EXTERNAL VACANCY ANNOUNCEMENT

Position: Human Resource Assistant  

Duty Station: Kenema Office

Supervisor: Admin and Human Resource Manager

Duration: One Year with possible extension  

Closing date: 22nd August 2022

About SEND 

SEND is a non-governmental organisation dedicated to creating a Sierra Leone where there is respect for human rights, accountable governance, food and nutrition security, and equal opportunities for men and women to thrive. We liaise with communities, traditional authorities, government institutions and foreign partners to combine resources to develop innovative solutions to alleviate poverty and enhance quality self-reliance.

SEND Sierra Leone has adopted the global Sustainable Development Goals (SDGs) to guide national development planning and implementation. The pursuit of economic equality and social equity are mainstreamed in the SDGs. Our commitment to the government is to improve the delivery of social services, strengthen gender and social inclusion, and priorities the education sector.

Our portfolio includes community development, improved livelihood, climate-sensitive WASH, health, nutrition/agriculture and women’s empowerment.

Intervention areas are in Kailahun, Kenema, Kono, Western Areas Urban and Rural communities, Bo, Bonthe, Kambia, Pujehun and Port Loko.

SEND Sierra Leone recruits a Human Resource Assistant to support the HR department in Kenema.

Objectives of The Position 

The HR Assistant is responsible for providing administrative support to the  HR and Administrative Manager in performing HR functions. He or she deputies the HR and Administrative Manager in the organisation.

Roles and Responsibilities:

• Perform administrative duties such as maintaining employee database and sorting emails for the HR department
• Maintain proper records of employee attendance and leave
• Assist HR Manager in policy formation and hiring
• Submit online job postings, shortlist candidates and schedule job interviews
• Coordinate orientation and training sessions for new employees
• Ensure smooth communication with employees and timely resolution to their queries
• Update employment status and help new employees get access to the resources they need to do their job effectively
• Serve as a contact between the HR department and the rest of the organisation
• Sort and update records, dispose of old records properly and contact employees to update their contact information and other vital documents
• Track employee progress within the onboarding program
• Prepare files for new employees and update all staff personnel and statutory records, and ensure that all staff information’s properly kept, updated and confidentially maintained
• Coordinate recruitments and orientations/transition of both new/transferring staff
• Ensure the tracking system of the recruitment process and compile a monthly report on recruitment are kept and shared with the HR Manager
• Abide in the vision of the organisation

Competencies:

Corporate Competencies:

• Demonstrates integrity by modelling the SEND’s values and ethical standards
• Promotes the vision, mission, and strategic goals of SEND
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates, and organizes workload while remaining aware of changing Priorities and competing deadlines.
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

Skills and Qualifications:

• Proven previous administrative experience
• Numerate with excellent attention to detail
• Must be a team player with strong relationship-building skills
• Proficient in Microsoft Office, with the aptitude to learn new software and systems
• Confident at speaking to people at all levels
• High ethical standards and ability to exhibit a high level of confidentiality
• Confidential and trustworthy
• Must be familiar with database systems and typical HR applications
• Associate Diploma in Administration and HR or related field
• Minimum of three (3) years of working experience in HR and administration

Mode of Application: 

Applications should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, and copies of professional certificates and testimonials. All applications should be sent to the Admin/HR Manager, 3 Amie Jay Drive, Reservation Road, Kenema or any of our Field Offices in Kailahun, Kono, Mattru, Port Loko and Freetown. 

You can also send your application by email to the address: recruitment@sendsierraleone.com.

Kindly quote only the Job Position in the subject line.  

Only shortlisted candidates will be contacted for an interview.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY