Job no: 497948 Work type: Regular Full-Time Location: Sierra Leone – Freetown Categories: Finance/Administration

ICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks a highly qualified candidate to serve as a Senior Finance Officer – in Sierra Leone. The incumbent will support the Senior Finance Manager in delivering key financial outputs, including expenditure analysis and investigation, monthly field financial reporting, forecast, and budgeting.

ICAP seeks highly qualified and experienced candidates to fill the Senior Finance Officer position by February 2024. The successful candidate will hold a bachelor’s degree in applied accounting or ACCA Part-qualified required and a Minimum of four (4) years of relevant experience with expenditure analysis, financial management, donor reporting, and project management.

The incumbent will have demonstrated experience managing sponsored projects; USAID/CDC-funded projects preferred.

To view the full job description, please click the link JD- Senior Finance Officer-New.docx

The position is contingent upon the availability of grant funding. Columbia University is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment based on race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, status as a perceived or actual victim of domestic violence, disability, marital status, sexual orientation, status as a Vietnam era or disabled veteran, or any other legally protected status.”

Advertised: 08 Jan 2024 Greenwich Standard Time Applications close: 22 Jan 2024 Greenwich Standard Time

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Accountant – Job Description 

December 2023 

Location: Tacugama Chimpanzee Sanctuary, Sierra Leone, West Africa

Position: Accountant

Minimum Stay Required: 6months – 1 year;

Start Date: ASAP

Background 

Tacugama Chimpanzee Sanctuary (TCS) was established in 1995 by Mr. Bala Amarasekaran. The goal of the sanctuary is to rescue and protect western chimpanzees (Pan troglodytes verus), recently declared as Critically Endangered. Since its  establishment, TCS has rescued hundreds of chimpanzees and currently hosts a resident population of 119 individuals.

Despite one priority focus of TCS being the care of the resident chimpanzees, in 2011 TCS established its own outreach  department to begin addressing the cause leading to the high number of orphans at the sanctuary. Now, another one of  TCS’ major and most critical objectives is the development of this department. The Tacugama Community Outreach  Program is responsible for conducting biodiversity and social research, as well as raising awareness and sensitizing the  local people, stakeholders, government officials and others, through media engagement and environmental education.

The Vacancy 

The Accountant will work alongside the Conservation Manager and Operations Manager and report to the Program  Director.

Accountant – Main Responsibilities 

∙ Trip Budgets – Responsible for checking and overseeing the calculations for all trip budgets before money is  disbursed to a field team;

∙ Trip Reconciliations – Responsible for going through all financial receipts and expenditure documents when a  field team returns from their site mission to ensure expenses add up and are deemed appropriate; ∙ Financial Analysis – Provide regular summary financial reports and analysis for various outreach projects to  compare project budgets received vs project budgets spent

∙ Financial Projections – Guide the Conservation Manager on fund availability to implement more or less field  activities; Guide the Program Director on annual conservation budgets to assist in strategy planning for the  organization;

∙ Capacity Building – conduct regular capacity building and training sessions for staff to improve the skills of the  team;

∙ Report Writing – Compile regular financial reports in a professional and timely manner;

Accountant – Person Specification 

∙ Ability to work independently and as part of a team

∙ Be proactive

∙ Good problem-solving skills and ability to be adaptive

∙ Excellent communication skills

∙ Fluent in English (verbal & written)

∙ Computer literacy, including Excel

∙ Willingness to work long and flexible hours

∙ Ability to live and work closely with the rest of the team, comprising both International and National Staff ∙ Analytical and critical thinking skills

∙ Patience and a willingness to work to different cultural values

∙ Experience working in West Africa – an advantage.

∙ Suitable candidates must be able to commit for a minimum of 6 months to 1 year

Requirements 

University degree in financial management, accountancy or related.

Contract 

This is a full-time, six (6) day a week position with a competitive salary.

To apply 

Please send CV and cover letter to info@tacugama.com and conservation@tacugama.com . More information at www.tacugama.com.

Since 1833, we’ve been empowering leaders to accelerate self-sufficiency and prosperity for their communities, businesses, institutions, and countries.

In the 19th century, that meant connecting people and trade by building roads and railways. In the 20th century, it meant building the capacity of national governments to meet their citizens’ needs, managing funds to support service delivery in difficult contexts and delivering world-class humanitarian aid. In the 21st century, we’re continuing that work and investigating the potential of frontier technologies to accelerate the pace of change for our partners.

BACKGROUND

The Child Health and Mortality Prevention Surveillance (CHAMPS) network aims to determine and track the causes of under-five mortality and stillbirths through epidemiologic surveillance, including reporting within 24 hours, clinical sampling, and use of advanced laboratory testing and diagnostics across a network of international sites. The area selected for CHAMPS in Sierra Leone is Bombali Sebora and Bombali Siari chiefdoms in Bombali district (population 606,544). The site area has a population of 161,383 and is mostly urban, including the city of Makeni (population 125,970).

The Minimal Invasive Tissue Sampling (MITS) procedure used by CHAMPS was developed to reduce the uncertainty regarding causes of death. The data collected from the CHAMPS Sierra Leone site will be added to that collected from other sites and will help reduce child deaths in LMICs by providing detailed evidence on the cause of death to influence policy of funders and stakeholders.

Over the last year Crown Agents in Sierra Leone (CAiSL) has played the role of a Fiscal and Procurement Agent and provided management oversight to the Implementing Partners (IPs) for the CHAMPS Site in Sierra Leone. Crown Agents recently hired a Site Director for the CHAMPS project, who will act as the Team Leader, to manage the implementation of the programme and provide technical oversight to all CHAMPS activities.

