Job Description

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. In Sierra Leone Concern Worldwide programmes focus on health, education and livelihood improvements in the framework of addressing challenges in relation to lack of (or low return on) assets, inequality and risk and vulnerability. Concern Worldwide has been operational in Sierra Leone since 1996. Programme implementation is based in three areas, namely Tonkolili District, Port Loko district and urban and peri-urban areas in Freetown and the surrounding Western Area.

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned replacement position:

Job Title:	Finance Manager
Reports To:	Country Financial Controller
Contract Details:	As soon as Possible DURATION OF CONTRACT: One (1) Year Sierra Leonean contract (Renewable) LOCATION: Freetown,
Concern Worldwide Objectives	Concern Worldwide mission is to improve the living standard of people who cannot meet their basic needs by strengthening their capacity to meet those needs and responding to emergency situations. Every Concern staff member has an important role to play in ensuring that this mission is achieved and every employee should be clear about how his or her own contribution can help the wider organisation achieve its objective.
Job Summary	You will assist the Country Financial Controller (CFC) in the day-to-day operation of the finance function, month end closure, donor management, financial reporting, development of budgets and controls. You will ensure that all relevant donor compliance and Concern Policy requirements are adhered to and data integrity is maintained, while reviewing and dispatching financial data to various stakeholders. This includes also, the analysis of financial data and giving recommendations to the Country Financial Controller as necessary. The position will in part deputies for the Country Financial Controller in case of the later’s absence and will work closely with the whole finance team.

CONCERN WORLDWIDE OBJECTIVE

Concern Worldwide mission is to improve the living standard of people who cannot meet their basic needs by strengthening their capacity to meet those needs and responding to emergency situations. Every Concern staff member has an important role to play in ensuring that this mission is achieved and employees should be clear about how their own contribution can help the wider organisation achieve its objective.

MAJOR ROLES AND RESPONSIBILITIES

Note:  Currently looking at options to restructure the Finance Department so the JD maybe subject to changes

Financial Control

• Assist the CFC in ensuring that specific in-country procedures are developed, approved, documented and rolled out effectively
• Ensure that country financial management systems & records are adequate in order to identify and protect the assets & interests of the organization
• Make regular visits to all Concern’s projects to ensure that adequate monitoring systems are in place to minimize the risk of loss or misuse of assets
• Ensure that statutory regulations regarding deductions and taxation of staff and suppliers are complied with and payment made to relevant authorities on time, before 14^th of the following month

Donor Management (Budgeting, Reporting, Filing)

• Prepare donor financial reports and ensure the reports are shared with relevant persons in HQ, DO, RA, PDs, CD & CFC
• Ensure that necessary donor reporting deadlines are met and CFC is kept informed of any concerns over meeting due dates.
• Ensure that donor reports tie back to the general ledger from GP and donor original budgets
• Assist the programme staff in formulating all budget proposals
• Map staffing to donor funding to ensure that gaps are identified and included in future donor proposals, decisions made on eliminating positions if there isn’t sufficient funding for the role
• Work with Programme Managers on the coding of new grants and ensure circulation to all relevant staff and accounts are created in GP, in conjunction with the Management Accountant
• Follow up and support on mapping of donor budgets against Concern Chart of Account
• Develop and maintain the Donor Management Accounts
• Ensure all relevant donor guidelines, policies, proposals, periodic reports and other communications are readily available, categorized by grant, and documented in soft and hard copy filing
• Prepare interim & final donor financial reports and submit to CFC & programme managers/ coordinators
• Undertake periodic joint review of donor reports with budget holders based on agreed upon arrangements
• Preparation of donor budgets, liaising with programme managers to determine appropriate costs for inclusion
• Maintain a hard copy filing system for each donor, as per the ‘Donor File Contents Checklist’ and ensure it is kept up-to-date with signed final versions.
• Ensure all Finance related Donor Budgets, Contracts & Reports are uploaded onto Concerns Grant Management System (GMS)
• Ensure familiarity with various donor compliance rules and report layouts & timelines – in particular the main donors like- FCDO, Irish Aid, ECHO, EU, USAID & update the relevant staffs

Partner capacity building (including Consortia partners)

• Undertake assessment of new & potential partners, using Concern’s CILPAT tool, on a timely and comprehensive basis.  Summarise findings, ensure assessment is signed off by all relevant staff and maintain documentation on each partner file
• For each partner, prepare a partner monitoring schedule, based on frequency as identified during the CILPAT assessment and visit accordingly
• Review financial reports, cashbooks and supporting documents provided by the partner to above timeline, bringing any ineligible costs and budget variations to the attention of the Project Manager and the CFC
• After each field visit prepare and disseminate a Partner Visit Report, clearly identifying action points, responsibility and timelines
• Assist the partner, in conjunction with the project manager, on budget preparation.
• Ensure the partner is able to submit regular and accurate financial reports using the template provided by Concern.
• Review partner financial reporting template ensuring correct budgets are used and the correct formulas are in place.
• Review partner report and prepare partner expenditure journals and carry out a funds reconciliation with the balance sheet
• Deliver training to the partner as per the requirements of the partner finance action plan, and on an ad hoc basis where necessary.

