The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd is recruiting to fill the following positions:

1.) Village Savings and Loan (VSLA) Officer
2.) WASH Technician
3.) Security Guard / Office Caretaker
4.) Project Manager
5.) Office Assistant
6.) LANN Field Officer
7.) Driver/ Mechanic

 

The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd was established as a social business to provide WASH services in rural and peri-urban communities in Sierra Leone. The Company is partnering with Welthungrehilfe to implement a WASH services project funded by Charity Water and Welthungrehilfe in three chiefdoms in the Bonthe District.

 

See job details and how to apply below.

 

1.) Village Savings and Loan (VSLA) Officer

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, with frequent filed visits, the VSLA Officer is responsible to facilitate planning, organizing, and management of VSLA conduct awareness /sensitization on VSLA activities among communities and local leaders to ensure successful project implementation.

 

Reporting to:

Project Manager

 

Key Responsibilities:

• Facilitating community vulnerability assessment in target communities to define community gaps and provide the basis for planning.

• Developing work plans (Weekly, Monthly, and Quarterly) to ensure effective implementation of VSLA related activities as outlined in the proposal documents.

• Facilitating the identification and formation, and mobilization of VSLA groups through local structures.

• Facilitating the identification of VSLA community mobilizers to enhance community awareness and ownership/sustainability of the VSLA approach.

• Identify technical capacity and challenges for beneficiaries and skills/knowledge they have in VSLA and Business development skills.

• Facilitating and ensuring the establishment of village savings and loans association groups within the target communities.

• Overseeing and regularly monitoring when the VSLA groups are meeting, conducting the share purchase, social contributions, and borrowing and repayment of loans to ensure proper documentation/recording of the VSLA field cash box.

• Training community mobilizers on VSLA methodology and sanitation marketing.

• Coaching, supervising, and mentoring the community mobilizers for effective facilitation and support of VSLA and Income generating activities.

• Facilitate and organize exposure or exchange visits among VSLA groups and any other events for the beneficiaries to foster learning and experience sharing.

• Ensuring that the VSLA kits/tools are supplied to beneficiaries and used appropriately.

• Sorting out any misunderstanding that may arise within VSLA group members to ensure smooth running and prevent dropout.

• Ensure that funds generated from VSLA activities used for WASH products and services

• Ensure that the VSLA groups participate in LANN activities and sanitation marketing sessions.

 

Desirable Qualification, skills, and competencies

• Diploma in the related topics

• Good communication and report writing skills and working knowledge of English

• Coordination and organizational skills

• Professional experience and background in WASH; experience in WASH Self Supply and Sanitation Marketing is an added value

• Professional experience in technical and financial project management

• A high level of resilience and readiness to travel and work in remote areas

• Ability to be proactive and work independently

• Good team player, creative, flexible, and capable of working in a fast-moving environment

• Have a valid driver license and can ride a motorbike

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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2.) WASH Technician

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, the WASH Technician frequently travels to the field. The WASH Technician will be responsible for the construction and rehabilitation of water points. The WASH Technician will work closely with the WaSAP Lead Technician in developing bills of quantities, drawing/designs, and day-to-day supervision of field technicians to ensure quality infrastructure.

 

Reporting to:

Project Manager

 

Key Responsibilities:

• Work with WaSAP Lead Technician to conduct a continual review of the designs and functionality of the constructed or rehabilitated water supply systems to ensure efficient operation and sustainability.

• Act as the technical person in the development of Bill of Quantities and designs for all WASH works on the various communities including but not limited to latrines construction, water points, and rehabilitation in the target communities.

• Work with the WaSAP Lead Technician to design templates, construction contracts for WASH-related works, and a system for monitoring the progress and performance of hired technicians.

• Provide rigorous supervision of WASH hardware works in the various communities.

• Provide technical inputs in the production of WaSAP regular reports internally and externally: Weekly, monthly, quarterly, etc.

• Liaise with the WaSAP Lead Technician on the quantity and quality of materials to be requested and requests on time for prompt delivery to the site

• Be involved in capacity building of Water Management Committees (WMCs) on routine maintenance techniques and maintaining the constructed or rehabilitated WASH infrastructure.

• Ensure that the Water Management Committees and VSLA groups work closely to ensure funds are available to maintenance the WASH infrastructure.

• Provide updates to the Project Manager on the state of Water and Sanitation infrastructure by working closely with the trained WMCs committees regularly.

• Maintaining an accurate record and taking proper care of all field equipment and material stocks for the company as per WaSAP standard.

• Cooperate with local authorities and local communities – attending meetings, taking notes, informing the Project Manager about the outcome of meetings attended.

• Any other assigned task by the Project Manager

 

Desirable Qualification, skills, and competencies

• Diploma in Civil Engineering, Water Engineering or Architecture or any relevant technical qualification

• At least two years of experience with a non-profit, non-governmental organization or private engineering firm

• Demonstrated skill in the use of AutoCAD, CAD, GIS software, and GPS device

• Experience in drafting Bill of Quantities for civil works

• Experience in groundwater development and rehabilitation. Excellent experience with Microsoft Excel, including use of formulas and pivot tables

• Strong skills with Microsoft Word

• Excellent English communication skills

• Ability to exercise sound judgment and make decisions independently

• Flexible, able to cope with stressful situations

• Willingness to travel to other locations outside Bonthe District as required by supervisor.

• Good team player, creative, flexible, and capable of working in a fast-moving environment

• Have a valid driver license and can ride a motorbike

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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3.) Security Guard / Office Caretaker

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, The Security Guard / Office Caretaker will be responsible to provide security services for the safety and cleanliness of office premises and the residences.

 

Reporting to:

Project Manager

 

Key Responsibilities:

As a Security Guard

• Ensure offices and residences are appropriately closed as required per office hours,

• Ensure that drivers for both WaSAP vehicles or private cars signs in and out on the ledger when entering/exiting the compound of the office premises or residences,

• Open and close the gates for staff and visitors,

• Keep an updated visitors’ book,

• Request purpose of visit or identification from external visitors and check back with the responsible person at the project/program office or residence,

• Escort visitors into the project/program office or residence,

• Guard office and residence equipment on the compound and in the buildings before and after office hours,

• Report loss or damage of office premises/residences and equipment,

• Report any incidences threatening office/organization security,

• Attend materials loading and offloading procedures,

As Caretaker

• Load/unload and set-up/dismantle equipment transported to and from the office

•  Cleaning the office after office hours

• Any other duties related to the job can be assigned

 

Desirable Qualification, skills, and competencies

• Diploma in the related topics

• Minimum 1year professional experience in a similar position

• Ability to take initiative and work independently

• Creative, flexible and capable of working in a fast-moving environment

1. Team player, able to work in a multi-cultural environment

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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4.) Project Manager

 

Contract Duration:

One year with the possibility of extension.

 

Job Objective(S):

Based in Mattru Jong, the Project Manager is responsible for planning, overseeing, and leading the project through completion. The position requires interaction with stakeholders to ensure successful implementation.

