INTERNAL & EXTERNAL JOB ADVERT
Job Title: Finance Officer (2)
Duty Station: Freetown & Makeni

 

JOB SUMMARY
The Finance Officer will support the Finance Manager in the monitoring and administering the day-to-day activities within
the finance function. The includes payment review of payments and journal before processing, monitoring bank balances
and reconciling as appropriate; processing monthly salary for all staff, maintaining a correct inventory management system;
follow accounting policies vis-à-vis fund accounting as noted in the finance manual and generally accepted
accounting principles.

He/she is responsible for coordinating the protection of the organization’s assets by implementing Internal
Control procedures; prepare for sound audit practices and facilitate any external or internal audits.

 

MAJOR ROLES AND RESPONSIBILITIES:
• Review and process all payment request forms (staff DSA/advance requests/liquidations,
suppliers/vendors payments) by ensuring they are prepared according to procedures and practices.
• Ensure all staff/suppliers/vendors payments are made via the online banking platforms and PDF
payments and receipts are attached in Acumatica as appropriate as proof of payment for each
transaction.
• Maintain high level of compliance for all transactions and maintains quality controls at all levels, this
includes, attaching the completed vouchers and correct supporting documents in Acumatica.
• Ensure all cash accounts are reconciled weekly, monthly, half yearly and yearly in accordance with
established procedures, policies and guidelines.
• Prepare monthly statutory deductions (NASSIT, PAYE, WHT) for the remittance to NASSIT by
check and NRA via the trips portal.
• Prepare monthly tax certificates for suppliers/vendors in accordance with the Income Tax Act and
submit to the Finance Manager for review.

• In accordance with the FFPM, responsible for the management of the Petty cash float for
Makeni/Freetown, this includes but not limited to, account disbursements, replenishment,
reconciliation, and the recording, attaching of all entries relating to Petty cash in the Accounting
system.
• Ensure accurate and timely recording of entries, across all modules (Accounts payable, Accounts
receivable, Cash management, GL) in Acumatica. This includes reviewing for correctness in account
code and sub account codes, amount, description, and approvals before posting in Acumatica.
• Actively involve in all country office accounting and month end closing procedures, such as bank
reconciliations, accounts payable reconciliation, accounts receivable reconciliation, month end
inventory reconciliation etc.
• Support in the monthly update on accruals and prepayment schedules.
• Support the monthly payroll preparation process for both local and international staff.
• Comply with all policies, procedures and protocols including adherence to Child Safeguarding
Policy
• Perform any other duties deemed necessary to meet the needs of the organization.

 

RECRUITMENT REQUIREMENTS:

• Bachelor’s degree in Accounting and Finance, part qualified Chartered Accountant or
any other relevant field.
• A minimum of 3 years of work experience in a humanitarian Industry is preferred.
• Ability to work independently in a challenging environment and meet strict deadlines.
• Excellent critical thinking skills; ability to multi-task.
Closing Date: 27th 2022
Only shortlisted candidates will be contacted.
Hard copies will not be accepted

 

Applications should be sent to: ajalloh@idtlabs.xyz and Copy SRLhumanresources@worldhope.org

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