🇸🇱 Job Vacancy @ Catholic Relief Services (CRS) – Deputy Finance Manager- Treasury

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is recruiting for 1 Position:  Deputy Finance Manager- Treasury

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package. 

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.




Job Title: Deputy Finance Manager – Treasury 

Department: Finance – Treasury 

Reports To:        Finance Manager

Country: CRS-Sierra Leone. 

Duty Location: CRS Office in Freetown

 

Job Summary: 

You will oversee all activities that ensure the accuracy, timeliness, and documentation of the Finance Department’s accounting operations and financial reporting (monthly, quarterly, yearly, and as needed) in support of high-quality programs serving the poor and vulnerable. You will help set the standard for the Country Program’s (CP’s) financial stewardship through professional maintenance, utilization, and analysis of all cash resources controlled by the CP.

 

Roles and Key Responsibilities:

  • Oversee accounting processes, policies, and service delivery and maintain accounting controls to ensure accurate, complete, and timely recording and management of financial transactions and internal controls in compliance with CRS’ financial management policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements.
  • Ensure INSIGHT financial accounting package is updated with relevant information for capturing accurate financial data (such as daily exchange/conversion rates, cost allocation tools, posting of transactions, etc.).
  • Review and analyze financial reports, including cost allocation of shared costs, to verify financial transactions. Prepare balance sheet account reconciliations to ensure all transactions are accurately stated and appropriately classified. Work with relevant staff to address irregularities and resolve accounting issues and ensure correction of accounting entries and payroll.
  • Serve as the key point person on all issues related to financial transaction records. Provide proactive advice, support, and capacity building to managers, staff, and subrecipients to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.
  • Ensure financial reports are generated accurately and disseminated timely as per established reporting schedules and assist staff and subrecipients with financial reports analysis.
  • Oversee maintenance of a good filing system of required supporting documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail.
  • Ensure efficient management of cash flows and availability of sufficient and optimal cash in the CP’s operating account through monitoring cash balances (both cash-in-bank and cash-on-hand), preparing bank reconciliations, analyzing and forecasting cash needs.
  • Effectively manage talent and support staff in their professional development. Manage team dynamics, create a gender inclusive work environment, promote staff work-life balance, and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.

 

Basic Qualifications

  • B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
  • Minimum of three years experience in a position with similar responsibilities, preferably with an International NGO.

 

Required Languages – List languages required to perform the job

 

Travel – Must be willing and able to travel up to 5 %.

 

Knowledge, Skills and Abilities 

  • Excellent analytical skills with ability to make sound judgment and decisions
  • Accuracy and completeness with a strong eye for detail
  • Ethical conduct in accordance with recognized professional and organizational codes of ethics
  • Proactive, resourceful, solutions oriented and results-oriented
  • Ability to work collaboratively

 

Preferred Qualifications

  • Substantial budgeting, budget/expense analysis, and accounting experience.
  • Knowledge of the relevant public donors’ regulations preferred.
  • Knowledge of local law in the area of taxation and local regulatory reporting procedures.
  • Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of Oracle based systems or similar financial reporting software preferred.

 

Supervisory Responsibilities (if none, state none) :

  • Direct Supervision of 3 Senior Finance Officer
  • Overall oversight of a team of 8 members.

 

Key Working Relationships: 

Internal: Finance Manager, Head of Operations, Country Representative , Regional Finance Officer 

External: Bank , Government institution such as NRA & NASSIT , Auditors

 

 

Agency-wide Competencies (for all CRS Staff) 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics. 

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations 

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing Date for the receipt of application packages is 4th November 2022.

🇸🇱 Job Vacancy @ Save the Children – Partnership Finance Coordinator

THE ROLE: Partnership Finance Coordinator – Sierra Leone country Office

 

Save the Children is recruiting for an experienced Partnership Finance Coordinator that will establish, develop and maintain Partnership finance functions with Save the Children’s programme in Sierra Leone.

The Partnerships Finance Coordinator will support SCI projects works with partners to ensure that all partners in the projects are fully aware of and compliant with all SCI and donor policies, procedures and protocols. S/he will be the primary focal person to manage all partner finances. These includes verifying requisition and liquidation documentations and ensuring periodic financial reports are up to standard. S/he also works closely with the Partnership Manager to build the capacity of the finance departments of the various partners. S/he takes responsibility and account for all finance related records and compliance of partners. The postholder will work under line management of the Finance and IT Director, with technical support from the budget holders.  He/she is expected to work closely with all other programmes and departments/units, and in close collaboration with the Partnerships Manager.




In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly

 

QUALIFICATIONS: 

  • Recommended a minimum of 5 years Finance related experience in a corporate or an NGO environment, of which 2 years at a senior level within the finance department of a national or international organization
  • Bachelor Degree from recognized University in Accounting or Finance or related fields
  • Strong communication and interpersonal skills

 

EXPERIENCE AND SKILLS

Essential

    • Excellent analytical skills – the ability to analyses complex financial data and design and produce effective management information
    • Excellent experience of budgeting and budget management
    • Excellent experience of working with and coordinating consortium team members
    • Excellent understanding of financial systems and procedures
    • Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
    • Understanding of Save the Children’s vision and mission and a commitment to its objectives and values
    • Female applicants are encourage to apply
  • Written and verbal fluency in English
  • Ability to manage a complex and diverse workload and to work to tight deadlines

 

Desirable

  • Ability to build a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary
  • Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • A full appreciation of the value of co-operation within a team environment.

CONTRACT LENGTH: 12 Months with possibility of extension

 

Closing Date:  30th October, 2022

 

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

 

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

 

APPLICATION INFORMATION

 

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately

 

Please apply in English using your CV and covering letter as a single document and include your current remuneration and salary expectations for this role.

      Candidates should apply through the links that will be provided by Careers.sl.