 

Key Responsibilities:

Under the overall supervision of the General Manager / Executive Director and working in close collaboration on WASH technical issues with the Welthungrehilfe WASH Expert, the Project Manager will perform the following tasks:

• Leading project planning activities

• Coordinating staff activities and internal resources

• Managing project progress and adapt work as required

• Ensuring projects meet deadlines

• Managing relationships with communities and stakeholders

• Conducting project review and designing risk mitigation plan

• Preparing monthly and quarterly project reports

• Managing field officers and technicians

• Ensuring the Promotion of Sanitation Marketing and linking it to the Village Savings and Loan Association (VSLA) and LANN approach

• Conceptual development of project activities as indicated in the project document

• Any other assigned task by the General Manager / Executive Director

 

Desirable Qualification, skills, and competencies

• BSc or MSc in the related topics

• Good communication and report writing skills and working knowledge of English

• Coordination and organizational skills

• Professional experience and background in WASH; experience in WASH Self Supply and Sanitation Marketing is an added value

• Professional experience in technical and financial project management

• A high level of resilience and readiness to travel and work in remote areas

• Ability to be proactive and work independently

• Experience working with community-driven development and participatory methodologies

• Experience in networking with government and private sector stakeholders at district and national level

• Sound project management experience, including financial administration and human resource/team management

• Good team player, creative, flexible, and capable of working in a fast-moving environment

• Have a valid driver license and can ride a motorbike

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

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5.) Office Assistant

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, The Office Assistant will be responsible to Performs clerical support tasks. This may include organizing files, scheduling appointments, photo copying and receiving guests.

Reporting to:

Project Manager

 

Key Responsibilities:

• Performs clerical duties, including, but not limited to, photo copying, and filing correspondence.

• Interacts with clients, visitors, and vendors.

• Arranges meetings by reserving rooms and managing refreshments.

• Photocopies, scans, and files appropriate documents.

• Maintains accurate records and enters data.

• Assists with organizing events when necessary.

• Signs for delivered packages and distributes them to the appropriate recipient.

• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary.

• Protects the WaSAP office compound and building against vandalism and illegal intrusion.

• Protects all exterior WaSAP properties regarding unauthorized use.

• Aids and direction to all members of the public and visiting the office compound for private or business purposes.

• Conducts regular patrols of interior and exterior of WaSAP properties to establish and maintain security controls.

• Maintains good working relations with local law enforcement agencies.

• Conducts casual surveillance on all members of the public visiting the WaSAP compound relative to irrational behaviour.

• Responds to complaints by WaSAP employees regarding members of the public carrying out irrational acts.

• Administers first aid to members of the public or WaSAP employees who may receive injuries when on the premises.

• Acts on established programs related to fire evacuations.

Any other assigned by management.

Desirable Qualification, skills, and competencies

• Previous working experience in a similar position is desired.

• Must be prepared to spend much time in remote areas with limited facilities.

• Ability to work under pressure; Flexibility in terms of working hours and working locations.

• Valid Sierra Leone Driving License.

• Excellent knowledge of driving rules and regulations.

• Good knowledge of Sierra Leonean places, roads and road conditions.

• Safe driving record and at least 3 years of experience driving on and off road in difficult and unusual road conditions.

• Excellent knowledge of vehicle operation and ability to undertake basic maintenance and running repairs if in remote locations.

• Primary education certificate, Secondary School certificate or its equivalent an asset.

• Creative, flexible and capable of working in a fast-moving environment

• Team player, able to work in a multi-cultural environment

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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6.) LANN Field Officer

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, with frequent filed visits, the Linking Agriculture and Natural Resource Management towards Nutrition Security (LANN) Field Officerisresponsible to Responsible for promoting sustained behavior and practices conducive to improving nutrition security among project target communities with limited access to markets and quality health services. The LANN Officer will supports households to pursue a higher convergence of feasible nutrition-sensitive strategies across the linkages among agriculture, nutrition, income generation, and WASH.

 

Reporting to:

Project Manager

 

Key Responsibilities:

• Conducting a multi-dimensional nutrition-sensitive assessment that captures information related to the core areas of LANN+ in the target communities to foster a comprehensive understanding of the situation and enable an integrated response.

• Analyzing the Food Nutrition Security (FNS) situation to get an in-depth understanding of issues related to immediate and underlying causes of malnutrition in the targeted communities.

• Assessing the context at local level, analyze underlying and basic causes of malnutrition, design appropriate activities addressing types and causes of malnutrition.

• Incorporating nutrition objectives and indicators community programs.

• Targeting the most vulnerable (marginalized groups, women, etc.) and aim to improve equity

• Collaborating and coordinate with other stakeholders

• Incorporating nutrition education into community programs (incl. health and hygiene behaviors, promote adequate caring practices, especially for women of reproductive age and young children (First 1000 days!)

• Promoting diversity production and increase production of nutrient-rich foods

• Providing training to communities to improve Post-Harvest Management (processing, storage, preservation)

• Ensure that the LANN communities are part of the VSLA groups.

• Any other assigned task by the Project Manager

 

Desirable Qualification, skills, and competencies

• Diploma in the related topics

• Good communication and report writing skills and working knowledge of English

• Coordination and organizational skills

• Professional experience and background in WASH; experience in WASH Self Supply and Sanitation Marketing is an added value

• Professional experience in implementing LANN or LANN related project

• A high level of resilience and readiness to travel and work in remote areas

• Ability to be proactive and work independently

• Good team player, creative, flexible, and capable of working in a fast-moving environment

• Have a valid driver license and can ride a motorbike

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

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7.) Driver/ Mechanic

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, The Security Guard / Office Caretaker will be responsible to provide security services for the safety and cleanliness of office premises and the residences.

 

Reporting to:

Project Manager

 

Key Responsibilities:

• Responsible for driving and maintaining the WaSAP Company vehicle in good condition.

• Supports the logistic department with the transport of material and staff during official duty trips.

• Must be comfortable as a proactive member of the team, seek to identify and communicate potential problems and propose solutions to the management as far as motor vehicles and other assets are concerned.

• Drive WaSAP Company vehicle in order to transport staff and goods for project purposes in a responsible manner according to Sierra Leone traffic laws.

• Maintain the vehicle assigned in a good condition. This always includes cleaning the vehicle and keeping it ready for travel, servicing, licensing registration, insurance, fuel & engine oil, water, and tyres checked.

• Informing logistics officer immediately in case of mechanical problems and advices on action to be taken.

• Supervises closely and assist any repair, maintenance or services done to the vehicle by WaSAP mechanics.

•  Report any incident/problem to the office or Logistics officer immediately.

• Follow WaSAP regulations for transport. These include:

  • Non-unauthorized passengers on board the vehicle

  • No weapons in the vehicle

  • No private business to be under taken with the vehicle

  • No alcohol before or during driving and working hours

  • Speed limit for driving within town is 40km/h and 80km/h on the highway outside town.

  • Keep all items (tools for the vehicle, first aid boxes, etc) in a good condition.

• Complete the logbook before and after every journey (km, input of fuel, services, and signature) and filling in monthly vehicle cards. Ensure that fuel consumption is normal.

• Assist in delivery of materials or goods needed by WaSAP to other project locations (in cooperation with logistics) – has to keep clear records, following the WaSAP guidelines for logistics and procurement.

• Assist in clearing goods and items for WaSAP from customs or other official institutions; responsible for reception of goods delivered from other locations by road (including off- loading trucks & vehicles).