Finance and Grants Manager CHAMPS (Based in Makeni – One Position)

This is a 12 months’ position and will be based in Maken with frequent travels to Bo and Freetown. Reporting to the CHAMPS Director. The job holder would design the operation of grant financial management arrangements, in line with donor’s requirements and Crown Agents’ policies. Establish effective control mechanism to manage risks associated with financial disbursements and to support value for money for donor. You will be responsible to conduct financial assessments of grant applicants prior to grant signature, including scrutiny of budgets and financial plans. You will be responsible for delivering capacity building and technical assistance to grantees in financial management. Support the submission of all key deliverables to project milestones in a timely, quality assured and cost-effective manner. Develop, processes, manuals, and templates for financial reporting produce guidelines for the implementation partners. Set up the financial regulations and procedures for the CHAMPS programme and regularly manage, review, and satisfy the integrity of cashbook and other transactional records. Carry out and monitor financial planning, forecasting, budgeting, and controls of operational expenditure. Report regularly to Team Leader and Project Manager on financial progress and positions monthly. Ensure all payments are consistent with programme contract terms and that all IPs disbursements are consistent with the IPs’ contracts Coordinate the disbursement of funds to IPs, and prepare monthly disbursement forecast to be submitted to donor covering the next month (99% accurate) and subsequent months (based on IP forecasts). Regularly assess the financial risks of IPs based on quarterly reports and financial submissions, and recommend, where appropriate, remedial actions. Conduct financial audit of implementing partners where and when appropriate. You will review the CHAMPS petty cash reconciliations. Ensure accuracy of disbursement forecasting and regularly assess and verify financial expenditures of fund recipients.

Requirements.

Finance and Accounting qualification or Masters, with minimum of 5 years’ experience in project finances, accounting, and reporting. Experience in grants management, specifically working with CSOs/NGOs multiple national and local stakeholders. Demonstratable ability to support and motivate partner organisations and provide capacity building and supervision to meet needs. Ability to manage project budget and oversee partners to manage their own budgets including forecasting, expenditure in line with agreed budget and timely financial reporting. Ability to review partner financial reports, invoices, back up and liaise with partners to ensure expenditure is fully accounted for in line with requirements. Excellent interpersonal and communication skill. Able to meet tight deadlines within a fast-paced setting. Must possess excellent organizational skills and attention to detail. Willingness to work extended hours, as required and the ability to work in a diverse team.

Interested candidates can apply by sending their updated curriculum vitae to the Email Address Below: 

sierraleonerecruitment@crownagents.co.uk Qualified female candidates are strongly encouraged to apply.

The closing date for receiving applications will be 5th January 2024. Female candidates are strongly encouraged to apply. Please note that ONLY shortlisted candidates will be contacted for interviews.

Career with BRAC Microfinance Sierra Leone Limited
Position: Branch Accountant
Vacancy: Five (05)
Are you a competent, dynamic and self-motivated individual? Apply to fill for the position of Branch Accountant in our growing nationwide network of branches as indicated below. We encourage applications from these locations. In this position you will be reporting to the Area Accountant.

 

BRAC Microfinance Sierra Leone (SL) Limited (BMSLL) was launched in 2008, and has grown to become the largest microfinance institution in the country. Our mission is to provide a range of financial services responsibly to people at the bottom of the pyramid. We particularly focus on women living in poverty in rural and hard-to-reach areas, to create self-employment opportunities, build financial resilience, and promote women’s entrepreneurial spirit by empowering them economically.
Our core products include a group-based microloan provided exclusively to women, and small enterprise loans for entrepreneurs seeking to expand their businesses. We also provide loans for jobholders with low to moderate income.
In all our endeavors, we adhere to the Universal Standards for Social Performance Management and the Client Protection Principles, placing clients’ well-being at the center of everything we do to achieve our social mission.

 

JOB PURPOSE:
As the front line accountant you will be required to maintain good customer relationship with our clients, providing high quality service within policies and regulations of BRAC Microfinance. You will be expected to ensure that clients are treated with respect and are supported to realize their potential. You will be expected to maintain good conduct and represent the brand of BRAC to the public.

 

MAJOR RESPONSIBILITY:
Your main responsibility will be to manage daily financial transactions, process and maintain related records for cash disbursement. Prepare accurate cash requisition as per cash flow avoiding excess cash in hand. You will verify and authenticate all transactions with approval from respective supervisors. Reconciling all financial record books as against the software system, ensure proper maintenance and execution of all types of finance related circulars and work according to the HR Policies. Assist the team to ensure all client related documentation for loan disbursement are accurate. You will also be required to prepare and submit periodic reports to your supervisor and management.
As an accountant you will also be expected to be a team player at the branch, maintaining cordial work relationships with your colleagues, clients and adopt to the culture of BRAC.

 

SAFEGUARDING RESPONSIBILITIES:
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Promote a safe work environment in all your dealings.
• Avoid actions, which may cause any form of harm, abuse, neglect, harassment and exploitation of team members to achieve the program’s goals on safeguarding.

 

EDUCATIONAL REQUIREMENTS:
• Bachelor Degree in Accounting and Finance or related field from a recognized institution.
PERSON SPECIFICATIONS:
• Ability to work in the field
• Good interpersonal skills
• Ability to work as a team player
• Honest and transparent in all dealings.
• Flexible with ability to cope with stressful situation
• Strong motivation and organization skills
• Ability to prioritize tasks and manage time efficiently.
• Fluency in written and spoken English
• Willingness and ability to travel within the country and spend time in the field.

