Job Vacancy @ DAHW German Leprosy and Tuberculosis Relief Association – Administrative and Human Resources Assistant

About the Organization

 

WHO WE ARE

DAHW/German Leprosy and Tuberculosis and Relief Association, Mano River Cluster is an independent non-governmental organization supported by donors, volunteers and staff around the world. We collaborate with national and international players active in medical and social development co-operation and research. We form strategic alliances to achieve the best possible outcome. The entrusted funds enable us to fulfill our statutory duties in line with the principle of economy and needs-based support. We consider ourselves as a link between people who want to help and those who need help. We visualize the connection between disease and poverty so that people act with empathy and solidarity.

 

We assist people suffering from poverty-related diseases on a global scale. We focus on the needs of those with leprosy, tuberculosis and other socially excluding diseases and handicaps. We support medical and social relief programs that allow affected individuals to live a life in dignity and become empowered to be equally integrated into society. We conduct research in the interests of improving prevention, diagnostics and therapy, and medical, social rehabilitation for our target groups. We maintain national and international standards and encourage self-responsibility.

 

Our vision is a world in which no one suffers from leprosy, tuberculosis and other neglected diseases and the consequences they bring, such as physical disability and social exclusion.

 

We began our work in Sierra Leone in 1966 in Bombali District.

 

 

We are currently seeking an

 

Administrative and Human Resources Assistant

 

Line Manager(s): Head of programs

Location:                                                Freetown

Contract period:                                         One year with a possibility of Extension

Start date:                                              Immediate

 

Overall Purpose of the Job:

The Administrative and Human Resources Assistant is responsible to provide logistical, administrative support services and human resources management services associated with personnel, and office management for an effective and smooth running of program activities. The Administrative and Human Resources Assistant will work under the direction of the Head of Programs to perform tasks below, but are not limited to, the following:

 

Administrative Key Tasks:

• Screens and distribute outgoing/incoming correspondence
• Manages and maintains all admin department filing systems and ensures that all sensitive program information is kept confidential.
•  Responsible for the managing the use of the office photocopy machine.
• Ensure that all office supplies are properly procured, stocked, and stored in adequate quantities. Establish proper control of stock and check stock balances regularly of office supplies.
• Carry out photocopying, scanning, binding and the laminating of section documents
• To be active on any team building, staff and organizational development initiatives for core support function staff.
• Provided administrative support during social functions, conference, workshops and project close out activities
• Assist in the Procurement of supplies, furniture, equipment, and services as requested (i.e., obtain quotations, prepare purchase orders, make payments, and prepare justifications of expenditures). Prepare purchase orders and requisition requests for office review and approval.
• Oversee administrative duties including preparing payments, work orders and contracts. Together with Finance department, responsible for ensuring payment of all utilities, contracted services, and goods are made in a timely fashion.

 

Human Resources Management Key Tasks:

• Monitor employee compliance with organizational Policies and Procedures Manual (PPPM) as assigned.
• Assist with staff recruitment, hiring, media advertisement, and termination according to the PPPM, labor law and new hire checklist.
• Prepare necessary documents on job advertisement, selection, interview, rejection and appointment letters.
• Conduct computer test for eligibility of selection criteria.
• Prepare a briefing pack for induction for newly recruited personnel and assisted in the interpretation and implementation of the induction process as agreed by the Head of Programs.
• Establish and maintain complete personnel files for all staff and consultants. Carry out policy and procedure to amend or terminate employment contracts.
• Assist with record keeping of employee’s medical insurance and paid leave benefits, and contact lists.
• Prepare necessary documents on job advertisement, selection, interview, rejection and appointment letters.
• Prepare and submit monthly reports on staff –attendance holidays, sickness and leave records.
• Informed and reminded responsible staff of follow-up dates and deadlines for response or specific actions; taken and draft standard correspondences, compiles, format and distributed documents.
• Assist the Finance department in the preparation of the monthly payroll and ensure that all staff are paid their monthly entitlement.

 

KNOWLEDGE, SKILLS, AND ABILITIES :

A person to be appointed to the position of Administrative and Human Resources Assistant shall have or meet the following certificates, knowledge, skills, and abilities requirements:

• Bachelor’s degree or equivalent in human resources management, economic development, community development, business administration, commerce or other related field
• Minimum three (3) years of experience in office administration or equivalent.
• Good administrative and organizational skills; record keeping & filing systems. Good problem solver, self-starter, creative and innovative, good communication, leadership and reporting skills.
• Experience with INGO’s procedures, policies and compliance requirements are highly preferred.
• A strong command of Microsoft Office Word, Excel, and other relevant computer applications.
• Sufficient knowledge of GOSL labor laws, legal and administrative matters.
• Good administrative and organizational skills; record keeping & filing systems. Good problem solver, self-starter, creative and innovative
• Experience managing staff
• Fluency in English required

 

Diversity is one of our core organizational values. We therefore accept applications regardless of gender, nationality, ethnic or social origin, religion/belief or disability. (This position is for Sierra Leonean Nationals only).

 

We invite you to send us your complete application (including Resume, Mandatory Cover letter and three references), indicating the salary expectation, by 10th August 2022 to; [email protected] with the caption: “Application: Administrative and Human Resources Assistant”

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW.

IMPORTANT NOTICE: Please note that your CV should contain your full contact details such as residence addresses, working mobile telephone number, as well as those three referees.

Selected candidates will be required to sign a contractual agreement with GLRA -MRC.

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