Month end account closure 

• Review, check in detail and correct Cash & Bank books in a manner, ready to be imported in to the MGP system.
• Prepare FPL detail Journal and ensure approved supporting documents are attached and reviewed & signed by CFC before uploading to MGP.
• Ensure all timesheets for International Staff submitted before 5^th of the following month and check the correctness of %age allocation as per BR’s & advised by CFC
• Follow up and support as necessary, on the month end process including the support cost allocation.

Financial Reporting, Budget and Audit

• Assist the CFC during preparation of budget revisions (BRs)
• Review Donor management accounts on regular basis and advise the CFC and budget holders on areas, which require special attention.
• Participate in the annual country level external audit and as well as donor fund projects audit process (includes Prepare ledger and transaction list for auditors)
• Assist the CFC to handle queries related to internal and external audits and provide/facilitate feedback (responses) to issues and recommendations raised during/post audits
• Undertake a quick review of audit test (e.g. Matching donor reports to TL) before commencement of audit
• Work closely with CFC in follow up, and  implementation of recommendations by Auditors and Regional Accountant (RA)
• Participate in the production of financial statements (accounts) for external auditor and for any ad-hoc year end reports for Dublin.
• Prepare / update the Chart of Accounts(COA) and distribute on time to the relevant Budget Holders including Managers, Coordinators, Senior management and relevant departments at every budget Revisions

Staff Management and Capacity Building

• Directly line manage and supervise Finance staff as directed by CFC
• Coach and mentor national finance team who have potential to rise to more senior level positions in the organisation.
• In consultation with the CFC, provide on the job training to subordinates on regular basis including during field visits
• Deliver training on finances issues to non-finance staff where a need is identified in all field office and remote locations
• Deliver training on fraud & corruption to non-finance staff where a need is identified in all field office and remote locations

 Other tasks

• Coordinate & consolidate monthly cash forecast & submit to CFC before/ by 23^rd each month
• Providing, as requested, cover to key finance functions during staff shortage.
• Assist with and facilitate internal, donor and external audit process.
• Prepare quarterly FX rate, In country Income & accepted recharge for Dublin & submit to CFC in a quarterly bases on the 1^st three days of the following month of each quarter
• Represent the CFC at consortium level finance meetings and take the lead on any discussions and action points
• Work closely with the CFC on yearend closing activities.
• Assume the CFC functions in his/her absence
• Complete any others tasks as requested by CFC

ACCOUNTABILITY

RECRUITMENT REQUIREMENTS

1. Education 

University degree related to accounting

Qualified ACA, ACCA, CIMA accountant (will consider part-qualified with strong experience)

2. Job related Experience and Knowledge

• 5-8 years’ experience in finance
• 3-5 years’ managerial level experience in an NGO/INGO
• Experience of donor reporting would be highly desirable
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies
• Experience in developing finance, programme & support staff on the technical aspects of finance
• Financial management capacities
• Ability to work under pressure to meet tight deadlines

3. Time required in Job to reach effective performance

Probation period – 4 months

Time to reach full effectiveness – 4 months

Essential Character: Honesty and impartiality Hardworking & results-focused Cooperative communication style

Essential Skills: Financial training & experience People management Time management & prioritisation  skills Report writing Decision Making

Preferred competencies: Analytical Thinking Flexibility

HIV & AIDS 

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: 

• Raising awareness and being updated on HIV & AIDS issues
• Protecting him/herself and colleagues
• Sharing information with colleagues and avoiding stigma and discrimination

P4 & CODE OF CONDUCT

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them.  In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission.

Any candidate offered a job with Concern Worldwide is expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Any breach of this Concern Staff Code of Conduct or the Programme Participant Protection Policy by employees of Concern Worldwide during the course of their employment will result in disciplinary action up to, and including, dismissal.

GENDER

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes

SAFEGUARDING AT CONCERN – CODE OF CONDUCT AND ITS ASSOCIATED POLICIES

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria.
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance  will be required from the successful candidate

Applications should be either sent through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

The HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

The HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

25 Upper Kamara Lane, Back of EDSA sub Station, port Loko.

Please mark your application as per the references stated in each position above

(by email please put the reference in the SUBJECT heading).

Closing date for receipt of applications for the above vacancy is on the 10^th May, 2022

This recruitment process is subject to donor approval and funding.

Therefore Concern reserves the right to cancel the process based on this reason.

Only short listed candidates will be contacted.

Applications screening will be going as and when received

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR, NEW ENGLAND OR EMAILED TO Email: abubakarrsilliah1@gmail.com

*PLEASE NOTE: “WOMEN ARE STRONGLY ENCOURAGED TO APPLY”

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

Okta’s Corporate Account Executives manage the sales processes for medium-sized customers (300-1250 employees). The right candidate for the position will enjoy closing new logos while simultaneously managing and expanding a book of install base customers. Our AE’s organize and conduct sales presentations, site visits and product demonstrations to prospects and represent Okta in a consistent, effective and professional manner to best develop and win new clients.

Account Executives at Okta strive to help prospects and customers modernize IT, build customer experiences, and prevent breaches by mapping our solutions to their needs. By understanding the specific challenges that both prospects and customers are faced with, you will help them achieve the desired positive business outcomes with our solutions. You will cultivate tight-knit relationships with customers and key partners while maintaining knowledge of Okta’s evolving technology. In this high-velocity role, expect to own deals from cradle-to-grave in collaboration with account teams, marketing, inside sales, engineers, professional services, and partners.

