🇸🇱 Urgent Recruitment @ International Rescue Committee (IRC) – 2 Positions

International Rescue Committee (IRC) is recruiting to fill the following positions:

1.) Procurement Officer (Kono)
2.) Procurement Officer (Freetown)

See job details and how to apply below.

1.) Procurement Officer (Kono)

Job Description

International Rescue Committee

Sierra Leone Program

4 Off Hill Cot Road, Freetown

Sierra Leone

Tel : +232 (0)76 471 796

Email : [email protected]

VACANCY ANNOUNCEMENT

Position:                   Procurement Officer  Kono

Reports to:               Senior Supply Chain Officer

Location:                 Kono

Grade:                     8B

Duration:               Twelve Months Initially (Renewable Annually)

Deadline for applications: 30th September 2022




(Only the applicants who have applied via the IRC Website Cornerstone and shortlisted for interview will be contacted). 

JOB OVERVIEW  :

The Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office in Freetown. Supply Chain must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. The Procurement Officer ensures that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and Donor procurement policy and procedures.

KEY RESPONSIBILITIES

Supply Chain Planning:

The Procurement Officer is responsible for working closely with Senior Supply Chain Officer, and internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes;-

• Preparing and implementing procurement plans
• Implementing all IRC procurement SOPs
• Collecting, organizing, and analyzing data
• Monitor supply market and conduct market surveys & analyses.

Procurement and ERP System:

Responsible for implementing procurement plans & strategies (using IRC Enterprise Resource Planning software ‘INTEGRA’) and ensuring all program and sector procurement needs are met on time in accordance with GSC and donors’ standards. This includes:-

• Support program and other sectors in developing Item Forecast
• Support in the development of procurement specifications
• Processing approved Purchase requests through the procurement application (Integra) and ensuring data accuracy.
• Request for quotations / proposals.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.

Contract Management:

Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes:-

• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators

Supplier Management:

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:-

• Maintain suppliers’ file and documentation
• Documents supplier performance
• Maintain supplier performance scorecards.

Compliance and Ethics:

Implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:-

• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits, ATC, minimum internet search etc.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)

Reporting :

The Procurement Officer is responsible for preparing and submitting accurate:-

• Monthly PRTS report to the Sr. Supply Chain Officer by 1st of every month.
• Weekly PRTS report to the Supply Chain Officer every Friday of the week.
• Support with developing and updating procurement plans through Master Procurement Plan Tool
• Submit a monthly list of commitments to the Supply Chain Officer and Field Manager, Finance
• Submit periodic procurement tracking report for Grants implemented

Procurement Officer Competency’s matrix:

The Procurement Officer Competency matrix is the primary supporting document to this job description and the Procurement Officer must ensure that all tasks are performed to standard.

Key Working Relationships: 

Position directly supervises:  None

Other Internal and/or external contacts: 

Internal:   Regular relationships with program staff, operations and country Supply Chain staff at all levels

External:  Vendors and Services providers.

Requirements:

Education: Bachelor’s degree, Diploma in Business Administration/ Supply Chain, Financial Accounting or Logistics related field preferred

Work Experience: 3-4 years of work experience in supply chain operations (Procurement)

Demonstrated Skills and Competencies:

• Knowledge of generic procurement procedures and practices (IRC or INGO experience).
• Demonstrated success as a procurement leader within supply chain including planning, procurement, and logistics
• Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units, and suppliers.
• Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
• Good analytical and negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a highly matrixed structure
• Good mathematical skills.

Mode of Application: 

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonial

APPLY

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

A copy of your application letter, updated CV, labour card and all other supporting documents should be sent to the NGO Desk Officer, Ministry of Labour – New England or to the nearest Ministry of Labour office nationwide.

Please contact any of our offices captioned below for further information and/or detailed requirements or call on 076-471-796.  

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

2.) Procurement Officer (Freetown)

Job Description

International Rescue Committee

Sierra Leone Program

4 Off Hill Cot Road, Freetown

Sierra Leone

Tel : +232 (0)76 471 796

Email : [email protected]

VACANCY ANNOUNCEMENT

Position:                   Procurement Officer Freetown

Reports to:               Supply Chain Coordinator

Location:                   Freetown

Grade:                     8B

Duration:               Twelve Months Initially (Renewable Annually)

Deadline for applications: 30th September 2022

(Only the applicants who have applied via the IRC Website Cornerstone and shortlisted for interview will be contacted). 

JOB OVERVIEW  

The Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office in Freetown. Supply Chain must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. The Procurement Officer ensures that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and Donor procurement policy and procedures.

KEY RESPONSIBILITIES

Supply Chain Planning:

The Procurement Officer is responsible for working closely with Supply Chain Coordinator, and internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes;-

• Preparing and implementing procurement plans
• Implementing all IRC procurement SOPs
• Collecting, organizing, and analyzing data
• Monitor supply market and conduct market surveys & analyses.

Procurement and ERP System:

Responsible for implementing procurement plans & strategies (using IRC Enterprise Resource Planning software ‘INTEGRA’) and ensuring all program and sector procurement needs are met on time in accordance with GSC and donors’ standards. This includes:-

• Support program and other sectors in developing Item Forecast
• Support in the development of procurement specifications

• Processing approved Purchase requests through the procurement application (Integra) and ensuring data accuracy.
• Request for quotations / proposals.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.

Contract Management:

Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes:-

• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators

Supplier Management:

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:-

• Maintain suppliers’ file and documentation
• Documents supplier performance
• Maintain supplier performance scorecards.

Compliance and Ethics:

Implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:-

• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits, ATC, minimum internet search etc.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)

Reporting :

The Procurement Officer is responsible for preparing and submitting accurate:-

• Monthly PRTS report to the Supply Chain Coordinator by 1st of every month.
• Weekly PRTS report to the Supply Chain Coordinator every Friday of the week.
• Support with developing and updating procurement plans through Master Procurement Plan Tool
• Submit a monthly list of commitments to the Supply Chain Coordinator and Finance
• Submit periodic procurement tracking report for Grants implemented

Procurement Officer Competency’s matrix:

The Procurement Officer Competency matrix is the primary supporting document to this job description and the Procurement Officer must ensure that all tasks are performed to standard.

Key Working Relationships: 

Position directly supervises:  None

Other Internal and/or external contacts: 

Internal:   Regular relationships with program staff, operations and country Supply Chain staff at all levels

External:  Vendors and Services providers.

Requirements:

Education: Bachelor’s degree, Diploma in Business Administration/ Supply Chain, Financial Accounting or Logistics related field preferred

Work Experience: 3-4 years of work experience in supply chain operations (Procurement)

Demonstrated Skills and Competencies:

• Knowledge of generic procurement procedures and practices (IRC or INGO experience).
• Demonstrated success as a procurement leader within supply chain including planning, procurement, and logistics
• Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units, and suppliers.
• Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
• Good analytical and negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a highly matrixed structure
• Good mathematical skills.

Mode of Application: 

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonial

APPLY.

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

A copy of your application letter, updated CV, labour card and all other supporting documents should be sent to the NGO Desk Officer, Ministry of Labour – New England or to the nearest Ministry of Labour office nationwide.

Please contact any of our offices captioned below for further information and/or detailed requirements or call on 076-471-796.  

WOMEN ARE STRONGLY ENCOURAGED TO APPLY