πΈπ± Job Vacancies @ UNDP (United Nations Development Programme) – 2 Positions
UNDP (United Nations Development Programme) is recruiting to fill the following positions:
1.) Finance Assistant
2.) Programme Assistant
See job details and how to apply below.
1.) Finance Assistant
Job IdentificationΒ : 21248
LocationsΒ : Freetown, Sierra Leone
Posting DateΒ : 10/09/2024, 10:18 AM
Apply BeforeΒ : 10/24/2024, 03:59 AM
Job ScheduleΒ : Full time
AgencyΒ : UNDP
GradeΒ : G5
Vacancy TypeΒ : Fixed Term
Practice AreaΒ : Effectiveness
BureauΒ : Regional Bureau for Africa
Contract DurationΒ : 1 Year with Possibility for extension
Education & Work ExperienceΒ : High School certificate - 5 year(s) experience
Other CriteriaΒ : Bachelor Degree-2 years experience
Required LanguagesΒ : English Language with Krio
Vacancy Timeline
2 Weeks
Job Description
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a βleave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values andΒ inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
<Job Purpose and Organizational Context>
Background/Org Context:
As the Country Office is transitioning into a new CPD with a potential increase in resource mobilization with targeted programme delivery of $20M per year, the need to recruit an additional Finance Assistant remains critical to ensure timely financial services ensuring high quality, accuracy and consistency of work to efficiently and effectively deliver the country's programmes and projects. The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision-making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.
Position Purpose:
Under the supervision of the Finance Associate, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Assistant works in close collaboration with the Operations, Programme and projects' staff in the Country Office (CO) and with UNDP HQ and GSSC staff to exchange information and ensure consistent service delivery.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
Support implementation of operational strategies:
- Β Ensure full compliance of financial processes and financial records with UNDP Programme and Operations Policies and Procedures (POPP) and strategies.
- Β Provide input to the Finance unit and office management in preparing and reviewing CO business processes mapping and elaboration of the content of internal standard operating procedures in finance in consultation with the direct supervisor and office management.
- Β Assisting in ensuring adherence to financial regulations and internal policies.
- Β Assisting in the evaluation and optimization of financial processes to enhance efficiency.
Support the functioning of the optimal cost-recovery system:
- Β Provide inputs for preparation of cost-recovery and Direct Project Costs (DPC) bills in ERP for the services provided by UNDP, and follow up on cost recovery.
- Β Assisting in the analysis of cost data to identify trends, inefficiencies, and areas for potential savings.
- Β Organizing and maintaining records related to cost recovery, including contracts, invoices, and payment receipts.
Provide accounting and administrative support to the Finance unit:
- Β Provide support in ensuring proper control of the supporting documents for payment invoices and proper document management including systematic archiving.
- Β Prepare financial reports for non-development projects and management funds/budget balance.
- Β Prepare all types of invoices for projects and on behalf of UNOPS and non-ERP Agencies.
- Β Maintain a proper filing system for finance records and documents.
- Β Maintain the internal expenditures control system which ensures that invoices processed are matched and completed; transactions are correctly recorded and posted in ERP; and travel claims and other entitlements are duly processed.
- Β Provide information on the status of financial resources as required.
- Β Take timely corrective actions on unposted invoices, including invoices with validation errors, match exceptions, and/or unapproved invoices.
- Β Manage cash receipts and petty cash.
- Β Maintain the Accounts Receivables for UNDP projects in ERP.
- Β Timely review and corrections to SCA rejected transactions
Ensure proper functioning of CO cash and Treasury management systems:
- Β Serve as alternate to Finance Associate for timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury. Identify and record receipts and create deposits for revenue application on a timely basis.
- Β Identify and record contributions.
- Β Prepare timely and accurate bank reconciliations and provide documentation to GSSC according to service level agreement. Initiate bank transfers and deals in ERP. easvp2R C0zkId
- Β Manage the H2H RCB Banking platform.