 

OTHER REQUIREMENTS:
• Attach photocopy of Nation ID Card, Passport or Birth Certificate
• Attach copy of Academy Certificate

 

JOB LOCATION: Applicant will be posted to the branches as per the region in which their recruitment was done – Makeni, Bo, Waterloo & Freetown
If you feel you are the right fit for the above-mentioned position, follow the application instructions below;
Interested candidates need to send a signed application letter, citing the position being applied for, attaching an updated CV mentioning academic qualification, educational grades, copy of national ID and or birth certificate or passport. The application pack should be sent to our email recruitment.sierraleone@brac.net, OR hand delivered to any of our branch offices mentioned below.
Makeni Region Addresses
1. Masuba Branch Office – 42 Masuba Road , Makeni
2. OIC Ropolo Branch Office – 42 Tecko Road , Makeni
3. Magburaka Branch Office – 2 Jawara Drive ,New London , Makeni Road, Magburaka
4. Kono Area Office – 29 Hill station, Kainkordu road Koidu Town, Kono
Freetown Region Addresses
1. Dwazack Branch Office – 3A George Brook Dwazark
2. Goderich Branch Office – 24 Peninsula Road Levuma Beach Juba Goderich
3. Fullah Town Branch Office – 71 Kissy road
4. Kissy Bye Pass Branch Office – 24 Pyke Street Kissy Bye Pass
5. Jui Branch Office – 35 0ff Jui Road, Kossoh Town, Regent Highway

Bo Region Addresses
1. Moriba Town Branch Office – 47 Fatmata Street, Sewa Road Section, Moriba Town, BO
2. Blama Road Branch Office – 18 Hotagua Street, Blama Road Kenema
3. Bo Branch Office – P.O. Box No. 31 – Bo Postal Building, 2 Mattru Road, BO

Waterloo Region Addresses

1. Waterloo I Branch Office – 8 Leden Streets,Post Office, Waterloo
2. Port Loko Branch Office – 51 Barracks Road (Alama Bridge), Portloko
3. Waterloo – Waterloo Post Office – BRAC Application Box

Only completed applications will be accepted and shortlisted candidates will be contacted.

Application deadline: 3rd January 2024

BRAC Microfinance (SL) Limited is committed to safeguarding children, young people and vulnerable adults, and expects all employees and clients /beneficiaries to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.

BRAC Microfinance (SL) Limited is an equal opportunity employer.

Cerra Automotive is recruiting to fill the following positions:

1.) Admin
2.) Secretary
3.) Accountant

 

See job details and how to apply below.

Job Title: Admin

Qualification and Skills:

• 5 Years of experience in administrative roles within the automotive industry.
• Relevant Certificate/Diploma/Degree
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Knowledge of automotive industry terminology and processes.
• Ability to liaise with suppliers, clients, and other stakeholders specific to the automotive industry.
• Attention to detail in document preparation and record-keeping.
• Knowledge of basic administrative processes and procedures.
• Ability to coordinate and schedule meetings, appointments, and travel arrangements.
• Experience in maintaining and organizing office files and documents.
• Ability to work independently and collaboratively within a team.

 

 

Job Title: Secretary

Qualification and Skills:

• 3 years of professional experience in a well-established institution.
• Excellent written and verbal communication skills.
• Proficient in office software (e.g., Microsoft Office Suite).
• Ability to handle phone calls, emails, and other correspondence.
• Professional and friendly demeanor.
• Discretion and confidentiality in handling sensitive information.

 

Job Title: Accountant

Qualifications and Experiences

• 5 years of experience as an accountant in a well-established institution.
• Degree in Accounting.
• Proficient in computer skills, especially in Word and Excel.
• Knowledge of accounting principles and practices.
• Experience in handling journal voucher entries and purchase orders.
• Attention to detail in financial record-keeping.
• Ability to manage petty cash disbursement.
• Time management skills to meet deadlines.

 

How to Apply

Interested candidates should apply by email with their C.V. and a cover letter to operation@cerraautoutomotive-sl.com or hand delivered at Cerra Automotive Office 69 Wilkinson Road Freetown not later than 18 December, 2023.

Only qualified applicants will be considered and only shortlisted applicants will be contacted.

Applicant must Provide 3 Referees from former organizations.

SEND Sierra Leone is recruiting to fill the following positions:

1.) Field Officer
2.) Finance Officer

 

See job details and how to apply below.

1.) Field Officer

Job Title:  Field Officer

Job Locations: Kono or Kenema

Reporting to: Project Manager.

Number of vacancies: 10

BACKGROUND

SEND is a non-governmental organization dedicated to creating a Sierra Leone where there is respect for human rights, accountable governance, food and nutrition security, and equal opportunities for men and women to thrive. We liaise with communities, traditional authorities, government institutions and foreign partners to combine resources that will develop innovative solutions to alleviate poverty and enhance quality self-reliance.   SEND Sierra Leone has adopted the global Sustainable Development Goals (SDGs) to guide national development planning and implementation. The pursuit of economic equality and social equity are mainstreamed in the SDGs. Our commitment to the government is to improve the delivery of social services, strengthen gender and social inclusion, and prioritise the education sector.   SEND workers must adhere to the values, principles and procedures outlined in the HR Policy and the Financial Operating Manual of SEND for Professional Conduct. These are Integrity, Service, and Accountability. By these values, SEND enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Code of Conduct and Complaint and Response.   SEND workers should always ensure that all project activities are Gender Equality and Social Inclusion (GESI) sensitive in the office and out in the field, focusing on the project’s targeted communities, stakeholders and all persons.

 

