🇸🇱 Job Vacancies @ Aberdeen Womens’ Centre – 2 Positions

Aberdeen Womens’ Centre is recruiting to fill the following positions:

1.) Strategic Sourcing and Medical Procurement Officer
2.) Maintenance team leader

See job details and how to apply below.

1.) Strategic Sourcing and Medical Procurement Officer

Aberdeen Women’s Centre

PO Box 416

Cape Road at Aberdeen Roundabout

Freetown

Sierra Leone

JOB DESCRIPTION 

JOB TITLE: Strategic Sourcing* and  Medical Procurement Officer 

JOB LOCATION:  Freetown Office

EMPLOYMENT STATUS:  Full Time

Departmental Unit: Reports to: Supervises: 

Operations Procurement Lead and Data  Analysist

Operations Manager

Coordinates/Liaisons with: All Employees, and Departments

n/a

Primary Responsibilities – We are looking for a procurement officer to lead the  organizations strategic sourcing (PO sourcing of medical and non-medical) and on all  purchasing activities related to the medical supplies. Ensuring that purchased items are cost efficient of high quality and supplied in a timely manner.

To be successful as a procurement officer you should have an analytical mind and keep up  with product and service trends. Ultimately, the procurement officer should be able to  negotiate well and ensure that all purchases comply with company standards. This role will  also lead on contract management whilst will taking a proactive role in supplier relations,  selection and monitoring.

Handling and making payments required for the running the operations of AWC. The position has a six month probation period.

Main Responsibilities and Duties: 

• Working with department heads (particularly the Clinical heads and Pharmacist) to  ensure plans are made for the purchase of supplies, services and equipment required  for the smooth running of AWC’s activities.
• Ensuring that all procurement – sourcing and acquiring is done in line with AWC’s  procurement policies and procedures.
• Ensure that all procurement is done with competitive analysis, cost efficiency, quality  control and in a timely manner.
• Lead and maintaining good supplier relations, ensuring that all routine suppliers have  contracts.
• Maintaining and updating supplier information such as qualifications, delivery times,  product ranges, etc.
• Researching and evaluating prospective suppliers in coordination with the  Procurement Lead.
• Assist with overseas donors, Americares, Direct Relief, etc in their donations release  from customs. Work with clearing agent and relevant Government agencies in the  clearing and forwarding of supplies from overseas.
• In coordination with the Procurement Lead, ensure items that require to be procured  outside of Sierra Leone are requested from the UK well in advance to allow time to  source and ship.

Minimum Qualifications: 

• Diploma in Procurement Studies or Logistics Management.
• A minimum of 3 years post qualification experience in a Procurement Officer role,  preferably in the medical field, including supplier relations and / or contract management.
•  Experience of Microsoft office products (Word, Excel and Outlook).
• Experience using QuickBooks.

Desired Attributes:  

• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Ability to work well under pressure and meet deadlines.
• Strong organisational skills and ethical values/standards.
• Flexible / adaptable
• Passionate about value for money and cost effectiveness. Excellent negotiation skill.

It is the responsibility of every AWC employee to see that we provide the best services possible  to enable us to offer and maintain our priority of ‘patient led care’. In order to do that everyone  must be proactive and act as a team member.

Interested candidates who meets the criteria’s should send an updated Curriculum Vitae and Cover letter to the email address-   [email protected]

2.) Maintenance team leader

Aberdeen Women’s Centre

PO Box 416

Cape Road at Aberdeen Roundabout

Freetown

Sierra Leone

JOB DESCRIPTION

JOB TITLE:  Maintenance team leader  

JOB LOCATION:  Freetown Office 

EMPLOYMENT STATUS:   Full Time:

Departmental Unit: Reports to: Maintenance & Facilities Operations Manager and  Country Director

Supervises: None

Job Overview of the Role :

The successful candidate is expected to have an excellent organizational and time  management skills. Must have strong problem solving and decision-making skills with a solid  understanding of building, property and facilities maintenance, repairs, refurbishments,  cleaning and managing a staff team and prioritizing the workload/needs. Should be willing to  take good care of the all AWC properties with high sense of responsibility, quality and  accountability.

The position has a six month probation period.

Qualifications:  

• At least Five years of experience in maintenance and facilities management – displaying multi-disciplinary-skills, quality workmanship and attention to detail.
•  Minimum of Three years’ experience in similar lead role (as maintenance supervisor/manager/leader)
• Someone who is able to manage/monitor/coordinate maintenance/develop workers  and has excellent leadership and interpersonal skills
• Someone with a good decision-making and problem-solving skills.
• Clean and Valid drivers license
• Intermediate mechanical skills /experience
• Have good contact list or good connection with contractors/suppliers that are relevant to the supervisory position.
• Good attitude, willingness to work hard and to learn
• Ability to remain calm in stressful situation and
• Ability to multitask, coordinate, organise, delegate and inspect

The success of your department will depend on Team Work, it is important to delegate many of  these tasks, but just as important to work alongside your colleagues.

Aberdeen Women’s centre

PO Box 416

Cape Road at Aberdeen Roundabout

Freetown

Sierra Leone

• Always availability to take weekend and night shifts
• Able to communicate effectively in both Krio and English

Responsibilities and Duties: 

➢ Responsible to monitor/organize/lead/coordinate/supervise and manage maintenance  team to use the utmost best performance of each of your subordinates.

• Lead by example.
• Inspect sites regularly to identify problems and necessary maintenance.
•  Prepare weekly maintenance schedules and allocate work as per forecasted workloads and against the rolling maintenance programme.
• Coordinate and supervise daily cleaning and maintenance activities.
• Oversee all repairs and ensure that work is completed on time.
• Maintain all inventory and equipment, and ensure proper storage.
• Comply with all health and safety regulations and practices on site (assist in  management of Health and safety throughout the site).
• Conduct preventative maintenance work.
• Conduct follow-ups on all maintenance and repair work
• Be available at all times to solve problems and provide solutions to all maintenance  related issues
• Check/delegate/supervise – vehicle licenses, insurance documentation in the glove  compartment and display discs and report one month prior to the expiry date.
•  Review maintenance and mileage log book regularly and report whenever there is  abnormalities
• Mentor and develop the Deputy Maintenance Team Lead and other team members.
•  Responsible for maintaining cleanliness of all AWC properties (i.e. generators, vehicles,  fuel station and garage area, drainages…etc)
• Report any safety issues, accidents or maintenance requirements promptly to the  Operations Manager and Country Director. 
• Make sure both the interior and exterior of AWC compound is clean and maintained at  all times.
• Make sure you and your team member follows the daily cleaning schedule. See the  details in the attached table down below. Note: the table below is subject to review and  update as need arises.
• Participate when necessary, in the cover of the driving of the emergency vehicle.
• Remain contactable at all times.
• Any other task allocated by Maintenance Team Leader, Deputy Team Leader,  Operations Manager or Country Director.

The success of your department will depend on Team Work, it is important to delegate many of  these tasks, but just as important to work alongside your colleagues.

Interested candidates who meets the criteria’s should send an updated Curriculum Vitae and Cover letter to the email address-   [email protected]