SOS Children’s Villages is recruiting to fill the following positions:

1.) ACCOUNTS OFFICER
2.) SECRETARY/ ADMINISTRATIVE OFFICER
3.) TECHNICAL AND VOCATIONAL INSTITUTE COORDINATOR

See job details and how to apply below.

1.) ACCOUNTS OFFICER

JOB ADVERTISEMENT 

ACCOUNTS OFFICER

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.

Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability:

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting an Accounts Officer who should ensure that income, expenditures and property of the Technical and Vocational Centre are well accounted. He/she is also responsible for the keeping of proper and updated accounts of all financial and property transactions of the Tech/Voc.

Maintain accounting documents and records and ensuring daily batching in Accounting software.

S/he is to work with vendors, customers, and colleagues to resolve inquiries and issues.

You are required to assist with processing of sales invoices, debtors’ statements and cash receipts on the total accounts package.

Under the supervision of the Finance and Controlling Manager s/he shall help secures financial information by completing database backups.

Skills, Qualifications and Experience:

• Bachelor is Degree in Accounting, Financial Management or related field.
• Must have a Minimum of 3-years relevant work experience in the field.
• Proven experience to facilitate a smooth audit process and work efficiently with external auditors
• Proven skills on managing changes, achieving results, ensuring quality
• Strong computer skills, especially in Excel and computerized accounting packages
• Team player; should possess strong commitment to team dynamics with the ability to contribute expertise.
• Ability to work under pressure
• Positive and professional approach: fast learner, highly organized, commitment to deadlines, results focused, strong analytical skills, and independent/self-motivated.
• Excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiating skills coupled with high level of integrity.

WORK CONDITIONS

STARTING DATE: 1st October 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: Freetown

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognized International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to apply.sl@sossierraleone.org  Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 15th September, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

2.) SECRETARY/ ADMINISTRATIVE OFFICER

JOB ADVERTISEMENT 

SECRETARY/ ADMINISTRATIVE OFFICER

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.

Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability:

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting a Secretary/ Administrative Officer, to provide secretarial, clerical and administrative support to ensure services are provided in an effective and efficient manner:

The Administrative Secretary would be responsible to provide office support services in order to ensure efficiency and effectiveness within the office.

Assist in the planning and preparation of meetings, conferences and conference telephone calls.

He/she should be able to manage the general filing system and file all correspondence.

With support from the logistics team maintain an adequate inventory of office supplies.

Skills, Qualifications and Experience:

• Technical / professional Diploma in Business Administration/Secretarial Studies.
• Must have 1 – 2 years’ experience in office procedures and management.
• Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level.
• Must have knowledge on Child Protection and Child’s Rights Issues.
• Having an excellent knowledge and understanding of the aims and understanding of the SOS Ideals, Vision, Mission and Values is an asset.
• Must have a high level of integrity and excellent financial management skills
• Must have leadership qualities with a positive approach to work under pressure and be prepared to work if necessary, outside the normal working hours.
• Excellent supervisory, administrative, organizational and communication skills.
• Must maintain strict confidentiality in performing his/her duties as secretary.

WORK CONDITIONS

STARTING DATE: 1st October 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: Freetown

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognised International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to apply.sl@sossierraleone.org  Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 15th September, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

3.) TECHNICAL AND VOCATIONAL INSTITUTE COORDINATOR

JOB ADVERTISEMENT 

TECHNICAL AND VOCATIONAL INSTITUTE COORDINATOR

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.

Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability:

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting a motivated Sierra Leonean to fill the position of Technical and Vocational Institute Coordinator to assume overall responsibility of running of the Technical and Vocational College.

He/she should ensure that SOS Children’s Villages Education policies are adhered to within the Institute.

The Technical and Vocational Institute Coordinator is responsible to manage link between the Tech/Voc., relevant government line Ministries, NCTVA and TVET.

Implementation of SOS education, NTCVA and TVET policy and maintenance of effective daily running of the institution.

Preparation and implementation of budget in liaison with the Institution’s Accountant.

Responsible the authorizing the institution’s expenditures, distribution of resources, checking of inventories- equipment/textbooks/resources.

Preparation of all required reports for National Office and as requested by the National Education and Gender Coordinator, National Program Development Manager and the Deputy National Director.

Skills, Qualifications and Experience:

• Master’s degree in Educational Administration and Management.
• Five (5) years of experience in a similar role, or senior teacher, Head of Department or lecturer in a Senior Secondary School or Higher Learning Institutions.
• Excellent supervisory, administrative, organizational and communication skills.
• Demonstrable commitment to work, dedication and allegiance to the SOS association, staff, students and parents.
• Leadership qualities with a positive approach to work and prepared to work outside normal hours (as per conditions of service).
• Have the ability to work independently and collaboratively.
• Excellent  written and  oral communication in English is required.
• Experience working with venerable young people and families

WORK CONDITIONS

STARTING DATE: 1st October 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: Freetown

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognised International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to apply.sl@sossierraleone.org  Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 15th September, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

EXTERNAL JOB VACANCY 

Sierra Diamonds Limited is looking for a qualified candidate for the following position:

Position: Financial Planning & Cost  Analyst

Location: Tongo Field, Sierra Leone 

Department: Finance

Reports to: Finance Manager

Hours: 44 per week

Contract Type: Fixed Term 

Key deliverables: 

• Management Accounting and Capital Project Reporting

Key Duties Include: 

• Preparation of Monthly Consolidation Reporting Pack;
• Support Financial Controller;
• Provide financial figures to HODs (PM, Mine Manager etc);
• Preparation of Weekly and Monthly Management reports;
• Collate comments and update waterfalls bubbles;
• Convene Cost review meetings on Monthly basis;
• Responsible for the preparation of Budgets and forecast;
• Collate and review budget data from other departments;
• Prepare monthly and quarterly presentation of mine performance;
• Update and review Basic Financial Equation graphs and its effects on Operations;
• Prepare Monthly metal inventory valuation;
• Responsible for working capital Management and Control;
• Responsible for the preparation of Capital and Projects reports and earned value analysis. Skills and Qualifications required: 
• Management Accounting Knowledge;
• Financial Accounting Knowledge;
• Knowledge in Pronto ERP;
• 10 years and above experience in Senior Management Accounting role in Mining;
• Requires knowledge of advanced financial terms, concepts and accounting principles.