Primary Objective In collaboration with its consortium partners, SEND Sierra Leone is currently executing the FCDO-funded Saving Lives Phase III program in Sierra Leone, spanning five (5) years. The central goal of this program is to bolster the healthcare infrastructure in Sierra Leone, thereby improving maternal, child, adolescent, and reproductive health outcomes. This ambitious aim will be realised by implementing a comprehensive strategy to fortify sustainable solutions for high-quality service delivery, expand accessibility to inclusive healthcare, and stimulate demand for Reproductive, Maternal, Newborn, Child, and Adolescent Health Services across Sierra Leone. In light of this endeavour, SEND Sierra Leone is actively seeking qualified individuals to fill the role of Field Officers responsible for the program’s implementation in the Kono and Kenema districts. These Field Officers will be stationed within the respective communities in these districts. They should possess a high level of competence in community development work, specifically focusing on health-related initiatives. Their key responsibilities will encompass executing the Saving Lives Phase III program activities at the community level while also providing support for activities at the district level. Furthermore, these Field Officers will be expected to establish effective communication and collaboration with community stakeholders and healthcare workers at the community level, as well as engage with the District Health Management Teams (DHMT) and various Ministries, Departments, and Agencies (MDAs) at the district level as the situation demands. SEND offers an attractive salary package and benefits to candidates who possess the requisite experience and demonstrate a genuine passion for this pivotal role.
To incorporate gender mainstreaming and safeguarding program participants, both children and adults, SEND workers are required to strictly adhere to the core values, principles, and procedures outlined in SEND’s HR Policy and Financial Operating Manual for Professional Conduct. These values encompass Integrity, Service, and Accountability. In alignment with these values, SEND enforces policies to ensure the protection and well-being of beneficiaries, including measures against exploitation and abuse, child safeguarding, prevention of workplace harassment, adherence to a code of conduct, and the establishment of a Complaint and Response Mechanism (CRM). SEND workers are expected to consistently ensure that all project activities prioritize Gender Equality and Social Inclusion (GESI).
Key Duties & Responsibilities
Job Roles and Responsibilities: Program Management: ·         Plan, develop, and execute monthly program activities at the community level. ·         Identify and document change stories and best practices resulting from program interventions in communities. ·         Coordinate with stakeholders at the community, and chiefdom levels for the effective and sustainable implementation of program activities. ·         Establish and maintain effective professional relationships with community, chiefdom and district stakeholders to ensure the successful execution of programming. ·         Participate in relevant program planning and review meetings with stakeholders at the community, chiefdom and district level as and when needed, and ensure that key recommendations and learning are achieved by incorporating them into day-to-day program implementation. ·         Engage in project planning meetings, ensuring that key recommendations and learning are integrated into day-to-day program activity implementation. ·         Participate in and support district program activities when and as the need arise. ·         Prepare the necessary documents, tools, and logistical arrangements for implementing planned program activities, including monitoring and training, on a monthly basis. ·         Provide support to CHC mentors and conduct regular monitoring to ensure their visits to designated CHP and MCHPs. ·         Assist health facilities in tracking and documenting priority health issues to ensure prompt actions for improving health service delivery. ·         In collaboration with the district nutritionist, participate in and support the facilitation of regular cooking demonstrations by CHC staff to improve household dietary diversity. ·         Support the implementation of activities relating to good health and nutrition practices and behaviors through community health base structures, including rolling-out of training modules on nutrition, promoting community, vegetable gardens, supporting participatory nutrition message creation and dissemination through different channels including media, drama, community structures. ·         Contribute to the designing and delivery of training models, learning processes, resources, materials and workshops in your technical area of expertise. ·         Participate as active participant in relevant project training of trainers. ·         Attend monthly program meeting   Monitoring and Reporting: ·         Submit monthly work plan aligned with the quarterly and overall program implementation plan to the project manager. ·         Monitor and facilitate consistent PHU data reviews through community dialogue meetings. ·         Track and record data on program activities using the Kobo Collect tool. ·         Prepare and submit a monthly narrative program activity report to the project manager.   Financial Management: ·         Under the supervision and support of the project manager, develop and submit monthly program activity budget aligned with the quarterly and overall program approval program budget. ·         Attend monthly review financial reports with the finance officer to ensure compliance with donor financial requirements. ·         Ensure that activities align with donor approved budget lines and are implemented.   Program Initiatives and Accountability: ·         Promote full accountability and ensure staff compliance with SEND-SL Code of Conduct and relevant Policies. ·         Ensure the implementation of quality health service delivery activities where needed/appropriate ·         With support from the project manager, ensure the mainstreaming of cross cutting themes by field officers in all activities: Gender and Equality; Safe Guarding Environment and climate adaption, child protection. ·         Complete any reasonable task assigned by the project Manager.
Person Specification – Essential Requirements
Qualification	While we consider candidates with diploma or degree in related field of work, a diploma/degree in public health/Nursing and CHO is a plus.
Experience	We also want a candidate with experience in the following: 3 years working eexperience preferably in an NGO, ideally in a nutrition and health program in a remote location. Experience in programme planning and budget development  Clear understanding of community work, development, and commination ethics.
Skills	Excellent communication, negotiation and interpersonal skills. ·         Good planning and organisational skills ·         Fluent in speaking English and any local language spoken in the district. ·         Basic skills on Microsoft Office (Word and Excel). ·         Ability to work remotely ·         Ability to work under stress. ·         Passionate about the job and strongly belief in the importance of development. ·         Strong written, problem-solving and Networking skills. ·         Be emotionally, socially and politically intelligent ·         Ability to report on time. ·         Maintain confidentiality. ·         Be gritty possess the ability remain focused aftershocks.
Qualities	·         High level of financial accountability. ·         Ability to multi-task. ·         Ability to work independently with minimal supervision. ·         Self-Discipline. ·         Attention to Detail. ·         Willingness to solve uncommon Issues and work with the team beyond program limit. ·         Ability to remain calm in stressful situations. ·         A strong commitment and empathy with the ethos and work of SEND
Other	·         Commitment to principles of safeguarding programme participants ·         Commitment to gender equality principles ·         Financial integrity and stewardship of program funds

 

Mode of Application:

Please send a motivation letter and CV with references Addressed

to recruitment@sendsierraleone.com.

ONLY qualified shortlisted candidates will be contacted for an Interview.

Closing date: 14^th December 2023

---

2.) Finance Officer

Job Title:  Finance Officer

Job Location: Kono

Reporting to: Finance Director

Number of vacancies: one (1)

BACKGROUND

SEND is a non-governmental organisation dedicated to creating a Sierra Leone where there is respect for human rights, accountable governance, food and nutrition security, and equal opportunities for men and women to thrive. We liaise with communities, traditional authorities, government institutions and foreign partners to combine resources that will develop innovative solutions to alleviate poverty and enhance quality self-reliance.   SEND Sierra Leone has adopted the global Sustainable Development Goals (SDGs) to guide national development planning and implementation. The pursuit of economic equality and social equity are mainstreamed in the SDGs. Our commitment to the government is to improve the delivery of social services, strengthen gender and social inclusion, and prioritise the education sector.   SEND workers must adhere to the values, principles and procedures outlined in the HR Policy and the Financial Operating Manual of SEND for Professional Conduct. These are Integrity, Service, and Accountability. By these values, SEND enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Code of Conduct and Complaint and Response.   SEND workers should always ensure that all project activities are Gender Equality and Social Inclusion (GESI) sensitive in the office and out in the field, focusing on the project’s targeted communities, stakeholders and all persons.

