The Role: Awards Manager

The position will be responsible for ensuring that all partners meet the donor requirements including ensuring budget planning, expenditure, monitoring, and reporting is done in a timely manner. The post holder will be also responsible for capacity building of staff and improving internal ways of working.

As a member of the SCI Awards team the office holder collaborates closely with the Finance Unit (Country Office) and SCUK portfolio Awards Manager, to ensure high quality management through the award cycle, including AMS management, and closeout.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

The Awards Manager will ensures smooth financial management of GPE NGO Consortium Programme, sub awards and contracts. S/he performs financial duties and internal controls including ensuring accurate accounting. Under the leadership of the Chief of Party, S/he plans, organizes and controls the financial operation of the GPE Programme. S/he ensures that financial reports meet the required standards; develops and maintains timely and accurate report

FOR NATIONALS ONLY

Qualifications:

• Minimum of a Bachelor’s Degree in Financial Management, Accounting, Business or related field
• Professional qualification relating to business, finance, accounting or international development will be an added advantage
• Post graduate qualification desirable but not a must.

 

EXPERIENCE AND SKILLS

Essential

• Experience working in a complex stakeholder environment including sub award management.
• Proven track record of in-country award portfolio management and knowledge of major donors’ compliance requirements
• Experience of staff management, supervision and capacity building in Award Management
• Proven track record of supporting a senior management team
• Problem solving skills to identify and lead the resolution of issues
• Good attention to detail and analytical skills
• Computer literate (i.e. Word, advanced Excel, Outlook, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, flexible, able to improvise and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
• Basic understanding of operational programming, including the realities of the context
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

Desirable

• Experience with Save the Children Award Management System (AMS) or similar platforms
• Significant experience with NGOs in an international environment

 

 CONTRACT LENGTH: 12 Months

Closing Date:  15^th January, 2020

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that 

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately

 

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.

• Candidates should apply through the link that will be provided by Careers.sl.
• Applicants should attach a copy of a valid Labour Card to their applications
• Please apply in English using your CV and covering letter as a single document and include your current remuneration and salary expectations for this role.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

Caritas Sierra Leone is recruiting to fill the following positions:

1.) Finance Officer
2.) Project Officer

 

Caritas Sierra Leone was established in 1981 by the Catholic Bishops Conference of Sierra Leone with the mandate to serve as the relief and development wing of the Catholic Church in Sierra Leone. Most of the agency’s efforts during the 1990’s concentrated on responding to the plight of the people caught up in the brutal civil war, by providing food, shelter, and lobbying for the release of child soldiers. Today, Caritas Sierra Leone remains steadfast in post war peace building initiatives but is also active in various fields such as – HIV/AIDS prevention, food security, emergency and humanitarian relief, youth empowerment, environmental protection, poverty eradication and gender equality.

 

See job details and how to apply below.

 

1.) Finance Officer

JOB DESCRIPTION

Job Title: Finance Officer – for the Rehabilitation of Orthopedic Technical Centre (OTC)

Job Location: Makeni

Job Type: One year (Full Time)

Reports To: Programme Coordinator with dotted line to the Programme Director

About Caritas Makeni

Caritas Makeni is the Diocesan development and Relief agency of the Catholic Diocese of Makeni in Northern Sierra Leone established in 1979 by Bishop Azzolini. The organization is registered with Ministry of Planning and Economic Development, Ministry of Social Welfare, Gender and Children’s Affairs and the Sierra Leone Association of Non-Governmental Organization (SLANGO). Caritas Makeni supports the efforts of the disadvantaged and less privilege people to promote their own development irrespective of creed, tribe, gender or race and hence promoting the common good and the dignity of the human person. The work of Caritas Makeni focuses on: Human Rights, Youth Empowerment, Health, Child Protection, Disaster risk reduction etc. Caritas Makeni has been operating in health and development since 1979.