• Follow the security guidelines when on duty and adhere to the safety and security policy of WaSAP

• Assist in any other duties assigned by the direct supervisor or overall supervisor

 

Desirable Qualification, skills, and competencies

• Previous working experience in a similar position is desired.

• Must be prepared to spend much time in remote areas with limited facilities.

• Ability to work under pressure; Flexibility in terms of working hours and working locations.

• Valid Sierra Leone Driving License.

• Excellent knowledge of driving rules and regulations.

• Good knowledge of Sierra Leonean places, roads and road conditions.

• Safe driving record and at least 3 years of experience driving on and off road in difficult and unusual road conditions.

• Excellent knowledge of vehicle operation and ability to undertake basic maintenance and running repairs if in remote locations.

• Primary education certificate, Secondary School certificate or its equivalent an asset.

• Creative, flexible and capable of working in a fast-moving environment

• Team player, able to work in a multi-cultural environment

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Global Logistics Solutions S.L Ltd. is Sierra Leone’s premier logistics company. Reputably and effectively offering logistics services to clients in Sierra Leone, the Sub-Region and globally.

We are looking to add qualified and committed financial accounts to our ever-growing team.

This is a position where accepted persons can grow and be part of a well-organized company that has global goals.

JOB RESPONSIBILITIES

• Provides financial information to management by analyzing accounting data; preparing reports.

• Must be comfortable with accounting software – especially QuickBooks

• Must be very comfortable with MS Excel

• Prepares asset, liability, and capital account entries by compiling and analyzing account information.

• Documents financial transactions by entering account information.

• Recommends financial actions by analyzing accounting options.

• Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.

• Substantiates financial transactions by auditing documents.

• Maintains accounting controls by preparing and recommending policies and procedures.

• Guides and coordinates in-house cash requisition process.

• Reconciles financial discrepancies by collecting and analyzing account information.

• Secures financial information by completing database backups.

• Maintains financial security by following internal controls.

• Prepares payments by verifying documentation, and requesting disbursements.

• Must be able to answer accounting procedure questions by researching and interpreting accounting policy and regulations.

• Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.

• Maintains customer confidence and protects operations by keeping financial information confidential.

ACCOUNTANT QUALIFICATIONS / SKILLS:

• Accounting

• Corporate Finance

• Reporting Skills

• Attention to Detail

• Deadline-Oriented

• Confidentiality

• Time Management

• Data Entry Management

• General Math Skills

• Patience and Integrity

Education, Experience, and Licensing Requirements:

• Bachelor’s degree would be an added advantage, though not the main criterion

• Minimum 2 – 5 years’ experience in accounting/finance [Concessions can be made]

• Experience with financial reporting requirements

• Experience in working with multiple entities.

How to Apply

Qualified and interested individuals should send their CVs to:

glsbuilds@gmail.com

Deadline: 9th July 2021.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Reference #: FICTPD3062021

Location: Freetown, Western – Urban, Sierra Leone

Introduction

MSSL is a results-orientated, non-profit, social enterprise, which uses modern management techniques to provide family planning, reproductive and sexual healthcare. The goal of MSSL is to meet the needs of the underserved communities and to dramatically improve access and use of reproductive health services in partnership with the Government of Sierra Leon in joint efforts to reduce maternal mortality. MSSL is a wholly controlled subsidiary of MSI Reproductive Choices (MSI).

The primary responsibility of this role is to further MSSL’s mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE.

This is a role requirement that the job holder must fully comply with, promote, and live MSI Reproductive Choices CORE VALUES:

The job holder is part of the senior leadership of MSSL’s team and provides strategic financial management of the country programme. The Finance, ICT & Procurement Director will ensure appropriate systems and strong procedures/controls are in place to support the continued growth of the country programme. S/he provides leadership to the MSSL finance, ICT & Procurement teams and advises the Country Director and Senior Management Team on the health of the business and on financial strategies.

Job Functions

Accounting,Administration,Analysis,Auditing,Banking,Business Development,Compliance & Regulatory Affairs,Finance,Financial Planning,Information Technology,Procurement,Senior Management

Industries

Ngo / Non-Profit

Specification

1. Provide strategic and functional leadership as part of the management team.

• Deliver sustainable business growth through the adoption of commercial business practices (as part of the Senior Management Team (SMT)).
• Provide financial analysis to help drive strategic planning and aid the development of the annual business plan. The financial analysis should cover business strategies, new products and services, and key service channels and donor relationships and should highlight financial returns and sustainability as well as the service impact.
• Provide ideas and influence to expand our social business, both private and public sector initiatives, and drive improvement of key efficiency areas.
• Define and track financial indicators that will improve the cost-efficiency of MSSL operations and advise the SMT of the impact on each channel.
• Support the Operations Director (or equivalent) in the development and maintenance of robust systems to capture operational data.
• Be accountable for the maintenance of the anti-fraud and bribery programme in-country and for the maintenance of control systems to prevent fraud or to mitigate its impact.

2.Oversee and ensure financial systems, procedures, and reports, that enable efficient and compliant use of MSSL funds and assets.

• Interpret financial data, provide financial advice to solve complex financial problems.
• Coordinate financial reporting, briefing with donors, MSI and government entities. Prepare donor financial reports in line with donor reporting requirements and standards.
• Ensure organisational internal controls and systems are maintained and adhered to, identifying key risk areas, and addressing them.
• Ensure any changes in legislation or organisational structure are reflected without delays in internal controls and systems. Maintain an effective control structure.
• Provide technical financial staff training where necessary to ensure understanding and compliance with MSI global financial policies.

3. Ensure Information Technology is efficient, reliable, and adequately controlled.

•Ensure all IT infrastructure and resources to run an efficient IT system is provided and in place
•Lead the IT team to provide all MSSL IT needs in all locations and specialised projects such as CLIC and Call Centre.
•Put in place IT systems, controls, and protocols for IT use.

4.Leadership of a team, that is developing and improving continuously.

• Lead and manage the Finance Manager, Donor Reporting Manager, IT Manager and Procurement and Resourcing Manager to build their capacity and strengthen competency and professional development. ·
• Conduct regular team performance appraisals, monitoring progress and setting objectives. ·
• Review the operational structure of the finance department to ensure that all roles and responsibilities are relevant to the needs and demands of the country programme.
• Provide coaching, guidance, and support to assist team members reach their full potential for the necessary team member capacity building, team development and succession planning through the performance management process.

5.Responsible for accurate and timely group reporting, while dealing with internal and external
auditors.

• Ensure timely and accurate preparation and submission of the MSSL’s monthly financial management accounts.
• Ensure compliance with the financial components of the MSI Partnership manual and with the group finance manual.
• Coordinate preparation of statutory accounts and annual audit in line with group reporting timetables.
• Ensure full compliance with all donor compliance requirements.
• Prepare donor financial reports in line with donor reporting requirements and standards
• Liaise with internal audit and external auditors.