Job Duties And Responsibilities

• Manage the sales process for medium-sized new logo customers from demo to contract negotiation

• Expand business within existing Okta customers by building long-term strategic relationships with key accounts

• Develop and execute against an assigned quota and territory plan

• Prospect, forecast, build and maintain a sales pipeline with assigned Sales Development Representatives

• Present to C-level executives in the field and via web demonstrations

• Partner with ISVs and strategic partners to win revenue for Okta Required Qualifications

• 5+ years of sales and account management experience in a SaaS/Cloud B2B environment

• A proven track record of success selling to mid-sized and/or enterprise customers

• ISV or Channel experience preferred • IT/Security sales experience preferred

• BS/BA degree required

HOW TO APPLY:

APPLY

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

Background: UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Project Description: The Government of Sierra Leone through the Environmental Protection Agency has received funding from the Global Environmental Facility (GEF) and the United Nations Development Programme (UNDP) to implement the project titled: Adapting to climate Change induced coastal risks Management in Sierra Leone. This project will be implemented along the coastal zone, in six different pilot sites (Conakry Dee, Lakka, Hamilton, Tombo, Shenge and Turtle Island). The objective of this project, is designed to “Strengthen the ability of coastal communities to systematically manage climate change risks and impacts on physical infrastructure and economic livelihoods”.

The coastal zone of Sierra Leone is highly vulnerable to the increased frequency and severity of coastal erosion, flooding and storm surges which severely impact social wellbeing (health), livelihood security (and water resources) and major economic sectors such as fishing, tourism, water resources and agriculture. Coastal communities are already experiencing considerable repercussions of these impacts, notably on their livelihoods with reduced fishing productivity, ecosystem degradation and low farming outputs. The limited accessibility of climate-related data limits the ability of decision-makers to make informed planning and policy decisions for the coast (in particular, marine and sea parameters databases such as wave height, wave period, wind speed and direction), and to take any clear strategic actions to remedy these negative effects. This inadequate lack of knowledge is contributing towards undermining social and economic development, particularly under a changing climate.

The project, through its three outcomes, will help the Government of Sierra Leone (GoSL) to become more climate resilient while contributing towards achieving the Sustainable Development Goals (SDGs). The activities under Outcome 1 focus on enhancing the availability of high quality climate risk information that is critical for development decision-making in the coastal zone. Under Outcome 2, a series of appropriate protection measures shall be designed along with supporting policy/legal tools and integrated coordination mechanisms to improve or support the implementation of policy to help deal with current and long-term coastal challenges; Finally, Outcome 3 will promote public awareness and promote climate resilient alternatives to sand mining for better adhesion of policy makers and communities on adaptation. The introduction of innovative and resilient livelihood options to address the issue of sand mining along the coast of Sierra Leone shall provide a sustainable and economically viable solution that may be embraced by the GoSL and the construction sector. This project is implemented by UNDP in collaboration with the Environmental Protection Agency (EPA SL), the Ministry of Fisheries and Marine Resources (MFMR) and the Institute of Marine Biology and Oceanography (IMBO) and the National Tourist Board (NTB).

The position of a Admin/Finance Associate is required to work with project team to provide financial and administrative support to the project.Duties and ResponsibilitiesThe Admin/Finance Associate will be responsible for both financial and administrative work of the project.  S/he will be responsible to review and analyze project budget in Atlas system with respect to the finalization of cost estimates and budget in terms of staff and non-staff requirements.

Accounting:

• Be responsible for the operation of the project financial management under the guidance of the Project Manager (PM);
• Undertake annual budget estimates and disbursement plans for the Project in consultation with the Project Management Unit (PMU);
• Keep updated record of all financial transactions in the system;
• Ensure that procedures are in place to provide accurate, complete and timely financial information for managing and monitoring project activities.

Reporting and Documentation:

• Prepare monthly financial report by first week of succeeding month;
• Submit to financial report to the Donor organization on given deadline;
• Track activity level budgets and reports to accordingly.

Fund Management:

• Monitor budget implementation and determine/recommend reallocation of funds when and where necessary with support from Regional Personal Assistance;
• Ensure accountability and promote the efficient use of financial resources allocated for the Project;
• Prepare all payment vouchers and maintain records project assets;
• Support the Project Manager in managing the internal and external Audit Processes.

General Admin:

• Manage administrative function and establish internal administrative systems and controls;
• Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version;
• Maintenance of attendance register, contracting, logistical arrangement and  maintaining of project documents.

Institutional Arrangement

The Admin/Finance Associate shall report directly to the Project Manager and the Team Lead for the Sustainable and Local Economic Development (SLED) Cluster.CompetenciesCore Competencies

• Achieve Results: Scale up solutions and simplifies processes, balances speed and accuracy .in doing work;
• Think Innovatively: Proactively mitigate potential risks, develop new ideas to solve complex problems;
• Learn Continuously: Go outside comfort zone, learn from others and support their learning;
• Adapt with Agility: Adapt processes/approaches to new situations, involve others in change process;
• Act with Determination: Able to persevere and deal with multiple sources of pressure simultaneously;
• Engage and Partner: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships;
• Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Business Direction & Strategy

• Corporate Competencies: Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Building Strategic Partnerships: Ability to identify needs and interventions for capacity building of counterparts, clients and potential partners.

