🇸🇱 Job Vacancies @ Masanga Hospital – 2 Positions

Masanga Hospital is recruiting to fill the following positions:

1.) Hospital Secretary
2.) Finance Manager

See job details and how to apply below.

1.) Hospital Secretary

Hospital Secretary (Fulltime) 

Introduction Masanga Hospital  

Masanga Hospital is a 150-bed tertiary care and teaching facility located in Sierra Leone, serving a  catchment area of approximately 440,000 people and receiving nationwide referrals. Masanga  Hospital has built a strong reputation within the Sierra Leone healthcare system. Our work is  underpinned by three core pillars: Clinical Care, Education, and Research.

We are a member of the University of Sierra Leone Teaching Hospital Complex (USLTHC), and Masanga offers 5 high-quality education programs. Our students work in almost all government  hospitals across the country. Additionally, the Masanga Medical Research Unit (MMRU) drives high  quality research aimed at improving care in low-resource settings and providing career opportunities  for aspiring Sierra Leonean medical researchers.

Masanga Hospital is in a critical phase of transitioning towards becoming a fully functional  government hospital, with support from (international) partners, by July 2026. This transition is  essential for continuing to provide essential and complex health services to the people of Sierra  Leone and for strengthening the national health system through human capacity building and  research.

Job description  

We are seeking a highly skilled Hospital Secretary to join our leadership team. Reporting directly to  the Medical Superintendent (MS), you will play a pivotal role in overseeing the daily operations of  the hospital. As the administrative head, you will work closely with the MS and the hospital  management to execute the hospital’s transition plan and strategic directives from the Interim  Management Board. You will be the central figure in managing a complex organizational structure  and maintaining strong relationships with our various partner organizations. Within these roles, you  will have the following responsibilities:

– Collaborate closely with the Medical Superintendent (MS) and hospital management to ensure  smooth and efficient daily operations.

– Lead the Hospital Management Team, ensuring the efficient functioning of administrative functions  including HR, finance, logistics, and communication.

– Together with the MS, oversee organizational development and lead change management and  reorganization processes.

– Act as secretary to the Interim Management Board, managing meeting schedules and  documentation.

– Chair the ‘Harmonization and Alignment Group’ to ensure coordination between key partners,  including CapaCare, German Doctors, MMRU, and Tonkolili District College of Health Sciences.

– Jointly manage the hospital’s external relations with the MS, including advocacy, lobbying, and  partnership development.

– Lead the hospital’s fundraising and grant writing efforts, in close collaboration with the MS.

Tasks (not limited): 

– Manage daily hospital operations in close coordination with the MS.

– Organize and prepare bi-weekly meetings for the Hospital Management and the ‘Harmonization  and Alignment Group.’

– Communicate with the Ministry of Health and other stakeholders to drive the hospital’s transition  and strategic goals.

– Collaborate with the finance manager to prepare and manage the hospital’s budget. – Ensure regular reporting to the Interim Management Board, partners, and donors. – Oversee performance management of hospital staff in collaboration with the HR manager.

Key Skills (in addition to the above listed requirements)

– Strong leadership and management skills, especially in diverse teams (national and international). – Experience in managing organizational development and leading change processes. – Strong negotiation and consensus-building skills.

– Strong analytical and problem-solving skills.

– Clear and effective communication skills, with the ability to train and mentor others. – Strong organizational and prioritization skills.

– Ability to think strategically, make decisions, and solve complex challenges. – Strong networking and relationship-building capabilities.

– Clear commitment to integrity, with zero tolerance for corruption or abuse. – Written and verbal fluency in English.

What We Offer 

– A meaningful role in a dynamic and impactful healthcare organization.

– Support for accommodation and relocation, if applicable.

How to Apply:

Submit your application by filling in the online form under the below link:

Click here to apply

In the online form you have to fill your personal data and you have to upload your:

– Evidence of highest qualification (ie certificate)

– Motivation letter (max 500 words)

– CV (max 2 pages)

– Reference from most recent employer (including name, email and phone number)

All the required documents should be combined into one PDF file. You will have to upload this one  PDF file in the online form.