 

Primary objective. In collaboration with its consortium partners, SEND Sierra Leone is currently executing the FCDO-funded Saving Lives Phase III program in Sierra Leone, spanning five (5) years. The central goal of this program is to bolster the healthcare infrastructure in Sierra Leone, thereby improving maternal, child, adolescent, and reproductive health outcomes. This ambitious aim will be realised by implementing a comprehensive strategy to fortify sustainable solutions for high-quality service delivery, expand accessibility to inclusive healthcare, and stimulate demand for Reproductive, Maternal, Newborn, Child, and Adolescent Health Services across Sierra Leone. In light of this endeavor, SEND Sierra Leone is actively seeking qualified individuals to fill the role of Finance Officers responsible to manage and oversee the financial transactions of the program. The key responsibility of the Finance Officer will be to develop budgets, monitoring transactions, and preparing financial reports.  The individual should possess strong accounting, analytical and financial bookkeeping skills by processing invoices, records payments, and track expenses to ensure proper and efficient management of financial resources through the application of appropriate accounting and financial management principles. SEND offers an attractive salary package and benefits to candidates who possess the requisite experience and demonstrate a genuine passion for this pivotal role.
To incorporate gender mainstreaming and safeguarding program participants, both children and adults, SEND workers are required to strictly adhere to the core values, principles, and procedures outlined in SEND’s HR Policy and Financial Operating Manual for Professional Conduct. These values encompass Integrity, Service, and Accountability. In alignment with these values, SEND enforces policies to ensure the protection and well-being of beneficiaries, including measures against exploitation and abuse, child safeguarding, prevention of workplace harassment, adherence to a code of conduct, and the establishment of a Complaint and Response Mechanism (CRM). SEND workers are expected to consistently ensure that all project activities prioritize Gender Equality and Social Inclusion (GESI).
Key Duties & Responsibilities
Job roles and responsibilities ·         Administer and monitor the financial system in order to ensure that the Program finances are maintained in an accurate and timely manner ·         Assist with preparation of Project budget. ·         Implement project  financial policies and procedures ·         Establish and maintain cash controls ·         Establish, maintain and reconcile the general ledger ·         Monitor cash reserves and investments ·         Prepare and reconcile bank statements ·         Ensure data is entered into the system ·         Issue cheques for all accounts due ·         Ensure security for all credit cards and verify charges ·         Ensure transactions are properly recorded and entered into the computerized accounting system ·         Prepare income statement ·         Prepare balance sheets ·         Prepare timely accurate financial reports monthly, and annual in accordance with Finance Director as well as provide other financial reports on variances ·         Process suppliers’ invoices ·         Maintain purchase order system ·         Assist with annual audit ·         Support the development of project proposal budgets. ·         Organize monthly budget control meetings in partnership with project manager, the finance director, program officer and the country director. ·         Attend to the financial needs  and matters of the consortium.
Person Specification – Essential Requirements
Qualification	While we consider candidates with degree in related field of study. A Degree/ Masters/ revelence certificates in Banking and Finance is a plus.
Experience	We also want a candidate with experience in the following: 5 years plus experience in programme and budget management. ·         Working knowledge of MS Office, MS Excel and   online communications and related applications. QuickBooks will be an added advantage. ·          Clear understanding of financial work, development, and commination ethics. ·         Experience in NGO budget management processes.
Skills	Excellent communication, negotiation and interpersonal skills. ·         Good planning and organisational skills ·         Fluent in English and any other local languages spoken in Sierra Leone. ·         Computer literacy, with good skills on Microsoft Office (Word, Excell and Power point). ·         Flexible, ability to work both as an individual and as a team member ·         Ability to work under stress. ·         Passionate about the job and strongly belief in the importance of development. ·         Strong written, and problem-solving skill ·         Networking, and administrative skills. ·         Be emotionally, socially and politically intelligent ·         Ability to report on time. ·         Maintain confidentiality. ·         Be gritty possess the ability remain focused aftershocks. ·         Be orderly in his/her work.
Qualities	·         High level of financial accountability. ·         Ability to multi-task. ·         Ability to work independently with minimal supervision. ·         Self-Discipline. ·         Attention to Detail. ·         Willingness to solve uncommon Issues and work with the team beyond program limit. ·         Ability to remain calm in stressful situations. ·         A strong commitment and empathy with the ethos and work of SEND
Other	·         Commitment to principles of safeguarding programme participants ·         Commitment to gender equality principles ·         Financial integrity and stewardship of project funds

 

Mode of Application:

Please send a motivation letter and CV with references Addressed

to recruitment@sendsierraleone.com.

ONLY qualified shortlisted candidates will be contacted for an Interview.

Closing date: 14^th December, 2023

ACF International is recruiting to fill the following positions:

1.) Support Head of Department – Finance, HR & Logistics
2.) Country Director

 

See job details and how to apply below.

1.) Support Head of Department – Finance, HR & Logistics

A SUPPORT HEAD OF DEPARTMENT – FINANCE, HUMAN RESSOURCES & LOGISTIC

Durée du contrat (mois)

12

Type de contrat

CDD

Votre environnement de travail

Action contre la Faim has been working continuously in Sierra Leone since 1991. The organization is well recognized as a key actor in both humanitarian/emergency response (civil war, Ebola virus epidemic 2014-2016, COVID-19 pandemic) and now in a more development setting. ACF currently plays a strong role in Health System Strengthening, working on national level policies and plans, building capacities national and district level to deliver improved services. Climate Change Adaptation and Mitigation has also become a central element of ACF interventions in country. Due to Sierra Leone’s vulnerability to climate change, seen through changing rain patterns and increasing incidence of major floods and landslides, ACF works to increase local community resilience to climate related shocks through dissemination of knowledge related to climate resilient agricultural practices and sustainable land management, and increased access to meteorological information.