6.Devise accurate, realistic, and inclusive budgets for MSSL’s programme, for donor funding
bids and for sub-departments

• Prepare annual operational and capital budgets to guide and plan the optimal use of MSSL’s and donors’ resources to achieve the organisation’s objectives and maximise impact.
• Monitor and manage expenditure trends and provide timely advice and analysis of potential over or under spends to the SMT and budget holders, to allow managers to make required adjustments to meet financial goals.
• Monitor programme support costs and ensure MSSL is maximising on cost efficiencies and recoveries.
• Provide annual training and continuous support to the SMT, budget holders and project managers to ensure proper understanding, ownership of and engagement with financial results and programme budgets.
• Provide sound financial advice to the country director, the programme board, and other SMT colleagues as appropriate.

7. Ensure procurement is planned, well managed, in line with MSI procurement standards and is good
value for money.

• Ensure procurement is thoroughly planned and monitored on a regular basis
• Develop and execute improved procurement strategies, policies, and procedures across all channels of purchasing/procurement in MSSL to meet MSIs procurement standards and ensure value for money.
• Manage every aspect of the supply chain and notify senior management team of any possible obstacles to ideal procurement efficiency
• Perform procurement cost analysis and set appropriate benchmarks
• Ensure procurement team are coordinating procurement deliveries with support from stores and the correct procured items are being received into MSSL stores

8.Effective management and oversight of MSI working capital and financial obligations.

• Oversee cash flow management and forecasting to ensure that adequate funds are available for programme needs. Monitor the cash requirements and amounts drawn down against programmatic requirements.
• Manage debtors, creditors, advances from local donors and End of Service funds and their accurate recording and regular monthly reconciliation on the Balance Sheet. Ensure that working capital is managed efficiently and proactively. ·
• Ensure that all statutory requirements are met on time, including payroll taxes, VAT (sales tax), income tax, pensions or other retirement obligations, insurance etc. Ensure that the programme complies with all regulatory requirements of local statutory bodies.
• Ensure contractual obligations are financially sound and appropriate for the organisation.
• Be accountable for the safeguarding of the country programme’s assets.

Qualifications:

• Qualified accountant (ACCA, CIMA or CPA)
• Bachelor of Accountancy or Finance or equivalent
• Master’s degree or equivalent senior-level work experience in financial management

Skills and Experience:

Requirements

• Minimum seven years of post-graduate relevant work experience with at least three years of experience in a significant senior management/director position
• Experience in successfully managing similar-sized (or larger) annual budgets
• Strong leadership and management skills
• Demonstrated experience in successfully managing and motivating teams; track record in achieving financial targets
• Significant finance experience (in a similar position at senior management level) with exposure to both NGOs and private sector institutions
• Experience of financial grant management for at least two of the following: USAID, FCDO and European Commission; experience in developing successful proposal budgets
• Proven experience of increasing cost-effectiveness and compliance and reducing financial risk through improved internal controls
• Excellent knowledge of financial management systems and reporting
• Strategic thinker, excellent analytical skills
• Demonstrated experience in successfully developing and rolling out new policies and procedures
• Advanced Excel skills and hands-on experience with computerised accounting systems; knowledge of SUN systems an advantage
• Able to communicate effectively at all levels; excellent verbal, written and presentation skills

Job Closing Date

14/07/2021

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Reports To:  Director of Finance of Sierra Leone Red Cross Society

Sierra Leone Red Cross Society (SLRCS) is a humanitarian organisation that believes every human being is entitled to a life of dignity and opportunity. With the help of our partners, staff and volunteers, we work in vulnerable communities to improve the lives of vulnerable Sierra Leoneans.

SLRCS is seeking talented, hard-working, and dynamic Sierra Leoneans for the position of Finance and Admin Assistant, for ICRC Project

Date required: July 2021.   Duty station: Freetown with frequent travels to provinces as and when required.

Fixed term – 1 year with possible extension based on performance.

 

JOB SUMMARY: The overall purpose of this position is to support the Director of Finance in ensuring the overall financial management of the ICRC Project Support to the Sierra Leone Red Cross Society. The post holder also expects to give support to programs in ensuring effective and timely implementation of the ICRC supported project.

 

Main Duties

1. Work with the Director of Finance, to prepare project budget and budget revisions in close cooperation with programme staff and ICRC project Coordinator and Accountant based in Abidjan.

2. Prepare timely and accurate Quarterly project financial reports (expenditure and balances) including the Working Advance Report

3. Prepare Project Cash Book and Reconciliation on a Monthly basis and submit to Director of Finance for Review and approval

4. Receive and Review all Project Request for accuracy, budget provision and submit to the Director of Finance for approval

5. Receive and Review all Returns/liquidations submitted by Program staff and ensure the appropriate supporting documents are attached before submitting to the Director of Finance for approval

6. Work with Programs to prepare quarterly cash forecast and submit to ICRC.

7. Scan, copy and send originals of all Project Finance supporting documents to ICRC office in Abidjan via DHL

8. Submit Bank Statements to ICRC office in Abidjan upon requests.

9. Liaise with Bank to prepare Receipt for Fund Received and confirm same with ICRC Abidjan.

10. Maintain and updated asset and Inventory register of all assets/inventory procured using Project Funds.

11. File all Project Supporting Documents

12. Responsible for payment of all Project taxes- NASSIT, PAYE and Withholding Taxes timeously.

13. Work with HR to ensure Project Staff Salaries are paid and all supporting documents including Pay Slips are available.

14. Work closely with the SLRCS Logistics and Procurement unit on all Project related procurement and logistics.

15. Post all Project transactions in the SLRCS Accounting System.

16. Serve as the Liaison with ICRC team and keep the Director of Finance involved in all communications.

17. Carryout any other duties assigned by the Director of Finance

 

Education and Experience

BSc in Accounting & Finance with 2 years working experience in the Non-profit sector preferably INGO.

HND/ND in Accounting & Finance with minimum 3 years’ experience working in the non-profit sector preferably INGO.

Working experience of project financial planning and reporting

Experienced in using accounting software like Microsoft Dynamics Nav or similar

Knowledge of International Financial Reporting Standards (IFRS) and Generally Accepted Accounting Principles (GAAP)

Proven bookkeeping, accounting, and reporting skills, including payroll, payables and budgeting.

Experience using MS Office-Excel & Word

Skills, Knowledge and Abilities

Possesses High integrity

Result oriented, analytical thinking, focus on quality.

Attention to detail without losing the bigger picture.

Good communication and interpersonal skills

Ability to work independently and to take initiative.

Flexible, patience and diplomatic

Ambition to learn and support others to develop.

 

Languages

• Excellent level of English (written and spoken)

Applications should be forwarded under confidential cover marked the position you have applied for with an up-to-date C.V, names of two referees (none relatives) and supporting documents to:

The HR Department, 6 Liverpool Street, Freetown/2 Cockril North Off Wilkinson, Freetown.

Closing date for receipt of applications: 15th July 2021 at 17:00 hrs.

 

“WOMEN ARE PARTICULARLY ENCOURAGED TO APPLY”

 

NOTE: CORRESPONDENCE WILL BE LIMITED TO SHORTLISTED APPLICANTS ONLY. TELEPHONE ENQUIRIES WILL NOT BE PERMITTED

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Location: Bo, Sierra Leone

Job Description

BACKGROUND: IRC has been in West Africa for over ten years and has been implementing programs in Sierra Leone since1999.The programs broadly encompass community reintegration, education, gender-based violence, and health.