      Applicants should attach a copy of a valid Labour Card to their applications

 

FOLLOW LINK BELOW TO APPLY:

APPLY

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

🇸🇱 Job Vacancy @ Save the Children International – Partnership Finance Coordinator

THE ROLE: Partnership Finance Coordinator – Sierra Leone Country Office

 

Save the Children is recruiting for an experienced Partnership Finance Coordinator that will establish, develop and maintain Partnership finance functions with Save the Children’s programme in Sierra Leone.

The Partnerships Finance Coordinator will support SCI projects works with partners to ensure that all partners in the projects are fully aware of and compliant with all SCI and donor policies, procedures and protocols. S/he will be the primary focal person to manage all partner finances. These includes verifying requisition and liquidation documentations and ensuring periodic financial reports are up to standard. S/he also works closely with the Partnership Manager to build the capacity of the finance departments of the various partners. S/he takes responsibility and account for all finance related records and compliance of partners. The postholder will work under line management of the Finance and IT Director, with technical support from the budget holders. He/she is expected to work closely with all other programmes and departments/units, and in close collaboration with the Partnerships Manager.




In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly

QUALIFICATIONS:

 

  • Recommended a minimum of 5 years Finance related experience in a corporate or an NGO environment, of which 2 years at a senior level within the finance department of a national or international organization
  • Bachelor Degree from recognized University in Accounting or Finance or related fields
  • Strong communication and interpersonal skills

EXPERIENCE AND SKILLS

 

Essential

 

  • Excellent analytical skills – the ability to analyses complex financial data and design and produce effective management information
  • Excellent experience of budgeting and budget management
  • Excellent experience of working with and coordinating consortium team members
  • Excellent understanding of financial systems and procedures
  • Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
  • Understanding of Save the Children’s vision and mission and a commitment to its objectives and values
  • Female applicants are encourage to apply
  • Written and verbal fluency in English
  • Ability to manage a complex and diverse workload and to work to tight deadlines

Desirable

 

  • Ability to build a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary
  • Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • A full appreciation of the value of co-operation within a team environment.

CONTRACT LENGTH: 12 Months with possibility of extension

Closing Date: 30th October, 2022

The Organization

 

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

 

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment. Any request in this direction should be immediately

Please apply in English using your CV and covering letter as a single document and include your current remuneration and salary expectations for this role.

 Candidates should apply through the links that will be provided by Careers.sl.

 Applicants should attach a copy of a valid Labour Card to their applications

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

APPLY

🇸🇱 Job Vacancies @ ICAP-Global Health – Finance Interns

Finance Interns

 

POSITION SUMMARY

ICAP at Columbia University is an international non-governmental organization that aims to ensure the wellness of families and communities by strengthening health systems around the world. Working under the guidance and direction of the Finance Manager, the finance assistant  will provide day to day support to Finance Officers on payment processing, disbursement, filling and other daily routine tasks.





MAJOR ACCOUNTABILITIES

  • Manage Payments and receipts, including cash handling when supporting field activity payments.
  • Capture and process transactions in QuickBooks accounting software.
  • Handling Electronic Mobile Money Payment processing
  • Ensure supporting documents are complete, accurate and provided on a timely basis when requested by auditors and the compliance office.
  • Monitor Petty Cash balances to ensure timely replenishment
  • Manage Electronic Payment Transfers.
  • Process staff advance and follow-up on advance retirements by staff.
  • Reconcile the Withholding Tax account on a monthly basis and ensure timely payment to tax authority.
  • Perform Other Financial and Administrative Duties as Maybe Assigned.

 

EDUCATION

  • Bachelor’s Degree in Finance or Accounting or Certified Accounting Technician required.
  • Women are Strongly encouraged to apply.

 

 

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS

  • Demonstrated understanding of payment processing and general finance processes.
  • Fluent English oral and written communication skills; ability to interact professionally.
  • Excellent interpersonal and coordination skills
  • Proficiency in written and spoken English
  • Computer skills (MS Office)
  • Experience working with QuickBooks and ERP accounting systems.
  • Experience with Electronic Mobile Money Payment processing is an added advantage

 

To apply kindly click here:  Global Careers – ICAP at Columbia University

🇸🇱 Job Vacancies @ Catholic Relief Services (CRS) – 3 Positions

Catholic Relief Services (CRS) is recruiting to fill the following positions:

1.) Utility Worker
2.) Senior Finance Officer (x2)

 

See job details and how to apply below.

 

1.) Utility Worker

 

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is recruiting for 1 Position: Utility Worker

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package. 

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.




Job Title: Utility Worker

Department: Administrative/ Operations

Reports To:        Administrative Officer 

Country: CRS-Sierra Leone.

Duty Location: CRS Freetown with 5% travel when applicable

 

Job Summary:

Collects, empties, and replaces trash bins and ensures that all rubbish and garbage is disposed of in a sanitary manner daily.

  1. Ensures sufficient toilet tissue, hand sanitizers, soap and air fresheners are on hand in all bathrooms.
  2. Ensures that the heaters, fans, and air-conditioners in all vacated rooms have been turned off at the end of each working day.
  3. Verifies that all internal lights have been switched off and external security lighting has been switched on at the close of every business day.
  4. Acts as a responsible steward of all CRS properties under his/her care such as refrigerators, microwave ovens, coffee makers, cleaning equipment, etc.
  5. Reports any broken, damaged, or stolen kitchen utensils and appliances to the Facilities/Security Officer.
  6. Assists with photocopying.
  7. Assists with distributing official mail.
  8. Prepares conference rooms for meetings as directed and tidies up afterwards.
  9. Performs other tasks assigned by management.

 

 

Basic Qualifications:

  • Junior/High School Certificate required.
  • Two years’ experience working in an in a similar position.
  • Experience with a local or international NGO a plus. Experience with cleaning and tiding up office
    • Good sense of Organization
    • Clean floors, windows, bathrooms, kitchen, and other facilities interior surfaces, as directed.
  • NB: Facilities include but are not limited to offices, guesthouses, boardrooms, washrooms, storerooms, kitchens, interior and exterior passageways, and verandahs. 

