Job Vacancy @ Helen Keller International – Human Resources Manager

Helen Keller International

Job Announcement

Human Resources Manager

Job title: Human Resources Manager

Location: Freetown, Sierra Leone

Supervisor:   Country Director

Responsibilities: 

Under the supervision of the Country Director, the Human Resources Manager is responsible for all Helen Keller Int’l human resources in the Sierra Leone office. He/she will ensure the enforcement of internal regulations, policies and procedures. He/she will supervise the HR staff. He/She will have a dotted line to the Regional HR Manager on all HR related issues.

Human Resources Management:

• Lead the HR function and advise the Country Director (CD) on all HR related issues
• Develop and implement HR initiatives which are aligned with the overall business strategy of the Country Office in liaison with the Regional HR manager
• Nurture a positive and respectful work environment and culture
• Manage the end-to-end recruitment process as per Helen Keller’s policy
• Support the CD in conflict resolution
• Oversee and support the Conversations to Connect performance management system to drive high performance
• Support and guide staff annual performance conversation and planning map process
• Assess training needs with supervisor and monitor trainings
• Support staff development through tracking of staff training especially learning@hki
• Ensure Country Office is complaint with all local legal requirement for Human Resources Management
• Coordinate staff welfare activities
• Support CO compensation analysis by collecting data for birches and follow up communications.

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Payroll and Human Resources/Personnel Administration:

• Prepare Payroll, NASSIT and NRA before submission to Finance for monthly report update
• Follow up with all staff to ensure timely submission of timesheet and prepare monthly reports on status
• Advise on any new Sierra Leone Labor law updates for input into the HR manual
• Updating Personnel data for the annual and midyear budgets
• Updating employee data for new and departing staff
• Responsible for Annual severance computation and severance payments as per request
• Homere software, staff details, leave balances and monthly report to Regional Office, monthly reports to finance
• Maintain staff leave tracker and accordingly advise all staff on pending leave days on monthly basis using Homere report
• Health insurance. ensuring new staff added and departing staff deleted from CIGNA and quarterly payments
• Employee separation process, (checklist, interview, end of service benefits)
• Monthly review of NetSuite and follow up with HQ to ensure data is updated
• Country Office Quarterly HR report to Regional office
• Manage staff leave ensuring a leave plan is in place at the start of each calendar year
• Ensure all job descriptions are kept in soft copy and hard copies in personnel files
• Recruitment – adverts, coordination of shortlists, interviews, contracts and orientation and offboarding
• Maintain personnel files in accordance with Helen Keller HR filing guidelines
• Track staff contract’s expiry and facilitate their renewal upon approval by the CD and submission of Performance Conversations and Planning Maps
• Handle and advise the CD on workplace investigations, disciplinary and termination procedures, if needed
• Maintaining employee and workplace privacy
• Organize and deliver engaging presentations to upper management regarding HR-related issues, policies, and practices
• Perform any other duties assigned to you by the Country Director and/or Regional HR Manager.

Local Consultant Agreements:

• Issue agreements in accordance with selected consultants done by recruiting staff and negotiate rates for local consultants, according to established policy
• Maintain consultant files and conduct files review for completeness
• Ensure procurement process, payment, documentation is complete, deliverables accepted by project teams and procedures adhered to.

Qualifications:

• A master’s degree in human resources management or equivalent. A bachelor’s degree with adequate experience can also be considered in lieu of a master’s degree
• At least 5 years’ experience as a HR Manager in an international organization
• Comprehensive knowledge of labor laws in Sierra Leone and recommended HR practices as pertaining to the NGO sector
• Well versed in Microsoft Office applications
• Experience in coaching staff and the ability to maintain positive relationships
• Strong decision-making skills
• High diplomatic skills and professionalism towards managing interpersonal relationships.

Interested candidates should send a detailed CV, Application letter stating clearly on the subject line of your email “Application for Human Resources Manager”, names and contacts of three references, a daytime telephone/mobile contact to HR/Administration Manager, 16H James Macarthy Drive, Off Spur Road, Wilberforce, Freetown or email to [email protected] by the close of business on 29th August 2022.

Helen Keller International is an Equal Opportunity Employer, promoting gender, equity and diversity.

Fostering a diverse and open workplace is an important part of HKI’s vision, and we encourage people from all backgrounds, especially women, to apply.