🇸🇱 Job Vacancies @ Trócaire

Freetown | Sierra Leone Posted 1 week ago Posted on Consulting / Business Strategy/ Planning, Logistics / Transportation / Supply, Procurement / Purchasing, Project Management

Trocaire

Trócaire is recruiting to fill the following positions:

1.) Renewable Energy Project Manager
2.) Monitoring Evaluation Accountability and Learning Officer
3.) Logistics and Procurement Officer

See job details and how to apply below.

1.) Renewable Energy Project Manager

Role Summary

The Project Manager will lead the implementation of the solar electrification pilot project, ensuring smooth coordination of activities, compliance with donor requirements, and alignment with Trócaire's mission and values. The role involves overseeing daily project operations, managing implementing partner, liaising with stakeholders, ensuring timely delivery of project activities, and providing technical and strategic leadership to achieve project goals. The role requires close collaboration with: SPV Consultant, MEAL Officer, Procurement Officer, Climate Change Innovation Officer. The position is based in Freetown, with frequent field visits.

Key Responsibilities

Project Coordination and Management
Provide overall support to partners to ensure the qualitative and timely implementation of the project in line with Trócaire and donor requirements and regulations
Act as the focal person for the project, managing technical support, field-level coordination, and effective referrals with Trócaire's Technical Advisors, Programme Accountant, and Finance Officer
Oversee the effective delivery of the project work plan, ensuring all agreed activities are completed on schedule and within budget
Work closely with Trócaire's Business Development & Compliance Manager (BDCM) to ensure donor compliance, grant management, and timely reporting
Conduct regular field visits to assess activities, evaluate resource utilization, and ensure adherence to project plans and donor expectations
Collaborate with Technical Advisors to align programming approaches with best practices, ensuring consistency and documentation
Review partner reports and prepare quality consolidated donor reports in a timely manner
Regularly review the Project Budget vs Actual reports - update monthly BVA - to avoid under or overspending, ensuring accurate budget forecasting and expense planning
Work with partners to address issues from reporting and monitoring visits, revising project strategies and plans as needed
Develop and apply a practical Monitoring, Evaluation Accountability & Learning (MEAL) plan with the MEAL Officer, ensuring data collection informs learning and project improvement
Maintain oversight of timely and reliable data collection for project indicators
Organize monthly Project Implementation Committee meetings with implementing partners and provide progress updates to the Project Steering Committee
Maintain accurate and updated project files (both on Salesforce and hard copy)
Lead annual coordination meetings with implementing partners and Trócaire staff to review progress, challenges, and lessons learned
Ensure timely and organized project start-up and closeout meetings with relevant stakeholders
Communication and Stakeholder Engagement
Develop and implement the project's visibility plan, ensuring compliance with donor and Trócaire visibility guidelines
Facilitate consultations and actively engage programme participants, local stakeholders, and partners at all stages of project implementation
Develop case studies and project updates for Trócaire's newsletter, social media platforms, or website
Accompany visitors, including donors and media representatives, to project sites and assist in promotional or media-related activities
Provide regular project updates to Trócaire's country team and external stakeholders as required
Civil Society Capacity Strengthening
Ensure quality and timely implementation of capacity-strengthening activities to enhance the managerial, organizational, technical, and financial capacities of local CSO partners
Review and provide critical feedback on manuals, guidelines, training materials, and other outputs developed under the project, supporting revisions where needed
Facilitate exchange visits and learning events at national and international levels to foster knowledge sharing and peer learning
Provide technical support to partners to strengthen their organizational structures and enhance their ability to deliver impactful programming
Linkages and Collaboration
With SPV Consultant: Provide technical and operational support, ensuring the business model development aligns with project goals and community needs. Collaborate on risk mitigation strategies and incorporate business model insights into project reporting
With MEAL Officer: Work closely to develop and implement the MEAL plan, ensuring learning from monitoring informs project strategies and donor reporting. Collaborate on data collection and evaluation processes
With Logistics & Procurement Officer: Ensure procurement activities are aligned with the work plan and budget forecasts. Provide oversight to ensure compliance with donor requirements and project timelines
With Climate Change Innovation Officer: Coordinate to align solar electrification activities with broader climate change innovation strategies and ensure sustainable approaches
Other Responsibilities
Undertake additional tasks as agreed with the Climate Change Program Manager, Head of Programmes, and/or Country Director to support Trócaire's overall work in Sierra Leone
Actively contribute to team initiatives, including annual planning, program reviews and trainings

