🇸🇱 Job Vacancy @ Mott Macdonald – Senior Administrative Officer

Senior Administrative Officer (X1), SSEIP2

FCDO awarded Mott MacDonald to lead the implementation of the Sierra Leone Secondary Education Improvement Programme (SSEIP) 2, which builds on the work of the first phase: Sierra Leone Secondary Education Improvement Programme (SSEIP), also called Leh Wi Lan (Krio for “Let’s Learn”). The programme will support the Ministry of Basic and Senior Secondary Education (MBSSE) to improve learning outcomes for boys and girls at the secondary level and to increase the enrolment, retention and well-being of girls and children with disabilities in school.

Equality, diversity, and inclusion (EDI) are at the heart of our organization. We promote equal opportunities and have initiatives to create an inclusive workplace culture. WE ARE ESPECIALLY KEEN TO HEAR FROM FEMALE APPLICANTS TO CREATE A GENDER-BALANCED TEAM. If you have a disability and would prefer to apply in a different format or would like us to make any adjustments to enable you to apply or attend an interview, please contact us at [email protected] and we will talk to you about how we can assist.

Job description

Job title District Programme Support Officer

Salary range Negotiable, contract position

Time commitment Full-time, contract position

Location Freetown

Travel The position requires regular travel nationwide to the district and school level.S

tart date December 2024

Report to Operations Manager

Example duties and responsibilities

• Support the Implementation of Activities:
• Review budgets for activities to ensure accuracy and compliance with MMSL policies.
• Provide operational and logistical support to the implementation of project activities.
• Coordinate with District Programme Officers to ensure that the required support to implementation of activities is provided on time.
• Procurement:
• Support the Operations Manager to implement the MMSL procurement policy.
• Support the Operations Manager to update the approved suppliers list.
• At Freetown level, lead in requesting for quotations from service providers for stationery, office supplies, venue rentals for workshops.
• Prepare evaluations for procurement of goods and services and present for review and approval.

Travel Management:

• Lead to manage MMSL’s relation with hotels across the country.
• Lead to book hotels for staff and partners to stay.
• Liaise with hotels to ensure that they are paid on time.
• Health Safety and Security:
• Support the Operations Manager to implement MMSL Health, Safety and Security policy.
• Ensure that the MMSL office follows the Health, Safety and Security Policy.
• Ensure that all staff aware and follow the Health, Safety and Security Policy whenever they are in the office conducting MMSL business.

• Office Administrations:
• Allocate and process internet and mobile phone top up for staff telephones and internet modems respectively.
• Through the Office Assistant, oversee office cleaning, utilities, repairs, and maintenance.
• Through G4S, oversee security of the MMSL office.

Closing dateApplications must be received by CLOSE OF BUSINESS  25th November 2024How to submit

Please click on the link and follow the instructions. https://apply.mottmac.com/job-invite/5914/

NO HARD COPIES ACCEPTED

What to submitCompleted cover letter AND Curriculum Vitae, including 3 referees preferably HRs of your former and current employers.