Since peace was declared in early 2002, IRC has focused on post conflict development and reintegration services for Sierra Leonean returning home from neighboring countries. As Sierra Leone is now a country in transition from relief and rehabilitation to development IRC has made a commitment to post conflict development programs. The IRC country program is managed from the head office in Freetown and has three field offices in Kenema, Kono, Bo, and Kailahun. Besides, IRC is working with different partners.

Responsibilities

The Finance Officer is in charge of the Finance review processes on the Finance office and works with the other members of the finance department to ensure an efficient and effective processing of the financial documents. The finance officer will have a thorough knowledge of IRC financial and administrative policies and procedures. He/she will also maintain cash books and reconciliation, compiling monthly cash projections and cash/bank transfers request, take part in month end closing process.

The Finance officer will technically report to the Lead Finance Officer in Bo ,Finance Manager in Freetown and work closely with the Freetown Finance team and field staff. Some field visit within project communities, will be required.

ACCOUNT PAYABLE:

• Ensure that the documents reviewed are following the IRC policy and procedures.
• Ensure that accounting information is accurately presented on source documents submitted to finance for review; this includes ensuring that accounting codes and analysis codes are corrected recorded.
• Perform the review of Purchase Requests (PRs) ensuring the necessary approvals have been obtained, correctness of coding and availability of funds.
• Perform financial review of Bid Analysis and other procurement documents; to ensure conformity with IRC policies and procedures as well as donor regulations.
• Perform financial review of payments requests; ensure adequacy of supporting documentation and compliance with IRC policies and procedures.
• Perform financial review of travel authorization, advances ensuring compliance with IRC policies and procedures.
• Provide orientation of new staff on financial processes.
• Participates in the periodic review of warehouses and other IRC storage facilities, including the review of fixed assets on a regular basis.
• Perform surprise cash counts for petty cash floats where applicable.
• Ensure that payments are processed in a timely manner and in accordance with IRC policy and procedures.

• Attend to vendors on matters concerning payments.
• Ensure statutory deductions (taxes, NASSIT, and EOSB) are remitted on time.
• Monitor cash and bank balance to ensure sufficiency based on needs
• Ensure that cash received including incoming funds transfers are receipted and accurately recorded.
• Review internal controls and disbursements processes to ensure proper management of cash and bank accounts.

SPECIFIC RESPONSIBILITIES: ü Make cash and Cheque payments on authorized and approved vouchers

ü Ensure that all vouchers are properly supported and stamped, and disbursements documented

ü Participates in daily cash counts, ensure daily cash and spreadsheet balances agree

ü update monthly cash and bank books with all transactions and their relevant T codes, ensuring that cash balances is correct at all times

ü Cover for finance manager during the period of leave or absence

ü Ensure all vouchers and finance documents (field receipt books, cash receipts books, and request for payment books, fuel coupons) for current fiscal year are properly filed for easy reference, and older documents are properly archived.

ü Perform any other tasks assigned to you by your supervisor and Senior Management staff

Month-End Closing

• Co-ordinates with finance team, review all financial documents for sufficient and appropriate documentation and provide feedback to other field and Freetown finance team
• Review all cashbooks (expenditure worksheets) for accuracy and completeness.
• Review cashbooks(spreadsheets) and validates in Q&A
• From time to time participate in month end and year end closing processes

Update

Minimum Qualifications

QUALIFICATIONS

Education (Knowledge):

• Bachelors’ degree in Accounting, commerce, or Business Studies.
• Qualification in professional Accountancy will be an added advantage

Experience

• Minimum 3-4 years’ experience in a busy finance department with an International NGO.
• Experienced working with computerized accounting is required: SUN preferable

KEY WORKING RELATIONSHIPS: External: Bank, social security, national Revenue Authority

INTERNAL: Finance Controller, Field Finance Manager Field Coordinator, Field Mangers and Supply Chain at field levels

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

 

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Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Grade: 8B

Location: Bo

Reports To: Finance Officer – Bo and Finance Manager in Freetown on Technical Responsibilities

Closing Date: 5th July 2021

 

BACKGROUND:

IRC has been in West Africa for over ten years and has been implementing programs in Sierra Leone since1999.The programs broadly encompass community reintegration, education, gender-based violence, and health.

Since peace was declared in early 2002, IRC has focused on post conflict development and reintegration services for Sierra Leonean returning home from neighboring countries. As Sierra Leone is now a country in transition from relief and rehabilitation to development IRC has made a commitment to post conflict development programs. The IRC country program is managed from the head office in Freetown and has three field offices in Kenema, Kono, Bo, and Kailahun. Besides, IRC is working with different partners.

 

Responsibilities

The Finance Officer is in charge of the Finance review processes on the Finance office and works with the other members of the finance department to ensure an efficient and effective processing of the financial documents. The finance officer will have a thorough knowledge of IRC financial and administrative policies and procedures. He/she will also maintain cash books and reconciliation, compiling monthly cash projections and cash/bank transfers request, take part in month end closing process.

The Finance officer will technically report to the Lead Finance Officer in Bo ,Finance Manager in Freetown and work closely with the Freetown Finance team and field staff. Some field visit within project communities, will be required.

ACCOUNT PAYABLE:

• Ensure that the documents reviewed are following the IRC policy and procedures.

• Ensure that accounting information is accurately presented on source documents submitted to finance for review; this includes ensuring that accounting codes and analysis codes are corrected recorded.

• Perform the review of Purchase Requests (PRs) ensuring the necessary approvals have been obtained, correctness of coding and availability of funds.

• Perform financial review of Bid Analysis and other procurement documents; to ensure conformity with IRC policies and procedures as well as donor regulations.

• Perform financial review of payments requests; ensure adequacy of supporting documentation and compliance with IRC policies and procedures.

• Perform financial review of travel authorization, advances ensuring compliance with IRC policies and procedures.

• Provide orientation of new staff on financial processes.

• Participates in the periodic review of warehouses and other IRC storage facilities, including the review of fixed assets on a regular basis.

• Perform surprise cash counts for petty cash floats where applicable.

• Ensure that payments are processed in a timely manner and in accordance with IRC policy and procedures.

• Attend to vendors on matters concerning payments.

• Ensure statutory deductions (taxes, NASSIT, and EOSB) are remitted on time.

• Monitor cash and bank balance to ensure sufficiency based on needs

• Ensure that cash received including incoming funds transfers are receipted and accurately recorded.

• Review internal controls and disbursements processes to ensure proper management of cash and bank accounts.

 

SPECIFIC RESPONSIBILITIES:

• Make cash and Cheque payments on authorized and approved vouchers

• Ensure that all vouchers are properly supported and stamped, and disbursements documented

• Participates in daily cash counts, ensure daily cash and spreadsheet balances agree

• update monthly cash and bank books with all transactions and their relevant T codes, ensuring that cash balances is correct at all times

• Cover for finance manager during the period of leave or absence

• Ensure all vouchers and finance documents (field receipt books, cash receipts books, and request for payment books, fuel coupons) for current fiscal year are properly filed for easy reference, and older documents are properly archived.

• Perform any other tasks assigned to you by your supervisor and Senior Management staff

Month-End Closing

• Co-ordinates with finance team, review all financial documents for sufficient and appropriate documentation and provide feedback to other field and Freetown finance team

• Review all cashbooks (expenditure worksheets) for accuracy and completeness.