Business Development

• Results Orientation: Ability to take responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved.

Communication

• Team Work and Communication skills: Excellent time management, monitoring and evaluation skills.

Learning and Development

• Organizational Learning and Knowledge Sharing: Advocates for innovative ideas, documenting successes/good practices and building them into the design of new approaches.

Required Skills and ExperienceEducation:

• Completion of Secondary School with specialized certification. Bachelor’s Degree in Commerce, Business or Public Administration and Accounting/Financial Management or related field is desirable but not a requirement.

Experience

• Minimum 7 years (Secondary School) or 4 years (Bachelor’s degree) experience in administrative work, especially with development projects;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc), and advanced knowledge of spreadsheet and database packages;
• Experience in handling of web-based management systems will be an advantage;
• Strong understanding of budgeting and the UN accounting system is desirable;
• Familiarity with UNDP administrative, program, and financial procedures preferred;
• Proven work experience as a Finance Administrator, Finance Assistant or similar role;
• Hands-on experience with accounting software, like QuickBooks etc;
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions);
• Good understanding of bookkeeping procedures;
• Budget analysis and control;
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions);
• Time-management and organization skills;
• Confidentiality;
• Problem solving and financial reporting skills.

Language Requirement

• Fluency in spoken and written English and Krio.

DisclaimerApplicant information about UNDP rostersNote: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Scam warningThe United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

How to Apply

Qualified and interested individuals should click on the button below to apply.

APPLY

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Catholic Relief Services is recruiting to fill the following positions:

1.) Communication Assistant
2.) Finance Officer – MGD/FFE

 

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, health (including malaria), agriculture, education, microfinance, and peacebuilding.

CRS/ Sierra Leone and Program Background

Catholic Relief Service (CRS) started work in Sierra Leone in 1963 carrying out the commitment of the Catholic bishops and the Catholic community of the United States to assist the poor and vulnerable overseas. For over 57 years, CRS has been on the front lines in responding to emergencies and promoting health, education, agriculture, and urban resilience in Sierra Leone.

To date, the Country Program has a robust portfolio built around several major programs in Health, Agriculture, Nutrition, Education and Urban Resilience such as the USDA/McGovern Dole Food for Education and Nutrition (All Pikin for Learn) Program, Global Fund Malaria Program and COVID-19 Response Mechanism Project. In addition, the country program is working on several high-profile opportunities to improve water security in Freetown and support Freetown City Council to deliver its Transform Freetown strategy through slum regeneration.

 

See job details and how to apply below.

 

1.) Communication Assistant

 

Department:   Communication Unit

Reports To:        Communication Manager

Country: CRS-Sierra Leone. 

Duty Location:  CRS Country Office, Freetown with 40% to project locations

Job Summary:

The Communications Assistant will work closely with programs staffs to create content and to ensure strategic alignment of communications, consistent messaging, and a strong brand identity. The Communications Assistant creates content and uses effective communications channels to reach several different audiences and help increase CRS Sierra Leone positioning for funding and influence.  This includes stories, multimedia and reports as required, as well as ensuring CRS’ compliance with donor branding and marking requirements. The job holder will also support social behavior change communications on Malaria, Tuberculous and COVID-19.

Roles and Key Responsibilities:

• Write, design, and coordinate the production of creative and compelling communication and marketing material –stories, photos, video, fact sheets, brochures, etc. – for various audiences, including public and private donors, local and national governments, local Church, partners, media, and others as needed.
• Coordinate freelancers in the production of above marketing materials as needed.
• Support the procurement processes for licenses, equipment and applications needed to implement the CPs communications strategy.
• Use and tailor agency messages tailored for each audience, identify, and utilize effective distribution channels to disseminate communications materials to key audiences.
• As appropriate, manage social media channels and develop contents for the country program social media pages.
• Develop and maintain relationships with local media and help identify opportunities to reach key audiences.
• Organize media coverage for all external events as appropriate and document outputs.
• Support the dissemination of relevant information among personnel, partners, and project participants or other relevant actors related to the CP.
• Provide marketing and communications support for events, including signage, handouts, talking points, photos, liaising with media, etc., r
• Support the creation of processes, manuals and trainings for CP staff and partners on issues related to communications, marketing, and media relations.
• Monitor the media for mentioned of CRS and produce weekly media review for staff.
• Work closely with the relevant Government bodies and partners to develop SBCC strategies and manage implementation of those strategies. Provide technical support to programs on SBCC components of their projects.
• Develop weekly contents for CRS social media pages and produce bi-yearly newsletter.

Typical Background, Experience & Requirements:

Basic Qualifications

• Minimum Bachelor’s Degree in Communications, Journalism, or related studies; experience in INGOs preferred.
• Minimum two years marketing and communication experience, ideally for an NGO or another organization in development and relief programming.
• Minimum 1 years’ experience developing and implementing SBCC strategies targeting vulnerable groups in remote setting.
• Excellent English language oral and written communication skills is required.
• Individual must possess the ability to influence without direct authority.
• Ability and desire to work well with diverse employees and partners in a cooperative and friendly manner.
• Must possess ability to handle multiple priorities in a fast-paced environment.
• Demonstrated track record of successfully disseminating information to a variety of target audiences.
• Travel up to 40 % is required.
• Highly proficiency in Microsoft Office applications and desktop publishing skills is required.