Requirements

Essential Requirements

Qualifications:

Graduate university degree in Project Management, International Development, Renewable Energy or related fields
A post graduate degree is an added advantage

Experience:

At least 5 years of demonstrable experience in the management of development projects, preferably in rural energy access, renewable energy, or climate change;
Sound experience of budgetary and financial management;
In-depth understanding of programming in a partnership model, working in a partnership-based INGO;
Experience in organising and facilitating meetings, workshops and training activities;
Experience in organisational development strengthening and capacity strengthening of local civil society organisations (CSOs)
Experience in databased management software (Salesforce and Agresso)
Experience in energy, renewable energy or related fields
Experience developing training modules, tools, and/or other related resources
Experience in communications and use of social media in organisational development
Managing Irish Aid donor grants
Managing Internship/Volunteer programmes
Programming experience in women's empowerment
Programming experience in governance systems strengthening and social accountability mechanisms

Skills:

Excellent interpersonal and relationship management skills;
Highly organised, with excellent planning, prioritisation and problem-solving skills;
Strong communications and facilitation skills;
Excellent report writing and documentation skills;
Monitoring, Learning and evaluation skills
Competent in Microsoft packages (Word, Excel)
Fluency (written and spoken) in English

Qualities:

Flexibility and ability to multi-task under pressure
Ability to work independently with minimal supervision
A strong commitment and empathy with the ethos and work of Trócaire

Others:

Ability and willingness to travel within country and internationally
Commitment to principles of safeguarding of programme participants
Commitment to gender equality principles
Financial integrity and stewardship of project funds

Person Specification - Desirable

Safeguarding Programme Participants-Children & Adults

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. More information on Trócaire's safeguarding policies available here.

Diversity and inclusion

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Diversity and Inclusion statement available here

Benefits

For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.

Closing Date: 20th December 2024

Click here to apply

2.) Monitoring Evaluation Accountability and Learning Officer

Role Summary

The MEAL Officer will play a critical role in overseeing the design and implementation of Monitoring, Evaluation, Accountability, and Learning systems for a pilot solar energy project aimed at increasing rural energy access in Kambia District. The role will ensure that the project's goals are tracked, its impact is measured, and key insights are captured to inform future scaling. The MEAL Officer will also facilitate learning processes to improve project outcomes, particularly related to business models, payment mechanisms, and community engagement strategies. The role collaborates with: SPV Consultant, Procurement Officer, Climate Change Innovation Officer. The role is based in Freetown with frequent travel to implementing communities.

Key Responsibilities

Technical support

Provide technical support to the Project Team to implement and update the integrated MEAL plan and to design and implement a Results Framework for the project
Provide training and technical advice on monitoring, evaluation, accountability and learning to project staff, including tool selection, data collection, analysis and interpretation including qualitative and quantitative methodologies.
Provide technical support to the Project Team on measuring reach including the annual collection and reporting of reach at country level.
In collaboration with Project Manager and Program Manager, lead in conducting timely monitoring and learning activities, including oversight and quality assurance of field data collection, data management and analysis that will contribute to quality reporting increased accountability, visibility of project impact and continual project improvement
Support the Project Team and partners in strategic targeting of project participants in line with organisational and donor standards
Advise and support the Project Manager to champion gender sensitive data collection and analysis, including the use of practical indicators and monitoring tools and processes
Advise on the use of the donor's and Trócaire's common indicators, tools and methodologies in the project.
Support the development, design and management of project evaluations, baselines or research.
Support CMT to implement the accountability framework, including feedback and complaints mechanisms, to ensure the sharing of monitoring information with project participants and other stakeholders
Support the Project Team to use M&E learnings to inform and adapt implementation
Assist in the development of reports in close coordination with colleagues and partners