Roles and Key Responsibilities

• Keep accurate records for all daily transactions
• Prepare balance sheets
• Process invoices
• Record accounts payable and accounts receivable
• Update internal systems with financial data
• Prepare monthly, quarterly and annual financial reports
• Reconcile bank statements
• Participate in financial audits
• Track bank deposits and payments
• Assist with budget preparation
• Review and implement financial policies

Basic Qualifications (BQs)

• Proven work experience as a Finance Officer or similar role
• Solid knowledge of financial and accounting procedures
• Experience using financial software
• Advanced MS Excel skills
• Knowledge of financial regulations
• Excellent analytical and numerical skills
• Sharp time management skills
• Strong ethics, with an ability to manage confidential data
• BSc degree in Finance, Accounting or Economics

Required Languages – English (Krio will be an advantage)

Knowledge, Skills and Abilities (KSAs)

• Strong writing and editing skills
• Ability to communicate with Donor
• Strong organizational skills
• Experience of team working
• Ability to work on own initiative under pressure and tight deadlines in a busy environment and competing demands
• Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint and Outlook) and the Internet
• Good presentation skills
• Excellent numeracy skills

Key Working Relationships

Internal: Director, Programme Director, Programme Coordinator, Administration and HR.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Caritas Makeni talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

MODE OF APPLICATION

All application should have a cover letter, updated CV, names of three (3) referees and their active telephone and email. Copies of professional certificates and other related document should be sent to the HR Officer Caritas Makeni, 1 Ernest Bai Koroma Road, Pastoral Centre Makeni – 078031603 or email – josephine.greywoode@yahoo.com

CLOSING DATE – 4^TH JANUARY, 2020

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2.) Project Officer

JOB DESCRIPTION

Job Title: Project Officer – for the Rehabilitation of Orthopedic Technical Centre (OTC)

Job Location: Makeni

Job Type: One year (Full Time)

Reports To: Programme Coordinator with dotted line to the Programme Director

About Caritas Makeni

Caritas Makeni is the Diocesan development and Relief agency of the Catholic Diocese of Makeni in Northern Sierra Leone established in 1979 by Bishop Azzolini. The organization is registered with Ministry of Planning and Economic Development, Ministry of Social Welfare, Gender and Children’s Affairs and the Sierra Leone Association of Non-Governmental Organization (SLANGO). Caritas Makeni supports the efforts of the disadvantaged and less privilege people to promote their own development irrespective of creed, tribe, gender or race and hence promoting the common good and the dignity of the human person. The work of Caritas Makeni focuses on: Human Rights, Youth Empowerment, Health, Child Protection, Disaster risk reduction etc. Caritas Makeni has been operating in health and development since 1979.

JOB SUMMARY

The project officer is responsible for the day-to-day implementations of activities on the rehabilitation of the Orthopedic Technical Centre (OTC) in Makeni. He /She will coordinate the schedule and the issues and risks of the project. It is your job to make sure the project is well organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.

Roles and Key Responsibilities

• Provide analytical support to Manager in executing assigned projects.
• Plan and coordinate project activities for timely completions.
• Assess potential issues and technical challenges and accordingly develop resolutions.
• Interact with various teams to coordinate project activities.
• Participate in project design meetings and recommend improvements if needed.
• Assist in project design and development activities.
• Work with Manager in change order management, project tracking and document control activities.
• Track project progress and ensure all project activities are completed on-time.
• Monitor project schedules regularly to determine any delays or deviations.
• Attend project meetings and follow-up with outstanding tasks.
• Develop project reports for management and clients.
• Analyze and resolve project issues in a timely and accurate manner.
• Coordinate with management in developing project scope, plan, deliverables, budget and milestones.
• Oversee project correspondences, prepare, and review project related emails, letters, proposals, memos, meeting minutes and other documents.
• Review contract requirements and process invoices in timely manner.

Basic Qualifications (BQs)

 Degree or equivalent in Development Studies, Community Studies, Logistics etc.

 Minimum of 3 years working in an NGO Field

 Excellent oral and written communication skills

 Strong analytical skills

 Computer literate in word and excel

 Ability to work under pressure, handles multiple tasks, and meets deadlines

 Good interpersonal skills and ability to work in a team

Required Languages – English (Krio will be an advantage)

Knowledge, Skills and Abilities (KSAs)

 Strong writing and editing skills

 Ability to communicate with Donor

 Strong organizational skills

 Experience of team working

 Ability to work on own initiative under pressure and tight deadlines in a busy environment and competing demands

 Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint and Outlook) and the Internet

 Good presentation skills

 Excellent numeracy skills

Key Working Relationships

Internal: Director, Programme Director, Programme Coordinator, Administration and HR.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Caritas Makeni talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

MODE OF APPLICATION

All applications should have a cover letter, updated CV, names of three (3) referees and their active telephone and email. Copies of professional certificates and other related document should be sent to the HR Officer Caritas Makeni, 1 Ernest Bai Koroma Road, Pastoral Centre Makeni – 078031603 or email – josephine.greywoode@yahoo.com

CLOSING DATE – 4^TH JANUARY, 2020

Population Services International (PSI) requests for audit proposals.

