🇸🇱 Job Vacancies @ Helen Keller International – 2 Positions

Hellen Keller International is recruiting to fill the following positions:

1.) Assistant Finance Officer
2.) Program Coordinator (Neglected Tropical Diseases)

See job details and how to apply below.

1.) Assistant Finance Officer

Job Announcement 

Helen Keller International is a global health organization dedicated to eliminating preventable  vision loss, malnutrition, and diseases of poverty. Helen Keller Intl partners with communities that  are striving to overcome longstanding cycles of poverty and is devoted to scaling up evidence based, cost-effective solutions to improve care practices and ensure that basic health  interventions reach vulnerable people, with a focus on women, youth, and children.

Helen Keller Intl has been operating in Sierra Leone for over 20 years in support of the Nutrition  and Neglected Tropical Disease (NTDs) components of the National Health Development Plan  of the Ministry of Health and Sanitation, as well as food security component of the ministry of  Agriculture. The organization is also committed to generating evidence, carrying out robust  research and a high input into research publications.

  POSITION:             Assistant Finance Officer

Helen Keller is recruiting for a Assistant Finance Officer for the Country Office. The Assistant  Finance Officer performs roles in the finance, including implementation of internal Helen Keller  International accounting procedures and policies, he/she will ensure the smooth functioning of  financial systems, the integrity of accounts, and the provision of reliable financial information to  various stakeholders in the country office and HQ.

Key Responsibilities 

Budgeting & Planning  

– Work along with the Senior Finance Officer and the Finance Director in the preparation of  proposal budgets in the Helen Keller budgeting formats.

– As delegated by Sen. Finance Officer and the Finance Director, participate in the Annual  & Mid-Year Budget preparation.

Balance Sheet Reconciliation  

– Review & reconcile all balance sheet accounts monthly and ensuring that all issues are  flagged timely to the Senior Finance Officer.

– Update month-end schedules and registers ensuring that balance sheet items are  documented, known and evidenced.

– Ensure all balance sheet schedules are signed and uploaded in the Shared folder.

Financial Reporting  

– Ensure that month end reports and Fiscal Year end reports are accurate, complete, and  submitted in a timely manner.

– As delegated by the Senior Finance Officer, prepare some donor financial reports for both  the SFO and Finance Director’s review.

– As delegated by the Senior Finance Officer, review all financial reports submitted by  partners and provide immediate feedback as necessary.

– Ensure that partner liquidations are correctly classified and that all the necessary journals  are posted in the NetSuite accounting software timely.

– Support the Senior Finance Officer to prepare Sub grantee cash projections and ensure  that Helen Keller transfer funds to Partners without delay.

– Work with the Senior Finance Officer in the preparation of monthly Budget Vs Actual  reports for some awards.

– Work with the Senior Finance officer to follow up on action point(s) with Program Managers  for corrective action.

Treasury Management 

– Support the Senior Finance Officer in the consolidation of the monthly/periodic cash  forecasts and requests from the approved spend plans of the program teams.  – Support the Finance Assistant in the weekly and monthly reconciliation of cash and banks.

Internal Controls & Audit 

– Assist the Sen. Finance Officer in maintaining robust and adequate financial internal  control systems for cash management in the Country Office as well as the partners.  – Support the end-to-end Internal & External audit processes ensuring the retrieval and  evidence of transactions & reports.

Qualification and experience 

– Bachelor’s degree in finance & accounting with 3yrs relevant from a recognized university. – Demonstrated ability to work independently, be highly organized, and comfortably work on  multiple activities at once.

– Experience in similar job advert.

– Excellent written, verbal, and interpersonal communication skills

– References will be required.

– Fluency in reading and writing in English

To Apply  

Qualified candidates should submit a cover letter and an updated CV with three (3) referees to  [email protected]. Closing date for the receipt of applications is on 4th September,  2024. Only short-listed candidates will be contacted. 

“Female candidates are strongly encouraged to apply”.  

In the spirit of our founder and namesake, Helen Keller is dedicated to building an  inclusive workforce where diversity in all its forms is fully valued.  