How to apply: 

To apply for this role, please submit your updated CV and copies of certificates to any of the following addresses depending  on your location: For the attention of:

The Human Resources Department Sierra Diamonds Limited 

Tongo Camp Site, Tongo Field 

The Human Resources Department 

3 Cole Street, Murray Town, Freetown, Sierra  Leone 

Or

sdl.recruitment@newfieldresources.com.au

Please indicate job position in the subject line

Closing Date: 14th September 2022 

Applications will be treated as and when they are received.

opportunity statement: 

All posts are advertised on an equal opportunity basis and qualified women and men are encouraged to apply. Only  shortlisted candidate will be contacted for interview.

Plan International Sierra Leone

Job Announcement (1 Position for nationals only) 

24-08-2022 Country Senior Accountant

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

We are currently seeking to recruit:

Title:                Country Senior Accountant

Grade: D2

Location:         Country Office

Reports to:      Country Finance Manager

SUMMARY OF THE POSITION

This position is to ensure that all Country financial operations are conducted in line with the Plan International Operations Manual (OM) and other approved policies and procedures at the IH, RO and CO levels.

DIMENSIONS OF ROLE

• Helps CFM to control Country Annual Budget
• Accounts Officer reports directly to the role
• Area of Responsibility – Country program
• Provide support for and implement operational plans to agreed standards
• Assist with the development of solutions to diverse and complex problems and develop solutions to more

routine problems.

• Apply information received in a variety of formats primarily from internal sources
• Flexibility to anticipate and resolve challenges within the operational context
• Impact of this role is significant within the department and the wider country office
• Influence functional/ operational or specialist planning

KEY ACCOUNTABILITIES

Prepare Financial and other Reports to aid the preparation of the overall country’s financial report for dissemination and decision making:

• Assist the Country Finance Manager (CFM) in preparing Financial Reports
• Assist the CFM in the preparation of quarterly and year-end financial schedules.
• Prepare and provide comments on the Country financial reports i.e. Monthly GL Account balances, CMP Advance Register Analysis, Budget vs. Actual reports etc.
• Prepare and update Country sub ledgers for all balance sheet accounts ensuring they tally with the account balances.
• Drive the implementation of the cashless policy of Plan International Sierra Leone
• Prepare the quarterly severance and holiday pay provision on a quarterly basis and at year end

Support Budget preparation and Budgetary Control for the effective implementation of financial plans:

• Participate in the preparation of the Country’s annual budget.
• Assist in the monitoring of Country, Programme Implementation and Impact Area (PIIA) Offices and Project budgets.
• In charge of the Finance department budget preparation, modification and monitoring.
• Consolidate monthly Budget, Expenses and Project commitment report.

Coordinate Treasury Management and Cash Forecasting for the country to ensure the availability of funds for country operations:

• Ensure Prompt transfer of funds to Project dedicated bank accounts.
• Monitor Country Treasure and ensure that there is always funds for Country Operations.
• Prepare monthly TBB reports and ensure that there are no excess cash in bank accounts
• Monitor project cash flow and advise the grant team on reimbursement requirement of donors

Manage the operation in SAP to meet Plan’s spending and financial reporting requirements:

• Ensure that payments are only made on approved budgets and active Projects.
• Accuracy checks are undertaken to ensure that all transactions entered into the Financial System are correct.
• Review packed documents from PIIA Accountants and ensure they are correct before posting them.
• Review and manage Intercompany Recharges within country and outside countries.
• Country GL balances especially balance sheet accounts are accurate before closing the period for month end
• Ensure the SAP monthly reports are printed and attached to Sub Ledger Accounts for sign off.
• Analyse Country GL Account balance especially expense accounts before period closure and recommend the necessary corrections to CFM.
• Ensure that a digital filling is maintained a good filing for all Country Financial document.

Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times:

• Proactively undertake reconciliations, controls and investigations in order to confirm the integrity, accuracy and validity of financial information.
• Facilitate the weekly payment list based on the Cash forecast requirement approved by the Regional Office.
• Ensure all payments are made as per approved policies and procedures.
• Review all the vouchers and cheques issued before signed off by Plan Managers.
• Cheques should not be issued if it does not form part of the weekly payment list, exceptions should be approved by CFM.
• Supporting the CFM in during audits,
• Monitor and submit quarterly report on CO financial risk.
• Country accounting is processed and prepared based on the accrual accounting principle.

Control the administration of staff payroll for the accurate and timely payment of staff salaries:

• Ensure National staff’s payroll correctly prepared and promptly entered in SAP
• Preparation of LSW for all International staff.
• Prepare the monthly salary reconciliation report.
• Maintain a good filing for payroll report in a restricted area.

Supervisory duties:

• Supervision of Accounts Officers.
• Provide training and share good experience/practice among the team to strengthen team capacity.
• Keep CFM informed of any initiative or difficulties relating to the job’s responsibilities.
• Fulfil Plan’s Child Protection Policy at all times to protect children from all forms of abuse
• Perform any other duties that may be assigned from time to time to support the achievement of organizational goals.

KEY RELATIONSHIPS

• High level contact with the banks to ensure effective treasury
• Medium contact with Plan partner organizations to ensure Plan receives value for money and the financial requirements are adhered to.
• Work closely with HR and Grants department
• Has high contact with all country office and program Admin staff to support smooth compliance of the finance and accounting functions
• Maintains medium contact with other staff from the program unit and country offices to offer support for compliance with finance and accounting procedures

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Qualification and Experience:

Essential

• University Degree in Accounting/Finance plus ACCA/CIMA/ACA Part qualification
• At least 5 years’ experience in a similar role.
• Knowledge is SAP is an advantage
• Fair knowledge of project management
• Excellent Microsoft excel skills
• Attention to details
• Good management skills
• Problem solving skills
• Good team player
• Good negotiating, facilitating and influencing skills
• Ability to be multi-tasked
• Ability to facilitate participative processes.
• Independence, objectivity and integrity.
• Organized, methodical and meticulous

Desirable

• Develops, motivates and coaches direct reports.
• Promotes innovation and learning.
• Gains, develop and retain credibility about his/her Performance
• Flair with numbers
• Strong analytical and interpersonal skills
• Working in a team where there is a diverse cultural environment.
• Ability and willingness to undertake additional assignment not outlined here.
• NGO sector or Project Management experience

PHYSICAL ENVIRONMENT

This position entails 20% travelling within the program unit

LEVEL OF CONTACT WITH CHILDREN

Low contact: No contact or very low frequency of interaction.

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

PLAN INTERNATIONAL’S VALUES 

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Applications: 

Last date for submission of Application (CV and cover letter) is: 6th September 2022 by 5:00 pm

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current of 

           most recent supervisor Send applications to the below link:

 Sierra-Leone.Recruitment@plan-international.org

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

VACANCY ANNOUNCEMENT

Finance Officer

Join us for the change that matters!