PSI was established in Sierra Leone in 2018. It supports key malaria interventions that are aligned with the National Malaria Control Program’s national strategic plan to provide access to malaria control interventions for all and reduce malaria morbidity and mortality.

Section 1:  Request for Proposals (RFP)

Introduction

Population Services International (PSI) with over 45 years of experience, working in over 60 countries is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

Population Services International and affiliated organizations (PSI Sierra Leone) wish to procure the services of a locally based public accounting firm to perform an independent audit of statements of financial condition for PSI Sierra Leone, for the period of June 1, 2019 – December 31, 2020.

It is PSI and its affiliate’s intention to submit this request for audit services to more than one qualified accounting firm.  Bidders are encouraged to respond with their best (lowest) price initially, as there may not be an opportunity to submit revised bids.  All offers should be on a fixed price basis and should be submitted to the Country Representative in a sealed envelope by December 21, 2020.

PSI and its affiliates request that the audit engagement begin no later than January 18, 2021 and that the signed audit report be completed by agreed dates.

Section 2:  General Information on PSI

Population Services International is not-for-profit organization, based in Washington DC, USA.  It is exempt from United States federal income taxes under 501(c)(3) of the Internal Revenue Code and is not classified as a private foundation under Section 509(a)(2).  On a consolidated financial reporting basis, PSI follows the United States Generally Accepted Accounting Principles (GAAP) as required by the American Institute of Certified Accountants (AICPA) and the Financial Accounting Standards Board (FASB).  Specifically, PSI complies with the principles of the AICPA Audit and Accounting Guide for Not-for-Profit Organizations.

PSI receives a significant percentage of its funding from grants/contracts and cooperative agreements with the United States Agency for International Development (USAID).  Under the standard provision of these agreements, PSI is subject to the administrative, accounting and audit requirements of the Office of Management and Budget (OMB).

2.1 General Information on PSI Affiliate

In 2018, PSI began implementing the global US President’s Malaria Initiative under the name Impact Malaria (IM). The overall goal of IM is work with Government of Sierra leone through the MOHS  under the guidance of the  National Malaria Control Program(NMCP) to scale up best practices and innovations in malaria case management, control of malaria in pregnancy, and the introduction of other malaria drug-based approaches. In Sierra Leone, The PSI affiliate maintains its accounts based on Generally Accepted Accounting Principles (GAAP) in U.S.

The audit will also include such other required schedules or analysis as PSI and PSI Sierra Leone have determined are necessary to ensure that program resources are being properly managed. The auditors should assess the organization’s compliance with the provisions of the Sierra Leone Finance Act and the relevant applicable regulatory authorities e.g., Sierra Leone Association of Non-Governmental Organization (SLANGO), Ministry of Planning and Economic Development (MOPED) and other Regulations Institutions, Funders and PSI Finance & Accounting Policies and procedures.

2.2 Qualifications of the Auditors

The auditor’s proposal should include Curriculum Vitae for the partner, manager and key staff proposed for the audit team.  Please describe the audit firm’s experience with audit reporting under International Standards on Auditing (ISA) and International Organization of Supreme Audit Institutions (INTOSAI).   Provide references for similar audits performed within the last three years.  The auditor’s firm and staff must be independent of PSI and its affiliates and affirm their independence in the engagement letter

Other requirements include: –

• Be registered with the Institute of Chartered and Certified Accountants of Sierra Leone (ICASL) and its partners must be holders of current practicing certificate(s).
• The firm should have been in operation for not less than five years.
• Have a high-level understanding of the International Financial Reporting Standards (IFRSs) and the International Standards on Auditing (ISAs) and their practical application to financial reporting and auditing.
• Have a system of quality control in the provision of audit and assurance services.
• Can demonstrate capacity to provide efficient external audit services in adherence to agreed timeframes.