- Β Effective and timely upload of AP UFF File and E-Korpor payment disbursement request
- Β Record cash receipt and daily deposit to bank.
Support knowledge building and knowledge sharing in the CO:
- Β Participate in the training for the operations/ projects staff on finance.
- Β Provide contributions to knowledge networks and communities of practice.
- Β Attending team meetings to discuss financial issues, share insights, and contribute to knowledge-sharing initiatives.
- Β Gathering feedback from staff on financial processes and contributing to continuous improvement initiatives.
- Β Compiling and disseminating information about best practices in financial management within the office and across the organization.
Competencies
Core:
Achieve Results:Β Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:Β Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:Β Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:Β Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:Β Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area
Name
Definition
Business Management
Customer Satisfaction/Client Management
- Β Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns
Business Development
Knowledge Generation
- Β Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Management
Working with Evidence and Data
- Β Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Administration & Operations
Documents and Records Management
- Β Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Finance
Accounting (General)
- Β Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.
Finance
Financial Reporting and Analysis
- Β Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.
Finance
Audit
- Β Ability to examine and verify accounts and records
Required Skills and Experience
Education:
- Β Secondary education with specialized certification in accounting and/or finance. A university degree in finance or accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Β Candidates with accountancy certification from an internationally accredited institute of accountancy will have a distinct advantage. Candidates without certification but with relevant experience must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
Experience:
- Β 5 years (with high school diploma) or 2 years (with bachelor's degree) of progressively responsible finance and accounting experience at the national or international level is required.
- Β Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets
- Β Experience with web-based management systems such as ERP financials and database packages.
- Β Knowledge of IPSAS and/or IFRS is desired.
Language Requirement:
- Β Fluency in English Language is required.
- Β Fluency in Krio
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
2.) Programme Assistant
Job IdentificationΒ : 21249
LocationsΒ : Freetown, Sierra Leone
Posting DateΒ : 10/09/2024, 10:22 AM
Apply BeforeΒ : 10/24/2024, 03:59 AM
Job ScheduleΒ : Full time
AgencyΒ : UNDP
GradeΒ : G5
Vacancy TypeΒ : Fixed Term
Practice AreaΒ : Inclusive Growth
BureauΒ : Regional Bureau for Africa
Contract DurationΒ : 1 Year with Possibility for extension
Education & Work ExperienceΒ : High School certificate - 5 year(s) experience
Other CriteriaΒ : Bachelors Degree-2 years experience
Required LanguagesΒ : English Language and Krio
Vacancy Timeline
2 Weeks
Job Description
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a βleave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values andΒ inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
<Job Purpose and Organizational Context>
As the Country Office is transitioning into a new CPD with potential increase in resource mobilization with targeted programme delivery of $20M per year, the need to recruit an additional Finance Assistant remains critical to ensure timely financial services ensuring high quality, accuracy and consistency of work to efficiently and effectively deliver the country's programmes and projects.
The Programme Assistant supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO Programme performance, delivering sound administrative programme support.
Position Purpose:
Under the supervision of the Team Lead, the Programme Assistant provides administrative support to the implementation of projects ensuring high quality, accuracy and consistency of work. The Programme Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
The Programme Assistant works in close collaboration with the Operations, Programme and projects' staff in the Country Office (CO) and with UNDP HQ and GSSC staff to exchange information and ensure consistent service delivery.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
Administrative support to the programme /projects` unit:
- Β Provides administrative and operation support on implementation of project;
- Β Assist in projects financial resources management, human Resources Management, efficient procurement and logistical services;
- Β Supports the elaboration of projects related Terms of Reference;
- Β Participation in selection processes for Letters of Agreement signature, as well as undertake activities related to LoAs/RPAs monitoring;
- Β Participates in consultants selection panels;
- Β Support to follow-up on project auditing issues;
- Β Follow-up, on a daily basis, with project partners and donors, to guarantee smooth implementation of administrative and operational activities of the project;
- Β Elaboration of project revisions in Quantum system;
- Β Undertake other project related QUANTUM transactions, in line with project assistant profile;
- Β Maintain up-to-date files and records of project documentation;
- Β Provide logistical support for workshops and other meetings as tasked by the SLED Projects;
- Β Process project-related travel arrangements;
- Β Perform any other tasks assigned by the SLED Team Lead/Project Managers..