Solidaridad West Africa (SWA) is a not-for-profit organization that supports the sustainable development of production systems in West Africa. We play a catalytic role by partnering with private sector companies and other stakeholders to foster the development of socially responsible, ecologically sound and profitable supply chains. Our activities in West Africa are focused on cocoa, gold, oil palm, cotton, coffee, cashew, food crops and other commodities.

As one of the Regional Expertise Centers (REC) within Solidaridad international network, we are part of a growing global organization advocating and supporting sustainable and responsible production and trade. SWA focuses on stimulating sustainable supply chains through the introduction of innovations in good practices, facilitating rural farmers’ access to finance, sustainable natural resources management and enabling policy.

We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and leverage on our powerful differences to achieve that happy and productive work climate. We are committed to gender equality, diversity, and inclusion as fundamental principles of our work.

The Solidaridad regional office is based in Accra, Ghana and currently has programmes and operations in Sierra Leone, Côte D’Ivoire, Ghana, Liberia, Togo , Chad and Nigeria with positive prospects in other countries.

The Solidaridad Country Programme in Sierra Leone seeks to recruit a highly qualified and motivated Finance Officer to support its operations in Sierra Leone.

Job Purpose:

The Finance Officer ensures the smooth functioning of financial administration in line with Solidaridad standard procedures and ensures that the services within the section are done correctly according to Solidaridad finance manual and international standards.

Major Responsibilities:

General

• Monitors income, expenditure and undertakes a monthly bank reconciliation
• Prepare payment request to development partners/donors and acknowledgement of funds received letters
• Reviews the classification of all vouchers and receipts according to the completeness, and to cost centres/cost category as sent by the projects and corrects them if required
• Ensure timely preparation of programmes/projects financial reports in line with donor reporting requirements.
• Prepare monthly payroll and pass salary journals into the accounting system
• Upload financial data into financial force and ensure daily update by the Accounting Staff
• Ensure all contracts are processed in Solidaridad ERPS (Plaza and financial force) and ensure completeness of those contracts in the plaza.
• Lead the conduct of project financial and organizational financial statements audit
• Assist programme managers in preparing programme/project budget during proposal development
• Be the custodian of all staff contracts by keeping both hardcopies and soft copies in a secured folder in google drive.
• Provides advice and guidance in financial and tax matters to project staff
• Manages internal controls based on Solidaridad’s finance manual
• Ensure compliance with tax, NASSIT and other regulatory requirements

Other Duties/Additional Tasks:

• Reports all problems involving finance and regulations to the line manager
• Maintains filing for the finance department and ensures to keep all information confidential
• Prepare budgets and annual reports
• Prepares management information for RMT meetings through the collation of relevant and detailed analysis of financial information
• Undertakes leadership & supervision of accounts officers

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training

Minimum Qualification required

University degree in Business Administration, or related field

Experience

At least 3 years’ experience in a similar role

Knowledge, Skills & Abilities

• Experience in using a cloud based accounting system

• • Ability to make objective judgements

• Capable of working in a dynamic, intercultural, multi-stakeholder setting

• Accountable for providing sound financial analysis on financial reports

Specific Requirements

• Self- motivated
• Confidentiality and conscientiousness
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills

HOW TO APPLY

Kindly send your application and resume to

vacancies.SL@solidaridadnetwork.org

by the closing date Monday 5 September 2022.

Please indicate the position in the subject.  Qualified female applicants are encouraged to apply.

Only shortlisted candidates will be contacted.

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. In Sierra Leone Concern Worldwide programmes focus on health, education and livelihood improvements in the framework of addressing challenges in relation to lack of (or low return on) assets, inequality and risk and vulnerability. Concern Worldwide has been operational in Sierra Leone since 1996. Programme implementation is based in three areas, namely Tonkolili District, Port Loko District and Urban and peri-urban areas in Freetown and the surrounding the Western Area.

On this note, Concern would like to invite well experienced and professional applicants for the under mentioned replacement role:

JOB TITLE: Finance Clerk
REPORTS TO: Cashier
DIRECT REPORTS: Nil
DUTY STATION: Freetown
JOB SUMMARY: The Finance Clerk supports the Finance Team in their respective tasks and is responsible for ensuring accurate documentation records are maintained.




MAJOR ROLES & RESPONSIBILITIES:
Books and Records

Carry out a preliminary review of payment requests to ensure there is complete and consistent supporting documentation, that all calculations are correct, that all stages of the expenditure have been appropriately authorized an that the correct budget codes are being utilized.
Prepare cashbook vouchers for each payment.
Maintain the various cashbook folders, ensuring that every payment has all of the appropriate documentation (including the supplier’s receipt) before being filed.
Enter the payments into the MGP cashbooks when the Assistant Finance Officer is on leave or travel to field offices.
Prepare Withholding Tax schedules and payments on a timely basis.
Review and file the Magburaka & Port Loko documentation when sent to Freetown on a monthly basis. Sign the documentation as ‘checked’ and report any errors or discrepancies to the Country Financial Controller (CFC) / Finance Manager.
Follow-up and review proper submission of monthly staff time sheets
Miscellaneous

Make NASSIT, tax and utilities payments
Maintain records of all withholding tax payments made and receipts provided to suppliers.
Carry out ad hoc or regular data entry into analysis spreadsheets.
Carry out administrative tasks for the Finance Team as required.
Travel to Magburaka and Port Loko to assist the Cashier as required.
Assist with the annual external audit and other scheduled internal or donor audits as they are scheduled.
Scan financial documents when needed for audit purpose or requested by the Donor or HQ.
Any other duties that may be determined by the Senior Finance Officer, Finance Manager or CFC.
Ensure the organizational anti-fraud policy, 4P and equality issues for maximizing better quality work and changing life of the targeted extreme poor peoples
Work as a team member of Concern Worldwide in Sierra Leone, by:

Establishing and developing effective working relationship with staff in Concern Worldwide
Participating in team decision making, planning and joint activities
Supporting other project areas in your area of expert whenever requested to do so
Adhering to Concern’s programme and other policies on physical and financial resources
RECRUITMENT REQUIREMENTS
Education
Secondary School complete. Diploma in Accounting Preferred
Job related Experience and Knowledge
No experience needed.
Knowledge and understanding of computer and Microsoft office software
Time required in Job to reach effective performance
Probation period – 4 months
Time to reach full effectiveness – 4 months
COMPETENCIES

Essential Character:
Personal integrity

Analytical thinking

Proactivity

Result orientation

Thoroughness

Effective communication

Essential Skills:
Information Handling

People management

Report writing

Planning and Organizing

Problem Solving and Decision Making

Recruitment

Training

Team building

Preferred competencies:
Conceptual Thinking

Independent Thinking

Development Orientation

Flexibility

SAFEGUARDING AWARENESS
Concern has a Staff Code of Conduct and a Programme Participant Protection Policy, which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct, candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.