2.3   Audit Objective

The objective of the PSI Affiliate’s financial audit is to obtain reasonable assurance that the local financial statements are free of material misstatement.  The audit will be performed in accordance based on US GAAP and in accordance with ISA standards and in accordance with such other recognized auditing standards as are applicable in the host country.  (Note:  PSI has determined no material differences between US GAAP and IFRS for non- profit entities).  The auditor report will include an Independent Auditors Report (Opinion) on the statements of financial condition. The auditors are not requested to prepare a Report on Compliance with local laws, regulations, and donor provisions; however, the auditors should consider issues of material compliance with local laws and regulations in their evaluation of the internal control structure including but not limited to the SLANGO and the National Revenue Authority.

The audit will also include such other required schedules or analyses as PSI Global and PSI Sierra Leone have determined are necessary in order to ensure that program resources are being properly managed.

2.4   Scope

The scope of the audit will be including all platform related financial expenditures and receipts as at June 1, 2019 through December 31, 2020

The audit will be conducted in accordance with International Standards on Auditing (ISA) as published by the International Federation of Accountants (IFAC), with special reference to ISA 800 (Auditor’s Report on Special-Purpose Audit Engagements). The audit will gather sufficient evidence to substantiate in all material respects the accuracy of the information contained in supporting schedules attached to the Statement of Sources and Uses of Funds (Cash Flow Statement).

To perform the audit activities, the audit staff will have full and complete access at any time to all PSI Sierra Leone related and necessary records and documents (including books of account, legal agreements, minutes of committee meetings, bank records, invoices and contracts, etc.) as well as employees.

2.4.1 Local Revenues and Expenditures

The focus of the audit is an examination of PSI Sierra Leone locally controlled assets, liabilities, revenues and expenditures, both in local currency and US Dollars.  The revenues and expenses of PSI Washington, including those related to programs being performed by the affiliate organization, are not within the scope of this audit.

2.4.2        Source Documents

All the original documents for PSI Sierra Leone’s local revenues and expenditures are kept in country and will be availed to the Auditor per request.

2.4.3        Time Period

The requested audit will cover the period from June 2019 1 to December 31, 2020.

2.4.4        Fixed Assets Management

Fixed assets such as furniture, fixtures, equipment, and vehicles are charged to the costs of program performance at the time they are purchased.  These assets are not maintained in the accounting records of the local platform accounting records.  However, these assets are valuable resources and PSI and affiliates have an obligation to safeguard them and ensure that they are utilized in accordance with the terms of the grant or cooperative agreement.   PSI requires that each affiliate maintain a record of fixed assets.  The scope of the audit includes an assessment of internal control for fixed assets management and footnote disclosure of the total (unamortized) acquisition value of fixed assets.

2.4.5        Summary of Employee Benefits Contingent Liability

PSI requests that the auditors examine the affiliates’ contingent liability for employee benefits payable in case of layoff or termination, including vacation/annual leave and other benefits entitled under local laws, such as mandatory severance, pension, or annual bonuses.  The auditors shall provide a footnote describing the elements of the Employee Benefits Contingent Liability and the total amount of contingent liability for each element of employee benefit.  A schedule of liability by employee should not be included in statements of financial condition, provided that the auditors retain appropriate detailed work papers supporting the amounts reported in the footnote.

2.5              Audit Opinion

The independent auditors will indicate if accounting standards have been applied, comply with US GAAP in all material aspects, identification of period audited, and whether the financial statements and supporting schedules fairly present the fund receipts and expenditures.

2.6      Report on Internal Control

The auditors will provide a Report on Internal Control, prepared in accordance with IAS, because of the audit procedures performed in order to render an opinion on the statements of financial condition.  The audit report will identify only those “reportable conditions” that involve risks of a “material weakness” in the internal control structure, as defined by the IAS.   Any reportable conditions noted that do not rise to the level of risk of a material weakness shall be reported to PSI Washington and to the affiliate organization in a separate internal control letter.