Preferred Qualifications

• Experience in Adobe Creative Suite, especially InDesign, Lightroom and Photoshop is strongly desired.

Knowledge, Skills and Abilities 

• Excellent English language oral and written communication skills is required.
• Individual must possess the ability to influence without direct authority.
• Ability and desire to work well with diverse employees and partners in a cooperative and friendly manner.
• Must possess ability to handle multiple priorities in a fast-paced environment.
• Demonstrated track record of successfully disseminating information to a variety of target audiences.
• Highly proficiency in Microsoft Office applications and adobe creative suite required.

Required Languages: Krio and Strong English skills (preferred)

Travel:  Must be willing and able to travel up to 40 % to project locations

Key Working Relationships: 

Supervisory Responsibilities (none)

Internal: Regional Marketing and Communications Team, Program Directors, Program Managers and Project officers.

External: The media, CRS implementing partners and project participants.

____________________________________________________________________________

Agency-wide Competencies (for all CRS Staff) 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics. 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for any of these positions please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England, and Extension Offices in Applicants’ Locations 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Closing date for the receipt of application packages is 6^th May 2022.

 

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2.) Finance Officer – MGD/FFE

 

Department:   Operations – Kabala

Reports To:    Senior Finance Officer – Kabala

Country: CRS-Sierra Leone.

Duty Location:   CRS Field Office – Kabala

Job Summary:

You will provide service in the day-to-day delivery of responsive, effective, and efficient financial administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming

Roles and Key Responsibilities:

• Writing all disbursement and receipt vouchers
• To provide support and training for colleagues as appropriate, contribute to improve project compliance objective.
• Ensuring all cash disbursement requests are processed within 2 days of receipt
• Ensuring the proper codification of all transactions
• Entering all vouchers in the excel template daily and send the template to Freetown weekly
• Checking and verify petty cash transactions for reimbursement
• Deducting and reconciling withholding taxes
• Compiling the consolidated receipts and payments reports and cash request reports monthly for dispatch to Freetown within 4 days
• Receiving and recording all cash summited to the office on a daily basis
• Collecting and banking all cash/cheque receipts within 24 hours
• Writing and issuing out cheque
• Updating the cash receipt and cheque disbursement ledgers on a daily basis
• Interacting with bank for details of transactions and bank statements
• Updating cash balances for all CRS accounts daily to ensure that none is overdraw
• Ensure that project expenses are monitored against the project budgets, time liquidation of project and other advances per CRS policy and follow up on delayed advances liquidations
• Accompany project officers on project visits and assists them in the review of the advance liquidation and liquidation systems applied by the partners
• Any other duties that may be assigned by the head of finance or area manager.

Typical Background, Experience & Requirements:

Basic Qualifications

• High School Diploma required. Professional diploma/Certificate or courses in Accounting, Finance, Economics, or Business Administration a plus.
• Minimum of two years of work experience in a similar role with some familiarity of standard accounting practices. Experience with an international organization a plus.
• Experience using MS Office packages, particularly in Excel and Word. Hands-on experience with data entry into online databases and forms.

Preferred Qualifications

• Excellent analytical skills with ability to detect and report inconsistencies
• Accuracy and completeness with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results-oriented
• Ability to work collaboratively

Knowledge, Skills and Abilities

• Knowledge of the relevant public donors’ regulations preferred.
• Proficient in MS Office packages (Excel, Word, PowerPoint).
• Familiar with an accounting software system. Knowledge of Project Insight is a plus.

Required Languages – – English and Krio are required.

Travel – Must be willing and able to travel up to 20 % to project locations.

Key Working Relationships: 

Supervisory Responsibilities (none)

Internal:  All Finance Staff, Head of Operations

External: Government Agencies

HOW TO APPLY:

To apply for any of these positions please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England, and Extension Offices in Applicants’ Locations 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

The United Nations Development Programme (UNDP) is recruiting to fill the following positions:

1.) Economics Specialist
2.) Administrative and Finance Associate (NPSA7)

 

See job details and how to apply below.

 

1.) Economics Specialist

 

Job Description

 

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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2.) Administrative and Finance Associate (NPSA7)

 

Job Description

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Chemonics seeks an Operations and Finance Director for the anticipated USAID, five-year Integrated Health Activity in Sierra Leone. The Operations and Finance Director is responsible for assisting the Chief of Party with the development and implementation of management systems and supervision of project operations and staff, directly supervising operations, procurement, transport, and finance staff. S/he will provide oversight of all administrative systems to ensure quality control of project administration. S/he will ensure the coordination and coherence of and adherence to U.S. government regulations and Chemonics’ corporate and project office policies at a central and several regional project office. Sierra Leonean and African Union nationals are strongly encouraged to apply. Please note this position is contingent upon successful award. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities

