Job Vanacy at Solthis – Administration and Finance Manager

Solthis is a global health NGO created 18 years ago that works for prevention and access to quality health care for all, by strengthening health systems and services in a sustainable way. We work on women’s, mothers’ and children’s health issues, and on the major pandemics, HIV/AIDS and  tuberculosis. Solthis is a development NGO, present in West Africa with 6 country offices and which, in  partnership with local actors, we deploy projects including operational research, capacity building and  advocacy.




Solthis applies a policy of non-discrimination in hiring based solely on the skills, experience and interpersonal  skills of its candidates and does not under any circumstances base its selection criteria on notions such as  gender, age, nationality, ethnic origin, sexual orientation, religious affiliation or state of health (pathology  and/or disability).

We therefore encourage you all to nominate yourselves.

In order to carry out our project in Sierra Leone, we are looking for a

Administration and Finance Manager

Contract: Fixed-term 1 year (renewable on an open-ended contract)

Duty station: Freetown, Sierra Leone

Availability: ASAP

ISSUES

The Administrative and Financial Manager is responsible for the country coordination of all administrative,  logistical, human resources and financial aspects of Solthis programmes. He/she ensures that administrative  procedures are respected, consistent, harmonised and appropriated by the teams.




JOB OBJECTIVES

Reporting to the Head of Mission (HOM) and working closely with the Administration & Finance Department team at headquarters, the AFM is responsible for the following tasks

⮚ Accounting :

o supervises, supports, controls and validates the mission’s accounting management and  controls the mission’s cash management

o transmits the accounting documents to the MDC and to headquarters

⮚ Finance :

o Participates, on the budgetary side, in the elaboration of project proposals for institutional  and private landlords

o Is involved in internal and external audits

o Is responsible for updating budgetary and forecast monitoring

o Carries out financial monitoring of partners and contributes to their capacity building on  management and administrative aspects

⮚ Administration

o Follows up on insurance

o Ensures relations with the administrative authorities

⮚ Human Resources

o Is the HR representative on the mission

o Is in charge of the administrative management of personnel: drafting and monitoring of  contracts, verification of pay, monitoring of leave, administrative management of disciplinary  follow-up

o Carries out legal monitoring

o Ensure Social dialogue

o Update policies / processes (with HRD)




⮚ Logistics

o Defines and validates the logistical means and material organisation of the mission o Ensures the management and follow-up of orders, guarantees the respect of purchasing  procedures

o Organises staff travel

o Defines, writes and updates procedures, rules and logistics tools in conjunction with  headquarters

⮚ Security :

o Monitors and analyses developments in the national and regional context

o Ensures the application of the rules of the mission

⮚ Team management :

o Leads, trains and supervises the administrative and logistical team of the mission (composed  of about twenty people)

⮚ Reporting :

o Ensures HR, financial, safety and logistical reporting to the MDC and to headquarters o Write monthly narrative reports on the administrative and logistical activities of the mission o Prepares financial reports for donors

RESEARCH PROFILE

Initial training: You have a 4/5 year degree in a relevant field (finance, accounting, management) or you are  a graduate of a business school, bioforce, etc.

Experience: You must have at least 5 years experience in a similar position, including at least one experience  in an NGO.

Qualities & Skills:

You communicate in english with ease, both orally and in writing, and are known for your  thoroughness. You have excellent writing and summarising skills. You are proactive and can make proposals.  You know how to work independently and in a team.




Essential skills: accounting and financial management, computer skills (Word, Excel, Saga), human resources  management, team management.

Experience with donors (Unitaid, AFD, Expertise France…) would be an asset.

Other : You have a good knowledge of the office pack and a valid driving licence.

REMUNERATION

✔ Depending on experience and Solthis grid

——————————

HOW TO APPLY?

Composition of the file: CV, letter of application and 3 references (former managers)

To be sent to:

Recrutement@solthis.org

with the subject “RAF SL”.

Application deadline: November 7th, 2021

Procedure: Successful candidates will be contacted for an HR interview and technical validation

Please note. Any application submitted after this deadline will not be considered. Solthis will review  applications on an ongoing basis and may close the recruitment early if a candidate is selected for the  position.





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancies at Catholic Relief Service (CRS) – 3 Positions

Catholic Relief Services is recruiting to fill the following positions:

1.) Risk and Compliance Officer
2.) Communications Assistant
3.) Project Assistant – Gender

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, health (including malaria), agriculture, education, microfinance, and peacebuilding.




CRS/ Sierra Leone and Program Background

Catholic Relief Service (CRS) started work in Sierra Leone in 1963 carrying out the commitment of the Catholic bishops and the Catholic community of the United States to assist the poor and vulnerable overseas. For over 57 years, CRS has been on the front lines in responding to emergencies and promoting health, education, agriculture, and urban resilience in Sierra Leone.

To date, the Country Program has a robust portfolio built around several major programs in Health, Agriculture, Nutrition, Education and Urban Resilience such as the USDA/McGovern Dole Food for Education and Nutrition (All Pikin for Learn) Program, Global Fund Malaria Program and COVID-19 Response Mechanism Project. In addition, the country program is working on several high-profile opportunities to improve water security in Freetown and support Freetown City Council to deliver its Transform Freetown strategy through slum regeneration.

See job details and how to apply below.

1.) Risk and Compliance Officer

Job Title: Risk and Compliance Officer

Department: Risk and Compliance Unit – Pool Operations

Reports To:  Risk and Compliance Manager

Country:CRS-Sierra Leone.

Duty Location: CRS Country Office, Freetown with 20% travel to program sites

 

Job Summary

The Risk and Compliance Officer’s objectives and yearly workplan will be aligned with that of the RC Manager, providing support to the latter in achieving the set objectives for the Unit and eventually for the Country Program (CP).

 

The Post Holder will support the conduct of timely audits, compliance and risk related activities for the CP and Partners (or subrecipient/SRs) in adherence to CRS policies, processes and procedures, local laws, and donor regulations to help ensure effective delivery of high-quality programming to the poor and vulnerable.  His/her knowledge and skills will help reduce risk to staff, effectiveness of our programming and to the people we serve through the application of the principles of stewardship, integrity, transparency, and accountability.

 

Roles and Key Responsibilities:

  • Collaborate with the RC Manager and Senior RC Officer in strengthening internal control systems.

  • To stay informed with CRS Policies and Procedures, local laws and donor regulations.

  • To support the planning and conduct of periodic audits, control reviews, transaction processing, and compliance functions of CRS offices and Partners/SRs activities.

  • To support the conduct of risk assessments and provide solutions to address challenging areas.

  • To serve as Co-facilitator in the design and facilitation of trainings and capacity strengthening for CRS and SRs.

  • To Support RC Manager to work on fraud investigation processes.

  • To deputize the RC Manager or Senior RC Officer in Bid Committee meetings and all other meetings as may be delegated.

  • To support compliance checks on all SRFMP assignments and reviews posted on CRS gateway.

  • To support reviews of Commodity Stock documentations and the supply chain processes.

  • To support the conduct of an independent inventory of CRS warehouses.

  • To fully participate in the conduct of due diligence on suppliers/vendors.

  • To support the conduct of Bridger verifications for CRS Partners/SRs.

  • To support activities in fraud awareness raising, trainings, etc.

  • To perform other audit/compliance-oriented tasks as requested by Supervisor




 

Typical Background, Experience & Requirements:

Basic Qualifications

  • Bachelor’s Degree in Auditing, Accounting, Finance, or relevant Professional Equivalent.

  • Minimum of 5 years work experience with International Non-Governmental Organizations (INGOs) including the Private Sector in audit, compliance, and risk management functions.

  • Minimum of 5 years’ experience conducting fraud investigations in INGOs including the Private Sector.

  • Knowledge of audit standards and compliance regulations and familiarity with international standards for internal control and risk management (e.g., COSO framework, etc.).

 

  • Familiarity with accounting systems such as INSIGHT.

  • Proficient in MS Office packages (Excel, Word & PowerPoint).

Personal Skills

  • Ability to recommend sound judgment.

  • Ethical conduct in accordance with audit and compliance profession.

  • Proactive, resourceful and results oriented.

  • Excellent computer skills in Microsoft Word, Microsoft Excel.

  • Organized and flexible, ability to respond to changing priorities.

  • Willingness to travel to field sites on a regular basis.

  • Attention to detail.

  • Excellent communication skills while interacting with colleagues and partners/SRs.

Key Working Relationships:

Supervisory: Risk & Compliance Manager

Internal: Senior Risk & Compliance Officer, Program and Operations Unit Heads.

External:  SRs during audit and due diligence visit with Vendors.

