🇸🇱 Job Vacancy @ World Hope – Grant Accountant

INTERNAL/EXTERNAL JOB ADVERT 

World Hope International (WHI) is a Christian relief and development Non-Governmental Organization  (NGO) working in Sierra Leone with vulnerable and exploited communities to alleviate poverty, suffering,  and injustice through Health, Education, Anti-trafficking in person, Water and Sanitation, Agriculture and  Livelihoods interventions. We seek applications from suitably, qualified and competent persons to fill the  following position.

Position: Grant Accountant

Contract: Fixed Term

Salary: Attractive

Location: Freetown




Job Summary: The Grant Accountant is responsible for enforcing compliance with all grant standards  required by various donors and internal policies including but not limited to procurement and travel. He/she  is responsible for the oversight of accurate tracking of expenses to budget lines, monitoring and reporting  on grant funded program spending.

• Ensure accuracy and integrity of all grants and contracts data; support communication with relevant staff regarding deadlines and deliverables, ensuring complete follow through on all grants and contracts.
• Participate in all grants opening and close-out meetings, at the conclusion of the grants and provides all required reporting. Reconcile and close out grants/contracts at termination.
• Along with the Senior Grant Accountant coordinate with Program Head/Budget-Holders for narrative reporting requirements.
• Maintain accurate and complete electronic and hard copies of all grant agreements, grant database, contract files and maintain relationship with budget-holders.
• Pursues learning opportunities to stay current with grant standards.
• Support in the maintenance of the general accounting system for World Hope International’s financial records for each grant or contract; including maintenance of current grant and contract files and entering grant budgets into accounting software. 

• Reviews or set ups coding for budget lines for new grants
• Maintains a grant timeline as to when reports are due.
• Ensures that salaries charged to grants are based on properly approved timesheets.
•  Support in the periodic auditing of procurement documents for compliance and reports findings to the Finance Manager and US CFO.
• Reviews posted transactions monthly for coding errors, appropriateness of expenditures and missing expenses.
• Provides a monthly summary budget to actual report for all grants for the Finance Managers review.
•  Reviews all documentation chargeable to grants for propriety, supporting documentation, approvals, adherence to policies including allowable costs.
• Ensures that all transactions are properly coded to the correct grants and the correct budget lines.
•  Prepares or reviews financial reports due to various granting agencies for Controller’s review for timely submission.
• Work with grant writers to prepare budgets and proposals and communicates directly with program staff and internal staff to ensure compliance.
• Works with the Controller in Implementing internal control procedures for all financial transactions.
•  Trains staff and sub grantees in grant compliance, policies and procedures.
• Monitors and audits sub-recipients of grants for compliance with grant standards and internal controls and reports findings to the Controller and US CFO.
• Follow-up on audit findings to improve financial systems as well as to ensure compliance.
• Work quickly to resolve disallowed costs in audit findings to recover payment.
• Assist with all audits.
• To perform any other duties deemed necessary to meet the needs of this project, irregular hours of work may be required in accordance with the needs of the role.

Qualifications: Education/Knowledge/Technical Skills and Experience 

Minimum Bachelor of Science (BSc.) degree in Accounting and Finance, a Technician or any other related  area of study from an accredited and approved university.

• 5+ years’ experience as an accountant in grants management in a non-profit setting
•  Experience and knowledge with the rules, regulations and standards associated with Federal funding and non-profit accounting (Uniform Guidance and Cost Standards) and foreign granting agencies
•  Experience in financial statement preparation, budgeting and grant reporting
• Knowledge of indirect cost rate application and allocation methodologies
• Experience in operation and ERP accounting including general ledger software, preferably Acumatica, Word, and Excel
• Excellent communication skills (verbal and written)
• High attention to detail
• Problem-solving skills
• Ability to work under pressure and meet deadlines
• Team player
• Highly developed capacity to accurately and objectively evaluate the effectiveness and outcomes of strategies and activities, and to make appropriate adjustments
• Ability to manage multiple projects and priorities

Working Environment / Conditions: 

Standard office environment. Domestic travel required.

APPLICATION PROCEDURE:

Please download attached Self Declaration Form, complete it and attach as part of you application.
Also include the following in your application:
• National Identification – Copy of Passport/National ID/Voter ID
• Reference Letters from your 2 most recent past employers
• And copies of relevant academic qualifications.

Suitably, qualified, and skilled candidates are advised to send in their letter of application with updated  CVs, current telephone number(s) and copies of certificates via email to the following addresses [email protected]  and  Copy [email protected]