Job Vacancy @ SEND – Office Assistance (Sierra Leone)

Job Description

SEND SIERRA LEONE

Duty Station: Port Loko  District Office

Supervisor: Program Officer

Duration: 1 Year with possible extension 

Background 

SEND is a non-governmental organisation dedicated to creating a Sierra Leone where there is respect for human rights, accountable governance, food and nutrition security, and equal opportunities for men and women to thrive. We liaise with communities, traditional authorities, government institutions and foreign partners to combine resources to develop innovative solutions to alleviate poverty and enhance quality self-reliance.

SEND Sierra Leone has adopted the global Sustainable Development Goals (SDGs) to guide national development planning and implementation. The pursuit of economic equality and social equity are mainstreamed in the SDGs. Our commitment to the government is to improve the delivery of social services, strengthen gender and social inclusion, and prioritise the education sector.

Our portfolio includes community development, improved livelihood, climate-sensitive WaSH, health, nutrition/agriculture and women’s empowerment.

Intervention areas are in Kailahun, Kenema, Kono, Western Areas Urban and Rural communities, Bonthe, Kambia, Pujehun and Port Loko.

SEND Sierra Leone recruits an Office assistant to support the management and maintenance of its Programme Office in Port Loko District.

Objectives Of The Position 

Responsible for the management of the SEND Office and giving administrative support to all staff in the Port Loko District Office.

Objectives of this Role

• Ensure equipment, supplies, and inventories are managed well and properly maintained.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
• Coordinate internal and external resources to expedite workflow in the office in consultation with responsible staff in the Programme Office in Port Loko
• Provide information, answer questions, and respond to requests where necessary and sufficient
• Abide by the vision of the organization

Daily and Monthly Responsibilities

• Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, and vendors
• Perform general administrative tasks, including filing, meeting minutes, mailings and deliveries, and coordinating meeting room calendars to ensure the office is effectively supported
• Keep the office clean, stocked, and organized throughout the kitchen, stock and storage rooms/closets, and communal areas.
• Oversee and order office supplies, anticipate requirements, stock supplies, and ensure equipment is in working order.
• Maintain filing system, contact database, employee list, and inventories
• Provide support to the office and other staff members as needed, including organizing team events

Skills and Qualifications

• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office, with the aptitude to learn new software and systems
• High school diploma or equivalent
• Must be able to move, bend, stretch, and stand for extended periods
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information

How to apply: 

Interested candidates are requested to submit soft and or hard copies of application letters and their CVs to [email protected]. The closing date for the application is 25^th April 2022.

Kindly note that ONLY shortlisted candidates will be contacted for an interview.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY