🇸🇱 Job Vacancy @ Concern Worldwide – 2 Positions

Job Description

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. We currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

Concern is hereby inviting you to send in your applications for the under mentioned positions:

Job Title: Cashier x 2

Project: Finance Department

Reports to: Finance Officer

Direct reports: Nil

Liaises with: 

Internal – All Staff, Systems and Programmes

External – Suppliers, Vendors and Auditors

Location:Port Loko and Mile 91Contract Details:Fixed termJob Purpose:Responsible for maintaining the books and records for both bank and cash transactions in the Concern Field Office in Port Loko and Mile 91, including reviewing all supporting documentation for payment requests,  preparing cheques for signature and making cash payments in the field following the roster. S/he is responsible for assisting employees where necessary in opening personal bank accounts. S/he is also responsible for monitoring the bank balance in Concern’s Field Office bank account, the cash balances in the office safe and notifying the Finance Officer on a timely basis when a transfer from Freetown is required.

Main duties & 

Responsibilities:

Cash/Bank Management

• Monitor cash levels in the petty cash box and office safe and request cash transfers on a timely basis from the Base Manager / Area Coordinator to ensure that there are always sufficient funds in the office.
• Monitor the bank balance and notify the Finance Officer on a timely basis when a transfer from Freetown is required.
• Ensure cash payments are made within Concern’s limits and that all required documentation and authorisation procedures for the payment have been followed.
• Ensure the issuing and retiring of cash floats to approve float holders and that all required documentation and authorisation procedures have been followed.
• Ensure timely preparation of cheques for signature.
• Liaise with the Senior Finance Officer in Freetown to arrange the preparation of large cheques and liaise with suppliers regarding pick up or delivery of payments.
• Carry out weekly cash counts in conjunction with the Finance Officer and Base Manager / Area Coordinator and reconcile to the cash book
• Carry out cash transfers from the bank in conjunction with the Finance Officer and Base Manager / Area Coordinator.
• Travel to Programme field sites as and when requested by the Snr Finance Staff / Base Manager /Area Coordinator to make cash payments to training attendees or work scheme participants.

Books and Records

• Maintain accurate MGP bank/Cash books.
• Ensure that all receipts are properly checked and verified, including any payments to local partners.
• Ensure Filing is orderly done and stored safely.

Payments

• Make prompt and timely payment to Suppliers

Review of Financial Documents

• Review all hard copies of Port Loko payment documents.  Advise the Finance Officer of any anomalies with CWW finance policies and procedures.
• Communicate with the systems and programme staff to ascertain financial policies are understood and the required documentation is provided to finance on time.

Financial Reporting, Budget and Audit

• Assist the Finance team to handle queries related to internal and external audits
• Work closely with Finance team in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA).
• Participate in the production of any ad-hoc year end reports for Dublin or external audit.

Staff Management and Capacity Building

• Support Finance Team on delivering training on finance issues to non-finance staff where a need is identified in all field office and remote locations.
• Support CFC on delivering training on fraud & corruption to finance and non-finance staff where a need is identified in all field office and remote locations.

 Others

• Providing, as requested, cover to key finance functions during staff absence especially Finance Officer.
• Complete any others reasonable tasks as requested by Finance Officer / CFC / Base Manager / Area Coordinator.

Person specification:

Education, Qualifications and Experience Required

Education: 

Required: Diploma in Accounting or Finance related Field or with strong experience

Desired: Degree in Accounting or Finance related Field or Part Qualified AAT, ACA, ACCA, CIMA

Job related Experience and Knowledge:

• At least 2 years’ experience in finance / related field.
• Experience in working with an International Non – Governmental Organization.
• Experience of management reporting would be highly desirable.
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel (Essential) as well accounting packages & other database competencies (Desirable).
• Experience in training/awareness raising of non-finance staff on finance functions.
• Ability to work under pressure to meet tight deadlines.
• Ability to work in a Team.

Time required in Job to reach effective performance

Probation period – 4 months

Time to reach full effectiveness – 4 months

Emergency responseConcern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are expected to be willing to actively participate in emergency responses, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.HIV & AIDS

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by:

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Gender Equality

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Safeguarding at Concern: Code of Conduct and its Associated Policies 

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.  

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to [email protected] OR deliver in Hard copy to the below locations

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA substation, Port Loko 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

Closing date for receipt of applications for the above vacancy is 17.00 on Monday 20th May, 2024

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR, NEW ENGLAND OR EMAILED TO Email: [email protected] 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”