 

Preferable Skills

  • Verbal Communication
  • Good Listening Skills
  • Good time management skills with ability to work on multiple tasks
  • Good communication and interpersonal skills
  • Customer Focus
  • Informing Others

 

 

Required Languages – English, Krio and any other local language spoken by the area of operation.

 

Travel – 5% when Applicable.

 

Supervisory Responsibilities (none)

  • Key Working Relationships: 
  • Internal: All National Staff
  • External: All International Staff 

 

 

Agency-wide Competencies (for all CRS Staff) 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics. 

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations 

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing Date for the receipt of application packages is 18th October 2022.

 

2.) Senior Finance Officer

 

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is recruiting for X2 Position:  Senior Finance Officer – CRS Kabala and CRS Freetown

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package. 

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

 

Job Title: Senior Finance Officer x2

Department: Finance – Treasury

Reports To:        Deputy Finance Manager

Country: CRS-Sierra Leone.

Duty Location: CRS Freetown and CRS Kabala

 

Basic Qualifications:

  •  B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
  • Minimum of two years’ experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.

 

Required Languages – English

 

Travel – Must be willing and able to travel up to 5% to the field, SR Offices and project implementation sites.

 

Knowledge, Skills and Abilities  

  • Knowledge of the relevant public donors’ regulations preferred.
  • Proficient in MS Office packages (Excel, Word, PowerPoint).
  • Familiar with an accounting software systems. Knowledge of Project Insight is a plus.

 

Preferred Qualifications

  • Excellent analytical skills with ability to detect and report inconsistencies
  • Accuracy and completeness with great attention to detail
  • Ethical conduct in accordance with recognized professional and organizational codes of ethics
  • Proactive, resourceful, solutions oriented and results-oriented
  • Ability to work collaboratively

 

  • Supervisory Responsibilities (if none, state none)
  • Key Working Relationships: 
  • Internal
  • External 

 

 

Agency-wide Competencies (for all CRS Staff) 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics. 

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations 

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing Date for the receipt of application packages is 25th October 2022.

🇸🇱 Job Vacancy @ Catholic Relief Services – Deputy Finance Manager – Grant

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is recruiting for 1 Position:  Deputy Finance Manager Grant

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package. 

 

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.




Job Title: Deputy Finance Manager – Grant

Department: Finance – Grant 

Reports To:        Finance Manager 

Country: CRS-Sierra Leone.

Duty Location: CRS Freetown, must be willing and able to travel up to 10%.

 

Job Summary: 

You will oversee all activities that ensure the accuracy, timeliness, and documentation of the Finance Department’s grant operations and financial reporting (monthly, quarterly, yearly, and as needed) in support of high-quality programs serving the poor and vulnerable. You will help set the standard for the Country Program’s (CP’s) financial stewardship through professional maintenance, utilization, and analysis of all cash resources controlled by the CP.

 

Roles and Key Responsibilities:

  • Provide direction and coordination of effective budget development and management (Annual Program Plans and project budgets), ensuring accuracy and consistency of financial data and safeguarding of resources.
  • Lead the preparation of accurate financial data, analysis and projections and support the Senior Management Team and Program/Project Managers in interpreting data for decision-making and effectively managing financial risks.
  • Oversee the performance of accurate reporting procedures and timely submission of reports to relevant stakeholders (CP managers, Regional Office, HQ/Finance, donors, local government entities).
  • Lead assessment of staff and subrecipients’ financial management capacity, ensure capacity strengthening on finance policies and regulations, as needed, and monitor and measure impact.
  • Ensure INSIGHT financial accounting package is updated with relevant information for capturing accurate financial data
  • Provide proactive advice, support, and capacity building to managers, staff, and subrecipients to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.
  • Oversee maintenance of a good filing system of required supporting documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail.
  • Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.

 

Basic Qualifications

  • B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
  • Minimum of three years experience in a position with similar responsibilities, preferably with an International NGO.

 

Required Languages – List languages required to perform the job

 

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 10 %.

 

Knowledge, Skills and Abilities 

  • Excellent analytical skills with ability to make sound judgment and decisions
  • Accuracy and completeness with a strong eye for detail
  • Ethical conduct in accordance with recognized professional and organizational codes of ethics
  • Proactive, resourceful, solutions oriented and results-oriented
  • Ability to work collaboratively

 

Preferred Qualifications

  • Substantial budgeting, budget/expense analysis, and accounting experience.
  • Knowledge of the relevant public donors’ regulations preferred.
  • Knowledge of local law in taxation and local regulatory reporting procedures.
  • Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of Sun Systems financial accounting package or similar financial reporting software preferred

 

 

Agency-wide Competencies (for all CRS Staff) 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics. 

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations 

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing Date for the receipt of application packages is 14th October 2022.

🇸🇱 Job Vacancies @ Concern Worldwide – 3 Positions

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. In Sierra Leone Concern Worldwide programmes focus on health, education and livelihood improvements in the framework of addressing challenges in relation to lack of (or low return on) assets, inequality and risk and vulnerability. Concern Worldwide has been operational in Sierra Leone since 1996. Programme implementation is based in three areas, namely Tonkolili District, Port Loko District and Urban and peri-urban areas in Freetown and the surrounding Western Area. On  this note, Concern would like to invite well experienced and professional external applicants for the under mentioned role:

 

1.) Management Accountant
2.) Partnership Accountant
3.) Donor Accountant

 

See job details and how to apply below.