General

• Support the Chief of Party to develop and implement management systems for project planning, reporting, and performance management; financial management; property and technical procurement systems; and personnel management
• Manage daily work of finance and operations project team members and provides performance feedback.
• Support technical implementation through timely reviews of sub/contracts or sub-recipient modifications, processing of local subcontractor payments, and overall effective management of subcontracts and leases with landlords, warehouses, and other vendors, as well as relevant software licenses
• Monitor and support the standardization of operational systems, policies, and procedures for the Integrated Health activity central and regional project offices
• Ensure compliance with U.S. government regulations, Chemonics’ corporate policies, laws of Sierra Leone, and any supplemental policies developed specifically for Sierra Leone
• Develop and implement systems that assist supervisors to manage and oversee supervisees and provides regular and constructive feedback to project staff
• Ensure proper administration of the program through the supervision of the project finance, grants, procurement, and administration teams. Track and report quarterly on project financial management indicators

Human Resources

• Anticipate future recruitment needs, lead recruitment efforts – including initial CV reviews, participating in interview panels, and onboarding – on as-needed basis
• Manage annual performance evaluation and salary increase processes
• Promote and support staff continuous development

Operations/Procurement

• Draft and review RFQs for procurement; review purchase orders and draft/finalize subcontracts
• Manage travel and provide logistics support to project staff
• Ensure project inventory and project vehicles are maintained
• Ensure compliance with U.S. government regulations, Chemonics’ corporate policies, the laws of the Government of Sierra Leone
• Oversee the management of local subcontracts and grants under contract for compliance and performance; including coordinating with technical staff to finalize scope and managing performance of contractor or grantee against deliverables

Financial Management

• Review/Approve coding sheets
• Establish and ensure financial segregation of duties
• Conduct regular reviews of petty cash register
• Review final review of payroll for project staff
• Review monthly wire transfer requests
• Maintain subcontracts/procurement tracker and provide financial forecasting and accruals information to PMU on a monthly basis
• Draft annual and ad hoc budgets, in particular estimation of resources, LOE, and in-country travel necessary to implement current and future work plan activities

Security

• Keep up-to-date on evolving in-country security situation; circulates security updates to relevant in-country staff, and ensures adherence to security guidelines
• Update Emergency Action Plan regularly

Qualifications

• Advanced degree in finance, management, business administration, or economics
• At least ten (10) years’ experience in international donor-funded financial and grants management, with a minimum of 5 years of senior-level responsibility for administration and finance managing programs of similar size
• Proven expertise in finance, accounting, and auditing, monitoring of grant compliance and management and the establishment of internal controls
• Prior experience overseeing finance and administration for a USG-funded project of a similar size and complexity is highly desirable
• Knowledge of USAID administrative, management and reporting procedures and systems along with strategic program planning, management, supervision, and budgeting expertise
• Excellent track record of good interpersonal, supervision, leadership, and managerial skills
• Results-oriented and team player and ability to follow guidelines and controls required of the position
• Prior experience managing a team of high performing staff working in multiple locations/field offices
• Proficiency in MS Excel, Word, PowerPoint and Access plus working knowledge of accounting and procurement software (particularly QuickBooks) is preferable
• Fluent English oral and written communication skills is required
• Willingness to travel domestically within Sierra Leone for at least 4-8 weeks a year

Equal Employment Opportunity

Application Instructions

Please apply through this link:

APPLY

no later than May 6, 2022. Applications will be reviewed on a rolling basis; no telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice/.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

Job Description

Organization: CARITAS KENEMA

Country: Sierra Leone

City: Kenema

Office: CARITAS KEBEMA

EXTERNAL AUDITOR

Date: 13^th April 2022

Location: 4 Reservation Road Kenema

ORGANIZATION: CARITAS KENEMA

BACKGROUND:

Caritas Kenema is the Diocesan Development Office (KDDO) owned by the Catholic Church. It was established in 1973 as the development and relief wing of the Diocese of Kenema. In the year 2000, the office assumed the name “Caritas Kenema. As a faith based catholic organization, the vision of Caritas Kenema is founded on the social teachings of the Catholic Church. It is a civilization of love, solidarity and fraternity where:

• Justice, peace, truth, freedom, solidarity and fraternity prevail.
• The dignity of the human person is paramount
• Exclusion, discrimination, violence and dehumanizing poverty are no more
• The goods of the earth are shared by all
• All creation is cherished and held in trust for the common good of future generations

All people, especially the poorest, the marginalized and the oppressed, find hope and are empowered to come to the fullness of their humanity as part of a global community

Closing Date: 19th April, 2022

Nature of Services Required:

1. External Program Audit services
2. Tax Health check
3. Annual External Program Audit Services

CARITAS Kenema is looking for qualified auditing firms to submit proposals to perform annual external program audit services.

• The external audit services required will include but not  limited to;

• The planning, management and execution of the annual audit for CARITAS Kenema
• The examination of financial records, systems and controls of CARITAS Kenema  in accordance with international auditing standards and the provisions of the Local Government
• Presentation of the Audit report together with the report to management and Letter of Representation to the Board. The report to the management is expected to cover any weaknesses in internal controls noted during the audit or other area of concern.
• The management letter should include weaknesses in the internal controls and also the level of risk whether Low, Medium and High.
• The Auditor will be required to attend a meeting of the local Board to present and explain as necessary the audit reports and audit opinion.
• Provision of advice to CARITAS Kenema Management and Board on new or changed reporting requirements and auditing standards, advice on technical Program, accounting and tax matters.

