🇸🇱 Job Vacancy @ FG Gold – Human Resource Officer

JOB VACANCY:

HUMAN RESOURCE OFFICER

ABOUT US

FG Gold Limited was recently awarded the Baomahun Gold Concession located in Valunia in Bo District and is currently in the development stage. To support the project development, FG Gold Limited is recruiting a qualified Sierra Leonean to fill in the vacant position of Human Resource Officer

Role Purpose

The Human Resource Officer will assist the HR supervisor regarding the payroll and personnel administration. The purpose of the role is to ensure the accuracy of the data in HR systems, the smooth mobilization and demobilization of the employees, and the efficient administration of the HR functions.

RESPONSIBILITIES

• Preparing job descriptions, advertising vacant positions, and managing the employment process.
• Orientating new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Overseeing the health and safety of all employees.
• Implementing systematic staff development procedures.
• Providing counselling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format
• Input all new employee data and all departing employees into the HR database and the payroll system.
• Input all the contractual and personal changes data into the HR database and the payroll system (contract renewal, salary increase, promotion, shift allowance, marriage, children’s birth, new address, bank details, etc…)
• Collect the timesheets from the departments and determine employees’ overtime as well as manage absences, leaves, and maternity leaves… in accordance with the applicable CBA.
• Input all the potential deductions into the payroll system.
• Process the payroll with accuracy and in a timely manner.
• Print and distribute the pay slips to employees.
• Generate payroll reports including the mandatory reports to Tax and NASSIT Offices as well as payroll book and ensure coordination with Finance department.
• Collect the employee’s payroll queries and ensure accurate, adequate, and timely answers to employees.
• Provide support in the compilation of the Manpower plan and budget in consultation with the HR Manager
• Draft the employees’ and trainees’ documents (employment certificates, employment contracts, amendments, internship contracts…)
• Assist in the disciplinary process in drafting the hearing notifications and minutes.
• Monitor the contracts register and liaise with Heads of departments to get their directions on the renewal of the contracts to be expired in a timely manner.
• Register the employees to the NASSIT office and medical insurance policy.
• Monitor and update the HR dashboards (absences, leaves, maternity, disciplinary, HR database, medicals…)
• Ensure the accuracy and completeness of the employees’ personal files.
• Ensure the physical and electronic archive of the employees’ personal files.
• Perform any other duties deemed necessary by the Management in the smooth running of construction.

Qualifications, Skills, and Experience

• University Degree in Human Resources, Business, or a related field.
• 2 years of experience in managing complex and large payrolls of more than 1,000 employees.
• Experience in the mining or construction sector is mandatory.
• Working knowledge and relevant experience in payroll processing and management, accounting, financial management, financial analysis, and reporting.
• Proficiency in MS Office is mandatory; data management and analysis is an advantage.
• Experience with ERP systems and Payroll software such as SAGE, SAP, and other ERP systems preferable.
• Experience in performing financial data analysis and reconciliation preferred.
• Experience in payroll software programming is an advantage.
• Customer-oriented mindset.
• Problem-solving skills.
• Ability to work effectively under pressure.
• Demonstrate a high degree of confidentiality and sensitivity to compliance-related matters.
• Ability to communicate at all levels of the hierarchy.

How to apply?

You can send your application with your most recent curriculum vitae to the following email address not later than 5th October 2023: [email protected] or you can drop your hard copy application and CV to our application box at our FG Gold project site. Only shortlisted candidates will be contacted.

The company provides equal employment opportunities and does not discriminate in employment regardless of race, colour, religion, national origin, tribe, gender, or age. Women are strongly encouraged to apply.