🇸🇱 Job Vacancies @ Project HOPE

🇸🇱 Job Vacancies @ Project HOPE – 4 Positions

Freetown | Sierra Leone Posted 2 months ago Posted on Administration / Office / Operations, Engineering / Technical

Project HOPE is recruiting to fill the following positions:

1.) Finance and Operations Manager
2.) Senior Technical Officer
3.) Senior M&E Officer
4.) Technical Lead

See job details and how to apply below.

1.) Finance and Operations Manager

Location: Freetwon Sierra Leone

POSITION TYPE: Full Time, Local Hire

DURATION: 1 year with possibility of extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Finance and Operations Manager

DIVISION: Global Health

REPORTS TO: Country Representative

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world's most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY:

The Finance and Operations Manager will maintain all accounts and financial records of Project HOPE Sierra Leone by accurately recording and monitoring all daily financial transactions in accordance with Project HOPE's policies and procedures and organizational guidelines. They will prepare budgets, manage and reconcile accounts payable and receivable, prepare payment requisitions, assist with external audits, generate financial reports, and maintain a complete filing system to support the financial records and transactions of Project HOPE Sierra Leone. The Finance and Operations Manager will lead on all operational and administrative functions.

PRINCIPAL RESPONSIBILITIES:

Procurement Support:

Receive and review all procurement requisitions from the regional offices and program staff and collect all necessary information and documents before submitting them for approval.
Coordinate and collaborate with staff and units to ensure efficient and effective dispatch and receiving of all goods, supplies and services required for timely, high-quality performance of the project.
Coordinate with staff and units to initiate, document, track, and report on procurement, distribution, and delivery of goods and services.
Establish and maintain updated records of procurement, logistics, asset inventories, movements (including staff movements), vendor price/cost analyses, vendor performance, local procurement and logistics laws, etc.

Finance and Accounting:

Prepare all payment requisitions to suppliers in line with Project HOPE financial policies, donor requirements, and GAAP principles and submit them for approval.
Enter all payment transactions into QuickBooks and other accounting systems as per various donors' requests.
Process all payments through Electronic Financial Transaction (EFT) payments.
Monitor and control all regional petty cash logs, reconciliations, and replenishments in QuickBooks and other systems as per various donors' requirements.
Prepare mid-month and monthly bank reconciliations in order to monitor the movement of funds of all programs.
Assist in collecting all missing tax invoices to be inserted in the VAT Returns before submission to the Receiver of Revenue.
Process all payroll statutory payments and other payroll deductions withheld.
Send Proof of Payments and related breakdowns of all payroll withholdings to the relevant institutions.
Scan all payment vouchers and email them to Project HOPE HQ monthly. eSsKuKI C0zl6U
Maintain a complete filing system of electronic- and paper-based financial records.
Assist the Global Operations & Finance (GOF) Team to institute effective control systems required to minimize risk inherent in the programs.
Collect all missing supporting documents to be attached to payments as per donors' requirements.
Assist the Sierra Leone Country Representative and GOF team with all budget and cash forecast preparations.
Assist the GOF team to prepare an audit file for internal and external auditors.
Provide support services to technical staff and management to facilitate the achievement of targets.
Support other Finance and Administrative staff at the regional offices.
Lead administrative and HR functions and provide guidance on all HR and administrative processes to the HR & Admin Officer and other staff.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

A bachelor's degree in accounting, finance, or business administration. A master's degree is preferred.
7 years' experience in the field of accounting and administration, preferably with NGOs working on donor-funded health programming.
Proficiency in Microsoft Office (Excel, Word, and PowerPoint).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Must be able to communicate in verbal and written form.

Work environment:

Typical office environment with exposure to a minimal noise level.
Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

2.) Senior Technical Officer

Location: Freetown Sierra Leone

POSITION TYPE: Full Time, Local Hire

DURATION: 1 year with extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Senior Technical Officer

DIVISION: Global Health

REPORTS TO: Team Lead

Code of Conduct

POSITION SUMMARY:

Project HOPE seeks a Senior Technical Officer (STO) to support the GF-funded KP Program. The STO, in collaboration with other technical staff, will provide strategic oversight and technical support in the implementation and expansion of integrated quality HIV services to key populations (KPs) at program supported drop-in centers (DICs).