• Review cashbooks(spreadsheets) and validates in Q&A

• From time to time participate in month end and year end closing processes

QUALIFICATIONS

Education (Knowledge):

• Bachelors’ degree in Accounting, commerce, or Business Studies.

• Qualification in professional Accountancy will be an added advantage

Experience

• Minimum 3-4 years’ experience in a busy finance department with an International NGO.

• Experienced working with computerized accounting is required: SUN preferable

 

KEY WORKING RELATIONSHIPS:

External:  Bank, social security, national Revenue Authority

INTERNAL: Finance Controller, Field Finance Manager Field Coordinator, Field Mangers and Supply Chain at field levels

Maintains Work Relationship:

 

Internal: Technical aspect

• Deputy Director, Finance

• Finance & Compliance Coordinator, Senior Finance Managers, Finance Manager, and officers

Internal:  Others

• Field and Program Coordinator Program and Support Managers

 

External: Others

• SLCB Bank Management

• Service Providers/Vendors

 

Standards for professional Conduct (IRC Way)

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

Mode of Application: 

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonials.

 

 

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

THE ROLE:

Save the Children is recruiting for Internship to work in close collaboration with the Freetown Coordination Finance Team. This position will support the Country Office Finance department in managing various audits and hence, re-arranging files, scanning vouchers and other donor specific queries. He/she will contribute towards ensuring that the filing and scanning systems are maintained. The incumbent will also provide support on Auditing process and field payments.

QUALIFICATIONS DESIRABLE

• Relevant Higher National Diploma or equivalent qualification, preferably relevant to the project.
• At least three years of relevant experience, preferably in INGO setting

EXPERIENCE AND SKILLS

• Proven experience implementing projects or programmes related to teenage pregnancy, adolescent sexual/reproductive health, gender-based violence, child protection, or related issues.
• Fluency in written and spoken English; excellent documentation and report-writing skills.
• Excellent interpersonal, communication and presentation skills, as well as training/facilitation skills.
• Experience in working with local/national civil society partners, using capacity building approaches.
• Proficiency in computer e.g. MS Word, MS Power Point and Excel.

• Child participation: experience in implementing programmes or activities directly with/for children.
• Experience in integrating gender, diversity and other power-related issues into programme activities.
• Experience in implementing community-based activities including in urban areas, using inclusive, gender equitable and participatory approaches.
• Experience in external relations with government, community stakeholders and civil society.
• Experience managing and/or monitoring the implementation of project budgets.
• Ability to be self-sufficient and resourceful, proactive in identifying and addressing challenges, yet consulting and asking for assistance as needed/relevant. Ability and willingness to travel to project communities and stay in basic conditions.
• Willing to commit to Save the Children’s aims, values and principles.

CONTRACT LENGTH: 3 Months

Closing Dat e: 25th June, 2021

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment. Any request in this direction should be immediately

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.

ï‚· Candidates should know that Save the Children is no longer using slejobopportunity@savethechildren.org for job advert and therefore candidates should apply through the links that will be provided below.

ï‚· Applicants should attach a copy of a valid Labour Card to their applications

ï‚· Please apply in English using your CV and covering letter as a single document and include your current remuneration and salary expectations for this role.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

Location: Freetown

Employee Status: Contingent

Closing Date: Jun 25, 2021

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Our vision is of a world where no one is blind from avoidable causes and where visually impaired people participate equally in society. Each year, we improve the lives of millions of people in the poorest parts of the world.

Position: Finance and Support Services Officer (FSSO)

Location:  Freetown, Sierra Leone Country Office – with visits to project locations

Salary: Competitive, local terms and conditions will apply

Contract: 18 month Fixed Term Contract

An excellent opportunity has arisen for a Finance and Support Services Officer to join Sightsavers Country Office team in Sierra Leone and be responsible for effective financial management of project funds, manage the financial aspects of donor funded programmes such as the People’s Post Code Lottery, and to work closely with partners, colleagues and other stakeholders to identify areas of improvement and growth.

As the Finance and Support Services Officer you will be responsible for the operational management of project funds, which includes budgeting/forecasting and spending as per the PFAs. You will prepare monthly journals and ensure financial records are complete and accurate, prepare month end AMC checklist and monthly project financial reports, and carry out regular partner visits.

 

Further duties include;

 

• Submit monthly, quarterly and yearly reports on partners fund transfers and expenditure

• Work with the programme staff(POs/PM) to ensure that partners fund requests and monthly partner financial reports are made promptly.

• Work with Sightsavers Programme officer and partners to prepare yearly budget

• Support collaboration between finance and programme teams for joint review of project/programme reports, planning and analysis

• Ensure compliance to EU Financial Framework

• Undertake other general finance duties as required to facilitate the smooth running of accounting and project finance activities.

As the successful candidate you will have a relevant professional accounting qualification or bachelors degree (or equivalent)in Finance/Accounting, possess a good level of working experience in a similar role, ideally within an INGO, and have experience of financial management, programme and project management and administration.

This is not an exhaustive list of duties or required professional skills, so if you are interested in the role and finding out more please read the complete Job Description for further details. We are only accepting online applications submitted via our recruitment portal for this role (no CVs please).

Vacancy: Finance and Support Services Officer (FSSO)

Location: Freetown, Sierra Leone Country Office – with visits to project locations

Salary: Competitive, Local Terms and Conditions will Apply

Contract: 18 Months Fixed Term Contract

This role will report to the Country Director

The closing date for applications is 27th June 2021

Closing date: 27 June 2021

 

How to apply

To apply, and for further details about the role, please follow this link here

As an equal opportunity employer, we actively encourage applications from all sections of the community.  Qualified people living with a disability are particularly encouraged to apply.

We are truly committed to creating an inclusive culture which values and recognises diversity as something that will only ever make an organisation better. We encourage anyone to apply who possesses the qualities and behaviours outlined or who believes they have the propensity to learn them fast. You will be joining an inclusive and supportive team who welcome people from all backgrounds.

Sightsavers does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

Further details relating to each role, including the job descriptions are available on My Portal.

If you would like to apply for the Finance and Support Services Officer (FSSO) role – Sierra Leone, please complete an internal application form (available on My Portal) and return to:

jobs@sightsavers.org

For online application, the direct link to the role is:

https://jobs.sightsavers.org /job/finance-and-support-services -officer-2/

If you have any questions or would like more information on the recruitment process, please contact a member of the HR Operations Team.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Department: Africa Global Operations/ Impact Malaria

Based in Freetown, Sierra Leone

Reports to the Chief of Party

Who We Are

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 5,000 entrepreneurial development professionals located in over 40 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using it’s global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer empowered healthcare.

Join us!

We are looking for a Director of Finance and Administration to provide overall technical and management leadership, guidance and oversight of the organization’s operations, finance, grants, and contract’s portfolio. She/ he will be the custodian of financial, accounting, IT, branch operations, supply chain, grants, and contracts process to ensure PSI Sierra Leone is compliant with donor and PSI global finance, budget, procurement, grants, and compliance standards and that the processes enable PSI Sierra Leone achieves its strategic priorities. In addition, to strong technical knowledge and experience, the Director of Finance and Administration will be a key leader within the organization whose leadership style should reflect high Emotional Intelligence (EI) and their ability to lead while nurturing talent. The Director of Finance and Operations will be working closely with the COP and Deputy COP.