1.) Management Accountant

 

 

JOB TITLE: Management Accountant
REPORTS TO: Country Financial Controller
DUTY STATION: Freetown with regular travels to other locations
CONTRACT DETAILS: One (1) Year Fixed Term Contract (renewable)
BASIC SALARY RANGE: SLE8,012.620 Monthly Basic + Allowances
JOB SUMMARY

Assist the Country Financial Controller (CFC) in the day to day operation of the finance function, month end closure, internal reporting and development of staff and support internal budgeting.  You will be responsible for the payment processing function within the finance team. You will ensure adequate internal controls are in place and give recommendations to the CFC as necessary. The position will in part deputize for the CFC and will closely work with the Donor Accountant (DA) and Partnership Accountant (PA) on a daily basis.
MAJOR ROLES & RESPONSIBILITIES:

Financial Control

  • Assist the CFC in ensuring that specific in-country procedures are developed, approved, documented and rolled out effectively.
  • Ensure that country financial management systems & records are adequate in order to identify and protect the assets & interests of the organization.
  • Make regular visits to all Concern’s offices to ensure that adequate monitoring systems are in place to minimize the risk of loss or misuse of assets.
  • Ensure that statutory regulations regarding deductions and taxation of staff and suppliers are complied with and payment made to relevant authorities on time, before 12th of the following month.

Month end account closure 

  • Follow up on timely completion and submission of monthly financial reports from Freetown and all field offices before 5th of the following month.
  • Follow up on timely submission of monthly transport & cessation report with the relevant staff on a monthly basis before 5th of the following month.
  • Liaise with HQ and field finance staff to ensure that all deliverables are completed within the monthly reporting period.
  • Ensure Cash & Bank books ready to be imported in to the Microsoft Great Plains (MGP) system, approved supporting documentation attached & signed by the relevant staff before uploading to the system.
  • Prepare all the necessary journals on a monthly basis to be ready to be imported into the MGP system, approved supporting documentation attached & signed by CFC or delegate before uploading to MGP.
  • Ensure that all Cash, Bank and other journals have complete, approved supporting documentation attached & signed by the relevant staff.
  • Ensure that Payroll and other standard journals have adequate and relevant supporting documents attached, reviewed & signed by CFC or delegate.
  • Ensure that all bank accounts and cash books are reconciled and reviewed by CFC.
  • Ensure all balance sheet accounts are reconciled and reviewed by the CFC before the management accounts are shared with budget holders. And keep custody of signed balance sheet reconciliation files on a monthly basis.
  • Prepare Support Cost Allocation and close the accounts before/by the 15th of the following month.
  • Maintain signed hard copy and file all related & necessary supporting month end documents on a monthly basis.

Review of Financial Documents

  • Review all hard copies of Freetown payment documents and a sample of field payment documents on a monthly basis.  Advise the CFC of any anomalies with CWW finance policies and procedures.
  • Communicate with the field finance officers and cashiers to ascertain financial policies are understood and the required documentation is sent to Freetown on time.

Monthly Management Accounts

  • Prepare and share monthly management account for support costs to all budget holders before/by the 10th of every month.
  • Review and collect feedback from budget holders on support costs on a monthly basis and make the necessary adjustment before finalising the month end accounts in consultation with the DA, PA & CFC.
  • Communicate and respond to any queries/feedback that may arise from the budget holders on the management accounts related to support costs
  • Maintain a file for hard copy of monthly summary of Management Account & signed feedback forms on a monthly basis.

Financial Reporting, Budget and Audit

  • Assist the CFC during preparation of annual budgets (ABs) and budget revisions (BRs) for the support management accounts.
  • Review Support management accounts on regular basis and advise the CFC and budget holders on areas which require special attention.
  • Participate in the annual country level external audit (which includes preparing ledger and transaction list for auditors).
  • Assist the CFC to handle queries related to internal and external audits and provide/facilitate feedback (responses) to issues and recommendations raised during/post audits.
  • Work closely with CFC in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA).
  • Participate in the production of any ad-hoc year end reports for Dublin or external audit.
  • Assist the CFC in preparing / updating the Chart of Accounts (COA) and distribute on time to the relevant Budget Holders including Managers, Coordinators, Senior Management and relevant departments at every budget Revisions.

Staff Management and Capacity Building

  • Directly line manage and supervise three Finance staff as directed by CFC. This may change over time.
  • In consultation with the CFC, coach and mentor national finance team who have potential to rise to more senior level positions in the organisation.
  • In consultation with the CFC, provide on the job training to subordinates on regular basis including during field office visits.
  • Support CFC on delivering training on finance issues to non-finance staff where a need is identified in all field office and remote locations.
  • Support CFC on delivering training on fraud & corruption to finance and non-finance staff where a need is identified in all field office and remote locations.

 Others

  • Ensure all time sheets are submitted before 20th of each month and check the %age is matched with payroll allocation %age in a monthly basis & communicate immediately if any correction needed.
  • Coordinate & consolidate monthly cash forecast & submit to CFC before/ by 23rd each month.
  • Prepare recharge forms for any costs incurred on behalf of any other country Concern office and ensure it reconcile with the balance sheet reconciliation.
  • Work closely with the CFC, DA & PA on yearend closing activities.
  • Providing, as requested, cover to key finance functions during staff absence especially DA & PA.
  • Complete any others reasonable tasks as requested by CFC.
RECRUITMENT REQUIREMENTS

  1. Education 
  • Required: Bachelors level university degree related to accounting; part qualified ACA, ACCA, CIMA accountant with strong experience.
  • Desired: Masters level university degree related to accounting; Qualified ACA, ACCA, CIMA accountant.
  1. Job related Experience and Knowledge
  • At least 5 years’ experience in finance.
  • At least 3 years’ managerial level experience in an NGO.
  • Experience of management reporting would be highly desirable.
  • Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies, is essential.
  • Experience in developing finance staff capacity on the technical aspects of finance and training/awareness raising of non-finance staff on finance functions.
  • Ability to work under pressure to meet tight deadlines.
  1. Time required in Job to reach effective performance

Probation period – 4 months.

Time to reach full effectiveness – 4 months.

