🇸🇱 Job Vacancy @ Christian Aid Sierra Leone – Finance Assistant

Finance Assistant- Role profile

Location Freetown Sierra Leone Department International Reports to (Job Title) Finance Manager

Salary Band G Matrix manager (if applicable) Competency level 4

Project Description

The role supports the Finance Manager by collating and inputting financial data in an efficient, accurate and timely manner. To prepare financial documentation including cheques, petty cash reimbursement, petty cash advances and all staff floats.

Role purpose:

To support the finance manager by inputting financial data in an efficient, accurate and timely manner. Likely to operate in one office with supervision. To prepare financial documentation including cheques, petty cash reimbursement, petty cash advances and all staff floats. To ensure efficient and accurate cash and bank books are maintained and monthly accounts and returns are produced in a timely manner. To ensure efficient, accurate and timely collation of finance information requested by senior colleagues. To extract reports from the financial and administration systems to review the status of the budget and the adherence to financial policies and procedures. This role may or may not include providing administrative support to the office.

Key outcomes

Cash, bank books and other financial documentation is maintained in an accurate and timely

fashion.

• Monthly accounts and financial returns produced and submitted in an accurate and timely

fashion.

• Local budgets are reviewed, updated and administered accurately.

• Christian Aid and donor financial policies and procedures are complied with.

• Senior finance staff are assisted in meeting office financial requirements.

• Good relationships with third parties, suppliers and partners are maintained through positive

communication

Role agility

Surge capacity for emergency responses No

To respond to ever changing demands within the environment, Christian Aid operates within an agile framework (both in workforce and operational) that requires from all employees, a high level of responsiveness and adaptiveness to processes and structures making flexibility and a project based working approach the norm. To sustain this system, managers may/will agree further details of specific tasks and duties as part of the performance agreement. Any reasonable duty that is consistent with the nature of the job and its level of responsibility may be assigned.  Employees may be required to change the focus of their role from time to time.

Role context 

Role requirements

Relationships 

External The post holder will relate externally to relevant partners.

Internal The post holder will work closely with the Country programme team, administrative team and finance Team.

Decision making

Budgetary/savings responsibility  This role will support in the annual budgeting for the project’s expenditures and ensure value for money is achieved for the respective activity expenditure. Delegated authority for decision making with parameters agreed with relevant colleagues. The ability to make day-to-day decisions to assist in the smooth running of the Project, and partner offices.

Analytical skills

Strong analytical, creative and strategic thinking and planning skills required. The post holder efficiently prioritises and manages a high workload and multiple tasks with competing demands on their time. He/she takes into account the wider and longer-term consequences of their and other people’s ideas, recommendations and decisions. Risk assessment is an important part of developing solutions.

Developing self and others

Continuously look for opportunities for self-development. Give and receive honest and open feedback in a timely manner.

Role related checks  

Child protection clearance Standard  Counter terrorism screening Required

Person specification

Applied skills/knowledge and expertise

Essential

Essential

• Specialized knowledge of finance. Intellect or qualifications equivalent to A Levels or BSc Degree in Accounting or related field.
• Verbal and written fluency in local language.
• Proven ability to address a small range of straightforward financial issues and a learning period of a year.
• Knowledge in the use of SUN Software

Desirable

Knowledge of working in the NGO sector.

Digital/IT competencies required 

DATE CREATED10/01/2025

Further details of specific tasks and duties will be agreed with the line manager as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility.

This role profile is not prescriptive; it merely outlines the key behaviours the role-holder requires to be successful in the role; the key behaviours and responsibilities are subject to change. Any changes will be made in consultation with the role-holder.

You will be expected to abide by the Code of Conduct, policies and procedures within Christian Aid which may be updated from time to time.

You must empathize with the aims, beliefs and values of Christian Aid as it seeks to work on relief, development and advocacy for poverty eradication.

How to apply 

For more information on application procedures, visit Christian Aid website on  http://www.christianaid.org.uk/jobs and follow the steps to apply online.

Please note: Hard copies of application will not be accepted. 

Please forward any queries you have regarding this vacancy on email to [email protected]

Closing date for the receipt of applications  is 24th January 2025.

Only shortlisted candidates will be contacted for an interview.