NOTE: Applications that are not complete will not be taken into account.

Apply before 20 December december 12.00 hr midnight.  

Applications will be reviewed on a rolling basis, and the position will remain open until filled. Only  shortlisted candidates will be contacted.

2.) Finance Manager

Introduction Masanga Hospital  

Masanga Hospital is a 150-bed tertiary care and teaching facility located in Sierra Leone, serving a  catchment area of approximately 440,000 people and receiving nationwide referrals. Masanga  Hospital has built a strong reputation within the Sierra Leone healthcare system. Our work is  underpinned by three core pillars: Clinical Care, Education, and Research.

We are a member of the University of Sierra Leone Teaching Hospital Complex (USLTHC), and  Masanga offers 5 high-quality education programs. Our students work in almost all government  hospitals across the country. Additionally, the Masanga Medical Research Unit (MMRU) drives high  quality research aimed at improving care in low-resource settings and providing career opportunities  for aspiring Sierra Leonean medical researchers.

Masanga Hospital is in a critical phase of transitioning towards becoming a fully functional  government hospital, with support from (international) partners, by July 2026. This transition is  essential for continuing to provide essential and complex health services to the people of Sierra  Leone and for strengthening the national health system through human capacity building and  research.

Job Vacancy: Financial Manager, Role Overview 

Masanga Hospital is seeking an experienced and motivated Financial Manager to oversee and  manage the hospital’s financial planning, operations, and reporting. In this role, you will play a crucial  part in ensuring the hospital’s financial sustainability and supporting its mission of providing high quality healthcare services. The Financial Manager will be responsible for establishing robust  financial systems, ensuring compliance with regulations, and fostering a culture of financial  accountability. This role will report to the hospital secretary and work closely with the medical  superintendent. The successful candidate will also contribute to the transition of the hospital’s  financial structure towards a model aligned with government hospital standards.

Key Responsibilities 

Financial Strategy & Planning 

– Develop, manage, and present the hospital’s annual and monthly budgets in consultation with  department heads, aligning with operational and strategic goals.

– Unify and streamline budget flows from various partners (Masanga NL, German Doctors, CapaCare  etc) to ensure coherence, transparency, and optimal resource utilization, with at least monthly  updates to funding sources.

– Create medium and long term financial forecasts considering funding sources, operational  expenses, and growth requirements.

– Prepare financial reports for other supporting partners with their stipulated procedures and  reporting templates.

– Lead the preparation of accurate, comprehensive annual financial reports in a timely manner. – Review, update, and develop the Masanga Hospital Financial Policy as required.

Accounting & Financial Operations 

– Set up and customize financial software (e.g., QuickBooks) to suit the hospital’s needs, ensuring  compatibility with local regulations and donor requirements.

– Oversee daily financial transactions, including cash flow management, invoice processing, and bank  reconciliations.

– Review financial reports from the finance officer and provide guidance on corrective actions where  necessary.

– Ensure timely daily reporting from cashiers and accurate filing for income from various hospital  services (e.g., laboratory, pharmacy, surgeries, etc.).

– Maintain financial reporting standards in line with Masanga Hospital’s policy and Sierra Leonean  law.

– Ensure donor funds are tracked and spent in accordance with agreements, providing clear  documentation for accountability.

– Supervision of the pre-audit of funding bodies’ work and collaborate with the Hospital Secretary on  financial contracts and to manage audits and respond to audit queries.

– Analyze financial data to optimize profitability, improve transparency, and ensure compliance with  best practices.

– Review and process payments made to clients, vendors, and other business partners – Maintain an accurate filing and record-keeping system for all financial statements and Masanga  Hospital documents

Reimbursement  

– Prepare all contracts for health insurance with institutions requesting for our services and liaise  with them for proper coordination.

– Ensure timely submission of invoices to institutions and follow up on payments. – Manage charity invoices and ensure proper validation and payment.