COMPETENCIES

Essential Character:

Honesty and impartiality

Hardworking & results-focused

Cooperative communication style

 Essential Skills:

Financial training & experience people management

Time management & prioritization skills

Report writing

Decision making

Computer and analytical skills

 Preferred competencies:

Analytical thinking

Flexibility
SAFEGUARDING AWARENESS

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy, which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them.  In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct, candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

 

HIV & AIDS 

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by:

  • Raising awareness and being updated on HIV & AIDS issues
  • Protecting him/herself and colleagues
  • Sharing information with colleagues and avoiding stigma and discrimination

Gender 

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes

 

HOW TO APPLY 

 

Interested candidates should apply with:

  • An application letter clearly justifying how you meet the selection criteria
  • Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
  • Candidates must state the position of each referee and his/her relationship to the candidate.

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili

HR Department, Concern Worldwide, 25 Upper Kamara Lane, Back of EDSA substation, Port Loko

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

Closing date for receipt of applications for the above vacancy is on the 9th October 2022

Please mark your application as per the references stated in each position above

(by email please put the reference in the SUBJECT heading).

NOTE!!

 

For all three vacancies (Management Accountant, Donor Accountant and Partnership Accountant), shortlisting and interviews will be done simultaneously and candidates will be interviewed for all three roles. 

The vacancies may be closed before the advert closing date if suitable candidates are found within this period.

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

 

2.) Partnership Accountant

 

 

JOB TITLE: Partnership Accountant
REPORTS TO: Country Financial Controller
DUTY STATION: Freetown with regular travels to other Concern locations
CONTRACT DETAILS: One (1) Year Fixed Term Contract (renewable)
BASIC SALARY RANGE: SLE8,012.620 Monthly Basic + Allowances
JOB SUMMARY

You will assist the Country Financial Controller (CFC) in the day to day operation of the finance function, partner management including capacity building, training, reporting and development of budgets. You will ensure that all relevant partner compliance and Concern Policy requirements are adhered to and data integrity is maintained, while reviewing financial data from various partners. You will ensure adequate internal controls are in place and give recommendations to the CFC as necessary. You will also act as focal person for support to Concern field offices and may be deployed to the field offices to provide support as needed. The position will in part deputize for the CFC and will closely work with the Donor Accountant (DA) and Management Accountant (MA) on a daily basis.
MAJOR ROLES & RESPONSIBILITIES:

 

Partner Financial Assessment (including INGO partners)

  • Undertake assessment of new & potential national partners, using Concern’s CILPAT tool, on a timely and comprehensive basis.  Summarise findings, ensure assessment is signed off by all relevant staff and maintain documentation on each partner file
  • Undertake annual reassessment of current partners to identify any risk areas and/or capacity building needs
  • Undertake assessment of new & potential international partners, using Concern’s ‘light-touch’ CILPAT tool, on a timely and comprehensive basis.
  • Carry out Systems Review visits in accordance with the Partner Monitoring Programme.
  • Perform regular Transaction Audits/expenditure verification of partners in accordance with the Partner Monitoring Programme
  • Ensure programme staff are aware of their responsibilities regarding monitoring of partners. Ensure sign off from appropriate senior Programme representatives is obtained on the CILPAT, Partner Monitoring Programme and Annual Risk Review.
  • Ensure Partner Reports and findings are circulated to all interested parties within Concern and the Partner. Ensure all documentation relating to Concern‘s financial relationship with the partner is filed correctly and updated where necessary

Partner Monitoring (including INGO partners)

  • For each partner, prepare a partner monitoring schedule, based on frequency as identified during the CILPAT assessment and visit accordingly
  • Review financial reports, cashbooks and supporting documents provided by the partner to above timeline, bringing any ineligible costs and budget variations to the attention of the Project Manager and the CFC
  • Make periodic visits with programme staff to Concern’s project sites to ensure that adequate monitoring systems are in place to minimize the risk of loss or misuse of funds
  • After each field visit prepare and disseminate a Partner Visit Report, clearly identifying action points, responsibility and timelines

Partner Contract Management

  • Assist the partner, in conjunction with the programme staff, on review and preparation of partners budget.
  • Ensure the partner is able to submit regular and accurate financial reports using the template provided by Concern.
  • Review partner financial reporting template ensuring correct budgets are used and the correct formulas are in place.
  • For any issues or concerns noted in any partner finance report, obtain appropriate explanations from the partner staff and if unresolved refer the issue to the CFC before recommending the release of the following tranche of funds.
  • Incorporate any weaknesses found during the monitoring visits into the partner report and include actions to address the weakness into the partner financial action plan.
  • Review partner report and prepare and upload partner expenditure journals and carry out a funds reconciliation with the balance sheet

Partner Communication, Documentation and Reporting

  • Ensure regular communication with programme staff and attend programme/partner review meetings on a regular basis
  • Ensure partner reports and findings are circulated to all interested parties within Concern and the partner.
  • Ensure all documentation relating to Concern’s financial relationship with the partner is filed correctly and updated where necessary.
  • Review all hard copies of partner documents and ensure copies are given to CWW
  • Undertake sample payment verification reviews for all partners including consortia partners as per contractual deadlines
  • Advise the CFC of any anomalies with partner or CWW finance policies and procedures.
  • Communicate with the partner staff to ascertain financial policies are understood and the required documentation is sent to CWW on time.

Partner capacity building 

  • Ensure plans for addressing any weaknesses found during the partner assessment are built into a partner finance action plan.
  • Deliver training to the partner as per the requirements of the partner finance action plan, and on an ad hoc basis where necessary.
  • Ensure that necessary partner reporting deadlines are met and CFC is kept informed of any concerns over meeting due dates.

Financial Reporting, Budget and Audit

  • Assist the Donor accountant and CFC during preparation of annual budgets (ABs) and budget revisions (BRs) for partners
  • Review partner financial reporting on regular basis and advise the CFC and budget holders on areas which require special attention.
  • Participate in the annual country level external audit and as well as donor and partner audit processes
  • Assist the CFC to handle queries related to partner, donor, internal and external audits and provide/facilitate feedback (responses) to issues and recommendations raised during/post audits
  • Undertake a quick review of audit test (e.g. Matching partner reports to TL) before commencement of audit
  • Work closely with CFC in follow up, and  implementation of recommendations by Auditors and Regional Accountant (RA)
  • Participate in the production of financial statements (accounts) for external auditor and for any ad-hoc year end reports for Dublin.