Sound like you? Read on.

Your contribution

Strategic Leadership And Oversight Role

• Provide direction and strategic leadership to the organization’s finance, IT, supply chain, branch operations, grants, and contracts portfolio to ensure that operational processes efficiently support program teams.
• Ensure that the finance, IT, supply chain, grants and contracts systems and process align with PSI Sierra Leone’s Strategic Plan and priorities.
• Ensure that PSI Sierra Leone policies and procedures align with PSI Global Services Finance, Procurement, Grants and Contracts policies, procedures, and requirements, and proactively identify and manage any potential conflicts to ensure compliance with the necessary regulations.
• Design and maintain internal systems that ensure accurate and timely reporting on financial performance of the organization.
• Consistently demonstrate a leadership style that reflects high emotional intelligence, nurtures talent, and reinforces the right tone at the top of the organization.
• Promote and demonstrate an ethical environment, in line with PSI’s values of honesty and acting with integrity.
• Supervise and provide leadership to PSI Sierra Leone’s Finance, IT, Supply Chain, Branch Operations and Sub-Awards teams.

Financial Reporting And Policies

• Establish and/or refine and disseminate policies, systems and practices for effective management, procurement, disbursement and accounting for all financial resources in line with PSI Global accounting policies, funder requirements and local law where required.
• Work closely with the finance team to prepare submission of monthly financial packages to PSI/W and to ensure complete, accurate and timely recording and reporting of transactions.
• Coordinate with Programs and co-lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives, Budgeting, Financial Analysis and Donor compliance.

Budgeting, Financial Analysis, Compliance

• Lead the annual operating budgeting process.
• Validate monthly common cost analysis and update cost ratios to ensure each donor bears the correct proportion of common costs in line with PSI’s global policy, as applicable.
• Manage the common direct cost budget to ensure efficient and effective use of donor funds to support common direct costs, when necessary.
• Develop, track and review PSI Sierra Leone consolidated budget and departmental budgets in consultation with budget holders and finance team and conduct detailed activity status review and give input to DC and budget holders.
• Prepare and track donor budgets. Prepare modifications and Activity realignments as necessary.
• Monitor performance and efficiency of on-going Donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.

Technical Support, Audits And Legal

• Support preparation and successful conclusion of internal and external auditing activities for the COP, PSI/W and for the donor annual audit reporting.
• Ensure that the PSI Sierra Leone team responds to audit requests on a timely basis, and provides clear, complete, and accurate information to auditors.
• Review management comments for audit reports and ensure appropriate action is taken to correct audit findings.
• In collaboration with PSI Legal Counsel, minimize legal risk to the organization and engage any legal issues confronting the organization.
• Review and test controls to ensure PSI Sierra Leone systems are compliant with PSI Global Services Finance, Grants and Contracts policies, donor requirements, as well as Sierra Leone’s laws.
• Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance.

Operational Management And Administration

• Ensure branch operations, IT, procurement, warehouse, and fleet management activities are delivered efficiently.
• Coordinate with Head of Operations to establish and support suitable accounting, IT, Fleet Management and general administrative systems and personnel in all PSI Sierra Leone field offices.
• Work with Head of Supply Chain to ensure that PSI Sierra Leone’s procurement system is adequately updated in line with PSI Global Procurement Manual and changing funder guidelines.
• Ensure adherence to PSI Global Responsibilities Matrix on Approval limits for Procurement of Goods and Services.
• Conduct quarterly oversight and supervision visits to field offices to review the quality of business operations systems and activities and provide support, when necessary.

Sub-Award And Sub-Contractor Management

• Lead the development and negotiation of sub-award agreements, workplans and budgets
• Coordinate monthly reporting process from sub-awardees and joint programmatic and financial reports reviews, ensuring that costs are in line with the progress on delivery and implementation and that budget variances explanations are provided.
• Conduct regular sub-award visits / evaluations to verify adherence to contract terms and gauge internal control systems to obtain confidence in the reports submitted to PSI Sierra Leone.
• Design and implement a proactive, rigorous, risk-based and effective sub-awardee monitoring system and approach.
• Contribute to designing the capacity building plan for sub-awardees in financial management, internal control systems, budgeting and forecasting, technical programs implementation and coordinate the provision of trainings when needed
• Lead sub-award closeout in accordance with PSI Sierra Leone policies and procedures.

What are we looking for?

The candidate we hire will embody PSI’s corporate values:

Collaboration : You can work independently but thrive within a team.

Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates

Pragmatism: You dive in and maintain momentum even when things are ambiguous, and you do not let perfect get in the way of good enough.

Honesty: You are not afraid to speak up and speak your mind.

Measurement : You set clear and challenging goals and hold yourself accountable to driving measurable results.

Commitment : You are independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.

The basics

• Bachelor degree or Advanced degree in related field in Finance, Accounting
• Professional qualifications like ACCA, CIMA, CPA preferred.
• At least 7 years post qualifications experience in general management, financial management and experience with donor-funded projects at a senior management level required.
• At least 1 years of supervisory experience preferred
• Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Lawson, or another ERP. Advanced computer skills, with strong Office 365 skills preferred
• Have demonstrated grants management experience and in-depth understanding of current donor rules and regulations. Experience working with USAID, DfID, KfW and other international donors.
• At least 3 years of experience living or working in a developing country and working experience in challenging environments in Africa will be an added advantage preferred
• High level of written and verbal communication skills. Written and verbal fluency in English required.
• Exceptional quantitative data analysis skills.
• High emotional intelligence, people management and interpersonal skills; High level staff management and leadership skills.
• Ability to work in a diverse cultural environment with multiple stakeholders (including Ministry of Health authorities (MoH), beneficiaries, implementing partners, program staff, donors)
• References will be required
• The successful candidate will be required to pass a background check.

What will get us excited (personal and management characteristics)?

• Successful candidates will be customer service oriented, exhibit excellent communication and interpersonal skills; have proven problem solving ability; be able to work efficiently and quickly under pressure; be able to prioritize and perform multiple tasks; and have the ability to work with minimal supervision and follow through on assignments. Preference will be given to candidates with demonstrated experience in international health and development issues, and technology innovation.
• Be self-starter, effective team player and demonstrated verifiable result-oriented track record. Act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results; aggressively promotes the need for breakthrough improvements.
• Acting with Long Term Perspective: Take actions today to build a strong foundation for future success, identify and take advantage of emerging opportunities, keep PSI Sierra Leone’s long-term goals in mind when addressing short-term issues and problems.
• Adaptive and flexible in approaches to work, comfortable with changing approach based on the evidence of what works.
• Passionate about learning, documenting, and sharing what does and does not work
• Proven ability to develop routines to manage large workloads and organize work efficiently
• Ability and desire to coach and transfer learning capacity to partners and program staff.

STATUS

• Exempt

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Grade: 8B

Location: Kenema

Reports to: LNGB District Supervisor

Closing Date: 29th June 2021

 

BACKGROUND

Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence.  IRC does this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, Youth and Women’s Protection and Empowerment programming.  IRC has a Country Program office in Freetown, a regional Field Office in Kenema, a Field Office in Kono and Satellite Offices in Kailahun and Bo.