2.) Program Coordinator (Neglected Tropical Diseases)

Job Announcement 

Helen Keller International is a global health organization dedicated to eliminating preventable  vision loss, malnutrition, and diseases of poverty. Helen Keller Intl partners with communities that  are striving to overcome longstanding cycles of poverty and is devoted to scaling up evidence based, cost-effective solutions to improve care practices and ensure that basic health  interventions reach vulnerable people, with a focus on women, youth, and children.

Helen Keller Intl has been operating in Sierra Leone for over 20 years in support of the Nutrition  and Neglected Tropical Disease (NTDs) components of the National Health Development Plan  of the Ministry of Health and Sanitation, as well as food security component of the ministry of  Agriculture. The organization is also committed to generating evidence, carrying out robust  research and a high input into research publications.

Program Coordinator (Neglected Tropical Diseases)

NTDs are a core focus for Helen Keller not just in Sierra Leone but globally. Sierra Leone has  made significant gains in the control and elimination of four of the five preventive chemotherapy  NTDs- lymphatic filariasis, onchocerciasis, schistosomiasis and soil transmitted helminths.

The NTD Program Coordinator will be required to work closely with the NTD Manager to provide  direction for all program activities and support to the national NTD Program at the Ministry of  Health to achieve program objectives. S/he will support the NTD Program manager to provide  technical leadership to the NTD country team to design and implement NTD strategies.

Key Responsibilities Technical Advice  

– Finalize work plans, donor reports, success stories, and day-to-day monitoring and  evaluation of program progress against set objectives.

– Establish and maintain excellent working relationship with the NTD team at Ministry of  Health & Sanitation (MoHS)

– Plan, direct, and coordinate activities to ensure that objectives are accomplished within  the prescribed time frame and funding parameters.

– Plan and implement assessments according to the work plans in collaboration with the  appropriate structures within the MoHS in conformity with national and WHO protocols  and guidelines.

– Ensure the necessary commodities and logistic arrangements are in place for  implementing activities including disease specific assessments

– Ensure the timely submission of donor reports including but not limited to semi-annual and  monthly activity reports;

– Work with the communications officer to produce essential IEC materials in a timely  manner.

– Support the cascade of NNTDP inventory management control training;

– Coordinate effective data collection and management including performance monitoring;  – Draft annual ACT | WEST concept notes, proposal budgets consistent with work plans and  budget narratives.

– Coach, mentor, and manage NTDP team to ensure quality, efficiency and compliance with  HKI policy and donor requirements.

– Conduct quarterly conversations to connect with all supervisees and submit records to  HR;

– Prepare annual performance plans with all supervisees and submit records to HR.

Project management  

– Hold the overall responsibility for the procurement plan for ACT West program  – Coordinate implementation and supervision efforts at district, and health facility levels  – Contribute to quality assurance of program activities

– Carry out additional tasks, as delegated by the NTD Manager and/or Program Director

Research, M&E and reporting  

• Support monitoring and evaluation (M&E) team for the development of regular project  monitoring systems
• Contribute to all donor reports
• Contribute to any global reports, as needed
• Contribute to the CO matrix and strategic plan, as needed
• Work closely with the M&E team and program staff to collect and analyse program data
• Jointly monitor program activities with the national NTDP.
• Ensure the documentation of programme outcomes (case studies, photos, lessons  learnt, success stories etc) with effective information management system for all reports  and documentation.
• Ensure that all work undertaken is gender focused and contributes to the achievement  of the programme sector strategy objectives and outcome indicators.

Qualifications:  

• A masters’ degree in a relevant field;
• At least 5 years’ of proven experience in leading NTD programs or health program of  similar size;
• Experience in managing staff and teams a must.
• Must be able to work in a dynamic and complex environment.
• Ability to carry out responsibilities independently with minimal guidance.
• Must be able and willing to work in a diverse office in terms of language, culture, etc.
• Proven experience in research, analysis and publication an added advantage.
• Excellent budgeting and financial management skills.
• Excellent written and verbal English language skills.

To Apply  

Qualified candidates should submit a cover letter and an updated CV with three (3) referees to  [email protected]. Closing date for the receipt of applications is on 4th September, 2024. Only short-listed candidates will be contacted. 

“Female candidates are strongly encouraged to apply”.  

In the spirit of our founder and namesake, Helen Keller is dedicated to building an  inclusive workforce where diversity in all its forms is fully valued.