Support to management of the project(s):
- Β Provides support to the SLED/Project Managers in follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to project manager;
- Β Supports the coordination of the recruitment processes necessary for the implementation of the project/sector activities;
- Β Supporting the review of deliverables and to check the overall consistency between all submitted documents;
- Β Maintenance of the filing system ensuring safekeeping of confidential materials;
- Β Collects and compiles, on a monthly basis, the following inputs related to project: list of the activities, expenditures and results achieved during the previous month as compared to the work plan, monthly expenditure reports and other related documents;
- Β Maintenance of teams' status reports, best practices, lessons learned and compiling of information required for programme / project management;
- Β Provides support to the Project Managers in the update of projects in Quantum, preparation of required budget revisions, revision of project award, project status and risk register;
- Β Creation of requisitions in Quantum and budget check for development projects, register of receipt in Quantum;
- Β Use of automated office management system;
- Β Perform any other tasks assigned by the supervisor
Support to the implementation of projects as Project Assistant:
- Β Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes;
- Β Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions;
- Β Provision of translation in accordance with business processes as required; easvspl C0zkId
- Β Administrative support to conferences, workshops, events;
- Β Organization of regular and ad-hoc meetings and visits; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points;
- Β Screening of incoming communications, filter outgoing correspondence for supervisor's signature, clearance and further action by other staff; wherever possible;
- Β Adherence to appropriate protocol and correspondence guidelines by office team when communicating with authorities and other external partners;
- Β Maintenance of the filing system ensuring safekeeping of confidential materials;
- Β Maintenance of contacts with the stakeholders; and
- Β Contributes to paperless office and archiving;
- Β Perform any other tasks assigned by the supervisor.
Facilitation of knowledge building and knowledge sharing:
- Β Participation in the trainings for the operations/ projects staff on programme;
- Β Synthesis of lessons learnt and best practices in programme;
- Β Contribution to knowledge networks and communities of practice
Competencies
Core Competencies:
Achieve Results:Β Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:Β Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:Β Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:Β Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:Β Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area
Name
Definition
Business Management
Customer Satisfaction/Client Management
- Β Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns
Business Development
Project Management
- Β Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management
Communication
- Β Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
- Β Ability to manage communications internally and externally, through media, social media and other appropriate channels
Administration & Operations
Documents and Records Management
- Β Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Ethic
Ethics Advice & Guidance:
- Β Ability to quickly analyse complex fact patterns and provide comprehensive, sensitive, and confidential ethics advice and guidance
Communications
Writing and editing
- Β Ability to create and/or edit written content in different UN languages
General (across the functions)
Event planning and execution
- Β Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.
- Β Being flexible and able to improvise; adapting and changing approaches in response to the needs, while staying true to the intent and objectives of the session.
Digital & Innovation
Creative facilitation
- Β Ability to design workshops that considers and addresses multiple interests, agendas, worldviews; set out clear objectives and engaging activities; select appropriate tools, materials, resources that are needed to enable or support the activities.
Required Skills and Experience
Education:
- Β Secondary Education (High School leaving certificate)
- Β A university degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or related field will be given due consideration, but it is not a requirement
Experience:
- Β 5 years (with high school diploma) or 2 years (with bachelor's degree) of progressively responsible administrative/management experience is required at the national and/or international level.
- Β Experience with web-based management systems and database packages.
- Β Experience in the use of computers and office software packages (MS Word, Excel, etc.) database packages, and web-based management systems such as ER
- Β Ability to review and edit documents and produce meeting reports identifying key actions.
Language Requirement:
- Β Fluency in English Language is required.
- Β Fluency in Krio
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