HIV & AIDS

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected. Each staff member is required to contribute to achieving this commitment by:

Raising awareness and being updated on HIV & AIDS issues
Protecting him/herself and colleagues
Sharing information with colleagues and avoiding stigma and discrimination

Gender

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes

HOW TO APPLY

Interested candidates should apply with:

An application letter clearly justifying how you meet the selection criteria
Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.
Candidates must state the position of each referee and his/her relationship to the candidate.

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili

HR Department, Concern Worldwide, 25 Upper Kamara Lane, Back of EDSA substation, Port

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

Closing date for receipt of applications for the above vacancy is on the 6th September 2022

Please mark your application as per the references stated in each position above

(by email please put the reference in the SUBJECT heading).

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

RECRUITMENT NOTICE

GIZ is an institution of the German Development Cooperation whose main mission is the implementation of projects and programs in the sectors of economic and social development in the Republic of Sierra Leone.

Recruits for her Office in Freetown an Accountant.

POSITION INFORMATION:

Job Title: Status:
Compensation Band:

Duty Station:

Date of assignment:

Supervisor:

Accounting SpecialistNational staff under Sierra Leone law
4 A

Freetown

Administrative and Financial Director

Mission of the post
Ensuring the proper functioning of the financial administration in accordance with the standard procedures of the institution;
Managing bank and cash books;
Supervising the accounting and financial management of the institution’s departments;
Guarantying the reliability, regularity and sincerity of the accounting and financial information of the various departments of the institution;
Ensuring the regularity and permanent compliance of the institution’s accounting information with group standards;
Ensuring the regular and timely submission of mandatory accounting documents;
Making proposals for the optimization of instruments as well as for related innovations and modifications;
Supporting knowledge management through dissemination and documenting of knowledge and achievements;
Addressing all issues that arise in the field under consideration;
Main tasks
Processing the receipts, expenses of the cashier and the bank and establishes the monthly bank reconciliation;
Ensuring cash management and letter of credit;
Ensuring permanent contact with the bank.
Monitoring the existing accounts (debts/receivables) and reporting regularly to his/her supervisor;
Monitoring the existing accounts (debts/receivables) and reports regularly to his/her supervisor;
Executing accounting work and preparing monthly period closures/reconciliation credentials and notifying errors;
Presenting to his manager the monthly closings of the accounting of the departments, the reconciliations of the bank and cash books for validation;
Guarantying the accuracy of accounting entries;
Ensuring periodic and timely reporting on the accounting and financial situation of the institution.
Supervising and organizing the classification and adequate retention of all mandatory documents within the legal deadlines;
Providing advice on financial matters related to departments.
Participating in the development of the planning of annual internal control missions;
Ensuring internal control missions of projects according to his competences;
Monitoring and controlling the implementation of recommendations for error notifications and internal control;




Other responsibilities

Reporting immediately on all issues related to financial administration and compliance;
Providing support-advice to colleagues, partners, beneficiaries and internal and external customers;
Ensuring periodic reporting of its activities to its hierarchical superior;
Taking charge, autonomously, of specific missions at the request of his hierarchical superior;
Assisting in the execution or performs any other task deemed necessary in the course of his professional duties on the instructions of his hierarchical superior;
Qualifications, skills and experience required Qualification
Master in Management, Accounting;
Master’s in accounting, Management and specifically in a field related to the objectives of the program.
Professional experience

Have at least 5 years of professional experience in a similar position including at least 3 years in an international institution.
Experience in an audit firm would be an asset;
Skills and abilities required




Have solid technical knowledge and a perfect mastery of accounting management procedures
Have open and proactive communication skills, a participatory and transparent approach, and acute advisory and diplomatic skills;
Have impeccable integrity and ethical values and be meticulous, rigorous, vigilant and have a sense of organization;
Have an in-depth knowledge of computer-aided accounting programs;
Have a culture of confidential treatment of data and information;
Have very good working knowledge of the use of information and communication technologies (telephone, e-mail, Internet); very good command of MS OFFICE software (Word, Excel, PowerPoint, Outlook) Winn pack;
Very good command of English (speaking/reading/writing), fluency in German would be an asset ;

APPLICATION
Application files
A Cover letter;
An Updated CV with at least 3 references that can be reached with full addresses;
Legalized copies of Degrees and Certificates;
A Criminal record or certificate of non-prosecution.
Filing addresses Suitable applicants are kindly asked to submit their complete application (cover letter, curriculum vitae and references) to recruitmentsl@giz.de not later than the 28.08.2022 at 5.00 pm.
NB: Only shortlisted applicants will be contacted for the rest of the procedure and female applications are very encouraged.

Female candidates are strongly encouraged to apply

Job Identification : 5331

Locations : Freetown, Sierra Leone

Posting Date : 08/16/2022, 12:20 PM

Apply Before : 09/01/2022, 03:59 AM

Job Schedule : Full time

Agency : UNDP

Grade : NB5

Vacancy Type : National Personnel Service Agreement

Practice Area : SDG Finance

Bureau : Regional Bureau for Africa

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : Master’s Degree – 5 year(s) experience OR Bachelor’s Degree – 7 year(s) experience

Required Languages : English and Krio

Vacancy Timeline

2 Weeks

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Despite significant achievements made in improving the electoral legislation and other related regulatory policies, frameworks in Sierra Leone, the EMBs and other state actors engaged in administration of elections require technical assistance for enhancing administrative processes to deliver peaceful and credible elections. Over the years, UNDP Sierra Leone was instrumental in providing electoral support to the EMBs and advancing engagement of vulnerable groups such as women, youth and persons with disabilities in electoral processes. Promoting coordination and strengthening of conflict prevention mechanisms in the electoral process were the primary objectives of the UNDP technical support projects. Following the request made by the ECSL, a new UN Needs Assessment Mission (NAM) was deployed to Sierra Leone in December 2020 which recommended the United Nation’s engagement in a number of electoral areas including providing of technical assistance to the ECSL and the Political Party Registration Commission (PPRC) and strengthening of early warning and conflict prevention mechanisms established under the management of national security sector. The UNDP Election Project “Fostering Peaceful, Credible and Inclusive Elections in Sierra Leone 2022-2023” (election project) was established in June 2022 to assist the EMBs in the organization of peaceful and inclusive elections in Sierra Leone. The project includes a component funded under the UN Peacebuilding fund (PBF) aimed at promoting a peaceful environment towards the elections and supporting state institutions and security sector to mitigate and prevent conflicts before and after the elections.