Strengthening MEAL related partner capacity

Develop jointly with the partner and implement a partner MEAL capacity strengthening plan, generating training materials and resources where needed.
Work with Project Manager and line manager to support partner use of results-based management and engagement with project learning and review processes
Through training and close accompaniment, support partner staff to develop skills and competencies to gather, manage and analyse quality gender-sensitive data.
In coordination with the Project Manager, conduct Data Protection Impact Assessments and implement relevant action plans with partners.
Support and mentor partner staff to analyse and interpret data to inform programme quality control, produce quality donor reports, document lessons learned and programme impact and to inform future project development
Support partners to implement quality field monitoring in a manner that is sensitive to the different needs of programme participants
Support partners in establishing their accountability practices, including safeguarding, complaints and response mechanisms, participation and information sharing mechanisms
Support partners to strengthen internal MEAL capacity and where appropriate adopt Trócaire MEAL approaches

Learning and Adaptation

Organize regular learning workshops with project stakeholders to reflect on implementation progress and operational challenges
Facilitate discussions to document best practices and develop actionable recommendations for improving project design and scaling strategies
Collaborate with the project team to adapt the business model, pricing strategies, and community engagement approaches based on emerging data and insights
Support the preparation of a final Lessons Learned Report, summarizing key findings and providing strategic guidance for future rural energy access initiatives
Collaborate with the project team to conduct action research on the effectiveness of different community engagement strategies and contribute to knowledge dissemination through presentations and reports
Actively engage with the Global MEAL Team sharing learnings from Sierra Leone.

Other

Attendance at strategic meetings with consortium members or key stakeholders in Sierra Leone in relation to programming, particularly MEAL
Participate in wider project planning and review work
Any other reasonable duty as may be assigned by the line manager that is consistent with the nature of the job and its level of responsibility

Linkages:

Provides data and community insights to the SPV Consultant and Project Manager
Evaluates the cost-effectiveness of procurement activities in collaboration with the Logistics & Procurement Officer

Requirements

Essential Requirements

Qualifications:

A minimum of a bachelor's degree in Business administration, economics, statistics, demography, other social sciences, or a similar relevant field

Experience:

At least 5 years of experience in monitoring and evaluation, preferably in energy access, rural development, or community-based projects using results-based management approaches
Strong analytical skills with experience in both qualitative and quantitative research methods
Experience putting in place a performance monitoring system and mentoring project staff on its use to ensure good quality of performance data.
Demonstrated experience in community engagement and participatory monitoring approaches
Ability to work collaboratively with diverse stakeholders, including local partners, government agencies, and community members
Previous experience in donor reporting and grant management
Previous experience in participatory MEAL approaches.
Previous experience working with local partner organizations

Skills:

Technical skills to implement MEAL in a gender-sensitive manner, including tool design, sampling, data collection, analysis, participatory rural appraisal and report writing
Ability to develop indicators, tools and processes for monitoring
Excellent report writing and communication skills, with the ability to present complex data in an accessible manner (e.g., reports, short summaries, presentations)
Experience leveraging performance monitoring data for improving ongoing project management
Facilitation, coordination and communication skills, with an ability to communicate to a variety of audiences in a variety of formats.
High level of proficiency in Excel, Word, PowerPoint and online data management systems such as Kobo Collect or CommCare.
Excellent spoken and written English

Qualities:

Commitment to Trócaire's Vision, Mission and Values and an understanding of a partnership approach to development
Sympathetic understanding of the Catholic Church's role in relief and development
Ability to work to deadlines with accuracy and attention to detail
Strong team player who can establish solid working relationships with colleagues

Others:

Willingness to travel frequently in country
Able to work irregular hours on an occasional basis

Safeguarding Programme Participants-Children & Adults

Diversity and inclusion

We welcome diverse applicants to join our inclusive workforce.

Diversity and Inclusion statement available here

Benefits

For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.

Closing Date: 20th December 2024

Click here to apply

3.) Logistics and Procurement Officer

The Logistics and Procurement Officer, under the direct supervision of the Head of finance and Administration. This position will oversee all logistics and procurement management activities to ensure operational efficiency and compliance with organizational policies and donor requirements. This role supports the organization's mission by managing resources effectively and providing logistical and procurement support to programmes implementation.