– Oversee accounts receivables and ensure timely reimbursement with support from the Finance  Officer.

– Develop policies related to accounts receivables in consultation with the Hospital Secretary and  Medical Superintendent.

– Participate in pricing of services rendered and assess potential accounts receivables before  incorporation into hospital records.

– Identify cost-cutting opportunities without compromising long-term financial health. – Ensure payroll is prepared in compliance with Sierra Leonean laws, including timely statutory  deductions.

System Development & Transparency 

– Regularly update and revise the hospital’s financial policies and procedures. – Develop a set of Standard Operating Procedures (SOPs) for financial operations, covering  procurement, expense approvals, and reporting.

– Conduct internal reviews to identify areas for improvement in financial practices and ensure  compliance with best practices.

– Create a monthly financial dashboard to present clear, concise summaries of financial performance  to stakeholders.

Reporting & Compliance 

– Prepare and present detailed financial reports, including income statements, balance sheets, burn  rate and cash flow statements, for hospital management, donors, and the Board. – Ensure all financial reports and documentation meet deadlines and comply with donor and local  regulatory requirements.

– Stay up-to-date with Sierra Leonean tax laws and financial regulations to ensure compliance and  minimize risks.

– Manage the preparation and submission of tax returns and statutory filings as required.

Capacity Building & Team Management 

– Train and mentor the local finance team (finance officer and cashiers) on financial software,  principles, and SOPs.

– Establish a weekly review process with the finance team to ensure task completion and identify any  support needs.

– Act as the primary point of contact for financial queries from internal and external partners. – Facilitate performance appraisals and provide technical support to team members.

Qualifications & Experience 

Essential:

– A degree (BSc, or preferably Master’s) in Finance, Accounting, or a related field.

– Minimum of 3 years of financial management experience, preferably within a healthcare or NGO  setting.

– Strong knowledge of budgeting, budget management, and financial systems implementation.

– Proficiency in accounting and financial software (e.g., QuickBooks, Xero) and Microsoft Office  (Word, Excel).

– Demonstrated experience promoting financial transparency and establishing internal controls.

– Knowledge of Sierra Leonean financial regulations and tax laws.

Desirable:

– Familiarity with hospital financing procedures in collaboration with the Ministry of Health and  Ministry of Finance.

– Professional certification (e.g., ACCA, CIMA) is an advantage.

Key Skills (in addition to the above listed requirements)

– Strong analytical, problem-solving, and decision-making abilities.

– Excellent organizational and leadership skills.

– Clear and effective communication skills, with the ability to train and mentor others.  – High attention to detail and a results-oriented mindset.

– Strong teamwork and the ability to work effectively with a diverse group of colleagues (national and  international).

– Ability to manage multiple tasks and work under pressure to meet tight deadlines.  – Clear commitment to integrity, with zero tolerance for corruption or abuse. – Fluency in written and spoken English.

Disclaimer: Masanga Hospital anticipates that in the performance of daily activities there will be  some tasks required of the employee that are not stated in this job advert /description. It is therefore  an additional responsibility of the employee to be flexible regarding additional tasks. 

What We Offer 

– A meaningful role in a dynamic and impactful healthcare organization.

– Support for accommodation and relocation, if applicable.

How to Apply:

Submit your application by filling in the online form under the below link:

Click here to apply

In the online form you have to fill your personal data and you have to upload your:  – Evidence of highest qualification (ie certificate)

– Motivation letter (max 500 words)

– CV (max 2 pages)

– Reference from most recent employer (including name, email and phone number)  All the required documents should be combined into one PDF file. You will have to upload this one  PDF file in the online form.

NOTE: Applications that are not complete will not be taken into account.

Apply before 20 December december 12.00 hr midnight.  

Applications will be reviewed on a rolling basis, and the position will remain open until filled. Only  shortlisted candidates will be contacted.

Join Masanga Hospital and make a tangible difference in improving healthcare systems in Sierra  Leone.