Staff Management and Capacity Building

  • Directly line manage and supervise Finance staff as directed by CFC
  • Coach and mentor CWW and partner national finance team who have potential to rise to more senior level positions in the organisation.
  • In consultation with the CFC, provide on the job training to CWW and partner national staff on regular basis including during partner/ field visits
  • Deliver training on finances issues to non-finance staff where a need is identified in all partner / field office and remote locations
  • Deliver training on fraud & corruption to non-finance staff where a need is identified in all partner / field office and remote locations

Field Office Support

  • Provide support to field offices on financial tasks as assigned by CFC
  • May be assigned to cover gaps in finance function in field offices

 Other tasks

  • Follow up and support on mapping of partner budgets against Concern Chart of Account.
  • Assist the CFC at partner level finance meetings and take the lead on any action points
  • Work closely with the CFC, MA & PA on yearend closing activities
  • Providing, as requested, cover to key finance functions during staff absence especially MA & DA.
  • Complete any others reasonable tasks as requested by CFC
RECRUITMENT REQUIREMENTS

  1. Education 
  • Required: Bachelors level university degree related to accounting; part qualified ACA, ACCA, CIMA accountant with strong experience.
  • Desired: Masters level university degree related to accounting; Qualified ACA, ACCA, CIMA accountant.
  1. Job related Experience and Knowledge
  • At least 5 years’ experience in finance.
  • At least 3 years’ managerial level experience in an NGO.
  • Experience of management reporting would be highly desirable.
  • Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies, is essential.
  • Experience in developing finance staff capacity on the technical aspects of finance and training/awareness raising of non-finance staff on finance functions.
  • Ability to work under pressure to meet tight deadlines.
  1. Time required in Job to reach effective performance

Probation period – 4 months.

Time to reach full effectiveness – 4 months.

COMPETENCIES

Essential Character:

Honesty and impartiality

Hardworking & results-focused

Cooperative communication style

 Essential Skills:

Financial training & experience people management

Time management & prioritization skills

Report writing

Decision making

Computer and analytical skills

 Preferred competencies:

Analytical thinking

Flexibility
SAFEGUARDING AWARENESS

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy, which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them.  In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct, candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

 

HIV & AIDS 

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by:

  • Raising awareness and being updated on HIV & AIDS issues
  • Protecting him/herself and colleagues
  • Sharing information with colleagues and avoiding stigma and discrimination

Gender 

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes

 

HOW TO APPLY 

 

Interested candidates should apply with:

  • An application letter clearly justifying how you meet the selection criteria
  • Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
  • Candidates must state the position of each referee and his/her relationship to the candidate.

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili

HR Department, Concern Worldwide, 25 Upper Kamara Lane, Back of EDSA substation, Port Loko

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

Closing date for receipt of applications for the above vacancy is on the 9th October 2022

Please mark your application as per the references stated in each position above

(by email please put the reference in the SUBJECT heading).

 

NOTE!!

 

For all three vacancies (Management Accountant, Donor Accountant and Partnership Accountant), shortlisting and interviews will be done simultaneously and candidates will be interviewed for all three roles. 

The vacancies may be closed before the advert closing date if suitable candidates are found within this period.

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

 

3.) Donor Accountant

 

JOB TITLE: Donor Accountant
REPORTS TO: Country Financial Controller
DUTY STATION: Freetown with regular travels to other locations
CONTRACT DETAILS: One (1) Year Fixed Term Contract (renewable)
BASIC SALARY RANGE: SLE8,012.620 Monthly Basic + Allowances
JOB SUMMARY

You will assist the Country Financial Controller (CFC) in the day to day operation of the finance function, donor management, financial reporting, development of budgets and controls. You will ensure that all relevant donor compliance and Concern Policy requirements are adhered to and data integrity is maintained, while reviewing and dispatching financial data to various stakeholders. This includes also, the analysis of financial data and giving recommendations to the CFC as necessary. The position will in part deputize for the CFC and will closely work with the Management Accountant (MA) and Partnership Accountant (PA) on a daily basis.
MAJOR ROLES & RESPONSIBILITIES:

Financial Control

  • Assist the CFC in ensuring that specific in-country procedures are developed, approved, documented and rolled out effectively.
  • Ensure that country financial management systems & records are adequate in order to identify and protect the assets & interests of the organization.
  • Make regular visits to all Concern’s projects to ensure that adequate monitoring systems are in place to minimize the risk of loss or misuse of assets.

Donor Management (Budgeting, Reporting, Filing)

  • Prepare donor financial reports and ensure the reports are shared with relevant persons Ensure that necessary donor reporting deadlines are met and CFC is kept informed of any concerns over meeting due dates.
  • Ensure that donor reports tie back to the general ledger from GP and donor original budgets.
  • Assist the programme staff in formulating budget proposals.
  • Map staffing to donor funding to ensure that gaps are identified and included in future donor proposals, provide relevant information to senior management to inform decisions that may be necessary on staffing positions if there isn’t sufficient funding.
  • Work with Programme Managers on the coding of new grants and ensure circulation to all relevant staff and accounts are created in GP, in conjunction with the Management Accountant.
  • Follow up and support on mapping of donor budgets against Concern Chart of Accounts.
  • Ensure all relevant donor guidelines, policies, proposals, periodic reports and other communications are readily available, categorized by grant, and documented in soft and hard copy filing.
  • Prepare interim & final donor financial reports and submit to CFC & programme managers/ coordinators.
  • Undertake periodic joint review of donor reports with budget holders based on agreed upon arrangements.
  • Preparation of donor budgets, liaising with programme managers to determine appropriate costs for inclusion.
  • Maintain a hard copy filing system for each donor, as per the ‘Donor File Contents Checklist’ and ensure it is kept up-to-date with signed final versions.
  • Ensure all Finance related Donor Budgets, Contracts & Reports are uploaded onto Concerns Grant Management System (GMS).
  • Ensure familiarity with various donor compliance rules and report layouts & timelines – in particular the main donors like- FCDO, Irish Aid, ECHO, EU, USAID & update the relevant staff.