 

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity

  • Continuous Improvement & Innovation

  • Builds Relationships

  • Develops Talent

  • Strategic Mindset

  • Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics.




 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for any of the position please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security,New England, and Extension Offices in Applicants’ Locations

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing date for the receipt of application packages is 5th November 2021.




 

2.) Communications Assistant

 

Job Title:Communications Assistant

Department:Communications

Reports To:      Communications Manager

Country:CRS-Sierra Leone.

Duty Location: CRS Country Office in Freetown with 50% travel to program sites

 

Job Summary:

The Communications Assistant will work closely with programs staffs to create content and to ensure strategic alignment of communications, consistent messaging, and a strong brand identity. The Communications Assistant creates content and uses effective communications channels to reach several different audiences and help increase CRS Sierra Leone positioning for funding and influence.  This includes stories, multimedia and reports as required, as well as ensuring CRS’ compliance with donor branding and marking requirements. The job holder will also support social behavior change communications on Malaria, Tuberculous and COVID-19.

 

Job Responsibilities:

Roles and Key Responsibilities:

  • Write, design, and coordinate the production of creative and compelling communication and marketing material –stories, photos, video, fact sheets, brochures, etc. – for various audiences, including public and private donors, local and national governments, local Church, partners, media, and others as needed.

  • Coordinate freelancers in the production of above marketing materials as needed.

  • Support the procurement processes for licenses, equipment and applications needed to implement the Country Program communications strategy.

  • Use and tailor agency messages tailored for each audience, identify, and utilize effective distribution channels to disseminate communications materials to key audiences.

  • As appropriate, manage social media channels and develop contents for the Country Program social media pages.

  • Develop and maintain relationships with local media and help identify opportunities to reach key audiences.

  • Organize media coverage for all external events as appropriate and document outputs.

  • Support the dissemination of relevant information among personnel, partners, and project participants or other relevant actors related to the Country Program.

  • Provide marketing and communications support for events, including signage, handouts, talking points, photos, liaising with media, etc.

  • Support the creation of processes, manuals and trainings for Country Program staff and partners on issues related to communications, marketing, and media relations.

  • Monitor the media for mentioned of CRS and produce weekly media review for staff.

  • Work closely with the relevant Government bodies and partners to develop SBCC strategies and manage implementation of those strategies. Provide technical support to programs on SBCC components of their projects.

  • Develop weekly contents for CRS social media pages and produce bi-yearly newsletter.




 

Typical Background, Experience & Requirements:

Basic Qualifications

  • Minimum Bachelor’s Degree in Communications, Journalism, or related studies; experience in INGOs preferred.

  • Minimum two years marketing and communication experience, ideally for an NGO or another organization in development and relief programming.

  • Minimum 2 years’ experience developing and implementing SBCC strategies targeting vulnerable groups in remote setting.

  • Excellent English language oral and written communication skills is required.

  • Individual must possess the ability to influence without direct authority.

  • Ability and desire to work well with diverse employees and partners in a cooperative and friendly manner.

  • Must possess ability to handle multiple priorities in a fast-paced environment.

  • Demonstrated track record of successfully disseminating information to a variety of target audiences.

  • Highly proficiency in Microsoft Office applications and desktop publishing skills is required.

 

Preferred Qualifications

  • Experience in Adobe Creative Suite, especially InDesign, Lightroom and Photoshop is strongly desired.

Knowledge, Skills and Abilities

  • Excellent English language oral and written communication skills is required.

  • Individual must possess the ability to influence without direct authority.

  • Ability and desire to work well with diverse employees and partners in a cooperative and friendly manner.

  • Must possess ability to handle multiple priorities in a fast-paced environment.

  • Demonstrated track record of successfully disseminating information to a variety of target audiences.

  • Highly proficiency in Microsoft Office applications and adobe creative suite required.

 

Required Languages – English and Krio

Travel – Must be willing to travel up to 50% to program sites.

Supervisory Responsibilities: None

Key Working Relationships:

Internal: Regional Marketing and Communications Team, Program Directors, Program Managers and Project Officers.

External: The Media, CRS Implementing Partners and Project Participants.

 

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity

  • Continuous Improvement & Innovation

  • Builds Relationships

  • Develops Talent

  • Strategic Mindset

  • Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics.

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for any of the position please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security,New England, and Extension Offices in Applicants’ Locations

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing date for the receipt of application packages is 5th November 2021.

 




 

3.) Project Assistant – Gender

 

Job Title:Project Assistant – Gender

Department:   Gender

Reports To:     Gender Focal Point

Country:CRS-Sierra Leone.

Duty Location: CRS Country Office, Freetown with 40% travel to program sites

 

Job Summary:

Catholic Relief Services seeks for all its programming to be gender responsive at the minimum. The Gender Project Assistant will provide support to the CP programming gender audit team. She/he will assist the Gender Focal Point to work closely with programs and project on gender integration based on findings, recommendations, and action plan from the programming gender audit.

 

Roles and Key Responsibilities:

Programming Gender Audit

  • Support the CP programming gender audit: engage staff and partners through Focus Group Discussions and Key Informant Interviews to assess existing mainstreaming, successes, and challenges.

  • Assist the Gender Focal Point to innovatively use findings to improve gender integration into programming activities.

  • Visit and monitor staff and partners’ activities and work- plans; draws attention to successes and challenges faced in the program and suggest solutions.

  • Support in writing the programming audit report with recommendations to ensure gender mainstreaming is embedded in all program activities and define areas of gender mainstreaming in all projects.

 

Support gender integration into CRS programming and Operations

  • Using recommendations from the programming audit report, assist in providing support to program managers and technical advisors in the implementation of key gender components of their projects.

  • Monitor and report on project related gender issues in the CP.

  • Provide assistance in data collection, compiling lessons learned, prepare success stores and case studies on gender, establishing indicators to support knowledge sharing on gender.

  • Assist in the development of concept notes, project documents and research area on gender integration.

  • Participate in gender related community of practice in the region.

  • Works closely with the program staff and partners to implement and monitor project plans and activities related to gender mainstreaming and raise any issues of gender concern with the program team and partners.

  • Support to facilitate the inclusion of gender into all aspects of program planning, processes, and activities.

  • Participates in mapping gender capacity assessment of partners.

  • Support in coordinating trainings on gender sensitization for staff, partners, and other stakeholders.

  • Organizes workshops and network meetings for partners and ensure timely and effective arrangements, prepare minutes, and produce training reports.

  • Regularly organize the CP Gender working group meetings and ensure information flow.

 

Typical Background, Experience & Requirements:

Basic Qualifications

  • Bachelor’s degree in gender studies, administration, or related field.

  • Minimum 1 year experience in gender programming in an international development and relief field.

  • Experience in conducting gender assessment and data collection.

  • Experience facilitating focus group discussions and key informant interviews on a sensitive topic.

  • Excellent report writing skills.

  • Knowledge in gender and development.

  • Basic administrative knowledge.




 

Preferred Qualifications

  • Experience in analyzing qualitative data and writing quality report is strongly desired.

  • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web conferencing applications, information management systems.

Knowledge, Skills and Abilities

  • Good time management skills with ability to work on multiple tasks.

  • Strong customer service orientation, attention to detail with good communication and interpersonal skills.

  • Proactive, resourceful, solutions oriented and results oriented.

 

Required Languages – English and Krio

Travel – Must be willing to travel up to 40% to program sites.

Supervisory Responsibilities: None

 Key Working Relationships:

Internal: Gender Working Group, Program Directors, Program Managers, Project Officers, MEAL Coordinators, Operations staff.

External: CRS Implementing partners

 

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity

  • Continuous Improvement & Innovation

  • Builds Relationships

  • Develops Talent

  • Strategic Mindset

  • Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics.

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for any of the position please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security,New England, and Extension Offices in Applicants’ Locations

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing date for the receipt of application packages is 5th November 2021.

 





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Living Water International (LWI) – Finance Assistant

Living Water International (LWI) is a global non-governmental organization that exists to demonstrate the love of God by helping communities acquire desperately needed clean water, and to experience “living water”—the gospel of Jesus Christ—which alone satisfies the deepest thirst. Living Water in Africa is providing safe drinking water, Christian Witness sanitation and health education to communities across Africa. Living Water International-Sierra Leone based in Freetown, Newton and Moyamba has a vacancy for an experienced and qualified Sierra Leonean to apply for the position of FINANCE ASSISTANT. This role will report to the Senior Finance Officer.





