🇸🇱 Job Vacancy @ Restless Development – Senior Finance and Administration Manager

3 Finance Officers

1 Admin Officer

To Work With To

Deliver Role

     Senior Leadership team Sierra Leone

This role will lead on financial management, accounting and scenario planning ensuring Restless Development is transparent, accountable, and able to mitigate risks as it moves forward.

This role will involve maintaining oversight of our income, cash flows, accounting, and financial practices across the organization. With the support of a talented team of finance and administration staff, you will work closely with the programmes directorate to ensure high-quality operational and project budgets are developed and managed. You will work closely with the Hub Director and management team to maintain oversight on financial planning and decision making producing user-friendly management reports, and play an active role in fundraising and proposal development from the financial perspective.

You will be a committed and talented individual who will be part of our Senior Leadership Team, and will proactively engage in supporting leadership of the organization. Within this body, you will provide technical advice on financial management and planning. The Senior Leadership Team will work closely with you to ensure they and their teams meet all key performance objectives in relation to financial management.

Duties

     Produce monthly accounts and variance analysis for decision making

     Prepare annual budget, cash requests, and quarterly re-forecasts

     Implement internal and external audit recommendations

     Prepare year end accounts and ensure to complete external audits on time.

 Prepare   donor   budget   and   financial   reports   in   line   with   contract requirements

     Ensure policies and procedures are upheld, review and updated annually

     Line manage a team of five across four offices

     Uphold and embody our values and staff code of conduct at all times

Responsibilities

     Lead development of financial plans, budgets and forecasts

     Prepare financial statements and lead preparation of year end accounts   .

    Liaison with an external auditor to fix the audit dates and ensure completion of the audit on time.

     Produce monthly income and expenditure statements for Restless

Development Sierra Leone and its donors

     Monitor donor funded projects and provide accurate reporting

     Review financial processes and procedures on an annual basis

     Prepare accurate and timely financial reports and fund requests to donors as required

   Prepare the consolidated cash flow monthly for review by Leadership team and submission to International monthly

 Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases

Responsibilities

 Maintain a web based accounting system (FinancialForce) for the management of Restless Development Sierra Leone expenditures and reports

 Ensure that all payments to supplies and/or projects are in accordance with relevant Restless Development regulations and approved plans/budgets

 Manage   monthly   payroll, and   ensure   necessary   deductions   and reimbursements are processed against staff accounts

 Ensure that donor funds are received as per disbursements agreements and that expenditure by all staff is coded by unit and donor correctly

 Ensure that all bank, Staff, Debtors, Creditors and Funding statement reconciliation monthly

 Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept in a safe and secure custody

 Annually review accounting timelines and processes to ensure accounts are being produced across our four offices in the most effective manner

Responsibilities

     Build capacity among your team to strengthen supervision by finance

 Work with management to build a culture of values and transparency in finance

     Oversee adherence to Restless Development’s financial policies and

procedures, and continuously improve systems and mitigate risks

     Oversee management and control of fixed assets, equipment and supplies

     Conduct monthly spot checks to ensure a strong control environment

 Provide  guidance  and  develop  new  tools  and  systems  to  strengthen financial controls and risk management

Responsibilities

    Processing monthly payroll on time

    Monthly payroll journal and staff cost allocations to projects

    Wages control account reconciliation

     Provide line and performance management to your team

 Develop mechanisms to ensure regular communication and planning of priorities takes place across your team

 Provide training and coaching to the finance team and other staff as per organizational capacity building plans

     Oversee   induction   of   new   staff (finance   and   other) to   Restless

Development ‘s finances, financial procedures and policies with support of

your team

 Uphold Restless Development codes of conduct and staff policies at all times personally and within your team

Responsibilities

 Contribute to strategic planning and organizational management as a member of the Senior Leadership Team as a team player

 Support   the Director   and   the Senior Leadership Team   in   the governance, oversight and direction of non-programmatic units

 Support the Director to develop and engage the Senior Leadership Team in the strategic growth and business expansion of Restless Development

 Act as a role model to our staff and for young people in Sierra Leone by upholding our values and policies at all times

     Create and maintain a values-based ethic across Restless Development

(Sierra Leone) to ensure that the Restless Development’s values, codes  of

conduct, policies and standards are understood clearly by all and adhered to in practice

• Qualified accountant(ACCA/CIMA/CPA) with Finance, Accounting or relevant Degree
•  At least 2 years’ management experience, ideally in increasingly senior positions
• Experience leading, engaging, motivating and coaching a team of staff
• Experience of meeting donor financial requirements and reporting, including ideally for DFID, EU and/or USAID
• Extensive experience of budget and financial management
• Extensive experience of implementing and strengthening internal control frameworks
• Demonstrable track record of strengthening systems and identifying innovative solutions to challenges in finance and operations
• Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast-paced environment with tight deadlines
• Experience in managing logistics, procurement and office functions
• Experience in Human Resource Management an added advantage
• Good analytical skills and Excel skills
• Excellent IT, written and verbal communication skills

• At least 2 years’ senior leadership experience
• Knowledge and experience of Financial Force
• Knowledge and experience of working in Sierra Leone, or a similar context