Duties and Responsibilities

a. Timely Financial Management, Reporting, and Assurance Review Support:

•  Provide support and mentorship to the production and timely submission of reports, and supporting reviews;
•  Provide effective and accurate delivery of financial services, transparent utilization of financial resources, and management of finance processes;
•  Effective management of projects’ budget;
•  Preparation of financial reporting of the project to donors and other stakeholders;
•  Full compliance with administrative and financial activities, administrative and financial recording/reporting system, and audit follow-up with UN/UNDP rules, regulations, policies, and strategies.

b. Ensure implementation of operational strategies and procedures focusing on achievement of the following results:

•  Full compliance of financial activities, financial recording/reporting system, and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
•  UNDP election support operations business processes mapping and elaboration/establishment of internal standard operating procedures in the Finance Unit; control of the workflows in the Finance Unit;
•  Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects;
•  Elaboration of the framework and conditions of contribution within the IEC resource mobilization efforts;
•  Elaboration and implement cost-savings saving and reduction strategies (including introduction and development of e-banking);
•  Routinely monitors financial exception reports for unusual activities, transactions and investigates anomalies or unusual transitions. Informs supervisors and UNDP CO of the results of the investigation when satisfactory answers are not obtained.

c. Ensure proper cash management, focusing on achievement of the following results:

•  Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements;
•  Timely identification and recording of receipts for income application;
•  Primary contact with local bank management on routine operational matters;
•  Timely preparation of monthly cash flow forecast for use by the Operations Manager.

d. Project Budgeting and Control:

•  Prepare budget forecasts and estimates in coordination with the programme team for annual and quarterly budget requirements and project proposals, which involve financial forecasting, budgeting and accounts with emphasis on programme donor fund management requirements;
•  Maintain a record of all cost-sharing donors of the programme, undertake timely follow up action for release of tranches as per cost-sharing agreements;
•  Prepare financial and budgetary plans in compliant with UNDP to cooperate rules and regulations, policies, procedures and internal control frameworks;
•  Act as the programme focal person for all project audit purposes;
•  Undertake briefings to programme partners on project receipt of payments on financial procedures and requirements.

e. Financial resource management:

•  Ensure full compliance of project financial activities, financial recording/reporting systems and audits in line with UNDP cooperate rules, regulations, policies and strategies;
•  Ensure timely implementation of effective internal controls, and appropriate design and function of project financial resource management system;
•  Oversee and ensure timely operationalization of project finance business process mapping and elaboration/establishment of internal standard operating procedures (SoPs) and workflow controls;
•  Maintain regular analysis and monitoring of the financial situation, and presentation of financial forecasts necessary for the overall programme development and management;
•  Prepare and update financial reports for regular donor reporting in line with conditions and requirements set out in respective cost-sharing agreements between UNDP and programme donors;
•  Maintain regular review and monitoring of programme finance, delivery status and update the programme team and UNDP Country Office (CO) relevant units with emphasis on annual delivery commitments and target delivery rates;
•  Any other relevant tasks assigned by the Election Programme Manager.

Institutional Arrangement:

The Finance Specialist position will be based in the UNDP Sierra Leone CO in Freetown with regular travel and coordination with the Election Programme Manager. The Finance Specialist will directly report to the Election Programme Manager (CTA).

Competencies

Core Competencies

•  Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
•  Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
•  Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.
•  Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands.
•  Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results.
•  Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration.
•  Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.

Technical/Cross-functional Competencies

Finance: Finance-Audit (General):

•  Understands how regulations and professional standards in internal and external audits underpin audit work in the public services;
•  Understands the key stages of audit work, including planning, documentation, testing and reporting;
•  Ability to examine and verify accounts and records. Understands wider mechanisms for assurance and scrutiny;
•  Understands the law and best practice relating to anti-bribery and corruption controls and the fraud risks faced by public bodies.

Finance: Budget Management:

•  Ability to support budgetary aspects of the work planning process, drawing and management of team budgets.

Finance: Finance Planning and Budgeting:

•  Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.

Business Management: Risk Management:

Ability to identify and organize action around mitigating and proactively managing risks.

Required Skills and Experience

Education:

•  Advanced (Masters) University Degree in Finance/Accounting, Business, Administration, and/or professional accounting qualification from an internationally accredited institute of accountancy will have a distinct advantage.
•  First degree (Bachelor’s Degree) in Finance/Accounting, Business, Administration, or professional accounting qualification from an internationally recognized institute of accountancy with additional 2 years of relevant experience will be given due consideration in lieu of Master’s degree.

Experience:

•  A minimum 5 years (with Master’s degree) or 7 years (with Bachelor’s degree) of relevant experience in providing financial management advisory services and financial management operational systems;
•  Strong familiarity with project financial management, systems, processes, and reporting;
•  Experience in handling web-based management systems and ERP financials;
•  Experience in developing capacity and strengthening financial systems of national health entities including implementation of financial management capacity development plans, as well as on-the-job training and mentoring staff in the context of health or development Programmes;
•  Strong analytical and writing skills and a track record of producing high-quality finance reports and other materials;
•  Experience with IPSAS and/or IFRS;
•  Experience with UNDP and/or UN agencies is desirable;
•  Experience with IT systems in terms of ensuring authority levels are managed and being able to develop a system architecture;
•  Demonstrated relevant work experience from a developing country;
•  Excellent communication (verbal and written) and interpersonal skills and experience in working in a multi-cultural environment.

Language:

•  Fluency in both spoken and written English and Krio which is the common national language.

Professional certificate:

•  Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
•  Candidates without a professional accounting qualification from an internationally accredited institute of accountancy will be required to take the Advanced UNDP Accountancy and Finance Test.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

APPLY

Work Location : Sierra Leone – Freetown Type of Post :

Other Possible Location : Funding :

Expected Travel : Type of Contract :

Language Requirement : Application Deadline : 9/9/22

Employee Duration : Active Full-Time

CARE seeks a Senior Finance and Operations Manager for the anticipated USAID-funded Strengthening Integrated Health Services Activity (SIHSA) in Sierra Leone. The anticipated goals of the activity are to improve quality Family Planning and Reproductive, Maternal, Newborn, Child, Adolescent health (FP/RMNCAH), and malaria services; and increase adoption of selected key optimal behaviors to improve health in selected districts in Sierra Leone.

