Job Description

Title: Administration & HR Specialist

Div/Dept.: Global Operations

Location: Country Office

Reporting Relationship: Country Director

SUMMARY

Responsible for providing support to the human resources and administrative functions of the Country Office.

DUTIES/RESPONSIBILITIES

Child Safeguarding

• ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms.  Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.

• Coordinate employee engagement and logistics for face-to-face trainings and activities in assigned Country Office.
• Develop and coordinate face to face onboarding and offboarding activities in collaboration with the HR manager and Global HR Service Specialist
• Create and maintain personnel files.
• Supports compliance with employee grievance, disciplinary and performance management programs and policies and all legal employment obligations in line with existing local labor and other related laws.
• Supports the implementation of staff programs and policies.
• Serving as HR point person representing ChildFund on in-country HR networks and in case of internal or external inquiries and requirements

Support Country Office Administration

• Responsible for country office facility, fleet, and asset management (vehicles, office machines, etc.), including maintenance oversight/coordination, maintaining, upgrading, and disposing of assets in the most cost-effective manner, insurance negotiation and management and budget development.
• Responsible for procurement and supply chain management, (oversight of stock, warehousing and distribution of materials, office supplies and minor items).
• Responsible for logistics management of visitors and meetings (visitor arrangements, visa processing logistics for in-country meetings, etc.).
• Responsible for administrative actions resulting from governmental requirements (like tax filings) and/or required under ChildFund registration.

• Responsible for development and management of annual administration budget.

QUALIFICATIONS/EXPERIENCE

• • 1-2 years experience in an office administration and or/ human resources capacity, preferably in a multi-cultural environment
  • Demonstrated prior experience in an administrative support role.
  • Outstanding written and oral communication skills in English; fluency in a local language (i.e., French, Spanish or Portuguese) preferred
  • Excellent understanding of office administration practices and contact negotiation.
  • Prior experience in human resources,
  • Proficiency in relevant computer applications (spreadsheet, database, accounting operations software, project management software, presentation software)
  • Excellent planning, organizational and problem-solving skills
  • Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines.

• Strong confidentiality ethic, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary.
• Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.

Please apply through the link below:

APPLY

ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children. 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.