2.7      Report on Compliance with Local Laws and Regulations

The auditors are not requested to provide a separate Report on Compliance with local laws, regulations, and donor provisions.  However, because of the audit procedures performed to render an opinion on the statements of financial condition and the report on internal control, the auditors will consider applicable laws and regulations. The auditors should consider the possibility that material non-compliance with laws and regulations could result in a material misstatement of the statements of financial condition or could represent a reportable condition of internal control.  Any instances of noncompliance noted that do not rise to the level of risk of a material noncompliance should be reported to PSI Washington and the affiliate organization in an internal control letter submitted separately.

2.8      Auditor’s Letter to Management

The auditors may determine that there are certain matters that are not material to the statements of financial condition, but which the auditors wish to communicate to the affiliate and PSI Washington.  The auditors are encouraged to prepare a separate letter to management, which would be distributed with, but not incorporated in, the audited statements.  Such a letter, if prepared, would be the appropriate place for communicating matters such as:

• immaterial weakness in internal control,
• immaterial matters on compliance with laws and regulations,
• recommendations for improvements in the accounting system or records,
• discussion of alternative accounting practices,
• recommendation regarding staffing or staff responsibilities,
• recommendations for improvements to the commodities management systems and records, or
• recommendations for improvements to fixed assets management and recordkeeping.

2.9      Standard Footnotes

PSI and affiliated organizations have developed standard financial statement footnotes to achieve uniform reporting between the affiliates and PSI Washington.  The auditors may include additional footnotes at the end of the standard footnotes.  PSI discourages the inclusion of information in the footnotes that is immaterial, unnecessary, or inordinately detailed, or that may be better communicated in a letter outside the published financials statements.  The standard footnotes will be provided.

2.10  Management Representation Letter

Field auditors are required to obtain a management representation letter signed by the Country Representative. The management representation letter provided includes the minimum information that the Country Representative should confirm. The auditors may add additional information or assurances in the standard letter.  PSI and affiliates discourage the inclusion of information in the management representation letter that is immaterial, unnecessary, or inordinately detailed.

2.11  Work-paper Adequacy and Retention

The auditors’ objective is to obtain sufficient competent evidential matter to provide them with a reasonable basis for forming an opinion.  Working papers are records kept by the auditor of the procedures applied, tests performed, information obtained, and pertinent conclusions reached.  The audit firm shall retain the audit work-papers for at least three years after the end of period covered by the audit, or longer as requested by PSI or the affiliate in writing.  PSI and affiliates retain the right to request copies of work-paper schedules supporting the amounts reported in the statements of financial condition and footnote disclosures, for as long as the work-papers are required to be retained.

2.12  Communication and Reports

All audit reports and accompanying statements of financial condition and audit report on internal control communication shall, at a minimum, be presented in English.  If reports are also required in other languages, the Country Representative shall specify the details of such versions of the audit report.   The audit report shall be released to the Country Representative with two copies being sent directly from the auditors to PSI Washington c/o the Global Controller.  If a matter is noted during the audit that is deemed to be serious enough to affect the overall conduct of the audit, the auditors shall immediately notify the Country Representative in writing, unless the circumstances make it inappropriate to communicate the matter with the Country Representative, in which case the auditors shall contact PSI Washington directly.  If a matter is raised with the Country Representative, a copy of the notification shall be faxed directly from the audit firm to PSI Washington c/o Global Controller

2.13  Point of Contact at PSI Platform

During the conduct of the audit, it will likely be necessary for the auditors to contact PSI Washington for confirmation of wire transfers and other transactions, and for clarification of PSI financial policies. Please direct all communications to:

audit@psi.org or klarbi@psi.org

2.14  Contact and Submission deadline of RFP

Completed RFP should be submitted not later than December 28, 2020. Addressed to:

The Finance and Admin Manager

Population Services International

3 Fadika Drive, Hill Station,

Email: pmusa@psi-sl.org

Job Vacancy: Accountant

Organisational Profile Deutsche Welthungerhilfe (WHH) was founded as the National Committee for the Freedom from Hunger Campaign of the Food and Agricultural Organisation of the United Nations (FAO) in 1962. Today, WHH is one of the largest private development organisations in Germany. As a non-profit, non‐political and non-denominational organisation WHH is committed to fight hunger and poverty in currently more than 50 countries all over the world. In Sierra Leone WHH has been implementing development and relief projects since 2003.

