🇸🇱 Job Vacancy @ Crown Agents – Logistics & Administrative Assistant
Since 1833, we’ve been empowering leaders to accelerate self-sufficiency and prosperity for their communities, businesses, institutions, and countries.
In the 19th century, that meant connecting people and trade by building roads and railways. In the 20th century, it meant building the capacity of national governments to meet their citizens’ needs, managing funds to support service delivery in difficult contexts and delivering world-class humanitarian aid. In the 21st century, we’re continuing that work and investigating the potential of frontier technologies to accelerate the pace of change for our partners.
BACKGROUND
The Child Health and Mortality Prevention Surveillance (CHAMPS) network aims to determine and track the causes of under-five mortality and stillbirths through epidemiologic surveillance, including reporting within 24 hours, clinical sampling, and use of advanced laboratory testing and diagnostics across a network of international sites. The areas selected for CHAMPS in Sierra Leone is Bombali Sebora and Bombali Siari chiefdoms in Bombali district (population 606,544), and Tikonko and Kakua chiefdoms in Bo district. The site area in Bombali has a population of 161,383 and is mostly urban, including the city of Makeni (population 125,970).
CHAMPS employs the Minimal Invasive Tissue Sampling (MITS) procedure for post-mortem diagnosis. MITS was developed to reduce the uncertainty regarding causes of death. The data collected from the CHAMPS Sierra Leone site will be added to that collected from other sites and will help reduce child deaths in lower- and middle-income countries (LMIC) by providing detailed evidence on the cause of death to influence policy of funders and stakeholders.
For the last three years, the CHAMPS project has collected MITS and Verbal Autopsy data and analysed these to inform policies and interventions by key stakeholders. To fulfil one of the key objectives of the CHAMPS network, the CHAMPS Sierra Leone site is now embarking on additional surveillance activities in order to ensure that data from the catchment area can be extrapolated to produce national estimates for the purpose of policy making.
To accommodate the expansion of these new projects and workstreams, CHAMPS is building up a strong Operations, Procurement and Logistics team. This team provides support to program and other functional areas within the CHAMPS project, including procurement of goods and services, operational logistics, office management, fleet management and administrative office functions to ensure smooth operations of project activities across implementing partners.
Logistics & Administrative Assistant (Based in Freetown – One Position)
This is a 10 months’ position and will be based in Freetown with frequent travels between Bo and Makeni. The job holder will support the Logistics and Operations Manager in identifying and verifying of suppliers for the CHAMPS project. You will ensure proper documentation and archiving of all CHAMPS procurement processes. You will be responsible for updating the store inventory for all CHAMPS stores at the CHAMPS office, CHAMPS laboratory and other offsite project locations, such as the Bo office. Responsible for petty cash expenses in accordance with CHAMPS petty cash policies and procedures and with proper documentation for replenishment of the monthly petty cash. Monitoring of fuel consumption for all CHAMPS vehicles and generators, provide monthly fuel reconciliation reports to the Logistics and Operations Manager. Support in overall office management, including administrative functions and inventory management. Provide support in coordinating travel, booking of hotels for staff/consultant and venues for meetings. Support the Logistics and Admin Manager to prepare the monthly, quarterly, and yearly assets and stock counts. You will be responsible in ensuring availability of adequate office supplies and materials for project use. You will be responsible for office maintenance, repairs, servicing of equipment and cleaning.
Requirements.
Do you have a qualification in the following disciplines, bachelor’s degree/Diploma in Business Administration, Logistics/Procurement, or professional certification relevant for the position (Logistics, Operations, Administration, etc.) or its equivalents. At least 3 years’ progressive experience in same or similar role. Strong organisational, with ability to prioritise work issues to meet deadlines with minimal supervision and able to adjust to constantly changing situation whilst focusing on project delivery. Strong interpersonal skills, and effective communication skills both written and spoken Ability to work in a diverse team.
Interested candidates can apply by sending their updated curriculum vitae to the Email Address Below:
The closing date for receiving applications will be 13th March 2023. Female candidates are strongly encouraged to apply. Please note that ONLY shortlisted candidates will be contacted for interviews.