This activity is expected to be a five-year program in the $25 million to $50 million range. This position is subject to project award and funding. National candidates are encouraged to apply. The position will be based in Freetown, Sierra Leone. The Sr. Finance and Operations Manager works in close collaboration with project leadership and has primary responsibility for tasks related to budget preparation, management, and tracking; operations; and overall financial management.

Primary Responsibilities

• In collaboration with the DCOP and Finance Team, manage all aspects of project finances, including financial systems implementation, budgeting, expenditure tracking, financial reporting, and accounting for both the prime recipient and any sub-awards.
• Ensure that all budget milestones and reporting are completed within specified timeframes.
• Develop financial forecast analysis and lead the process of analysis and interpretation of financial reports for informed decision-making.
• Coordinate closely with Chief of Party (COP) to lead financial and contractual aspects of the project.
• Ensure compliance with US Government and Government of Sierra Leone laws, regulations, and policies regarding contracts and grants, procurements, and financial management.
• Provide guidance and supervision to program staff and managers/budget holders on financial management and operations.
• Ensure Provide guidance on donor regulations, financial management, operations, and build capacity of local sub-recipients of the project for successful implementation of the project activities.
• Collaborate with CARE Sierra Leone Country Office, Regional Office, and CARE USA (headquarter-based) staff to ensure the project is implemented according to organization and program framework, and regulations.
• Support performance management of direct reports, including ongoing performance feedback, learning, as well as staffing and management of human resources.

Qualifications

• Master’s degree in accounting, business administration, or a relevant field A minimum of 5 to 7 years of professional experience in finance, procurement, award management, logistics, and/or human resource-related matters for large international development projects; with a minimum of 3 years of senior-level responsibility.
• Demonstrated supervisory experience with excellent interpersonal, written, and oral communication, leadership, and managerial skills.
• Familiarity with financial reporting and compliance requirements of USG contracts/cooperative agreements.
• Experience managing procurement and subcontracts/grants for a large project.
• Proven track record of implementing fraud mitigation practices and risk management
• Experience with finance management, accounting and auditing, procurement, and establishment of internal controls; including grant compliance monitoring and management.
• Experience with strategic program planning, annual work planning, and budgeting.
• Experience managing successful teams working in multiple locations.
• Proficiency in MS Excel, Word, PowerPoint, and accounting software.
• Professional proficiency in spoken and written English is required.
• Preference will be given professional to those with a membership of ACCA, CPA, CA.

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.




We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran.

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran . If you’d like more information about your

APPLY

Capitol Foods (Capitol) is seeking an experienced and detail-oriented Accountant to perform and coordinate accounting duties within our organization.

As the accountant you will be a key player in supporting the Chief Accountant with providing financial information such as cost expenditures related to the manufacturing processes and producing detailed reports and analyses. You will also assist in enforcing internal controls and ensure timely preparations of financial statements and reports.

You will be responsible for a wide variety of finance-related tasks with functional responsibility for general accounting, accounts receivable and payable and payroll. These tasks often include managing invoices, receiving and handling payments, weekly cash forecasting, various reconciliations, payroll administration, completing general bookkeeping duties, computing taxes and tax returns, organising and maintaining financial records and ensuring statements are accurate. The information will support the business with weekly financial flashes, monthly results, quarterly forecasts and annual budgets.

To be successful as the accountant at Capitol, you should have a solid working knowledge of IFRS and strong financial recording, analysis and reporting skills. Your position collaborates with and supports the operations, sales/marketing and finance teams with insightful analyses and suggestions for improvements.

If you feel you meet the requirements of this role, please submit your Letter of Application and CV (in English), including salary expectations by emailing talent@capitolfoods.co




—————————

JOB DESCRIPTION

Main responsibilities and duties. The role will encompass but not limited to following activities:

• Support the Chief Accountant with the daily operations of the accounting department by maintaining a system of accounts and keeping books and records on all transactions and assets.
• Utilise spreadsheets and database tools to assist in financial record keeping.
• Assist and maintain control of the following areas: general ledger, accounts payable,
• expense reports, billing, and payroll.
• Various reconciliation (stock, banks, creditors, debtors) and ensure balancing of
• general ledger accounts.
• Support management of cash/bank operations including petty cash.
• Receive all delivery orders from the sales department, process invoices and billing
• statements.
• Create new accounts for newly accredited clients and contact debtors as necessary to
• ensure accurate and on-time payments.
• Track creditors and payments and ensure accuracy of paid accounts.
• Responsible for end of period closing entries and adjustments.
• Manage the asset register and depreciation of assets.
• Stock control including management of critical stock.
• Act as the finance lead for physical inventory and monthly cycle counts; arrange and
• lead monthly stock taking program in the warehouses and organise surprise cycle
• counting.
• Collaboratively develop improved reports with the inventory control manager; with
• regular update of inventory transactions as relates to the general ledger and assure
• timely and accurate financial reporting.
• Management of procurement including raw material accounts.
• Collecting and analysing data about the company’s operational costs including all
• cost expenditures related to the manufacturing processes in the factories.
• Cost accounting tasks including cost of manufactured goods.
• Assist with payroll administration and verify invoices and expense statement of
• employees.
• Assist with financial analysis, accurate monthly financial and management reports,
• including profit and loss accounts, balance sheet, budget and variance, projections
• and forecast, and cash flow.
• Assist with and act as the primary point-of-contact for auditor requests and support
• external audit and tax preparation functions.
• Review financial data and prepare monthly and annual reports.
• Work closely with the Chief Accountant to develop and document business processes
• and accounting policies; to maintain and strengthen internal controls; in addition, work with other departments to develop positions on best practices throughout the organisation.
• Ensure that the business meets all statutory & compliance obligations including statutory accounting and tax issues. For example, filing of the tax returns (GST or any other tax) of the company within deadlines.
• Maintain and build good relationships external parties such as banks, tax and revenue authorities, customs office, customers and suppliers.
• Provide training and orientation to new members of the accounts team. Motivate team members to achieve goals and targets and strive for continuous self- improvement.
• Registered office: 6 Boyle Lane, Freetown, Sierra Leone Telephone: +232 30 550101
• Handle all sensitive information in a confidential manner
• Any other ad hoc duties essential to the successful and profitable operation of the
• business.