SCOPE OF WORK

Building on this work over the years, the IRC in Sierra Leone has developed a new program framework, strategy and vision for 2016 – 2020. The country program has committed to ensuring that children, both in and out of school, have appropriate literacy, numeracy, social-emotional skills, and will work towards the reduction and elimination of barriers to ensure that girls are equally skilled and safe as boys.  In line with this commitment, and in partnership with Concern International, Restless Development and BBC Media Action, the IRC will implement the four-year Leave No Girl Behind (LNGB) Program which targets 32,500 out-of-school girls (aged 13-17) and aims to ensure they have significantly improved learning outcomes and transition to education, training or employment. Upon completion of the learning program, girls will receive one-on-one mentorship to develop their individual transition plans.

 

Job Overview/Summary

The LNGB Life and Business Skills (LBS) Officer will work under the supervision of the LNGB District supervisor. S/he will be mainly responsible for coordinating, facilitating and monitoring implementation of the Life and Business Skills curriculum within the Program through capacity building, networking, partnership and participation of the communities. S/he will provide practical and emotional support to young girls and teach them the skills they need to enable them to live a successful independent life. S/he will work in partnership with young girls, their families and peers, to identify suitable individual transition plans.

 

This position is contingent on funding.

 

Specific Responsibilities

Technical responsibilities, planning and management

• With oversight from the Senior LNGB Program Manager and support from the M&E Manager, work closely with the District Supervisor, the M&E officer and the Local Councils to carry out a needs assessment in targeted communities that will inform the LSB skills curriculum and classes planning process, identify risk and protective factors to inform and produce risk assessments and contingency plans, as needed; this includes participating in and supporting a market analysis to identify available opportunities in the targeted communities;

• Work closely with the District Supervisor, the BLN officers and Local Councils to better understand the local communities and governing bodies, as well as identify any other key stakeholders at local level that would have leverage on the development of the implementation of LSB activities;

• Participate in beneficiaries mapping in the targeted communities to ensure participation of young girls and their families. This includes ensure that the most marginalized girls are adequately identified and outreached in line with beneficiaries’ selection criteria, and receive support from the Program enrolling and remaining in the LBS course;

• Work closely with Local Councils to review and activate the LBS curriculum and implement LBS classes in Program-identified safe spaces;

• Ensure the LBS course is delivered on time, in accordance with the LBS curriculum, schedule, tools and approaches approved by the Program, respecting quality standards and principles of equity and inclusion;

• Ensure that the one-on-one mentoring is delivered to adolescents girls upon completion of the LBS course and that each girl receive adequate and holistic support to identify transition goals and develop individual business plans;

• Ensure that competitive start-up/growth grants are provided to young girls graduating from the LBS course and that these grants are utilized in accordance with the individual self-identified pathway for each girl, based on the results of the local market analysis;

• Under the supervision of the District Supervisor, work with the M&E officer and BLN officers to support identifying safe spaces for young girls receiving LBS courses. This includes ensuring that the spaces are girl-friendly, protective and conducive to effective learning;

• Ensure that all safe spaces identified and/or established by the Program to host the LBS course have the approved teaching and learning materials and other relevant tools/equipment;

• Identify, resource, train and coach LSB mentors. This includes working closely with the local community key stakeholders to identify female leaders and positive role models, train them on the LBS curriculum and coach them to support and guide adolescent girls throughout the process of determining their transition goals;

• Ensure that LBS mentors master the use of LBS materials and provide feedback and capacity building when weakness are identified. This includes ensuring that mentors have a clear scheme of work, prepare lesson plans using agreed standard formats and methodologies;

• Monitor the individual workplans/schedule of LBS mentors and assist them to create a professional community/network of practice in which they can share experiences and learn from each other;

• Ensure that instructional materials are effectively used by young girls and safely kept by the custodians of the safe spaces;

• Closely work with LBS mentors, young girls and the communities to develop individual self-identified transition pathway for each girl and support LBS mentors to provide regular follow-ups to ensure the implementation of the identified plans for each girl;

• Ensure that regular termly meetings with communities and young girls are held and that meetings have agenda, issues and action points, all of which are documented;

• Participate in community mobilization and sensitization activities in relation to Life and Business Skills topics in line with the approved curriculum;

• Ensure that cases or suspicions of violence and abuse against adolescent girls as well as any protection risks are reported through program-established and/or existing referral pathways and receive proper case management;

• Effectively obtain, allocate and utilize resources allocated to the Program’s LBS component. This includes supporting the District Supervisor in providing the Senior LNGB Program Manager with all needed data and information to produce timely and quality monthly/quarterly spending and procurement plans;

• Submit weekly work plans to the District Supervisor, including needs for any logistics and procurement arrangement for the purpose of the implementation of LSB courses.

Monitoring

• With the support of the M&E officer, track and record young girls and LBS mentors attendance on a daily basis;

• Work closely with the local communities and LBS mentors to ensure that actions are taken against mentors and girls engaged in truancy;

• Conduct regular follow-up on LBS activities and give feedbacks to the District Supervisor. This includes working with M&E officer and Data clerk to monitor and track the attendance, retention and progress of young girls attending the LBS course;

• Work closely with the M&E officer and Data clerk to ensure accurate data are available from activities records and other means of verification to document progress on indicators/achievement of targets using Indicator Performance Tracking Tables (IPTT);

• Work closely with the local communities and LBS mentors to ensure that Child Safeguarding and Do Not Harm principles and requirements are respected rigorously throughout the Program implementation with regard to the delivery of the LBS curriculum.

Reporting

• Provide the District Supervisor with required inputs for reports written during project implementation at the field level with regards to LBS activities;

• Work closely with the M&E officer and Data clerk to ensure accurate data are timely submitted to the M&E Manager for reporting purposes;

• Prepare, produce and present LBS activity reports, with analyzes and summaries, to the District Supervisor;

• Contribute to capture data, pattern and trends from the field and relay feedback to the District Supervisor, that would inform documentation of lessons learned, best practices and success stories for sharing with the Senior Program Manager.

 

Requirements

• At least a Professional Teaching/Training  certificate/Diploma;

• A diploma in Social Work or relevant professional qualification;

• Excellent computer skills, including proficiency in Microsoft Excel, Access and Word;

• Strong planning, analysis and writing skills;

• Strong experience working with youth, including adolescent girls, and local communities and Education and Social Welfare governing bodies;

• Knowledge  in principles and practice of Education;

• Experience in training delivery and facilitation;

• Good verbal communication skills in local languages and working knowledge of English;

• Ability to clearly convey concepts to populations with limited numeracy and literacy skills;

• Excellent training and mentoring skills with ability to work as part of a team with diverse backgrounds;

• Willingness to travel frequently to field sites.

 

Preferred Qualities

• At least two years’ experience working in Life and/or Business Skills programs for youth/adults;

• Experience working in education programs and in rural settings.

• Previous experience working with NGOs a plus.

 

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, and Anti-Retaliation.

 

Standards for professional Conduct (IRC Way)

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Mode of Application: 

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonials.

Qualified and interested individuals should click on the button below to apply.

 

 

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

 

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