The STO will provide strategic support, oversight, and technical assistance to the implementation of comprehensive HIV services including PrEP, differentiated HTS, care and treatment, STI, and viral load testing. S/he will work collaboratively with the various DICs supporting different KP typologies. S/he will contribute to the improvement of access and quality of HIV services including the optimization of HTS, referrals/linkages with HIV/AIDS care and treatment other services (including lab) and the implementation of QI approaches.

S/he will also support other RMNCH activities including coordinating ToT and cascade trainings, supportive supervisory visits and onsite mentoring of health workers.

PRINCIPAL RESPONSIBILITIES:

Technical Responsibilities

Support drop-in center staff in the coordination, supervision and provision of optimized HTS, HIV prevention (including PrEP), linkages to/and care and treatment support, TB and other health services at DICs.
Ensure all clinical procedures at DICs follow national guidelines and protocols developed by the NACP and meet Global Fund minimum requirements.
Provide on-going coaching, mentoring and hands-on supervision to DIC staff and volunteers
Ensure linkages of newly diagnosed clients to care, in collaboration with DIC staff and volunteers,
Support drop-in center staff to conduct weekly data review meetings and determines pivots or adjustments to implementation, in collaboration with the M&E team,
Provide logistic support and oversight of laboratory sample transport and commodities and supplies for HIV services
Provides technical assistance and participate in supportive supervision of clinical staff to ensure quality health care delivery; support the DHMTs to do the same in select sites
Trains counselors and volunteers in HIV, HIVST, PrEP, community and adherence counseling, patient advocacy, case management and partners tracing
Request support from Project HOPE HQ/Technical Unit (TU) team, as required.

Managerial Responsibilities

Support weekly, monthly, and quarterly performance review meetings.
Coordinate and communicate with the Project HOPE TU team, as needed, including ensuring routine Feedback, Focus, Future (FFF) meetings with Project HOPE TU.
Represent the organization at relevant fora.

Fulfill other duties and responsibilities as may be reasonably assigned by the Technical lead.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

Medical Doctor, Pharmacist, Community Health Officer or related field is required. eSmTvij C0zl6U
Minimum of 5 years of experience working on HIV projects, preferably those involving health systems strengthening, capacity strengthening and/or HIV/AIDS, and/or line management experience.
Experience in implementing RMNCH projects will be an added advantage.
Demonstrated experience in clinical mentoring.
Strong writing and organizational skills for monitoring and reporting on program and study results.
Strong communication abilities, including communication with both technical and non-technical audiences.
Proven experience working with and building the capacity of Ministries of Health (MoHs) and understanding of MoH systems at national and sub-national levels.
Demonstrated leadership skills and the ability to work collaboratively with IPs, donors and host country partners and stakeholders.
Working knowledge of and experience with the GF program management, policies, regulations, and procedures.
Prior work experience in a non-governmental organization (NGO) is preferred.
Strong interpersonal, written, and oral communication and presentation skills in English.
Proficiency in at least one of Sierra Leone's local languages.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Expect to travel 30-50% or more of the time (local travel within Sierra Leone).

Work environment:

Typical office environment with exposure to a minimal noise level.
Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

All positions will be based in Sierra Leone. Sierra Leone nationals are strongly encouraged to apply.

Due to the substantial number of inquiries we receive, only candidates who have met the required experience and qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

3.) Senior M&E Officer

Location: Freetown Sierra Leone

POSITION TYPE: Full Time, Local Hire

DURATION: 1 year with extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Senior Monitoring and Evaluation Officer

DIVISION: Global Health

REPORTS TO: Country Representative, Sierra Leone

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world's most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

POSITION SUMMARY:

Project HOPE seeks a Senior Monitoring and Evaluation Officer to support the GF-funded KP Program. The SMEO will provide leadership and technical guidance to the KP program team on all monitoring, evaluation, and learning-related (MEL) issues. Reporting to the CR and working closely with technical leads, the SMEO will oversee the design, implementation, and quality assurance of all MEL aspects of the program. This includes leading and supervising the project learning agenda; ensuring the functioning and quality of any data management systems; ensuring data quality in reporting; planning and implementing data dissemination events and activities and data use. In addition, the SMEO will ensure any required technical assistance and capacity development of program staff and health system staff on continuous quality improvement (CQI) and data quality assessment (DQA), with the aim to improve quality of programmatic data. They will also provide strategic guidance for developing a robust learning agenda aimed at continuous learning, collaboration, and adaptation throughout the project's duration. Acting as the main contact point, they will establish and manage an evaluation and monitoring system and plan aligned with the GF and Project HOPE reporting and learning requirements.