———————————–

EXPERIENCE & REQUIREMENTS

1. Education and Experience:

• Bachelor’s Degree in accounting/ finance as a minimum, Certified Public Accountant
• (CPA) credentials is desirable.
• At least three years of accounting experience in a manufacturing setting, preferably
• an FMCG company.
• Proven knowledge of bookkeeping and accounting principles and best practices.
• Solid experience in coordinating audit activities and managing reporting, budget
• development and analysis, accounts payable and receivable, general ledger, payroll,
• and accounting for investments.
• Working knowledge of tax laws.
• Demonstrated ERP system experience is essential, experience with Tally is especially
• desirable but will accept excellent working knowledge with other integrated
• accounting package.
• Proficiency with Microsoft Office applications (Excel, Word, Power point, Outlook)
• especially spreadsheets, with the ability to manipulate large amounts of data.

———————————-

PERSONAL SKILLS

• Good leadership skills with the ability to direct, supervise and work collaboratively and productively with a team.
• Excellent communication in English (written and verbal).
• Analytic and reporting skills.
• Proven time management and planning skills and ability to work under strict
• deadlines.
• Respect for confidentiality of information laws and local ethics.
• Highly motivated, dedicated, determined, and results oriented.
• Excellent attention to detail & highly organised.
• Confident, positive thinker with a great attitude and a sense of ownership.

————————-

Key Working Relationships:

Internal: CEO, Chief Accountant, Operations Director, Middle Management and Accounts Team.




————————-

Company Competencies:

• Integrity
• Openness
• Continuous Improvement & Innovation
• Build Relationships
• Develop Talent
• Strategic Mindset
• Accountability & Stewardship
• Gender and Social Inclusion

———————–

About Capital Foods:

Capitol Foods Limited (Capitol) is the first and only bottled natural fruit juice producer in Sierra Leone under the iconic Sierra brand.

Our mission is to nurture lives whilst empowering farmers. Capitol Foods provides a stable market for 5,000+ Sierra Leonean fruit farmers by sourcing fruit directly from them. Also, we are an AECF challenge winner and actively support our farmers by providing training to make their production more efficient and profitable.

Today, we offer several juice flavours such as: Mango, Pineapple, Tropical, Ginger and Apple, Tamarind, Ginger, Bissap and Guava packaged in 500ml bottles. Our water is packaged in 330ml, 500ml and 1500ml bottles and sachets.

———————

Company Growth:

We are growing fast. Within two years, we have doubled our capacity twice, and become the market leader. Our execution is guided by ambitious goals to:

1. Expand our Fruit Processing and Farmer Network

2. Increase our local Production & Sales

3. Diversify our beverage portfolio to serve multiple untapped local and export segments 4. Get Quality and Ethical certifications

5. Export to Guinea and Liberia

6. Replicate our company to at least one new country

To achieve the above, Capitol Foods wants to solidify its team and as such we are looking to recruit an experienced Accountant.

——————–

What we offer:

Capitol offers a comprehensive benefits package including the opportunity to work in a collaborative, mission-driven culture that is committed to being the leader in nurturing lives whilst empowering farmers in Africa.

We offer a competitive salary based on experience and our need to grow and to compete well.

TO APPLY

Qualified and interested candidates should send their applications to talent@capitolfoods.co

AISPO (Italian Association for Solidarity Among People) is recruiting to fill the following positions:

1.) Logistics Assistant/Driver
2.) Finance and Administration Assistant

See job details and how to apply below.

1.) Logistics Assistant/Driver

Job Description

ORGANIZATION BACKGROUND:

AISPO, Italian Association for Solidarity Among People, is a Non-Governmental Organisation (NGO – nonprofit entity) founded by a group of operators at the Scientific Institute San Raffaele Hospital of Milan. The Italian Ministry of Foreign Affairs formally recognized AISPO in 1985 as an organization suited to implement international cooperation activities in the health sector. AISPO operates in many developing countries and crisis areas: to date it is present in the Autonomous Region of Kurdistan (Iraq), Sudan, South Sudan, Egypt, Vietnam, Sierra Leone, Lebanon, Mozambique, Madagascar and Colombia.

We are dedicated and health transforming Organization since inception.

AISPO partnering with Ministry of Health and Sanitation (MoHS) is implementing a 3 years project called “Support to Blood Transfusion System – Phase II” in Sierra Leone Western and Northern Regions. The project aims to contribute to reduction in maternal and child mortality by increased access to safe blood and blood products in the country.

AISPO is currently looking for legible, enthusiastic, hardworking and self-motivated persons to fill in the below Positions to support the effective delivery of the organization’s mission.




Job Title: Logistics Assistant/Driver (02 Positions) – One to be based in Freetown and One to be based in Makeni.

Department/Project: Logistics

Report to: Finance and Administration Officer

Location: Freetown & Makeni – Sierra Leone

Job Summary

Under the supervision of the Finance and Administrative Officer (FAO), the Logistics Assistant is tasked with managing the motor vehicles, assets and mails of the organization.

The position’s main responsibilities and tasks are:

Vehicle management

• Routinely oversee the Vehicle’s mechanical conditions and servicing periods;
• Responsible for the management of the motor vehicle Log Book;
• Coordinate with suppliers for car maintenance and refueling;
• Drive AISPO staff within Sierra Leone and the inner country for professional purpose.
• Responsible to communicate expiring of insurance, road license,
• Will support some project’s activities (participation in blood collection, drive M&E NSBS staff in their field visits, etc.)

Office routine supports 

• Provide logistical support to Freetown based activities; generator running, water pumps and parking.
• Development of staff transport plans for field activities (identifying the service providers, contracting, security checks etc.);

Safety and security

• Ensure security & safety of assets and staff within and outside Sierra Leone
• Ensure the full respect of Sierra Leonean laws and regulation related to driving especially related to speeds limits and when driving in populated areas.

Job Requirements 

– Secondary education/ Certificate/ diploma

– Minimum of 12/15 years of experience in driving, including at least 1 year in a similar role preferably with an INGO

– Experience related to administration or logistics

– Driving license and ability to drive manual cars

– Intermediary level of computer literacy (Excel, Word)

– English required, working knowledge

– Good capacity and experience in documentation

– Excellent inter-personal skills and multi-tasking ability

– Good understanding of humanitarian work

– Desire to take on new challenges

– Motivation to integrate a multi-cultural and international organization

– Availability to respond to projects need

How to apply

Please submit your cover letter, CV, and three work references (names and contact information only) to aisposierraleone@gmail.com by Friday 26th August 2022 not later than 17:00hrs. In the subject line of the email, indicate the position you are applying for and the location.