POSITION: FINANCE ASSISTANT

DATE PREPARED: 15th October 2021

LOCATION: Moyamba and Western Rural

RECRUITMENT PRIORITY: Need Immediately

REPORTS TO: Senior Finance Officer

POSITION START DATE: URGENT/NOVEMBER 2021

Purpose of Position
Under direct supervision, assist the Finance/Administration Manager in performing accounting and financial tasks. These include monitoring the flow of all the cash transactions, ensuring their proper entry, verifying the accuracy of financial records, assisting in report generation, and recommending policies for improving the financial procedures and policies.

Core Characteristics:
These principles guide and identify us as colleagues and representatives of LWI:

Honor God

Develop People

Pursue Excellence

Be Good Stewards





Major Responsibilities

Help with financial data entry and general bookkeeping

Manage data, records, and reports by checking for errors and verifying accuracy of information

Prepare receipts, vouchers, invoices, etc. for entry into data sheets

Assist in preparation of financial statements and reports

Assist in creating and settling budgets

Update and maintain financial records

Prepare spreadsheets for data entry, including budgets, accounting information, etc.

Take direction from and report to Senior Finance Officer

Independently prioritize daily tasks and responsibilities

Mange petty at both Freetown Office and Moyamba WPA

Assist with audits as necessary

Adhere to current accounting/finance laws and regulations

Work to Living Water International’s standards

Other duties related to finance/administration as assigned.

Business Competencies and General Skills
Mathematical and accounting acuity

Professional demeanor and excellent customer service skills

Knowledgeable in basic accounting/bookkeeping practices and processes

Computer knowledge and experience using Microsoft Suite (mainly Excel) and other accounting and data input software

Excellent communicator, both spoken and written

Strong organizational and time-management skills





Thrives working both independently (a self-starter) and collaboratively

Dependable, respectful, and consistently works to uphold company ethics and standards

Ability in reading and writing English.

Qualifications/Experience
Completion of secondary education, combined with a diploma or equivalent technical training or commercial education with specialization in accounting, budgeting or finance.

Minimum of one (1) year of directly job-related experience.

Application Process

Applicants should submit a 1 page cover letter and CV (no more than 4 pages) with details of qualifications (do not include copies at this stage) and work experience including 3 references – professional, spiritual and general. All offers of employment are made contingent upon the successful completion of all applicable background checks, including a clear police background check.





Applications should be forwarded to the Human Resource Manager at 58 Charles Street Freetown or on the e-mail address:

MBraima@water.cc; hrofficer.lwisleone@gmail.com

The deadline for all applications is 21 October, 2021.

Only shortlisted candidates will be contacted.

Living Water International-Sierra Leone is an equal opportunity employer.





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Partners In Health (PIH) – Finance and Operations Associate

Job Description

J ob title: Finance and Operations and Associate – Maternal Center of Excellence (MCOE)

Work Location: Freetown- Kono

Department: Finance and Operations

Report to: Finance and Operations Directors dually

Line Management

No





Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.





Our Work In Sierra Leone: Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health centre and to referral hospitals.

Position Overview

The Maternal Center of Excellence (MCOE) Operations and Finance Associate is the primary financial officer for the MCOE, a new state-of-the-art maternity hospital being built by Partners in Health (PIH) in Sierra Leone. This role manages the overall budgeting, risk management and operational planning functions for the Maternal Center of Excellence. Additionally, the Associate will work with PIH to ensure that financial and operational functions and processes support the timely and effective implementation of the project, and proactively identifies and minimizes risks. This role will work with PIH-Sierra Leone’s Finance and Operations Directors, as well as the Director of the Maternal Center of Excellence, MCOE Program Specialist, and Sierra Leone Senior Management Team





Essential Duties and Responsibilities: Financial management, planning and analysis

  •  Working closely with the MCOE Program Specialist and key staff involved in the MCOE , l ead the MCOE annual budget development process, including any mid-year budget modifications, or partner budget revisions.
  •  Gain understanding of and manage the MCOE budget tool.
  •  Ensure budget changes are incorporated into the overall MCOE budget model tool.
  •  Closely work across PIH-Sierra Leone and with Boston-based Finance team on all financial reporting, analysis and planning related to the MCOE.
  •  Maintain and, where possible, improve systems for expenditure monitoring and tracking.
  •  Perform monthly financial analyses of MCOE expenditures versus actuals and organizes monthly meetings to share the results with the MCOE team.
  •  Quarterly analyses of MCOE procurements, documenting and monitoring overall performance, analyzing trends, highlighting issues, identifying gaps to ensure efficient and sound project management.
  •  Establish and nu r ture effective working relationships with the National Revenue Authority (NRA).
  •  Apply, manage, track and record the MCOE Goods Services Tax (GST) reimbursements via the NRA.
  •  Troubleshoot financial aspects of project implementation.
  •  Communicate with PIH site staff on grant requirement, budget availability, budget changes and other relevant financial matters.
  •  Ensure that required reports are submitted on time and in compliance with any donor standards
  •  Provide any ad hoc reports and analyses requested by PIH leadership or external partners.
  •  Work closely with any internal and external auditors
  •  Supervise implementation of budget lines in accordance with rules and regulations and in coordination with Director of Operations.
  •  Develop a fluent understanding of operations components of the budget and make day-to-day spending decisions within decided upon guidelines.
  •  Assist with budget planning activities and ensure that any needed modifications are appropriately incorporated





Operational Planning and implementation

  •  Working closely with the MCOE Program Specialist, work with key staff involved in the MCOE project to set monthly priorities and determine key tasks, keeping an overall timeline of activities, proactively identifying what needs to be done to avoid unnecessary delays.
  •  Establish and nurture effective working relationships with the Tax and Revenue departments at the Ministry of Finance (MOF) and relevant MCOE budget holders at the Ministry of Health and Sanitation (MOHS).
  •  In collaboration with the MOHS and MOF, apply, manage, track and record the MCOE Duty Exemptions applied to all MCOE imports arriving in Sierra Leone.
  •  Support the procurement team to achieve timely clearance of imports – including supporting any relevant paperwork and assisting with necessary payments.
  •  Assist departmental and program Managers/Directors in day-to-day coordination and management of MCOE operational activities.
  •  Monitor, control and manage MCOE budgeting, planning, operations to meet staff expectations and organizational goals.
  •  Takes accountability for operations processes including quality assurance, control, and compliance. cvXpjwT B2MyjK
  •  Work closely with country leadership to develop, communicate, and implement necessary operational policies
  •  Communicate regularly with operations managers and supply chain managers to cross-share information and troubleshoot.
  •  Collaborate across the team to create and present timelines charts for key initiatives to facilitate planning and decision making
  •  Maintain accurate operations materials and documents for reference purposes
  •  Support the MCOE Program Specialist Coordinate project launches, organization meetings, and seminar s.
  •  Identify problems in financial or operational process related to the MCOE and resolve them in quickly and timely manner.
  •  Work with infrastructure director to understand operational needs of the MCOE and ensures that they are executed effectively and efficiently.

Human Resources

  •  Work with HR in systems reviews, policies, and procedures related to the Maternal Center of Excellence
  •  Monitor MCOE staff compliance to the organization standards and procedures and report to the MCOE Director to ensure constant level of high compliance .
  •  Work with team members to build capacity through regular professional development and mentoring.

Risk management

  •  Identify key financial, operational, HR and delivery risks for the MCOE and proactively propose, solicit and track

mitigating measures and their implementation

  •  Support Executive Director, Finance Director and Chief Operating Officer on special projects as required for the

successful implementation of the MCOE .





Education and Work Experience Requirements:

  •  Minimum of Bachelor’s-level degree in public administration, business, finance, economics, accounting, or a related field, Master’s preferred.
  •  Multiple years strong experience in financial management of large-scale projec ts, preferably capital projects.
  •  Solid experience working with Government Counterparts across ministries.
  •  Knowledge of supply chain principles and practices in low resource settings.
  •  Advanced Excel skills, Word, Power Point and Outlook.
  •  Ability to adapt to work remotely when needed.
  •  Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries under shifting and demanding timelines.
  •  Proven ability to manage people and projects.
  •  Proactive, clear, and compassionate communicator.
  •  Adaptability to work in a rapidly changing environment and flexibility with schedules.
  •  Ability to work unsupervised, set and meet deadlines independently.
  •  Strategic thinking .
  •  Comfortable with inheriting already established processes and tools, while also assessing areas for improvement, and proactively developing new processes and tools to minimize risk and improve staff collaboration
  •  Ability and willingness to spend extended periods of time working at the Kono office as needed.
  •  Passion for social justice and PIH’s values.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

 

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancies at Mankind’s Activities for Development Accreditation Movement (MADAM) – 3 Positions

Mankind’s Activities for Development Accreditation Movement (MADAM) is recruiting to fill the following positions:

1.) Project Manager
2.) Finance/Administrative Officer
3.) Monitoring, Evaluation, Accountability and Learning (MEAL) Officer

 

Mankind’s Activities for Development Accreditation Movement (MADAM) is a National Non- Governmental Organization registered and operating in Sierra Leone since 1991. The objective of its establishment was and still is to help alleviate people out of poverty, reduce youth unemployment through promotion of market driven vocational and technical skills training and support to sustainable agricultural practices and systems. MADAM is committed to improving the livelihood security among rural communities focussing on women, youth and children. The organisation is driven by the belief that sustainability can only be achieved if people are empowered to take the lead in their own development aspirations through capacity building, advocacy and partnerships.





