic identity;

B Understanding CAFOD.

C Understanding international development:    Understanding and experience of international development and programme management and quality standards.

Working together 

D Managing ourselves

E Working with others.

F Communicating.

G Looking outwards; Understanding and first-hand experience of effective and values-based partnership work between northern and southern organizations and communities.

Making change happen 

H Managing resources; Makes effective use of ICT, particularly for distance communication

I Achieving results;

J Managing our performance; Able to manage competing work demands; Able to manage a team of staff including staff at a distance

K Taking the lead; Sets an example of what can be achieved

Job-specific competencies

1. A minimum of a master’s degree (or foreign equivalent) in public/business administration, international relations, other social sciences, or a similar relevant field.
2. Solid of experience in donor-funded project management.

III. Experience using programme cycle management tools effectively to deliver work within an agreed programme framework, including programme integration.

1. A master’s degree may be substituted by a bachelor’s degree and equivalent experience in relevant management, supervisory, technical experience working with activities that are of a similar scope and scale to this activity.
2. Financial management understanding and experience.
3. Ability and willingness to travel for approximately 12 weeks per year), sometimes at short notice and to areas of potential risk

VII. Professional and/or technical knowledge of peace studies/conflict management processes in Africa, or a post-conflict or fragile state is essential and required.

Please click here for a full list of CAFOD’s Staff Benefits

Come and join us and help make a real difference in the lives of the world’s poorest communities.

CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.

Applications should be done online through our CAFOD website www.cafod.org.Closing date for all applications is Monday 22nd August 2022 at 5pm