Project Description: SLE 1072 EU funded WASH Self Supply Project

The project addresses the needs of the rural population of the Kenema District in Eastern Sierra Leone, which faces low access to potable water from protected sources and to sanitation / hygiene facilities. The nutrition and gender sensitive, community-led WASH self-supply project implementation approach in combination with microfinance services (e.g. savings and loan schemes) provide a promising alternative to build up local capacities for manual well drilling and sanitation facility construction. Intense awareness creation for safe water handling, sanitation and hygiene practices shall trigger behaviour change. Local partner organisations – SEND and MOPADA – will be strengthened and local technicians trained to provide in cooperation with Welthungerhilfe well drilling services, install sanitation / hygiene facilities, build up privately run small businesses in rural communities and to foster awareness creation to improve the nutrition and health status of the communities
In the case of equal suitability, ability and professional experience, female candidates are strongly encouraged

Job Title: Accountant
Project Name: Project  SLE 1072 WASH Self Supply
Location: Kenema
Contract Duration: One year with possible extension

Job Purpose The aim of the position is to manage project/programs accounting and financial Controlling.
Line Manager(s) Project Administrator and Finance Manager

Tasks/Responsibilities

• Manage project program accounting by maintaining accounting related data based on the current accounting software
• Fill up check- book forms as required per deadline
• Prepare voucher for book- keeping and dedicate their cost classification
• Verify correctness of vouchers including supporting documents
• Check receipt and balance the fields office cash sheet
• Prepare and control monthly project journal/balance sheet and send it to Project Administrator
• Execute cash payments, collect, and prepare proper receipt
• Follow up on and arrange for a/c receivables and payables settlement (e.g payment of utilities)
• Control financial transactions by monitoring the cash flow situation
• Prepare monthly and annual budgets and tracking variances
• Verify the correctness of the cash book (petty cash and Bank transactions) and report results
• Verify the numerical correctness of contract and execute payments
• Control the annual budget of project components
• Monitor time allocation to project components
• Provide necessary documents and report to Project Administrator for internal controlling
• Assist project program financial management by preparing monthly payment sheets for staff (salaries)
• Process claims for travel expenses
• Provide necessary document for the project financial planning
• Maintain the office inventory list
• Immediately report all problems solving finance and regulation
• File all important documents regarding the project accounting and finance
• Any other duty as assigned by Head of project and Project Administrator

Experience and Education

1. Degree in Financial Accounting/ professional qualification related to the job
2. 2 to 5 years professional experience
Languages Excellent command of spoken and written English.
Proficiency in German (as an advantage).
Computer Skills Advanced knowledge of basic office programmes (i.e. MS Office, Excel, Power Point and Word)
Excellent knowledge of modern communication technology (i.e. Email, Skype, Chat).

Core Competencies

1. Can think analytically.
(identify key issues and patterns in complex situations, plan independently)
2. Can think flexibly.
(adapt to situations, consolidate different views, and adjust approaches)
3. Can manage resources.
(make decisions aimed at improving processes and performance)
4. Can work in and with teams.
(foster a collaborative environment and drive (a) team(s) in one direction)
5. Is diplomatic.
(understand other people and display cross-cultural sensitivity)
6. Can align with organisational standards.
(show integrity and act in compliance with organisational needs, and priorities)

How to Apply

Please send your Application (CV and Cover Letter, no support documents) to:
recruitment.sierraleone@welthungerhilfe.de

Only shortlisted candidates will be contacted. Documents once submitted cannot be returned to the applicant. Thus, please do not submit Originals.

Closing Date: 18th December 2020

 

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Deutsche Welthungerhilfe (WHH) is recruiting for Assistant Finance and Administration Compliance Officer.

Welthungerhilfe works in cooperation with the local government, civil society and the private sector to support communities to improve their food and nutrition security through a variety of projects. This includes improving and diversifying agriculture, nutrition training, better access to water, sanitation and improved hygiene practices and providing training for young people to help them earn an income.

Organisational Profile: Deutsche Welthungerhilfe (WHH) was founded as the National Committee for the Freedom from Hunger Campaign of the Food and Agricultural Organisation of the United Nations (FAO) in 1962. Today, WHH is one of the largest private development organisations in Germany. As a non-profit, non‐political and non-denominational organisation WHH is committed to fight hunger and poverty in currently more than 50 countries all over the world. In Sierra Leone WHH has been implementing development and relief projects since 2003.