This position will commence immediately and if you do not hear from us by 30th August 2022, consider your application unsuccessful.

Please Indicate the Location you are applying from .

2.) Finance and Administration Assistant

Job Description

EXTERNAL VACANCY ANNOUNCEMENT- August 15TH, 2022

ORGANIZATION BACKGROUND:

AISPO, Italian Association for Solidarity Among People, is a Non-Governmental Organisation (NGO – non-profit entity) founded by a group of operators at the Scientific Institute of San Raffaele Hospital of Milan. The Italian Ministry of Foreign Affairs formally recognized AISPO in 1985 as an organisation suited to implement international cooperation activities in the health sector. AISPO operates in many developing countries and crisis areas: to date it is present in the autonomous region of Kurdistan (Iraq), Sudan, South Sudan, Egypt, Vietnam, Sierra Leone, Lebanon, Mozambique, Madagascar and Colombia.

We are a dedicated and health transforming Organization since inception.

AISPO partnering with Ministry of Health and Sanitation (MoHS) is implementing a 3 years project called “Support to Blood Transfusion System – Phase II” in Sierra Leone Western and Northern Regions. The project aims to contribute to reduction in maternal and child mortality by increased access to safe blood and blood products in the country.

AISPO is currently looking for legible, enthusiastic, hardworking and self-motivated persons to fill in the below positions to support the effective delivery of the organization’s mission.

Job Title: Finance and Administration Assistant (1 position) to be based in Makeni 

Department/Project: Administration

Report to: Finance and Administration Officer/ Project Coordinator

Location: Makeni

Supervisees (Logistic Assistant/Driver, office Assistant)

Job Summary

The Finance and Administration Assistant (FAA) contributes to the work of finance and administration department of Italian Association for Solidarity Among People (AISPO). The Position holder is responsible for the overall financial planning, financial monitoring and reporting, maintaining financial, administrative services and support operations of the organization in Makeni. In addition, the FAA oversees the general administration of AISPO Makeni office; ensures compliance to finance policies and procedures, supports capacity building of other staff on all matters of finance and administration of AISPO. The FAA shall align financial management and reporting to established international standards, policies and protocol in compliance with AISPO Finance and Administration guidelines. The position reports to the Finance and Administration Officer (FAO), in close collaboration with Programs Coordinator and Coordinates externally with the NRA/Banks/ Immigration/NSBS Program, etc in Sierra Leone. The FAA will base in AISPO Office in Makeni and maybe required to travel to Freetown and other towns in the country whenever need arises.

Roles and key responsibilities :

1.1. Financial Planning and Management 

• Compiles quarterly projections of expenditure and cash flow for the organisation and running projects to ensure that sufficient funds are available for project activities according to established procedures
• Maintains an accurate database of project funding, including contracts, project budgets and donor-specific procedures and regulations

1.2. Monitoring and managing expenditures

• Ensures that all expenditures are made in accordance with established procedures, standards and requirements including verification of supporting documents
• Ensures that expenditure posted is correct, and is assigned to the correct project code, fund/grant and account codes, and where problems are found ensures that these are resolved with the appropriate staff
• Prepares and submits payment to relevant bodies like utilities companies, NRA and familiar with NRA systems
• Ensures complete accounting records are maintained including vouchers, authorizations and reconciliations, in both paper and electronic records.
• Supervises regular petty cash counts out on a weekly basis
• Ensures proper tracking of project activities advances to staff, ensuring that advances are accounted for in a timely and quality manner according to AISPO procedures, and that an accurate balance sheet is kept of each staff member’s outstanding advances.

1.3. Reporting

• Ensures efficient financial monitoring and reporting (including monitoring expenses and revenues, reviewing and upgrading existing procedures, ensuring production of appropriate financial reports for internal and external clients)
• Prepares and submit accounting and reporting on all project expenditures according to AISPO established procedures and deadlines to FAO.
• In consultation with the FAO and the Project Coordinator, ensures communication, reporting and administrative/compliancy requirements of HQ are met. (Mastrino, scanning)

1.4. Staff Administration

• Supports FAO in the evaluations of current staff levels and competence and assist in training and recruiting of new staff.
• Monitors leave taken by staff, ensure all leave is approved by supervisors and track leave taken by each staff on an annual basis.
• Oversees staff administration and logistics (Driving, ridding permits, mileage log, Perdiems and travel scheduled)

1.5. General administration and logistics

• Oversees the management of sub offices including payment of rent, procurement of office supplies, furniture and equipment, security arrangements, and supervision of maintenance and cleaning
• Oversees management of the project vehicle (registration, insurance, repairs and maintenance, and trip scheduling); ensure that vehicles are used according to AISPO vehicle regulations, and that fuel use is properly monitored
• Maintain and update all AISPO inventories and assets;
• Reports to the FAO on the Status of Assets (i.e. needs for servicing, damaged and obsolete)
• Assist the international expertise in orienting and processing their work as schedules according to their need

1.7. Capacity Building

• Promotes the relevance of the Finance and Administration policies to the programs and departments.
• Trains and builds capacity of all staff in matters of Finance and Administration procedures for easier administration.
• Participating in project activities (Prepare Report, doc. for training, act as a bridge to facilitate project activities between expert and local partner)

Job Requirements :

• A University degree in Commerce, Statistics, Economics or related field is required. Masters is an added advantage.
• At least 4 years work experience in managing budgets and the corresponding International NGO’s acceptable reporting formats.
• Strong experience in existing and applicable laws and statutory obligations of Sierra Leone
• Generally accepted accounting principles and fund accounting
• Strong written and verbal communication skills
• Strong interpersonal, communication and organizational skills as well as good judgment and vision.
• Sound coordination skills and a demonstrated ability to multi-task.
• Demonstrated proactive leadership ability, as well as supervisory and personnel management experience.
• Demonstrates diplomacy, flexibility, and resourcefulness
• Work on own initiative with minimum supervision and to stay on task.
• Work under pressure and meet tight deadlines
• Fluency in written and spoken English
• Team builder and player
• Innovative and Self-driven

How to apply:

Please submit cover letter, CV and three work references (names and contact information only) to aisposierraleone@gmail.com by Friday 26th August, 2022 not later than 17:00hrs. In the subject line of the email, indicate the position you are applying for. This position will commence immediately and if you do not hear from us by 30th August, 2022, consider your application unsuccessful.