INTERNAL/EXTERNAL ADVERT 

JOB TITLE: Support Services Assistant 

LOCATION: Freetown  

CONTRACT TYPE: Fixed Term  

REPORT TO: Support Services Manager 

JOB SUMMARY: 

The principal responsibility of this post is to provide administrative and logistical support to the Support  Services department in the Freetown Office.

CORE DUTIES: 

• Ensure general up-keep and Office Management of the Freetown Office Premise • Compile vendor requests and invoices in a timely manner
• Prepare and submit vehicle repairs and maintenance sheet for approval
• Assist in following up on service provider proformas, invoices and receipts
• Prepare service provider payments and follow up for approvals as assigned by Supervisor • Focal point for planning and organizing events (trainings, workshops etc)
• Provide support to WHI visitors (accommodation and logistical support)
• Assist logistics Officer in asset verification and management
• Supervise stores management in the Freetown Office
• Serve as point of contact for in-coming visitors
• Supervise clerical staff
• Assist other members of the Support Services team in related official tasks

QUALIFICATION  

Degree in Business Administration or its equivalent.

Must have at least 3 years working experience in Administration

SKILLS & COMPETENCIES 

• Proven experience as an Administrative Assistant
• Knowledge of office management systems and procedures
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem -solving skills
• Good written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Mission: Working with vulnerable and exploited communities to alleviate poverty, suffering and injustice. Country Office:

APPLICATION PROCEDURE:

Please download attached Self Declaration Form, complete it and attach as part of you application.
Also include the following in your application:
• National Identification – Copy of Passport/National ID/Voter ID
• Reference Letters from your 2 most recent past employers
• And copies of relevant academic qualifications.

To apply, please send the following documents on or before Friday, 28 April 2023.  

• Cover letter

• Updated curriculum vitae (CV)

• Photocopies of all relevant degrees, certificates, diplomas, etc.

Suitably, qualified, and skilled candidates are advised to send in their letter of application with updated  CVs, current telephone number(s) and copies of certificates via email to the following addresses ajalloh@idtlabs.xyz  and  Copy SRLHumanResources@worldhope.org