MADAM has received funds from the German Ministry of Economic Cooperation and Development (BMZ) through Deutsche Welthungerhilfe (WHH) for the implementation of the project title: “Promoting sustainable Food and Nutrition Security (ProFoNS) through organic farming in Falaba District, Northern Sierra Leone. The Project proposed to contribute to the improvement of the livelihoods of youths and women in Falaba District, North Eastern Sierra Leone. The purpose of the ProFoNS Project is to contribute to improving the Food and Nutrition security in Falaba District by ensuring that nutritionally vulnerable populations including children, pregnant and lactating women and adolescent girls have improved nutritional status in line with national targets through improved sustainable agricultural production systems, diversified nutrition, safe drinking water and rural financial services.

 

See job details and how to apply below.




 

1.) Project Manager

 

Job Purpose: The Project Manager (PM) is the central figure and provides overall directional leadership in ensuring that the ProFoNS project’s activities are implemented in an effective and |efficient manner to achieve the desired impacts. S/he will work closely with the Programme Manager, Deputy Director, the Director and team members to uphold organizational mission, values and standards. S/he is a member of the middle level management team and will be supervising, the Field supervisor, Monitoring, Evaluation, Accountability and Learning (MEAL) Officer.

The Project Manager (PM) will work as part of the projects’ management team and will report to the Programme Manager. The Project Manager (PM) will collaborate and participate in MADAM’s overall programme development.  S/he will work closely with and support MADAM’s programmes and shall have overall responsibility for the preparation and submission of donor report for the ProFoNS Project. The Project Manager (PM) will also work and liaise with the Finance/ Administrative Manager.

This position is based in Kabala Town and will require travel to communities of projects’ operation (maximum 30%)

 

Reports to: The Programme Manager

Location: Kabala Town

Main Responsibilities

 

  1. Provide Overall Project Management

  • Ensure strong leadership in the management of the ProFoNS Project

  • Ensure that project activities are continuously monitored, and evaluated as appropriate, including data collection according to agreed M&E plan and use of Programme learning to improve programming

  • Prepare and implement projects’ activity plans that correspond to the approved donor proposal and budgets and update these on a timely basis.

  • Prepare and share procurement plans with Administrative Officer, and update these on a timely basis.

  • Provide strong management and technical support to staff including engaging them in mentoring sessions, giving and receiving feedback on the programme

  • Identify training needs of staff and conduct capacity build training sessions.

  • Ensure high quality consolidated monthly and donor reports for the project activities for internal management purposes and for donors etc.

  • Ensure the projects contribute effectively to MADAM’s goal and that implementation is coordinated and integrated with other projects within MADAM’s two major Programmes: (I) Agriculture and Community Livelihood (ACoL) and (II) Youth Empowerment and Enterprise Development (YEED) programmes.

  • Work with MADAM Programme Manager to prepare and complete accurate and realistic budgets for donor approval

  • Ensure all expenditures are authorized and in accordance with MADAM and donor procedures.

  • S/he shall be the lead person in the development of the “MADAM’s Centre of Excellence” in the production of green fertilizer.

  • Ensure the allocated budget is utilized effectively and any necessary adjustments are requested in a timely manner.

  • Ensure all aspects of the project activities adhere to programme quality standards and policies (Transparency and accountability)

     




  1. Liaison and Networking

  • Strengthen linkages and liaise closely with other partners, local authorities and relevant government line ministries and agencies (Ministry of Agriculture and Food Security, Ministry of the Environment, District Councils, regarding project activities to ensure and promote a coordinated approach to projects implementation

  • Attend technical working and coordination meetings of the Agriculture sector in Falaba Districtic and, Freetown as the case maybe

  1. Human Resources

  • Line manages all staff of the projects and contribute to their capacity building and career development through technical support and on-the-job training and coaching.

  • Ensure that the staff are executing their job as per the agreed job descriptions and through ensuring that interim and annual Performance Development Reviews/Appraisals are done in accordance with MADAM’s guidelines.

  • Ensure that all project staff are aware of and comply with all of MADAM’s and WWW/BMZ policies and procedures.

  • Monitor and review performance of all staff, support and hold them accountable for meeting their success indicators/criteria; give corrective feedback where required and take appropriate action in the case of poor performance.

  • Ensure that work within the team is planned and organised in a way which will meet the projects’ needs in the most cost-effective manner possible; ensuring that team members are given appropriate workloads

 

  1. Programme Development

  • Actively participates in fund raising through programme/project proposal development processes

  • Support in programme quality review and implementation

  • Proactively track funding opportunities

  • Any other task assigned by supervisor

Qualification and Experience

A Master’s Degree in any of the Social Sciences discipline and/or Agriculture plus 5 years’ experience OR a Bachelor’s Degree + 10 years’ experience in a similar position with a similar organization

Skills and Competencies

  • Planning and Coordination skills,

  • Knowledge of Agro-Ecology and Organic Farming systems in Sierra Leone.

  • Strong Project management experience.

  • Highly experienced in writing donor reports

  • Highly experienced in writing funding proposals

  • Experience supporting complex, multi-programme initiatives will be a value.

  • Strong track record in fostering effective working relationships with Agriculture sector stakeholders at various levels.

  • Knowledge in Project budget management with a clear understanding of the ‘Concept of Value for money”

  • High level of all aspects of managerial experience, experience in complex decision making under difficult circumstances.

  • Very strong interpersonal and communications skills.

  • Professional writing and facilitation skills.

  • Commitment to the core values and vision of MADAM, WHH and BMZ

 

Women are strongly advised to apply.

 

Applications together with the recent CVs and photocopies of relevant certificates should be sent to: The Administrative Officer, MADAM, 250 Magburaka Highway, Makambo, Makeni or by Email:

recruitment4madam@gmail.com

Closing Date: 22nd October, 2021at 4.00 PM local time

 




2.) Finance/Administrative Officer

 

Job Purpose: Manage the project’s/program’s accounting and Control financial transactions and overall financial situation. He/she should also assist in MADAM/ project’s financial management.  He/she is charged with the overall responsibility for the day-to-day and long-term project support functions. He/she is responsible for running the project office administration, inventories, human resources and procurement. He/she works with the Project Manager to ensure smooth and effective operations of the project support activities in compliance with generally accepted practices of general administrative and human resources policies and procedures of MADAM. Must be familiar with the MADAM’s vehicle, inventory, administrative and HR reporting system. He/she will also ensure high quality, cost efficient and effective and timely services to the project in accordance with MADAM policies and procedures.

 

Reports to: Finance & Administrative Managers

Location:  Kabala town, Koinadugu District

 

Main Responsibilities

  1. Manage the project’s/program’s accounting

  • Maintain accounting related data on the basis of Quick Books accounting software

  • Prepare monthly, quarterly, half-yearly, and yearly financial reports for submission to donors and for periodic audit

  • Prepare account monthly bank reconciliation

  • Fill up the check-book form as required per deadline

  • Prepare vouchers for book-keeping and indicate their cost classification

  • Verify correctness of vouchers, including supporting documents

  • Check receipts and balance from    the field offices’ cash sheets

  • Prepare and control the monthly project journal/balance sheet and present to supervisor

  • Handle petty cash (cash box)

  • Execute cash payments, collect and prepare proper receipts

  • Follow up on and arrange for a/c receivables and payables settlement (e.g. payment of utilities)

 

  1. Control financial transactions and overall situation

  • Monitor the cash-flow situation

  • Prepare monthly and annual budgets and tracking variances

  • Verify the correctness of the cash book (petty cash and bank transactions) and report results

  • Verify the numerical correctness of contracts and execute payments

  •  Control the annual budget of project components

  • Monitor time allocated to project components

  • Provide necessary documents and reports for internal controlling




 

  1. Assist in the project’s/program’s financial management

  • Prepare monthly payment sheets for staff (salaries) with all deductions

  • Calculate daily allowances and overtime payments

  • Process claims for travel expenses

  • Provide necessary documents for the project’s/program’s financial planning

  • Maintain the office inventory list

  • Immediately reports all problems involving finance and regulations

  • File all important documents regarding the project’s/program’s accounting and finances

 

  1.  General administrative services and logistical activities

Key Tasks:

  • Management of day-to-day office requirements as appropriate and effective for office administrative system

  • Deal with all utilities services, e.g VHF, water, light, etc.