PRINCIPAL RESPONSIBILITIES:

Technical Responsibilities

Develop and implement the framework for project results measurement, accountability, learning and development effectiveness that will measure and report the KP Program's success, including articulation of “theories of change” and program impact pathways, which affect what the KP Program does and how it does it.
Provide leadership, technical oversight, support, and direction on performance monitoring and research activities at the central and regional/district levels.
Ensure the KP Program's MEL system adheres to the GF and Project HOPE guidelines and meets the needs of the program for learning, analysis, and reporting.
Ensure that lessons learned and best practices are captured, synthesized, reported, and disseminated, internally and externally.
Head the KP Program's efforts at developing and implementing an effective knowledge management system to ensure lessons and best practices are incorporated into ongoing interventions and innovative approaches.
Lead the development, selection, and application of M&E processes and tools, including DHIS2.
Ensure that relevant project staff have the required skills for using and managing DHIS2 for reporting and monitoring.
Provide strategic guidance on and oversee MEL activities at the central, regional, and district levels, including indicator selection, baseline assessments, and targets setting.
Supervise, train, and mentor the KP Program's MEL team, including M&E Officers at the regional/district level.
Support partners and other stakeholders in developing a CQI system that will allow for improved program performance.
Ensure the KP Program's MEL team follows the integrated CQI processes according to standards.
Respond to requests from partners, ministries, and other stakeholders for information and technical assistance on M&E and research activities.
Oversee quarterly reports and presentations, annual reports and presentations, and final project reports and dissemination to the Government of Sierra Leone, The GF, and Project HOPE HQ.
Lead and advise on information management processes by reviewing data collection efforts, overall data reliability, consistency, and quality.
Establish and coordinate procedures for client verification to ensure the accuracy and authenticity of beneficiary data
Design and coordinate client satisfaction surveys and feedback mechanisms to gather insights from beneficiaries
Request support from Project HOPE HQ/Technical Unit (TU) MEL team, as required.

Managerial Responsibilities

Lead regular weekly, monthly, and quarterly performance review meetings.
Oversee training and mentoring support to partners, Technical Working Groups (TWGs), and MEL and project staff to ensure the implementation of robust M&E systems under the technical supervision of the Technical lead. eSmT0Jb C0zl6U
Provide managerial support and mentorship to the MEL team.
Coordinate and communicate with the Project HOPE TU MEL team, as needed, including ensuring routine Feedback, Focus, Future (FFF) meetings with Project HOPE TU.
Represent the organization at relevant fora.

Fulfill other duties and responsibilities as may be reasonably assigned by the Technical lead.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

A minimum of a Master's degree in public health, health management, epidemiology, social work, sociology, psychology, health informatics, monitoring & evaluation, demography, biostatistics, statistics, analytics, or a related field is required.
Minimum of 7 years of experience working on MEL for donor-funded health projects, preferably those involving health systems strengthening, capacity strengthening and/or HIV/AIDS, including 8+ years of leadership, strong business acumen and/or line management experience.
Strong familiarity with The GF health and capacity strengthening programming.
Knowledgeable on reporting procedures, best practices, guidelines, and tools for MEL of health projects.
Knowledge and experience with DHIS2, including dashboard construction and data entry and DQA functions.
Knowledgeable about CQI processes and requirements.
Strong writing and organizational skills for monitoring and reporting on program and study results.
Strong communication abilities, including communication with both technical and non-technical audiences.
Experience using quantitative and qualitative data analysis methods, mixed methods, and MEL practices to answer program learning and evaluation questions and to inform adaptive management.
Proven experience working with and building the capacity of Ministries of Health (MoHs) and understanding of MoH systems at national and sub-national levels.
Demonstrated leadership skills and the ability to work collaboratively with IPs, donors and host country partners and stakeholders.
Working knowledge of and experience with the GF program management, policies, regulations, and procedures.
Prior work experience in a non-governmental organization (NGO) is preferred.
Strong interpersonal, written, and oral communication and presentation skills in English.
Proficiency in at least one of Sierra Leone's local languages.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Expect to travel 30-50% or more of the time (local travel within Sierra Leone).

Work environment :

Typical office environment with exposure to a minimal noise level.
Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

All positions will be based in Sierra Leone. Sierra Leone nationals are strongly encouraged to apply.

