MINISTRY OF HEALTH AND SANITATION

National Medical Supplies Agency (NMSA)

31 Murray Town Road, Freetown, Sierra Leone

Operations Office: Central Medical Stores, Off Jomo Kenyatta Road, New England Ville Internal/External Vacancy Announcement

Position Information

Organizational Context:

In 2017. the National Medical Supplies Agency was established by an Act of Parliament as a public service agency responsible for the procurement, warehousing and distribution of drugs and medical supplies in a transparent and cost-effective manner, for and on behalf of all public institutions throughout Sierra Leone. NMSA is governed by a Board of Directors. NMSA is led by the Managing Director With a team Of Directors the Senior Management of the agency.

Job Summary:

Reporting to the Director/Deputy Director of Quality Assurance, the M & E Officer will lead the design, implementation. and operations of the M & E systems from activity initiation to completion. She/he will oversee the monitoring, evaluation, analytics, and reporting of performance and results. providing regular activity reports to senior management. She/he will lead activity efforts to strengthen monitoring and evaluation and performance reporting of program activities within the agency.

 Key Duties & Responsibilities:

1. Provide leadership in the development of an effective M & E Strategy and systems:
2. Develop applicable tools and monitoring/evaluation policies. standards and guidance as well as oversea compliance;
3. c) Develop and enforce compliance with various departmental Performance indicators:
4. d) Participate in. and facilitate evidence-based planning. ensuring that they are aligned with the strategic plans of agency;

Provide support to the different departments in designing. monitoring and evaluating all projects’ interventions on behalf of the agency:

Coordinate supportive supervision interventions to the districts and facilities to ensure compliance with standard operating procedures of the agency,

5. Track and measure progress of projects against goals. Identify areas of improvement, and adjust plans accordingly;

6. Prepare timely and regular M & E reports for senior management and the Health Development Partner to access progress on activities. The reports provide information on the performance against the various key indicators Included in the M & E plan;

7. Integrate donor supported activities within the agency and periodically report to management.

8. Review and update tools and formats for data collection to assist with monitoring and evaluation various project.

9. Support the implementation of donor funded work-plans to ensure that planned activities are fully implemented and on time.

10. Develop the overall framework for project M&E systems in collaboration with the various departments, including reporting requirements with monitoring and implementation plans to systematically document performance

11. Develop indicator tracking tools and databases as needed to demonstrate the effectiveness of project interventions.

12. Any other tasks related to the field of engagement, experience and expertise as and when required by the organization and assigned by the supervisor.

Note: Management reserves at all times the right to modify Terms of Reference and delegate additional responsibilities according to the agency needs and priorities

The candidate should have  high level of integrity. accountability, and and be willing to work beyond normal working hours, He/she demonstrate and be exemplary in portraying NMSA values and ethic, should be a good team player, self-motivated problem solver with ability under pressure.

Qualifications & Experience

Minimum of Bachelor’s Degree in or any

related degree in the field of Social Sciences.

Masters degree in Public Health or any of the following;

Management, Procurement and Supply Chain Management, M & E is added advantage

Knowledge of data-processing and statistical analysis software, namely

MS Access, Stata and SPSS, and proficiency in database development and maintenance are a MUST.

At least throe (3) years experience of supporting project work and/or M & E activities with demonstrated ability of loading teams to achieve results.

Required Knowledge, Skills & Abilities

Proven success in designing, implementing and operating M E from project initiation to completion.

Knowledge of monitoring and evaluation methodologies and principles including quantitative. qualitative and participatory approaches, Knowledge of management principles and practices.

Knowledge of accountability theories and practices. including methods of implementation.

Knowledge of logical frameworks and participatory results based planning. monitoring and evaluation.

Some knowledge of government policies. procedures, rules and regulations.

Ability to collaborate with relevant stakeholders to provide relevant information for ongoing evaluation of project activities, effects and impacts. Ability to compile and analyze data and prepare comprehensive  reports.

Ability to express ideas clearly and concisely, both in writing and orally

How to apply:

Written applications including Cover Letter and Curriculum Vitae indicating the position and three references. The application (hard & on-Iine) should be submitted not later than Friday 17th May, 2024 via E-mail: [email protected] or hard copies to The Human Resources Department. National Medical Supplies Agency 31 Murray Town Road, Freetown.