  • Protect MADAM/Project properties, negotiation due to miscellaneous problems, accident and theft case.

  • Oversee security arrangements at office to ensure the safety and security of MADAM/Project personnel and property.

  • Development and management of appropriate coordination mechanisms to ensure that all units are interacting well with each other, with program teams and across different geographical areas.

  1. Provide overall administrative support in relation to human resource and fleet

Key Tasks:

  • Provide daily support to management/project team. This includes ensuring that all HR related documentation is completed, filed and up-to-date at all times:

  • Create and maintain personnel files

  • Regularly update staff contact and performance assessment (mid and end year) `information in files and then update organization staff emergency tree and circulate to teams.

  •  Track staff movements in the office including processing of annual leave, prolonged sick leave, maternity leave, unauthorized absence, prepare and submit monthly leave reports by 10th of the following month etc.

  • To support in the recruitment process including receiving application forms, preparation for interviews, contacting candidates, preparing information for appointment letters, etc.

  • Ensure proper induction and clearance of all staff and consultant are done

 

  1. Procurement of Goods/Services

Key Tasks:

1. Ensure that procurement of materials, equipment and services for the office are in accordance with MADAM’s policies and procedures. Ensure the integrity and transparency of the processes, seeking authority as required.

2. Support the preparations for and conduction of the internal and external audits.

3. Ensure that goods and services are procured based on information supplied by support/other projects staff and ensure that charging information is correctly entered.

4. Check /review procurement request/Store requisition in compliance with the approved budget for all kinds of procurement. Collect quotations, prepare bid analysis (BA), contract purchase order (CPO) and work order as and when necessary according to MADAM procurement policies and procedures

 

  1. Ensure that office/project property & assets records are accurately maintained and updated all the time.




Key Tasks:

  • Prepare and maintain office/project inventory records to include all existing items and ensure receipt of updated reports on the added items. Ensure that the office universal coding system for the furniture fixture and equipment items (FF&E) is followed.

  • Periodically audit FF&E items to ensure accountability and ensure the preparation of monthly report and Yearly inventory report for project materials accurately and submit to the project Coordinator/Director

  • Establish and maintain the organization guidelines for property & assets items movement among various locations.

  • Establish and regularly update a computerized FF&E lists of office items, conduct physical count of FF&E items of the organization for specific period as and when required and provide the necessary feedback to the Project Coordinator/ Director for necessary action.

  • Monitor that the inventory number affix for all items (newly procured) are kept updated. Ensure that the room-wise FF&E items of office are correctly prepared and updated as needed

 

  1. Vehicle and workshop Management

Key Tasks:

  • Manage operation, use, and maintenance of office/project vehicles including motorcycles. Complete and/or obtain all necessary governmental vehicle documentation concerning vehicle licence, driving licence, insurance, and other documentation. Also, ensure that such documents/copies are properly filed and kept updated.

  • With the assistance from the mechanic staff ensure repair and maintenance of office vehicles is accurately done in a timely and cost-effective manner. Review all   repair requests and determine urgency of each request.

  • Review and verify the fuel voucher expenses each month for submission to Director. Oversees vehicle expenditures (fuel, maintenance, repairs, etc.) and enter into the vehicle control program and prepare monthly reports on vehicle.

  • Ensure that third party insurance coverage for all organization/project vehicles including motorcycles are obtained and renewed each year.

  • Deal with all administrative reports including accident or loss reports as and when required.

  • Monitor vehicle use to determine if negligence or misuse of MADAM/project vehicles has occurred. In such event, inform to supervisor immediately. Manage the maintenance and use of organization vehicles and ensure compliance with vehicle policy including use of logbooks. Supervise all drivers and make sure that they are maintaining vehicle properly, driving safely, and that vehicles are used effectively and efficiently.

  • Ensure that venue, food, stationary, and other logistics arrangement are in place before the start of workshop.




 

Skills and Competences

  • Some experience in ToT experience

  • Interpersonal and communications skills

  • Professional writing and facilitation skills

  • Commitment to the core values and vision of MADAM

  • Ability to take initiative and work independently

  • Good written and oral communication skills

  • Creative, flexible and capable of working in a fast-moving environment

  • Team player, able to work in a multi-cultural environment

  • Team player, able to work in a multi-cultural environment

 

Qualification and Experience

Applicant must possess a university degree in Accounting and Business Management or any related courses in finance and administration with 5 years of relevant professional work experience in an NGO setting with proven experience in office management, administration, human resources management, finance or in a relevant field of discipline in a similar position with a similar organisation.  Fluency in English.  Knowledge of the local working language of the duty station is an asset.

Computer Skills: Advanced PC skills; Word and Excel a MUST.

 

Women are strongly advised to apply.

 

Applications together with the recent CVs and photocopies of relevant certificates should be sent to: The Administrative Officer, MADAM, 250 Magburaka Highway, Makambo, Makeni or by Email:

recruitment4madam@gmail.com

Closing Date: 22nd October, 2021at 4.00 PM local time

 




3.) Monitoring, Evaluation, Accountability and Learning (MEAL) Officer

 

Job Purpose: The MEAL Officer is in charge of establishing M&E systems, processes, tools and procedures throughout the implementation of the ProFoNS project. The MEAL Officer will lead on the implementation of the MEAL plan, systems and processes including accountability and feedback mechanisms, and all learning, review and evaluation activities in the operational district. The MEAL Officer manages information and reporting processes and products to ensure professional, high-quality communication about the ProFoNS projects.

Reports to: Project Manager

Location: Kabala Town- Koinadugu District

Main Responsibilities

  • Ensure that effective and participatory MEAL systems for the above projects are established by developing the overall framework for project MEAL, for example, annual project reviews, participatory impact assessments, process monitoring, operations monitoring lessons learnt and workshops.

  • Design and maintenance of a Relational Database as a source for the project Information System

  • Create data Collect formats/tools for field and training session, monitoring and organize field staff teams for data collection to increase the monitoring efficiency.

  • Performs and documents procedures for data preparation including data cleaning, standardization and analysis.

  • Develops data collection and evaluation methodologies, including format design, project criteria and requirements, data compilation, relevance and usage.

  • Determines data needed to be collected and the appropriate data resources for the project. Formulates, implements, and enforces proper data collection policies and procedures. Establishes data quality standards and ensures standards are met.

  • Training of staff (Field officers and marketing officer) on data collection tools, and processes (documents, equipment, etc).

  • Coordinate the development of MEAL plan and system by seeking stakeholder inputs in order to produce these plans.

  • Prepare reports on MEAL findings, working closely with Finance officer, Project staff and stakeholders.

  • Develop and implement field monitoring and reporting tools for field officers

  • Create a beneficiary registration data base that incorporates all beneficiaries with clear identification data of each beneficiary. Ensure linkage with similar databases for project actors like SPs and Trainers etc.

  • Design questionnaires and data processing tools for data analysis.

  • Regular reporting on MEAL and data analysis results and consecutive findings and recommendations.

  • Ensure easy public access to MEAL reports and data and make sure they are widely distributed (design and maintenance of a Blog, Facebook profile, Instagram, etc).

  • Help develop/revise the project log frame matrix, particularly in the areas of the monitoring mechanism.

  • Undertake regular visits to operational communities in Falaba to support implementation of MEAL and to identify where adaptations might be needed.

  • Prepares and submit quarterly technical narrative report of project implementation.

  • Performs any other tasks assigned by supervisor

Qualification and Experience

A Degree in Social Sciences or Research, Monitoring and Evaluation with a minimum of 6 years sound MEAL experience in development cooperation

Skills and Competencies

  • Extensive experience in designing and implementing standard MEAL tools for agriculture projects and designing relational databases (MsAcces or similar, it is a must).

  • Extensive experience in designing and maintenance profiles in social networks (Facebook, Instagram, Blogs, etc –it is a must).

  • Can think analytically. (identify key issues and patterns in complex situations, plan independently)

  • Can think flexibly. (adapt to situations, consolidate different views and adjust approaches)

  • Can manage resources. (make decisions aimed at improving processes and performance)

  • Can work in and with teams. (foster a collaborative environment and drive (a) team(s) in one direction)

  • Is diplomatic. (understand other people and display cross-cultural sensitivity)

  • Can align with organizational standards. (show integrity and act in compliance with organizational needs, and priorities)

  • Interpersonal and communications skills.

  • Professional writing and facilitation skills.

  • Experience riding motorcycles (Motor Driver’s License available).

