Job Vacancy @ Catholic Relief Services – Grant Manager

Job Title: Grant Manager

Department: Global Fund – NFM3 Project Unit 

Reports to:        Project Director – Global Fund, NFM3 Project Unit

Country: CRS-Sierra Leone.

Duty Location: CRS Country Office, Freetown with 50% travel to Field Sites

Job Summary:

You will help coordinate and contribute to the implementation of the Global Fund NFM3 grant policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. You will efficiently perform accounting services through documenting the Global Fund NFM3 grant financial transactions by compiling, analyzing, and verifying account information, preparing account entries, and delivering financial reporting services throughout the Global Fund NFM3 grant life cycle. To support the coordination to respond to specific requests from partners and GF on grant finances. Serve as a focal point for grant budget development, analysis of the quality of PUDR financial data and other reports. Prepare monthly analysis reports of sub-recipients.  Support training of partner Finance Managers on the financial management of Global Fund grants. Monitor cash disbursement and receipt schedules, alert relevant GF staff of due payments and liquidations and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines. Prepare monthly financial reports to facilitate timely tracking. Ensure the materialization of finance-related coaching sessions between CRS and SRs. Monitor SR audit reports and monitor actions to be taken for improvement. Provide regular and prompt feedback to SR and partners in grant management.

Roles and Key Responsibilities:

• Set and monitor sound accounting and financial reporting procedures for Global Fund NFM3 grant sub-recipients and partners following established standards. Ensure setup and maintenance of all data required for processing financial transactions for assigned Global Fund NFM3 grant accounts in the Insight financial accounting package.
• Review and validate supporting documentation before processing financial transactions to ensure all required documents are accurate and complete and authorizations are in place.
• Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advice on corrective actions and prepare to correct entries and adjustments, as necessary.
• Assess, evaluate, and monitor sub-recipient financial management processes in accordance with policy and strengthen the capacity of the partner in financial accounting and transactions.
• Monitor disbursement/receipt schedules, alert relevant Global Fund NFM3 grant staff of due payments/liquidations and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines.
• Lead with preparation of  periodic and ad hoc financial reports (Forecast, PU/DR, Pulse Check, Financial Statements for Year-End External Audit) and perform variance analysis to assist Global Fund NFM3 grant staff with decision-making. Assist with budget maintenance for proper management of financial resources.
• Provide information to Global Fund NFM3 grant staff, sub-recipients, and partners on financial accounting policies and procedural compliance issues and deliver training and other capacity-building activities.
• Perform assigned treasury Global Fund NFM3 grant (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.
• Supervise and build the capacity of the Global Fund Team.

Basic Qualifications

• B.A. degree in Accounting, Finance, Economics, and Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
• Minimum of two years experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.

Preferred Qualifications

• Knowledge of the relevant public donor regulations preferred.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of Insight financial accounting package or similar financial reporting software preferred.

Knowledge, Skills and Abilities 

• Excellent analytical skills with the ability to detect and report inconsistencies
• Conscientious, accurate and thorough with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions-oriented and results-oriented
• Ability to work collaboratively

Required Languages – List languages required to perform the job

Travel – including the percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 50 %.

Supervisory Responsibilities.  

The Grant Manager will supervise the Grant Accountant and Assistant Accountant none, state none)

Key Working Relationships: 

Internal to CRS:  GF Project Director, GF Grants Accountant, CRS Finance Manager, Other GF Project Staff, CRS Regional and HQ Technical Advisors, Compliance Manager, the CP Head of programing

External: Local Fund Agent, External Auditors, Regional Finance Officer, Regional Finance Manager

Agency-wide Competencies (for all CRS Staff) 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfil or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviour related to safeguarding-related topics. 

To apply for this position please send an -to-date CV and a supporting letter, and canopies of relevant certificates to [email protected]. Please note that only short-listed candidates will be contacted.

Also ,send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer:  This job description is not an exhaustive list of the skill, efforts, duties, and responsibilities associated with the position. 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

The Closing date for the receipt of application packages is 12th July 2022.