Due to the substantial number of inquiries we receive, only candidates who have met the required experience and qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

4.) Technical Lead

Location: Freetown Sierra Leone

POSITION TYPE: Full Time, Expat/Local Hire

DURATION: 1 year with extension

LOCATION: Sierra Leone

POSITION TITLE: Technical Lead

DIVISION: Global Health

Code of Conduct

POSITION SUMMARY:

Project HOPE seeks a Technical Lead. Under the supervision of the Country Representative, the Technical Lead will provide technical assistance for the design and implementation of interventions related to improving access and inclusion of services for KP and AGYW seeking HIV prevention, care, and treatment services. S/he will support the Country Representative, oversee a team of technical staff, and provide direct technical assistance to the Government of Sierra Leone, project sub-partners, and other project stakeholders. S/he will support the project implementation teams, local partners, and government counterparts to ensure that activities and service delivery are adhering to Global Fund and Government of Sierra Leone policies, guidelines, and standard operating procedures with a particular focus on HIV services. The Technical Lead will be responsible for overseeing the implementation of service delivery, system strengthening, and service quality interventions.

PRINCIPAL RESPONSIBILITIES:

Technical Leadership and Oversight

Provide technical leadership and strategic direction for the technical components of the project, ensuring the integration, quality, and sustainability of interventions.
Provide day-to-day technical oversight for the design, planning, and implementation of activities in support of the goals and objectives the HIV activities.
Establish and implement a system to ensure technical quality and fidelity across target geographic areas.
Collaborate closely with other team members to ensure harmonization of project's approaches across technical and geographical areas.
Provide technical assistance to ensure activities adhere to GF and Government of SL policies and best practices.
Provide technical leadership to enhance local capacity for implementation of evidence-based HIV interventions.

Development and Implementation of Technical Approaches

Provide technical leadership to the development of the technical component of the project's strategic plan, workplan, and project monitoring, in close collaboration with the Government of SL, GF, and other stakeholders.
Work closely with the Country Rep on setting the project's priorities and directions and responding to requests for support from local counterparts.
Identify appropriate facility- and community-based strategies and lead the formulation of innovative approaches to deliver the project services.
Oversee efforts to provide mentoring and capacity building at the individual and district levels.

Monitoring, Evaluation, and Learning

Work with M&E staff to design and implement a plan to track data/results to inform adjustments to implementation.
Document successes, lessons learned, and challenges in implementation, as well as reports of activities and results, to the project and donor, including routine quarterly and annual reports and other reporting requirements, as requested.
Author/co-author abstracts, presentations, and articles for journals and conferences.

Stakeholder Engagement and Collaboration

Foster and maintain excellent relationships with GF, Government of SL counterparts, and other stakeholders as a representative of the project and develop rapid responses to requests.
Collaborate with all local stakeholders and implementing partners, to ensure all activities conform to requirements and regulations.
Facilitate the project team's relationship with designated counterparts at GF, Government of SL, at both national and districts levels, private sector partners, and other key stakeholders such as NGOs and CSOs, to ensure effective technical assistance. eSmT5xC C0zl6U
Actively participate in relevant technical advisory/working groups and professional forums representing Project HOPE.

Management

Supervise technical staff and build, mentor, and manage a team of highly qualified staff to ensure rapid and sustainable results.
Manage technical contributions of subgrantees, including defining scopes of work.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

Master's degree in public health, medicine, social sciences, community development, or a related degree.
Minimum 7 years' experience which include both implementation and technical assistance around HIV interventions, preferably in SL or similar context.
Proficiency in implementing quality improvement activities at facility and community levels.
Skills in building the capacity of individuals and organizations.
In-depth understanding of the Sierra Leone healthcare system, particularly the public health system.
Proven track record managing a project team composed of several technical experts and fostering teamwork.
Familiarity with GF's administrative, management, and reporting procedures and systems.
Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with GF, host-country counterparts, and representatives from other key stakeholders such as NGOs, CSOs, and the private sector.
Expertise in research to practice—identifying and adapting best practices to specific project contexts.
Excellent verbal, written interpersonal and presentation skills in English.
Proficiency in Microsoft Office applications, including Teams and PowerBi.
Ability to travel nationally and internationally 30-50%.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Expect to travel 30-50% or more of the time (local travel within Sierra Leone).

Work environment:

Typical office environment with exposure to a minimal noise level.
Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

All positions will be based in Sierra Leone. Sierra Leone nationals are strongly encouraged to apply.

Due to the substantial number of inquiries we receive, only candidates who have met the required experience and qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.