Computer Skills: Advanced knowledge of basic office programmes (i.e. OpenOffice, MS Office, Access, Excel, Power Point and Word, Blog Design, SPSS).

Excellent knowledge of modern communication technology (i.e. Email, Skype, Chat).

 

Women are strongly advised to apply.

 

Applications together with the recent CVs and photocopies of relevant certificates should be sent to: The Administrative Officer, MADAM, 250 Magburaka Highway, Makambo, Makeni or by Email:

recruitment4madam@gmail.com

Closing Date: 22nd October, 2021at 4.00 PM local time





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Sierra Leone Social Marketing and Development Agency (SLaDA) – Finance & Admin

Department: Finance & Admin

Reporting to: Executive Director

Position Title: Finance and Admin manager

Incumbents Name (if applicable)

Current Grade (if applicable):

Location: Freetown (70 Freetown and 30 % Regional Offices)




JOB SUMMARY: The primary function of the Admin and Finance Manager is to develop, manage and administer  SLaDA’s plans for proper recording, documentation, control, monitoring and reporting of financial operations in  compliance with SLaDA and donor rules and regulations. The Admin and Finance Manager is solely responsible for  planning, organizing and directing all financial and general administration of SLaDA. S/he manages financial systems  of the organization, ensuring that control measures are implemented. S/he provides oversight of the day-to-day  financial operations, and is accountable for organizing and providing high level quality financial series to SLaDA  programs, projects and units.

II. RESPONSIBILITIES AND TASKS:

JOB RESPONSIBILITY# 1: Financial System Operations Management and Data Processing

  • The Admin and Finance Manager plays a crucial coordination and management role in financial system  operations to ensure the system is functioning properly and is being used effectively by staff.
  • S/he provides day-to-day oversight of financial operations and ensures efficient process flows and  controls over finance and accounting functions are processed in the system accurately and reported to  donors, management and other partners timely.
  • Work with Executive Director to prepare and review all funding application budgets
  • Ensure policies, procedures and other quick reference guides are available to staff and  disseminated
  • Determine short and long term cash needs and coordinate cash requests and approvals,  including the submission of cash flow projections
  • Ensure journal entries are processed timely and accurately and cash receipts are recorded  properly
  • Supervise the quality and integrity of financial data and supporting documentation and ensure  completeness of data recorded in the system.
  • Ensure costs/expenses are managed properly within approved budgets




JOB RESPONSIBILITY# 2: Financial Analysis, Compliance and Control”

Tasks;

  • Perform quality reviews and analyses of books as well as financial performance reports and provide  feedback to the National Director to improve financial management (Bank reconciliation, balance  sheet, income statement, grants/contracts report, actual expenses vs budgets, payroll allocation,  etc.)
  • Ensure compliance with SLaDA’s accounting policy and procedures and generally accepted  accounting principles (GAAP)
  • Ensure the payroll and other systems provide adequate controls
  • Review all leases, agreements and/or contracts that require current and future use of the  organization’s assets and make any relevant recommendations to the National Director
  • Ensure SLaDA complies with donor rules and regulations
  • Ensure SLaDA prepares for annual financial and donor audits
  • Facilitate internal and external audits, and assist the National Director in preparing responses to audit  findings as well as planning and implementing audit recommendations
  • Ensure cash deposit are done for all condom sales activity on a daily basis with relevant documents  in place

JOB RESPONSIBILITY# 3: General Administration

Tasks;

  • Ensures functionality of the information technology systems
  • Work with relevant staff to establish a central asset management system by ensuring that SLaDA’s  universal coding system for the Furniture Fixture and Equipment items (FF/E) is applied in all  locations. Establish and maintain guidelines for property/assets items movement, and develop and  implement the maintenance plan for property/assets items and ensure the proper safe guard and  disposition plan of these items
  • Responsible for NGO MODEP and SLaNGO registration




JOB RESPONSIBILITY# 4: Staff Management and Development (Talent Management and Capacity  Building).

Tasks;

  • Identify gap in skills, develop training materials and provide training in accounting and financial  management as needed
  • Work with the Executive Director to develop and manage talent in the admin and finance department  KNOWLEDGE, SKILLS

AND COMPETENCIES

  • Required: Bachelor’s degree in Accounting, Finance or Business Management
  • Desired: Master’s degree in Business Administration or Accounting
  • At least 5 years’ experience in not-for-profit financial, budgeting, accounting, financial reporting,  grants/contract management and business management
  • Solid accounting systems experience and thorough understanding of financial accounting,  reporting, grants and contract management processes
  • Ability to quickly learn new systems, processes and procedures and adapt local practices to global  standards
  • Ability to work on teams, work at detailed level and understand the larger picture ∙ Facilitations skills to conduct training sessions for small, medium and large sized groups  ∙
  • Solid analytical skills, problem solving and experience working with donors
  • Strong oral and written communication skills; Customer focused while handling multiple priorities
  • Good management, coaching and negotiation skills
  • Proficiency in using financial software applications
  • Proficiency in Microsoft Office including Excel and Word





How to Apply

Interested candidates should apply via :

admin@slada-sl.com

Hand delivery copies are also encouraged.  You can deliver your application at the SLaDA office at 11 Old Railway Line, Wilberforce, Freetown

Deadline: 20th October 2021





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancies at Partners In Health – 2 Positions

Partners In Health (PIH) is recruiting to fill the following positions:

1.) Monitoring & Evaluation Coordinator
2.) Finance and Operations Associate

 

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.





PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

 

See job details and how to apply below.

 

1.) Monitoring & Evaluation Coordinator

 

Position Overview

The M&E Coordinator plays an important role on the team, working to strengthen the monitoring of operational activities and projects by providing specific support related to collection of high quality data and using that data for project improvement. The M&E Coordinator’s tasks may vary according to location and assignment of the M&E Officer or Manager, but generally involve data entry, data quality assurance, basic data analysis, and presentation of data. The M&E Coordinator may also work closely with clinicians and program staff on their data tracking and reporting responsibilities and should be willing to work in rural setting.

Essential Duties and Responsibilities:

Perform daily data collection tasks as assigned by M&E Officer or Manager

Monitor data collection processes and address any data quality challenges as they arise

Collect and compile data required for monthly reporting

Participate in data interpretation and presentation to program leads

Provide mentor-ship and accompaniment to facility staff

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment





At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures

Qualifications

Secondary school certificate required (WASSCE) or Diploma in data processing is desirable.

Technical Competencies

Proficiency in MS excel, word, and PowerPoint

Experience with data collection, data quality assessment, and interpretation

Basic data analysis, presentation, and technical writing skills

Good attention to details

Behavioural Competencies

Committed to learning

Consistently approaches work with energy, positive and constructive attitude

Demonstrates openness to change and ability to manage complexities

Able to work effectively in a team and meet deadlines

Willingness to stay and work in rural setting

Must NOT hold dual employment from private or national consolidated funds.





Method of application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of two (2) referees, photocopies of all certificates and attestations should be addressed to the Human Resources Department: 27 Sahr Lebbie Street, Kono or by email to: pihslrecruitment@pih.orgnot later 5:00pm on Friday, 15th October, 2021. Please indicate in the email subject line: “Application for PIH-SL- 0014 – M&E Coordinator”

“PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview”.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS

 

 

2.) Finance and Operations Associate

 

Position Overview

The Maternal Center of Excellence (MCOE) Operations and Finance Associate is the primary financial officer for the MCOE, a new state-of-the-art maternity hospital being built by Partners in Health (PIH) in Sierra Leone. This role manages the overall budgeting, risk management and operational planning functions for the Maternal Center of Excellence. Additionally, the Associate will work with PIH to ensure that financial and operational functions and processes support the timely and effective implementation of the project, and proactively identifies and minimizes risks. This role will work with PIH-Sierra Leone’s Finance and Operations Directors, as well as the Director of the Maternal Center of Excellence, MCOE Program Specialist, and Sierra Leone Senior Management Tea

Essential Duties and Responsibilities:

Financial management, planning and analysis

Working closely with the MCOE Program Specialist and key staff involved in the MCOE, lead the MCOE annual budget development process, including any mid-year budget modifications, or partner budget revisions.

Gain understanding of and manage the MCOE budget tool.

Ensure budget changes are incorporated into the overall MCOE budget model tool.

Closely work across PIH-Sierra Leone and with Boston-based Finance team on all financial reporting, analysis and planning related to the MCOE.

Maintain and, where possible, improve systems for expenditure monitoring and tracking.

Perform monthly financial analyses of MCOE expenditures versus actuals and organizes monthly meetings to share the results with the MCOE team.

Quarterly analyses of MCOE procurements, documenting and monitoring overall performance, analyzing trends, highlighting issues, identifying gaps to ensure efficient and sound project management.