2. Tax Health check

The main aim of the assignment is to ensure that CARITAS Kenema remains tax compliant at all times and that any risks are flagged out and addressed in good time. The objectives of the tax health check are:

• Identify exposures by taxation area based on your understanding of management activities and industry specific issues
• Develop possible solutions to minimize tax exposure and risks
• Advise on tax planning opportunities
• Advise management on settling identified exposures with revenue authority
• Carry out biannual reviews to ensure the organization remains complaint to Sierra Leonean tax laws.

Specific areas of concern:

MONTHLY RETURNS 

• Review monthly returns for GST, withholding tax, and PAYE  and verify accuracy
• Verifying the correctness of withholding tax calculations as presently done

      VAT /GST

CORPORATE TAX 

• Allowable / disallowable expenses with respect to donor funds
• Allowable / disallowable incomes
• Review correct posting of funds in the accounting system to reduce tax exposure.
• Ensure there are no existing tax penalties and interest and if there are any advice management on appropriate action.

 PERSONAL / EMPLOYEE TAXATION 

• Basis of PAYE Taxation
• Problematic areas of Payroll Tax
• Employer / Employee Responsibilities
• Tax Exempt Incomes
• Exempt Organization/ employees
• Tax Free Remunerations
• Special Cases
• Correction of Errors in Returns
• Allowable deductions from income

Technical Requirement of the selected service provider

The qualified firm should exhibit the following:

• Demonstration of experience and expertise of similar assignment with private business; Providing an activity plan (project plan) of actions to achieve the objectives of the assignment, specifying budgeted hours, timelines and sequence for its consultancy procedure and level of staff to be assigned;

• Incorporating CV’s of the proposed professional staff of the core management team proposed for the engagement and the authorized representative submitting the proposal. CVs should demonstrate relevant experience of dealing with Tax matters within organizations similar to our operation, – specifically experience in NGOs and INGOs
• Provide List of current and past clients where the bidder carried tax consulting along with the name of the organization, contact person, designation, and a contact number, nature of the consulting services and length of the appointment for at least three.

Payment Details

Payment will be in accordance with a detailed budget breakdown as submitted through the proposal, and invoices will be expected from the consultant prior to payment.

Submission Application 

Applicants are requested to submit their (technical & financial) proposals to the following email ID caritasinkenema2019@gmail.com

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

Background on Tearfund 

Who we are: We are a Christian organisation partnering with the local church wherever possible to see change in the lives of those in greatest economic need. We believe poverty is caused by  broken relationships with God, others, the environment and  ourselves, and working to see those relationships restored is key to how we work. We want to see change that is economic, material, environmental and spiritual. See:

Tearfund’s Theology of  Mission

Our vision: To see people freed from poverty, living transformed lives and reaching their God-given potential

Our mission: We follow Jesus where the need is greatest, responding to crisis and partnering with local churches to bring restoration to those living in poverty

Our values: We aspire to be courageous, truthful, compassionate,  servant-hearted and Christ-centred

Relevant scriptures include: 2 Cor. 5:8-11, James 3:18, Romans 8:18-25,  

Philippians 4:7, John 10:10, Luke 4:16-21 and Micah 6:8 

Tearfund’s Application Process 

All applications need to be submitted electronically.

If after reading through this Job Profile and you are interested in applying for the role, kindly send your Curriculum Vitae, including three (3) professional references, cover letter and scanned copies  of your credentials to: liberia.recruitment@tearfund.org .

Deadline for Applications is April 11, at 5:00 PM standard time.

In this Job Profile pack we’ve included a full Job Description as well  as a Person Specification. Please ensure that your application  clearly shows how your skills and experience meet the  requirements for this post.

 

Job Title Finance (0.5 fte) & HR, Logistics and Administration (0.5 fte) – Intern Group International

Team West Africa

Location Freetown, Sierra Leone

Responsible to Finance Manager with overall leadership from the Country Director

Part 1 – Job description 

1. Main purpose of the job 

The Sierra Leone Finance, HR, Logistics & Administration – Intern is responsible for supporting  the Finance and HR administrative function of the Liberia Country Programs. The role supports  the Country with administrative, finance, HR and logistics duties.

2. Position in organisation 

The Finance, HR, Logistics & Administration – Intern will be line managed by the Finance Manager  with overall leadership from the Country Director. The role involves liaison with the Cluster Logistics  Business Partner on logistics responsibilities and other Tearfund colleagues at all levels as well as  members of the public and other external contacts.

3. Tearfund’s Christian culture 

We believe that prayer and discernment is fundamental to Tearfund achieving its mission of  restoring relationships, ending extreme poverty and transforming lives. As a Tearfund staff member  you are expected to:

● Engage with Tearfund Prayers and the Prayer hub

● Lead or participate in spiritual sessions of prayer and biblical reflection within your group

● Be committed to Tearfund’s Mission, Values and Beliefs statement and to be actively working  and living in accordance with Tearfund’s Christian beliefs and theology of mission

● Maintain your own spiritual development, discover your gifts/callings and grow in discipleship

4. Organisational requirements 

● All staff are expected to live out Tearfund’s values as they represent Tearfund externally

● All post-holders are expected to fulfil their personal objectives set by their line manager, contribute to their team’s overall objectives, take responsibility for reviewing their ongoing  personal development and maintain an awareness of Tearfund’s strategy.