Month end account closure 

  • Follow up and support as necessary, on the month end process including the support cost allocation.

Monthly Management Accounts

  • Prepare and share monthly donor management account to all budget holders before/by the 10th of every month.
  • Review and collect feedback from budget holders on a monthly basis and make necessary adjustment on the MGP before finalising the month end accounts in consultation with the DA, PA & CFC.
  • Communicate and respond to any queries/feedback that may arise from the budget holders on the management accounts.
  • Hold monthly review meetings on Donor management accounts with the relevant budget holders to identify early issues on areas such as over/under spending and address those
  • Maintain a file for hard copy of monthly summary of Management Account & signed feedback forms on a monthly basis.

Financial Reporting, Budget and Audit

  • Assist the CFC during preparation of annual budgets (ABs) and budget revisions (BRs) for projects Review Donor management accounts on regular basis and advise the CFC and budget holders on areas which require special attention.
  • Participate in the annual country level external audit and as well as donor audit processes.
  • Assist the CFC to handle queries related to donor, internal and external audits and provide/facilitate feedback (responses) to issues and recommendations raised during/post audits.
  • Undertake a quick review of audit test (e.g. Matching donor reports to TL) before commencement of audit.
  • Work closely with CFC in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA).
  • Participate in the production of financial statements (accounts) for external auditor and for any ad-hoc year end reports for Dublin.
  • Assist the CFC in preparing / updating the Chart of Accounts(COA) and distribute on time to the relevant Budget Holders including Managers, Coordinators, Senior management and relevant departments at every budget Revisions.

Staff Management and Capacity Building

  • Directly line manage and supervise Finance staff as directed by CFC.
  • Coach and mentor national finance team who have potential to rise to more senior level positions in the organisation.
  • In consultation with the CFC, provide on the job training to subordinates on regular basis including during field visits.
  • Deliver training on donor management accounts, donor budgeting and donor financial requirements to finance and non-finance staffs in Head office as well as field offices.
  •  Support CFC in Delivering training on finances issues to non-finance staff where a need is identified in all field office and remote locations.

Other tasks

  • Providing, as requested, cover to key finance functions during staff shortage.
  • Prepare quarterly FX rate, In country Income & accepted recharge for Dublin & submit to CFC in a quarterly bases on the 1st three days of the following month of each quarter.
  • Assist the CFC at consortium level finance meetings and take the lead on any action points
  • Work closely with the CFC, Management Accountant & Program Accountant on yearend closing activities.
  • Providing, as requested, cover to key finance functions during staff absence especially MA & PA.

Complete any others reasonable tasks as requested by CFC.
RECRUITMENT REQUIREMENTS

  1. Education 
  • Required: Bachelors level university degree related to accounting; part qualified ACA, ACCA, CIMA accountant with strong experience.
  • Desired: Masters level university degree related to accounting; Qualified ACA, ACCA, CIMA accountant.
  1. Job related Experience and Knowledge
  • At least 5 years’ experience in finance.
  • At least 3 years’ managerial level experience in an NGO.
  • Experience of donor reporting would be highly desirable.
  • Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies, is essential.
  • Experience in developing finance staff capacity on the technical aspects of finance and sensitizing/training non-finance staff on finance functions.
  • Financial management capacities.
  • Ability to work under pressure to meet tight deadlines.
  1. Time required in Job to reach effective performance

Probation period – 4 months.

Time to reach full effectiveness – 4 months.

COMPETENCIES

Essential Character:

Honesty and impartiality

Hardworking and results-focused

Cooperative communication style

 Essential Skills:

Financial training and experience people management

Time management and prioritization skills

Report writing

Decision making

Computer skills

Analytical skills

 Preferred competencies:

Analytical thinking

Flexibility
SAFEGUARDING AWARENESS

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy, which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them.  In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct, candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

 

HIV & AIDS 

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by:

  • Raising awareness and being updated on HIV & AIDS issues
  • Protecting him/herself and colleagues
  • Sharing information with colleagues and avoiding stigma and discrimination

 

 

Gender 

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes

 

HOW TO APPLY 

 

Interested candidates should apply with:

  • An application letter clearly justifying how you meet the selection criteria
  • Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
  • Candidates must state the position of each referee and his/her relationship to the candidate.

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili

HR Department, Concern Worldwide, 25 Upper Kamara Lane, Back of EDSA substation, Port Loko

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

Closing date for receipt of applications for the above vacancy is on the 9th October 2022

Please mark your application as per the references stated in each position above

(by email please put the reference in the SUBJECT heading).

NOTE!!

 

For all three vacancies (Management Accountant, Donor Accountant and Partnership Accountant), shortlisting and interviews will be done simultaneously and candidates will be interviewed for all three roles. 

The vacancies may be closed before the advert closing date if suitable candidates are found within this period.

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

 

🇸🇱 Job Vacancy @ Signature-Connect (SL) Limited – Finance and Administrative Manager

Signature-Connect (SL) Limited is a new and fast growing Internet Service Provider ready to compete for top spot in the industry. We are searching out for a motivated and skilled Finance and Administrative Manager.

Position: Finance and Administrative Manager

Retort to: Head of Operations & CEO

Supervisees: Senior Finance and Administrative Officer

Contract: One year with possible extension

 

Job Summary 

The Finance and Administration Manager is responsible for all aspects of the financial management and administration for the Signature-Connect Limited and gives regular support to the parent company. The Finance and Administration Manager is expected to provide sound financial advice and effective financial management as well as manage the administrative functions of the establishment. This position is a full-time, regular position and reports to the Head of Operations & CEO.