Sierra Leone is currently ranked 182nd/189 on the Human Development Index, and for the period March-May 2022, 1 605 719 people were in IPC Phase 3 (Crisis) or worse, with a worsening of the situation projected for the period from June-August 2022. Due to repeated shocks, such as Ebola, COVID-19, and the war in Ukraine, food insecurity and poverty are increasing. Additionally, almost 1 in 3 children under 5 suffer from chronic malnutrition.

Votre poste et vos responsabilités

Under the supervision of the Country Director, you will manage the support department (Finance, HR and Logistic teams), ensure compliance with ACF and donors’ policy, and contributed to the growth of the country office.

More precisely your missions will be to:

•  Lead the definition / update of mission’s HR, finance and logisitcs strategy
•  Finance – Ensure quality of financial controls including accountancy, cash management, financial and budgetary management
•  Human Resources – Ensure quality recruitment process, contract management and retention efforts aligned with mission planning
•  Identify, prevent and manage departmental risks (including fraud, corruption and other misconduct issues)
•  Oversee financial, HR and logistics strategy for partnership management
•  Manage the Finance, HR and logistics team in the coordination office and be Technical/Support Manager of Finance and HR teams in the bases
•  Coordinate logistics according to AAH standards Contribute to security management

Votre profil

With a master degree in accounting, Finance or management with previous experience of managing the support functions in a humanitarian or development context. Note that Action Against Hunger’s experience as a Field Coordinator, Base Support Manager (with experience in Finance, HR and logistics) or a Finance HoD willing to shift to multi-sectorial senior management position will be considered as an asset.

Fluent in spoken and written English.

With a strong leadership and capacity building skills, a real ability to manage the priorities, you have already managed various teams.

Vos conditions d’emploi

d71KiBo B2MjrN
•  12 months fixed term contract under French legislation
•  Monthly gross salary from 2597 to 2968€ upon experience
•  Monthly per diem and living allowance: 615€ net, field paid
•  Monthly country allowance: 150€
•  Child allowance: 1500€ per year per child present in the country of origin (maximum 6000€/year)
•  16% of the gross monthly salary for pension insurance reimbursement for non-French citizens
•  Transportation and accommodation: Coverage of transportation costs and guest house
•  Medical coverage: 100% coverage of health contributions (social security + health insurance) and repatriation insurance
•  Leaves and RnR: 25 days of paid leaves per year, 20 RnR per year and 215 € at each RnR period
•  Training: Free and unlimited access to the certifying e-learning platform Crossknowledge ©

ACF is committed to people with disabilities and actively fights against all forms of discrimination.

Pourquoi nous rejoindre ?

ACF has been working in Sierra Leone since 1991, and currently operates in 4 districts (West and South of the country). Our programmes are implemented in partnership with national partners and focus on innovation, particularly in the following sectors: agriculture and adaptation to climate change; WASH; health system strengthening, and MHPSS. Our team comprises 50+ staff members (based at the coordination in the capital, Freetown, and 2 bases: Moyamba and Matru Jong). The main focus for 2024 will be on growing the donors portfolio and diversfying our areas of interventions.

This is a new, exciting position to manage our support department (finance, HR and LOG teams), ensure compliance with ACF and donors’ policy, and contributed to the growth of the country office, ideal for someone willing to move to a DCD support position afterwards.

Localisation du poste

Localisation du poste

Afrique, Sierra Leone, Freetown

Critères candidat

Niveau d’études min. requis

4- Master ou MBA

Niveau d’expérience min. requis

2-5 ans

Langues

Anglais (3- Niveau avancé)

Conditions

Date d’arrivée souhaitée

02/01/2024

APPLY

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2.) Country Director

Intitulé du poste (publié)

A COUNTRY DIRECTOR

Durée du contrat (mois)

24

Type de contrat

CDD

Votre poste et vos responsabilités

Your main responsibilities are to lead the effective and efficient implementation of the country strategy of ACF in Sierra Leone and oversee the overall management of the country team in line with ACF values, quality standards and processes in a context of increasing humanitarain needs and challenging operating environment.

And more specifically:

•  You provide the overall leadership and strategic guidance of the Country Office, using a strategic partnership model.
•  You oversee the programmatic development, ensure fundraising and implementation of the country strategy.
•  You ensure that systems / procedures are in place and properly implemented.
•  You ensure the proper management, well being and safety of ACF staff, and the proper use of ACF resources. d71LMX9 B2MjrN
•  You create a shared vision among all staff, promoting ACF Charter and ensuring an organizational culture where ACF core values are embedded, team work is encouraged and all staff feels valued;
•  You are responsible for establishing and maintaining good working relationships with host government officials, donors and other partners.
•  You will be expected to analyse strategic funding opportunities for country programme based on ACF added value and expertise.

Votre profil

•  You have a Bachelor or Master degree.
•  You have at least 5 years of experience in senior management position in the humanitarian and/or development sector (experience in the 2 sectors a big plus).
•  You have a strong leadership, strong management skills, an interest in thinking out of the box, a capacity to conceptualize and interact with the national authorities and donors.

Localisation du poste

Localisation du poste

Afrique, Sierra Leone, Freetown

Critères candidat

Niveau d’études min. requis

4- Master ou MBA

Niveau d’expérience min. requis

6-10 ans

Langues

Anglais (3- Niveau avancé)

Conditions

Date d’arrivée souhaitée

01/04/2024

APPLY

The Water and Sanitation Promotion (WaSAP) is recruiting to fill the following positions:

1.) Mechanic & Auto Electrician
2.) Finance & Admin Officer
3.) Driller
4.) Construction Supervisor
5.) Sanitation Marketing Officer

 

See job details and how to apply below.