Key Objectives:

Ensure the timely and cost-effective procurement of goods and services in compliance with organizational policies and donor regulations
Support program delivery by maintaining a well-functioning supply chain and logistical framework with a clear define procurement plan and procurement follow up/supply plan
Oversee logistics, including inventory management, stores/warehouse operations, and distribution

Key duties and responsibilities:

Procurement Management:

With the direction of Head of Finance & Administration, Leads in all goods and services procurement processes and procedures for programs, consultants and office purchases in accordance with Trocaire and donor procurement policies
With the direction of Head of Finance & Administration, develop and implement project procurement plans, supply plan aligned with project needs and budgets including procurement follow up tracker
Ensure compliance with procurement policies, donor requirements, and local regulations. Initiation of all purchase requisitions and support the Head of Finance & Administration on bid analyses for Goods and Services
With the direction of Head of Finance & Administration, Prepare and review procurement documents such as Expenditure requisitions, RFQs, RFTs, bid analyses, purchase orders, and contracts
Responsible for Negotiate terms with suppliers to secure the best value for money and Monitor supplier performance to ensure quality and timely delivery on acquiring of goods and services for the organization
Support in conducting markets and suppliers' assessments, updating the supplier/service provider database, and maintaining a preferred suppliers list, including managing supplier relationships, with close collaboration with the Head of Finance & Administration and HQ Procurement team to ensure compliance with Trocaire and donor policies and procedures
Ensure and facilitate full supporting documentation archiving for all related procurements

Logistics and Supply Chain Management:

Coordinate logistics for goods transportation, including customs clearance, warehousing, and distribution
Prepare and maintain logistics-related reports and documentation. Including maintain tracking systems for goods and assets to prevent loss or damage
Ensure all procurement and logistics activities comply with organizational policies, donor regulations, and local laws
Prepare regular reports on procurement, fleet, and logistics activities for the Head of Finance and Administration
Coordinate with program teams to forecast needs and address logistical challenges proactively

Capacity Building and Team Collaboration:

With the support of Head of Finance & Administration Provide training and support to staff on procurement and logistics processes
Collaborate with other departments to streamline operations and improve service delivery and participate in organizational planning and strategy meetings as required
Support and provide guidance to Local implementing Partner on procurement capacity building and monitor Partner Procurement follow up tracker

Ad-Hoc Responsibilities

Work closely with the Renewable Energy Project Manager to ensure technical requirement on specification is achieved in all related solar procurements as well as learnings from large scale solar procurement being document. Including linkages with MEAL and Project Manager and SPV
Any other tasks, which may be assigned from time to time by the Head of Finance and Administration commensurate with the general trust of this job description

Requirements

See full Job description click here

Essential Requirements

Qualifications:
A minimum Higher diploma or bachelor's degree in a relevant field such as: Supply Chain Management, Logistics and Transport Management, Business Administration, Procurement and Purchasing Management
Experience:
At least 3-5 years of experience in procurement and logistics management, preferably in an INGO or humanitarian setting
Experience in facilitating large renewable energy or solar procurement will be an added advantage
Skills:
Strong knowledge of procurement and logistics management principles and practices
Excellent organizational and multitasking skills with attention to detail
Negotiation and vendor management expertise
Familiarity with fleet management systems and inventory tracking tools
Proficient in Microsoft Office Suite and relevant procurement/logistics software
Ability to work under pressure and meet tight deadlines
Spoken fluency and written proficiency in English
Proficient in spoken Krio
Qualities:
Commitment to Trócaire's Vision, Mission and Values and sympathetic understanding of the Catholic Church's role in relief and development,
Demonstrates an active commitment to gender equality and women's empowerment
Self-motivated with proven ability to take initiative and learn on-the-job
Willingness to travel frequently and stay in rural areas in country
Able to work irregular hours on an occasional basis
High level of reliability, dynamism, objectivity and integrity
Strong value driven in line with Trόcaire.Others:
Ability and willingness to travel within country and internationally
Commitment to principles of safeguarding of programme participants
Commitment to gender equality principles
Financial integrity and stewardship of project funds

Person Specification - Desirable

Knowledge:
Technical knowledge in the areas of Logistics, procurement procedures and policies, government tax and levies
Ability to review contracts and ensure strict compliance in line with Trocaire's policies
Other:
The job description above is not prescriptive; it simply outlines the key tasks and areas of responsibilities and priorities. These key tasks are subject to change when necessary

Benefits

For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.

Closing date for application: 20th December 2024

Click here to apply