Key Responsibilities :

  • Manage financial and administrative teams to achieve company financial goals.
  • Development the overall corporate financial goals and objectives.
  • Oversee preparation of financial records related to general ledger, payroll, budget and expense, etc.
  • Assist in account receivable and payable activities
  • Maintain accurate bank records of cash withdrawals and deposits.
  • Follow standard accounting process for financial analysis and reporting activities.
  • Evaluate existing accounting system and recommend improvements if required.
  • Assist in developing and managing budgeting system.
  • Perform account reconciliations and generate financial reports
  • Identify and resolve invoicing issue, accounting discrepancies and other financial related problems
  • Manage all client accounts for payment settlements
  • Initiate orientation and training for programs for employees
  • Track and monitor resource needs and other material needs for carrying out and administration tasks.
  • Monitor and manage expenses within allocated budgets.
  • Preparing a monthly Financial report for sharing with the Management
  • Coordination of weekly, monthly and annual financial statements
  • Coordinate the external financial audits
  • Quality control purchase requests, invoices and payments
  • Overseeing all payments and doing daily payments
  • Interview, hire and train new employees in the financial and administration activities.
  • Assist in resource identification, work assignment, performance evaluation, and promotion decision activities

 

 

Qualifications :

  • Minimum 3-5 years experience in financial management, particularly in the development, monitoring and reporting on the financial status of the organization and programs or activities.
  • University degree in accounting, finance or related field. Professional Certificate will be an added advantage but not a requirement.
  • Excellent organizational skills, and demonstrated ability to create and implement new systems.
  • Demonstrated capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills.
  • Enthusiasm for working with young organization/start-ups.

 

 

How to Apply :

Please send a Cover letter, CV and copies of your certificates to

recruitment@signature-connect.com

with the subject Application for the post of Finance and Administration Manager. The deadline for application is October 13, 2022. Only shortlisted candidates will be contacted for interview.

 

Women are highly encouraged to apply

🇸🇱 Job Vacancy @ eXL Management Services Sierra Leone Ltd – Country Risk Officer

VACANCY ADVERT

A reputable bank is looking for a qualified and experienced candidate to fill in the under listed vacant position.

VACANT POSITION:  COUNTRY RISK OFFICER

RESPONSIBILITIES

    • Implement credit strategies/policies aligned to the Bank’s overall risk acceptance criteria
    • Establish appropriate framework for the management of credit portfolio to ensure that the Bank’s exposure to credit loss is maintained at minimum levels
    • Monitor/review/analyze to ensure compliance with management’s guidelines on global credit position vis-à-vis various market segments, raise issues and make appropriate recommendations
    • Authorize/approve facility applications as required after obtaining requisite approval authority when required
    • Establish appropriate credit administration framework to ensure proper administration of credit exposures and creation of credit risks to minimize risk of loss.
    • Ensure consistent collateral cover to secure the Bank’s position




  • Devise strategies for ensuring credit portfolio is maintained
  • Establish responsive framework and strategies to ensure timely identification and management of credit delinquencies.
  • Provides visionary leadership and direction for the team and guide their activities to ensure the achievement of their objectives
  • Perform other functions as assigned by the Group Chief Risk Officer and Country Managing Director

 

 

QUALIFICATION AND EXPERIENCE 

  • A good first degree in any discipline. Relevant Masters’ degree will be an advantage
  • Minimum of 8 years’ experience in credit risk management within the Financial Services Industry

PROFESSIONAL MEMBERSHIP

Recognized professional certification such as ACIB, ACCA, IT Certifications, etc.

 

Required Knowledge, Skills and Abilities:

  • Credit Administration/Risk Management
  •    Credit Products
  •  Credit Analysis and Appraisal
  •  Loans administration / account management
  • Credit Workout/Restructuring
  • Financial analysis / interpretation
  • Facility Structuring

 

SUBMISSION OF APPLICATION

Interested candidates should send their applications including a detailed Curriculum Vitae, copies of certificates and names of three traceable referees and their telephone numbers.

Completed applications clearly marked for the desired position being advertised should be submitted to:

The Human Resource Officer 

XL Management Services (SL) Ltd

77 Sir Samuel Lewis Road, Aberdeen 

Freetown.

 

Email to:

xlmanagement.recruitment@gmail.com

not later than 4th October 2022.

Those who have applied in previous advert should not apply.

🇸🇱 Job Vacancy @ Crown Agent – Finance Assistant

Since 1833, we’ve been empowering leaders to accelerate self-sufficiency and prosperity for their communities, businesses, institutions and countries.

 

In the 19th century, that meant connecting people and trade by building roads and railways. In the 20th century, it meant building the capacity of national governments to meet their citizens’ needs, managing funds to support service delivery in difficult contexts and delivering world-class humanitarian aid. In the 21st century, we’re continuing that work and investigating the potential of frontier technologies to accelerate the pace of change for our partners.

Finance Assistant (1)

This is a 12 months’ position based in Freetown, and you will be working under the technical supervision of the Finance Officer. You will record all payments in cash and bank books and maintains their balances daily, you will ensure appropriate deductions of taxes are made in preparing payments vouchers of approved Requests. Support the Finance Officer in the preparation of month end documentations as well as daily payment documents. You will ensure to ascertain supporting documents accompany each transaction are attached & carry the approval of the Budget Holder before processing payments.  Initiate documentation for the purchase of Finance office equipment /supplies; be responsible to request supplies for the finance office.

Candidate should hold a Diploma in Accounting & Finance or its equivalent, at least two to three years of working experience in similar field preferable in the development sector. Great knowledge of Excel and Excel functions, Incredible attention to detail skills, great organizational skills, good knowledge of accounting practices, good communication and interpersonal skills ability to be flexible as and when the need be.

The closing date for receiving applications will be 11th October 2022. Female candidates are strongly encouraged to apply. Please note that ONLY shortlisted candidates will be contacted for interviews.

HOW TO APPLY:

Interested candidates can apply by Downloading the job profile and also send  an updated curriculum vitae to the Email Address Below:

ajalloh@idtlabs.xyz