1.) Mechanic & Auto Electrician

Vacancy Announcement 

Position: Mechanic & Auto Electrician

Closing Date: 15th December 2023

The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd was  established as a social business to provide WASH services in rural and peri urban communities in Sierra Leone. WaSAP commenced operations in 2021.  Since we started, our main revenue stream has been sales from projects,  which has created an over-reliance on these institutions that are giving us  the projects and risks our sustainability because of the nature of projects. To  strengthen our business model starting in 2023, we want to have a strong  focus on retail sales such that we grow that segment and diversify our  revenue streams. To achieve this, the company is hiring a sales Director that  will lead in implementing activities that will grow this segment while  continuing to work in rural and peri-urban communities.

Contract Duration: 

One year with the possibility of extension.

Job Objective(S): 

Based in Mattru Jong, Bonthe District, the Mechanic & Auto Electrician will work  closely with us under the supervision of the Line Manager and in close  collaboration with the Director of Technology.

Key Responsibilities: 

Under the overall supervision of Line Manager, and working in close  collaboration with the Director of Technology the Mechanic & Auto Electrician will perform the following tasks:

• Maintenance the mechanical and electrical aspect of drilling rig, compressor equipment and vehicles.
• Safeguard the machinery and equipment while it is away in the field.
• Ensure the safety of workers.

 

Vacancy Announcement 

• Follow regular maintenance schedule to keep all equipment and  machinery in good working order.
• Be flexible and adaptable in your work environment whiles directing  your effort where it is mostly needed.

Desirable Qualifications, skills, and Competencies 

• Diploma or certificate in mechanical engineering or other related fields.
• Good communication and report writing skills and working knowledge  of English is an added advantage.
• Professional experience in repairing machineries, equipment, and  vehicles.
• A high level of resilience and readiness to travel and work in remote  areas.
• Having a valid driver’s license and being able to ride a motorbike and  drive a vehicle is an added advantage.

Starting date: 

Immediately after interview

Mode of Application 

Email application (CV only) to info@wasap.life

---

2.) Finance & Admin Officer

Vacancy Announcement 

Position: Finance & Admin Officer

Closing Date: 15th December 2023

The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd was  established as a social business to provide WASH services in rural and peri urban communities in Sierra Leone. WaSAP commenced operations in 2021.  Since we started, our main revenue stream has been sales from projects, which  has created an over-reliance on these institutions that are giving us the  projects and risks our sustainability because of the nature of projects. To  strengthen our business model starting in 2023, we want to have a strong focus  on retail sales such that we grow that segment and diversify our revenue  streams. To achieve this, the company is hiring a sales Director that will lead in  implementing activities that will grow this segment while continuing to work in  rural and peri-urban communities.

Contract Duration: 

One year with the possibility of extension.

ROLE PROFILE: 

We need a highly organized, enthusiastic, and motivated person who will be  based in Mattru Jong, Bonthe District to support our team to help ensure the  smooth, efficient running of our project.

The team work very closely together and this position reports directly to the  accountant. The role plays a vital part in the administration and smooth running of the project and is pivotal in the co-ordination and implementation  of office procedures.

Complete responsibility for the finance function, including input to Cashflow,  expenses processing and supplier payments.

The Finance and Administration Officer has the responsibility to deal with  enquiries and requests including postage, photocopying, telephone answering,  mail management. The postholder will also have frequent responsibility for  specific projects and tasks.

Vacancy Announcement 

Duties and Responsibilities: 

Under the overall supervision of Accountant and working in close  collaboration with the Head of projects. the Finance and Admin Officer will  perform the following tasks:

• Maintain existing financial systems including petty cash, expenses,  mileage claims, income & expenditure records, process all payments  through Cashflow and monthly bank reconciliation.
• Responsible for management of the company’s cashboxes, guarantee  that the money is disburse and /or the advances are given in  accordance with the finance policy, and from the right cashboxes and  allocated on the relevant project(s)
• Regular cash reconciliation (By ensuring that physical cash balances are  matching cashbook records)
• Do a follow up on settlement of receivables to staff for project Activities at the end of each month.
• Collect all the relevant supporting documents regarding the  expenses/Purchases/payments made in the field.
• Supports the Accountant in the preparation of vouchers before audits,  internally or with Partner.
• Ensure the correct filing of all the financial and administrative  documents.
• Ensure government laws are follow regards deduction of WHT from  suppliers.
• Check the vouchers and the relevant supporting documents i.e., quality, authenticity, reliability, accuracy, and fairness.
• Advance should be settled before any other advance is raised by any  programme staff and make sure all advances are recorded in a file.  • Overseeing billing processes to recover money owed by consumers or  customers.

Desirable Qualifications, skills, and Competencies 

• BSc in Accounting/Finance or other related fields such as bookkeeping or  accounting.

Vacancy Announcement 

• They must be knowledgeable about the Microsoft Office suite and  accounting programs like Microsoft word, Excel, and QuickBooks. • Good communication and report writing skills and working knowledge of  English.
• Coordination and organizational skills
• A high level of resilience and readiness to travel and work in remote  areas.
• Ability to be proactive and work independently.
• Good team player, creative, flexible, and capable of working in a fast moving environment.

Starting date: 

Immediately after interview

Mode of Application 

Email application (CV only) to info@wasap.life

---

3.) Driller

Vacancy Announcement 

Position: Driller

Closing Date: 15th December 2023

The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd was  established as a social business to provide WASH services in rural and peri urban communities in Sierra Leone. WaSAP commenced operations in 2021.  Since we started, our main revenue stream has been sales from projects,  which has created an over-reliance on these institutions that are giving us  the projects and risks our sustainability because of the nature of projects. To  strengthen our business model starting in 2023, we want to have a strong  focus on retail sales such that we grow that segment and diversify our  revenue streams. To achieve this, the company is hiring a sales Director that  will lead in implementing activities that will grow this segment while  continuing to work in rural and peri-urban communities.

Contract Duration: 

One year with the possibility of extension.

Job Objective(S): 

Based in Mattru Jong, Bonthe District, the Driller will work closely with us under  the supervision of the Line Manager and in close collaboration with the  Director of Technology.