● All Tearfund staff share responsibility to promote and maintain a strong safeguarding culture,  including identifying the key actions they should take given their role and responsibilities.

5. Scope of job 

● Provide comprehensive, Finance, HR , logistics and administrative support to the Liberia  Country Office

● Contribute to the life and work of the team, helping out administratively where necessary

6. Duties & Key Responsibilities 

Provide Finance Administration support to the Country Office 

● Supporting with Country general finance tasks (expenses, running reports, budgeting, supplier  payments)

● Maintain petty cash account for the Country Office

● Perform regular cash counts

● Ensure all expenditures are approved and with complete supporting documents in accordance  with Tearfund policies and procedures

● Provide monthly cash summary (country cash book), cash counts, bank statements and bank  reconciliations

● Ensure that payment documents have been verified with cost codes and have been approved by  the budget holder before any payments are made.

● Follow up any reconciliation discrepancies and prepare adjusting entries when necessary.

● Assist in preparing Country financial reports as may be requested by the Finance Manager

● Maintain an organised filing system of all financial transactions and ensure all documents are  save on the google drive for future reference

● Support the Country as required with partner work falling within the responsibility of the Country  office

● Assisting with local statutory accounting, Tearfund financial year-end accounting and audits.

● Assist in the scanning of financial and all relevant documents as delegated by line manager

Provide HR administration support for the Country Office 

● Update and maintain electronic and paper HR files for Country staff

● Ensure that SelectHR is updated and maintained so that staff records are correct and align with  electronic & paper files

● Support the processing of monthly payroll ensuring complete and accurate documentation

● Assist in the recruitment process for Country staff: draft job descriptions; add job vacancies to the recruitment system; draft adverts; request authorisation; initial screen of applications; arrange  and support the interview process; point of communication for candidates

● Draft job offers and employment contracts using standard templates for review by the Country  Director

● Undertake pre-employment checks

● Assist in briefing new staff members on HR procedures and ensuring new starter  documentation is completed and securely maintained

● Arrange onboarding processes including induction programmes for new Country staff

● Draft correspondence and paperwork covering the whole employee life cycle e.g: job changes,  maternity, leavers etc

● Provide administrative support in various tasks including staff reports, meeting notes, booking  meetings, booking flights, arranging visas, work permits, etc

● Contribute to projects as requested by the HR Business Partner

● Run reports and gather statistics

● Ensure all new staff are assigned a desk/office, receive a laptop and mobile phone and are  provided with any ion as needed;

● Prepare documents required for international staff and visitor visas, and other related personnel  requirements stipulated by the Government;

Provide logistics administration support for the Country 

● Liaise with Logistics Business Partner to remain up-to-date on, procurement policies and  procedures, and other key procurement information;

● Ensure that all procurement done by the country office follows correct policy and  procedures

● Ensure all assets are tracked, verified annually and disposed of properly

● Generate all required procurement documentation and maintain records and files in an orderly  manner;

● Maintain good professional working relationships with suppliers and contractors whilst strictly;  adhering to Tearfund anti-corruption guidelines and staff code of conduct

● Liaising with Country teams to ensure all new staff are assigned an office space and receive a  desk and laptop and are provided with any other necessary supplies and information by their  first day of assignment

● In collaboration with line manager prepare documents required for international staff visas and  work permits, and other related personnel requirements stipulated by the Government

● Ensure that Procurement tracker is updated and ready for inspection at all times

● Ensure the preparation of monthly Logistics and fleet report

● Ensure the followup of tomcard replenishment, and the availability of log sheets in all Tearfund vehicles at all times and the proper filling of log sheet by assigned drivers

4.1. Provide comprehensive, administrative support 

● First point of contact for office visitors or enquires;

● Provide visitors with timely and accurate information about security, important contacts and all  the information required to make their travel arrangements;

● Support and liaison in meetings

● Maintain centralised contact lists including staff, program visitors, national stakeholders and partners in the cluster;

● Maintain a calendar of activities.

● Maintain records of staff time off, travel paperwork, purchase request paperwork, and other  administrative items;

● Proactively identify administrative needs and recommend and implement improvements to  administrative processes

Part 2 – Person specification 

Job Title: Finance, HR, Logistics & Admin Intern

ESSENTIAL DESIRABLE

Qualifications ● Bachelor Degree in Business  Administration or equivalent

Experience ● Some experience in Finance,  HR and Administrative support● Knowledge or engagement with  non-governmental organisations  (INGO)

Skills/Abilities ● Demonstrate eagerness to  learn and grow
● Analytical and problem solving  skills
● Good written and verbal  English communication skills
● Computer literate
● Strong organisational and administrative skills

Personal  Qualities ● Committed Christian with a  personal relationship with God
● Committed to Tearfund’s  Mission, Values and Beliefs
● Strong interpersonal,  facilitation, communication and  writing skills
● Understanding, sensitivity and  adaptability to cross cultural  issues
● Flexibility and the ability to  remain calm under pressure
● Attention to detail

OTHER COMMENTS:
● All roles require a DBS/Police check
● Tearfund is a member of the SCHR Misconduct Disclosure Scheme
● Personal identification information will be submitted against a Watchlist database to  check against criminal convictions as a counter-terror measure

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.