Establish and nurture effective working relationships with the National Revenue Authority (NRA).

Apply, manage, track and record the MCOE Goods Services Tax (GST) reimbursements via the NRA.

Troubleshoot financial aspects of project implementation.

Communicate with PIH site staff on grant requirement, budget availability, budget changes and other relevant financial matters.

Ensure that required reports are submitted on time and in compliance with any donor standards

Provide any ad hoc reports and analyses requested by PIH leadership or external partners.

Work closely with any internal and external auditors

Supervise implementation of budget lines in accordance with rules and regulations and in coordination with Director of Operations.





Develop a fluent understanding of operations components of the budget and make day-to-day spending decisions within decided upon guidelines.

Assist with budget planning activities and ensure that any needed modifications are appropriately incorporated

Operational Planning and implementation

Working closely with the MCOE Program Specialist, work with key staff involved in the MCOE project to set monthly priorities and determine key tasks, keeping an overall timeline of activities, proactively identifying what needs to be done to avoid unnecessary delays.

Establish and nurture effective working relationships with the Tax and Revenue departments at the Ministry of Finance (MOF) and relevant MCOE budget holders at the Ministry of Health and Sanitation (MOHS).

In collaboration with the MOHS and MOF, apply, manage, track and record the MCOE Duty Exemptions applied to all MCOE imports arriving in Sierra Leone.

Support the procurement team to achieve timely clearance of imports – including supporting any relevant paperwork and assisting with necessary payments.

Assist departmental and program Managers/Directors in day-to-day coordination and management of MCOE operational activities.

Monitor, control and manage MCOE budgeting, planning, operations to meet staff expectations and organizational goals.

Takes accountability for operations processes including quality assurance, control, and compliance.

Work closely with country leadership to develop, communicate, and implement necessary operational policies

Communicate regularly with operations managers and supply chain managers to cross-share information and troubleshoot.

Collaborate across the team to create and present timelines charts for key initiatives to facilitate planning and decision making

Maintain accurate operations materials and documents for reference purposes

Support the MCOE Program Specialist Coordinate project launches, organization meetings, and seminars.

Identify problems in financial or operational process related to the MCOE and resolve them in quickly and timely manner.

Work with infrastructure director to understand operational needs of the MCOE and ensures that they are executed effectively and efficiently.

Human Resources

Work with HR in systems reviews, policies, and procedures related to the Maternal Center of Excellence

Monitor MCOE staff compliance to the organization standards and procedures and report to the MCOE Director to ensure constant level of high compliance.

Work with team members to build capacity through regular professional development and mentoring.

Risk management





Identify key financial, operational, HR and delivery risks for the MCOE and proactively propose, solicit and track mitigating measures and their implementation

Support Executive Director, Finance Director and Chief Operating Officer on special projects as required for the successful implementation of the MCOE.

Education and Work Experience Requirements:

Minimum of Bachelor’s-level degree in public administration, business, finance, economics, accounting, or a related field, Master’s preferred.

Multiple years strong experience in financial management of large-scale projects, preferably capital projects.

Solid experience working with Government Counterparts across ministries.

Knowledge of supply chain principles and practices in low resource settings.

Advanced Excel skills, Word, Power Point and Outlook.

Ability to adapt to work remotely when needed.

Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries under shifting and demanding timelines.

Proven ability to manage people and projects.

Proactive, clear, and compassionate communicator.

Adaptability to work in a rapidly changing environment and flexibility with schedules.

Ability to work unsupervised, set and meet deadlines independently.

Strategic thinking.

Comfortable with inheriting already established processes and tools, while also assessing areas for improvement, and proactively developing new processes and tools to minimize risk and improve staff collaboration

Ability and willingness to spend extended periods of time working at the Kono office as needed.

Passion for social justice and PIH’s values.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment





At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be

undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Methods of Application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of three (3) referees, by email to: pihslrecruitment@pih.org not later than 5:00PM GMT on Friday, 15th October, 2021. Please indicate in the email subject line: “Application for PIH-SL-0015 – Finance and Operations Associate”

PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe, or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS.

 

 




 

 

 


Recent Posts:

[recent_post_slider design=”design-4″ category=”” dots=”false”]





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Abt Associates – Finance and Administration Director

Job Description

Opportunity

Abt Associates is recruiting qualified candidates for a Finance and Administration Director for an upcoming USAID-funded opportunity in Sierra Leone, the Integrated Health Activity. The five-year activity will focus on improving health systems, service delivery capacity, and service quality in the country





The Finance and Administration Director, under the supervision of the Chief of Party, is responsible for the primary oversight and in-country leadership of all financial reporting, human resources, and administrative operations through the life of the program. In particular, s/he will oversee financial operations for the program; conduct continual reporting to ensure the financial health of the program and the correct usage of funds. We are looking for individuals who are committed to exceeding expectations and who strive to improve the lives of people worldwide.

The position will be based in Freetown, Sierra Leone , and is contingent upon award to Abt Associates.





Responsibilities

  • Develop and maintain sound financial management systems in line with USAID rules and regulations, accounting best practices and Abt Associates policies and procedures;
  • Lead the development, monitoring, and review of project budgets in line with national laws, donor regulations and corporate policies;
  • Produce budget projections and reports for submission to USAID and Abt home office;
  • Understand Abt’s financial and operations tools, systems, and policies and oversee their application and implementation for the Freetown and field offices.
  • Ensure timely completion of month-end and year-end accounting closes, with appropriate supporting documentation for all accounting transaction uploaded to Abt’s accounting system.
  • Lead and continuously develop and strengthen the field office finance, accounting, and operations team. Organize the orientation and provision of continuous training / skills building for all relevant field staff on financial and operations policies and procedures, and finance, accounting, & project management and operations.
  • Review financial analyses and budget vs. expense reports to determine reasonableness of variances and take appropriate actions as required;
  • Maintain regular communications with the senior management team providing relevant and timely financial information for planning and decision-making purposes;
  • Oversee financial audits;
  • Oversee Operations and Administration staff, ensuring that functions are performed timely and accurately;
  • Lead recruitment, orientation, and training of new administrative or accounting staff;
  • Ensure implementation of and adherence of Abt Associates Human Resources policies including compliance with national labor law;
  • Negotiate with vendors for best terms for procuring goods, supplies and services in compliance with USAID and Abt Associates policies and procedures.





Qualifications

  • Bachelor’s degree in accounting, finance, business administration or another relevant field. Master’s degree preferred;
  • At least eight years of experience in financial analysis, financial reporting, cash flow analysis, budget development and forecasting on donor-funded projects. USAID experience strongly preferred;
  • Experience developing and implementing finance and accounting policies, procedures, and systems;
  • Excellent analytical and computer skills, with strong experience in Excel and QuickBooks;
  • Well-developed and effective organizational skills, including to ability to multi-task and work in a high-pressure environment;
  • Demonstrated experience interacting with government agencies, civil society counterparts, and international donor agencies;
  • Previous direct supervisory experience of professional and/or support staff;
  • Excellent communications skills.
  • Fluent in English, written and spoken.





Minimum Qualifications

Bachelor’s Degree + Twelve years of relevant experience, or Master’s Degree + Ten years of relevant experience, or PhD+ Eight years of relevant experience

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Restless Development – Finance and Administration Coordinator

ABOUT RESTLESS DEVELOPMENT

We know young people have the power to solve the challenges we face in our world, but they are being ignored and overlooked. We are the agency that works with young people so they can lead in solving those challenges. Whether that means supporting communities to end child marriage or prevent HIV, we work with young people to change their lives and the lives of people in their communities.





Our programmes are genuinely life-changing, but can’t do any of this without talented, creative individuals at every level of our organisation.

OUR APPROACH TO SAFEGUARDING

Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognise that safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect the communities in which we operate from harm and abide by our Safeguarding Policy.

ABOUT THE ROLE

Job title

Finance and Administration Coordinator

Location

Freetown, Sierra Leone

Salary

SLL 105,273,056 gross per annum, plus allowance and benefits

Preferred start date

As soon as possible

Length of contract

1 Year with likelihood of extension

Reports to

Finance and Administration Manager

Direct reports

Directly line manages: Finance Officer x 1 (Makeni), Logistics Officer (Freetown), IT Officer (Freetown), Drivers (Freetown) and Office Assistants (Freetown)

Expected travel

Expected travel to Bo and Makeni regional offices and possibly other operational districts. Time off lieu will be given for any travel required over weekends.





