Job Vanacy at Solthis – Administration and Finance Manager
Solthis is a global health NGO created 18 years ago that works for prevention and access to quality health care for all, by strengthening health systems and services in a sustainable way. We work on women's, mothers' and children's health issues, and on the major pandemics, HIV/AIDS and tuberculosis. Solthis is a development NGO, present in West Africa with 6 country offices and which, in partnership with local actors, we deploy projects including operational research, capacity building and advocacy.
Solthis applies a policy of non-discrimination in hiring based solely on the skills, experience and interpersonal skills of its candidates and does not under any circumstances base its selection criteria on notions such as gender, age, nationality, ethnic origin, sexual orientation, religious affiliation or state of health (pathology and/or disability).
We therefore encourage you all to nominate yourselves.
In order to carry out our project in Sierra Leone, we are looking for a
Administration and Finance Manager
Contract: Fixed-term 1 year (renewable on an open-ended contract)
Duty station: Freetown, Sierra Leone
Availability: ASAP
ISSUES
The Administrative and Financial Manager is responsible for the country coordination of all administrative, logistical, human resources and financial aspects of Solthis programmes. He/she ensures that administrative procedures are respected, consistent, harmonised and appropriated by the teams.
JOB OBJECTIVES
Reporting to the Head of Mission (HOM) and working closely with the Administration & Finance Department team at headquarters, the AFM is responsible for the following tasks
⮚ Accounting :
o supervises, supports, controls and validates the mission's accounting management and controls the mission's cash management
o transmits the accounting documents to the MDC and to headquarters
⮚ Finance :
o Participates, on the budgetary side, in the elaboration of project proposals for institutional and private landlords
o Is involved in internal and external audits
o Is responsible for updating budgetary and forecast monitoring
o Carries out financial monitoring of partners and contributes to their capacity building on management and administrative aspects
⮚ Administration
o Follows up on insurance
o Ensures relations with the administrative authorities
⮚ Human Resources
o Is the HR representative on the mission
o Is in charge of the administrative management of personnel: drafting and monitoring of contracts, verification of pay, monitoring of leave, administrative management of disciplinary follow-up
o Carries out legal monitoring
o Ensure Social dialogue
o Update policies / processes (with HRD)
⮚ Logistics
o Defines and validates the logistical means and material organisation of the mission o Ensures the management and follow-up of orders, guarantees the respect of purchasing procedures
o Organises staff travel
o Defines, writes and updates procedures, rules and logistics tools in conjunction with headquarters
⮚ Security :
o Monitors and analyses developments in the national and regional context
o Ensures the application of the rules of the mission
⮚ Team management :
o Leads, trains and supervises the administrative and logistical team of the mission (composed of about twenty people)
⮚ Reporting :
o Ensures HR, financial, safety and logistical reporting to the MDC and to headquarters o Write monthly narrative reports on the administrative and logistical activities of the mission o Prepares financial reports for donors
RESEARCH PROFILE
Initial training: You have a 4/5 year degree in a relevant field (finance, accounting, management) or you are a graduate of a business school, bioforce, etc.
Experience: You must have at least 5 years experience in a similar position, including at least one experience in an NGO.
Qualities & Skills:
You communicate in english with ease, both orally and in writing, and are known for your thoroughness. You have excellent writing and summarising skills. You are proactive and can make proposals. You know how to work independently and in a team.
Essential skills: accounting and financial management, computer skills (Word, Excel, Saga), human resources management, team management.
Experience with donors (Unitaid, AFD, Expertise France...) would be an asset.
Other : You have a good knowledge of the office pack and a valid driving licence.
REMUNERATION
✔ Depending on experience and Solthis grid
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HOW TO APPLY?
Composition of the file: CV, letter of application and 3 references (former managers)
To be sent to:
with the subject "RAF SL".
Application deadline: November 7th, 2021
Procedure: Successful candidates will be contacted for an HR interview and technical validation
Please note. Any application submitted after this deadline will not be considered. Solthis will review applications on an ongoing basis and may close the recruitment early if a candidate is selected for the position.
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