In the case of equal suitability, ability and professional experience, female candidates are strongly encouraged

Objectives The objective of the position is to ensure implementation of sound financial management standards in the programmes and projects across Welthungerhilfe (WHH) Sierra Leone including its implementing partners. The aim is to ensure high quality financial documentation and reporting that in sequence minimise non-compliance, ineligible expenditures, and financial risk for the programme.

This involves:

• Ensuring that consistent, efficient, and effective financial administrative processes are implemented across the country programme,
• Ensuring existence auditable financial documentation with high standards that meets the minimum standard of Welthungerhilfe and the donors. This include high quality reports from implementing partners,
• Facilitating trainings in financial administration and reporting for staff in all projects and implementing partners,
• Provide technical backstopping to partners on Welthungerhilfe policies (and core values) and financial regulation,
• Support the Finance Manager in reviewing the sufficiency of the country administration regulation and workflows and recommend for improvement, where necessary,
• Ensuring transparent and accountable processes,

Compliance officer works under the supervision of the Compliance Officer, Finance Manager and Country Directors

Job Title: Assistant Finance and Administration Compliance Officer
Project Name :SLE 1073- Country Office
Location: Freetown
Contract Duration: One year with potential extension

Line Manager(s) Finance Manager
Tasks/Responsibilities

• Works directly with projects to coordinate finance and administration compliance across WHH projects including partners in Sierra Leone,
• Performs compliance monitoring, review on finance and administration in all projects, reports on findings and recommends on actions aimed at minimising deficiencies that may exist. Reviews will include inspection of financial documents with the aim of ensuring high voucher quality,
• Reviews periodic partner financial reports, reconciles the reported income and expenditure to FundsPro before uploading the reports on PROMIS (financial and procurement transactions shall be checked for accuracy and eligibility),
• Follows up on recommendations made during past compliance reviews and ensures that the recommendations are effectively addressed. Additionally, together with the Compliance Officer, the Assistant Compliance Officer supports Finance Manager in ensuring that recommendations from both internal and external audits are implemented and sustained across projects,
• The Compliance officer immediately alarms and reports to the Finance Manager and Country Directors on any suspected fraudulent situations in projects,
• Ensure that project and partners teams understand Welthungerhilfe and donor reporting templates, finance, and administration regulations etc by providing capacity building trainings and follow up,
• Ensure that Welthungerhilfe complies with all national regulations by ensuring that all requirements of respective line ministries are followed. Outputs of this is existence of valid NASSIT, NRA Tax clearance registration with Government of Sierra Leone etc,
• Assists in reviewing financial reports prepared by projects before they are submitted to respective donors,
• Conduct capacity assessment on new partner organisations before they are engaged and make recommendations in the assessment report,
• Support in the preparation partnership agreements and cost and financing plans for new contracts and amendments,
• Serves as a resource during internal and external audits,
• Handles fewer active cashboxes and cashbooks in the Country Office.
• Any other duties as assigned by supervisor

Job requirements 

University Degree in Accounting or equivalent,

At least two years of relevant professional experience in the field of finance and administration. Experience on partner compliance is an added advantage,

Ability to understand, analyze, and interpret internal and donor regulation, financial reporting requirements,

Ability to communicate effectively and concise,

Ability to exchange non-routine information using tact and persuasion as appropriate, requiring excellent oral and written communication skills,

Ability to define problems, collect data, establish facts, and draw conclusions,

Demonstrated ability to manage multiple tasks under strict deadlines and sometimes with changing priorities,

Ability to solve problems creatively to meet organizational goals and objectives,

Demonstrate strong commitment to high professional and ethical values,

Proficiency in MS Office, financial software applications and reporting packages,

Possess excellent planning and organizational skills.

How to Apply

Please send your Application (CV and Cover Letter, no support documents) to:
recruitment.sierraleone@welthungerhilfe.de

Only shortlisted candidates will be contacted. Documents once submitted cannot be returned to the applicant. Thus, please do not submit Originals.
Closing Date: 16th December 2020

VSO is the world’s leading international development organisation that works through volunteers to fight poverty. Working in 24 countries around the world, our unique role in international development is to place committed volunteers with carefully selected organisations where their skills can have the greatest impact.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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How to Apply

Qualified and interested individuals should click on the button below to apply.