KEY PRIORITIES

Finance

Ensure all cash and bank transactions are recorded on time and accurately

Ensure all financial transactions have the relevant authorization and are made in accordance with Restless Development financial procedures

Ensure value for money is achieved in all transactions

Administer cash advances (floats) as required and maintain relevant accounting records for such advances

Maintain the bank account and cash safe to ensure funds are available for all authorized transactions

Ensure all financial records are filed according to financial policies

Maintain computerized system (Financial Force) for the management of expenditures

Ensure that all payments to suppliers and/or projects are in accordance with relevant procedures and approved work plans/budgets.

Prepare and manage fortnightly payment run and administer petty cash and reimbursement of staff expenses, where appropriate.

Ensure that cheque books and invoices are well accounted for and are kept in a safe and secure custody

Ensure invoices are posted correctly and on time into Financial Force

Ensure staff floats and volunteers expense claims are submitted on time

Ensure claims are correctly coded, with the appropriate supporting documentation and input into Financial Force

Manage one regionally based finance officer (Makeni)

Support the finance team in the annual budget setting process

Provide assistance during the quarterly reforecast.

Operations

Ensure that all procedures and documents pertaining to asset management as per the finance manual are in place and being followed;

Ensure updated monthly fixed assets register and ensure all new assets not on warranty are duly engraved and put system in place to track all moveable assets such as cameras, projectors, voice recorders to prevent loss.

Ensuring that all aspects of driver and vehicle policy are implemented and adhered to and ensure that timetables are in place for renewing of insurance/taxation/road licenses etc. and that vehicles comply with relevant legislation at all times;

Ensure that all car movements are well planned and plans are adhered to and ensure that a car/motorbike maintenance plan is in place and executed to set standards;

Ensure that checks related to safety of vehicles are carried out on a regular basis;

Ensure that vehicle usage is controlled and monitored (including fuel usage, etc.);

Ensure that all relevant monthly reports are compiled and submitted on a monthly basis;

Carry out line management meetings (LMM) with regional finance officers, admin officers and drivers

Ensure contracts and contractual obligations with our landlords in HO and Makeni regions are maintained.

Oversee management of all logistic aspects related to office compound at the Freetown Office and support Regional Operations Manger (Makeni) to ensure this is also done in regional offices





Other

[Support internal and external audit processes.

•Supervise internet and communications for HO and Makeni offices.

•Ensure up to date staff work and residential permits

ABOUT YOU

We are looking for people with the right competencies and skills for the role, and who demonstrate the personal qualities consistent with our Values.

Values

Behaviours

What we expect of the [insert job title]

HEART

We are who we serve. We are brave.

Values-led

Upholds a values-led culture across the Finance & Administration team, inspiring a Restless passion and professionalism amongst all others. Considers the Restless Values when making decisions and taking measured risks at a strategic level Values & Behaviours framework

Innovation

Creates an enabling environment for innovation across the Finance

& Administration team. Takes measured risks and solves issues with creativity and innovation. Maintains a focus on aligning the organizational vision for long-term growth in a changing world.

HEAD

We are 100% professional. We prove that young people can

Delivers Quality

Drives quality across the Finance & Administration unit by holding all sub-teams to account for high performance and value-for-money.

Decision Making

Drives change across the Finance & Administration unit by considering the long term impact of risks and operational decisions to the Restless Development Sierra Leone Hub.





VOICE

We generate leaders. We are proud to carry the banner for youth-led development.

Leadership

Develops leadership in team members for future growth of the organization.

People Development

Builds organizational capacity by creating a culture of continual learning through performance management, training, coaching and mentoring; aligning their own personal and professional development to current and future organizational needs.

HANDS

We are in it together. We listen and learn.

Effective Communication

Builds consensus and commitment amongst staff and major national partners. Confidently anticipates and responds to challenge or resistance in difficult circumstances. Coaches others to Communicate strategically.

Collaboration

Is a role model for collaboration at a national, regional and global level; frequently contributing to internal processes and decisions, Leads participatory decision making and strategy development.

SKILLS AND EXPERIENCE

Essential

▪ Degree in Finance, Accounting or Logistics

▪At least 5 years’ experience, ideally in increasingly senior positions

▪ Experience leading, engaging, motivating and coaching a team of staff

▪Experience of meeting donor financial requirements and reporting, including ideally for DFID, EU and/or USAID

▪ Experience of budget and financial management

▪ Experience of implementing and strengthening internal control frameworks

▪Demonstrable track record of strengthening systems and identifying innovative solutions to challenges in finance and operations

▪Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast-paced environment with tight deadlines

▪ Experience in managing logistics and office functions for a large organization

▪ Good analytical skills and Excel skills

▪ Excellent IT, written and verbal communication skills.

Desirable

▪ At least 3 years’ experience in similar role

▪ Knowledge and experience of Financial Force

▪ Knowledge and experience of working in Sierra Leone, or a similar context

Restless Development is an Equal Opportunities employer and welcomes applications from all sectors of the community. Restless Development will ensure that no applicant or staff member receives less favourable treatment on the grounds of gender, sexual orientation, marital status, social status, caste, race, ethnic origin, religious belief, age, HIV status, disability, or any other factor that cannot be shown to be relevant to performance.





WHAT WE DO FOR YOU

Remuneration

We are proud to commit to a transparent global salary scale, ensuring a fair and comparable system of pay across all global locations, taking into account statutory benefits. In Sierra Leone, in addition to salary, we offer housing allowance, End of Service Benefit, payments towards medical costs, and NASSIT contribution, as well as an out of country supplement and relocation allowance for international staff relocating to Sierra Leone.

Values and Culture

At Restless Development, we’re proud that the strength and integrity of our Values has been recognised by staff, beneficiaries, donors and others who we work with. Beyond this, we have a culture of recognising and celebrating both our Values and our global achievements with monthly Values Champions and an annual Values Day.

Work-life Balance

It goes without saying that we work hard, at Restless Development. We also recognise the importance of helping staff to maintain a positive work-life balance by offering:

24 days annual leave (in addition to public holidays and with an extra day of annual leave given for each full year of service, up to a maximum of 28 days).

Birthday Leave

Access to flexible working.

Generous study leave, maternity, paternity or adoption leave, and other leave allowances.

Professional Development

Restless Development is proud to be an employer who recognises potential and invests in the development of its staff. We are committed to the professional development of our staff through:

Empowering opportunities to work on significant projects which stretch and inspire staff – allowing them to develop on-the-job.

Regular performance management.

Training and development opportunities, including supporting our staff to identify mentors both within and outside of the agency.

Quarterly Staff Workshops for all staff to give and receive agency updates, receive training, and socialise.

Travel and Medical Insurance

Specify where staff and their dependents are covered by national/private medical insurance schemes. When travelling abroad with work, all staff will be covered by Restless Development’s travel insurance.

Relocation package

For staff who relocate to work with Restless Development, we offer a competitive relocation package. This will be discussed with relevant candidates and could include:

A lump-sum relocation allowance to support you in relocating to your new place of work.

Out of country supplements for the duration of your time working in your new place of work.

Medical insurance.





KEY DATES

Please send a completed application form to:

sierraleonejobs@restlessdevelopment.org

by 10th October 2021 with the subject line ‘Finance and Administration Coordinator’

Interviews are expected to be held on 15th October 2021.





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Dangote Industries Limited – Junior Account Officer

Description

Key Duties & Responsibilities

    • Day Sales Preparation & Reporting to HO.
    • Preparation of Daily Collection, exposure, foreign transfer Reports and Daily Bank Balances Report.
    • Back-up to Posting all bank charges.
    • Daily petty cash payment and management.
    • Posting customers down payments and daily clearing of Customers’ Accounts. Confirmation of Lifting quantities and setting Noted items for BG Customers. Preparation of Monthly Customers Credit & Risks reports.




  • Daily filing of all customer tellers and bank guarantees.
  • Writing Petty Cash cheques and daily reporting of list of cheques / Transfer letters written.
  • Daily recording of all transfers and payment.
  • Back-up for Daily filing and posting of transfer letters.
  • Petty cash accounting.
  • Back-up for Monthly Bank reconciliation.
  • Bank relations.
  • Perform any other duties as may be assigned by the Chief Finance Officer.

Requirements

Academic/Professional Qualifications

  • B.Sc./HND Accounting with not less than 1-year post qualification experience.





Work Experience

Minimum of 1 year relevant work experience – Cement industry knowledge may be an added advantage.

 

Skills and Competencies

  • Prospective employee must have a high sense of commitment, hard-working and willing to work extra hours to meet set timelines.
  • Audit firm experience is an added advantage.
  • A hands-on experience on an ERP is an advantage.
  • Has capacity to work under pressure and less supervision.
  • Ability to deal with individuals in a multi-cultural environment.
  • Good communication skills.
  • High level of integrity.




 

Benefits

  • Private Health Insurance
  • Paid Time Off
  • Training & Development

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.