Key Responsibilities: 

Under the overall supervision of Line Manager, and working in close  collaboration with the Director of Technology the Driller will perform the  following tasks:

• Operate the drilling rig & compressor equipment.
• Move the drilling rig equipment to and fro.
• Safeguard the machinery and equipment while it is away in the field. • Ensure the safety of workers.

 

Vacancy Announcement 

• Follow regular maintenance schedule to keep all equipment in good  working order.
• Be flexible and adaptable in your work environment whiles directing  your effort where it is mostly needed.

Desirable Qualifications, skills, and Competencies 

• Diploma or certificate in borehole drilling or other related fields. • Good communication and report writing skills and working knowledge  of English.
• Professional experience in drilling in various environments and  lithologies using different methods.
• A high level of resilience and readiness to travel and work in remote  areas.
• Ability to be proactive and work independently.
• Experience working with community-driven development and  participatory methodologies.
• Having a valid driver’s license and being able to ride a motorbike and  drive a vehicle is an added advantage.

Starting date: 

Immediately after interview

Mode of Application 

Email application (CV only) to info@wasap.life

---

4.) Construction Supervisor

Vacancy Announcement 

Position: Construction Supervisor

Closing Date: 15th December 2023

The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd was  established as a social business to provide WASH services in rural and peri urban communities in Sierra Leone. WaSAP commenced operations in 2021.  Since we started, our main revenue stream has been sales from projects,  which has created an over-reliance on these institutions that are giving us  the projects and risks our sustainability because of the nature of projects. To  strengthen our business model starting in 2023, we want to have a strong  focus on retail sales such that we grow that segment and diversify our  revenue streams. To achieve this, the company is hiring a sales Director that  will lead in implementing activities that will grow this segment while  continuing to work in rural and peri-urban communities.

Contract Duration: 

One year with the possibility of extension.

Job Objective(S): 

Based in Mattru Jong, Bonthe District, the Construction Supervisor – Institutional WASH will work closely with The WASH Technician under the  supervision of the Line Manager and in close collaboration with the Director of  Technology.

Key Responsibilities: 

Under the overall supervision of Line Manager, and working in close  collaboration with the Director of Technology the Construction supervisor will perform the following tasks:

• Work with WaSAP Lead Technician to conduct a continual review of the  designs and functionality of the constructed or rehabilitated water supply  systems to ensure efficient operation and sustainability.

 

Vacancy Announcement 

• Act as the technical person in the development of Bill of Quantities and  designs for all WASH works on the various communities including but not  limited to latrines construction, water points, and rehabilitation in the  target communities.
• Work with the WaSAP Lead Technician to design templates, construction  contracts for WASH-related works, and a system for monitoring the  progress and performance of hired technicians.
• Provide rigorous supervision of WASH hardware works in the various  communities.
• Provide technical inputs in the production of WaSAP regular reports  internally and externally: Weekly, monthly, quarterly, etc.
• Liaise with the WaSAP Lead Technician on the quantity and quality of  materials to be requested and requests on time for prompt delivery to the  site.
• Be involved in capacity building of Water Management Committees  (WMCs) on routine maintenance techniques and maintaining the  constructed or rehabilitated WASH infrastructure.
• Ensure that the Water Management Committees and VSLA groups work  closely to ensure funds are available to maintenance the WASH  infrastructure.
• Provide updates to the Project Manager on the state of Water and  Sanitation infrastructure by working closely with the trained WMCs  committees regularly.
• Maintaining an accurate record and taking proper care of all field  equipment and material stocks for the company as per WaSAP standard.
• Cooperate with local authorities and local communities – attending  meetings, taking notes, informing the Project Manager about the outcome  of meetings attended.
• Promote the use of water filters and sell water filters inline agreed target.

 

Vacancy Announcement 

Any other assigned task by the Line Manager

Desirable Qualifications, skills, and Competencies 

• BSc or Diploma in civil engineering, architectural design, Bill of  Quantities, or other related fields.
• Good communication and report writing skills and working knowledge  of English.
• Coordination and organizational skills.
• Professional experience and background in WASH; experience in WASH construction facilities and supervision.
• A high level of resilience and readiness to travel and work in remote  areas.
• Ability to be proactive and work independently.
• Experience working with community-driven development and  participatory methodologies.
• Experience in networking with government and private sector  stakeholders at district and national level
• Good team player, creative, flexible, and capable of working in a fast moving environment.
• The ability to speak the local dialect (Mende) of operational  communities is an advantage.
• Have a valid driver’s license and can ride a motorbike.

Starting date: 

Immediately after interview

Mode of Application 

Email application (CV only) to info@wasap.life

---

5.) Sanitation Marketing Officer

Vacancy Announcement 

Position: Sanitation Marketing Officer

Closing Date: 15th December 2023

The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd was established as  a social business to provide WASH services in rural and peri-urban communities in  Sierra Leone. WaSAP commenced operations in 2021. Since we started, our main  revenue stream has been sales from projects, which has created an over-reliance  on these institutions that are giving us the projects and risks our sustainability  because of the nature of projects. To strengthen our business model starting in 2023,  we want to have a strong focus on retail sales such that we grow that segment and  diversify our revenue streams. To achieve this, the company is hiring a sales Director  that will lead in implementing activities that will grow this segment while continuing  to work in rural and peri-urban communities.

Contract Duration: 

One year with the possibility of extension.

Job Objective(S): 

Based in Mattru Jong, Bonthe District, the Sanitation Marketing Officer will be  responsible for all aspects to Roll out LANN approach in project communities to create  linkages between WASH and Nutrition and promote positive behavior adoption in WASH and  nutrition on project communities’ business development, sales, marketing, social media,  and more.

Key Responsibilities: 

Under the overall supervision of Line Manager, and working in close collaboration  with the Director of Technology the Sanitation Marketing Officer will perform the  following tasks:

• Conduct market research to identify trends, consumer preferences, and  competitors in the sanitation and water filter industry.
• Analyze data to develop insights that inform marketing strategies and product  positioning.
• Develop and execute comprehensive marketing strategies to promote  sanitation and water filter products.
• Roll out LANN approach in project communities to create linkages between  WASH and Nutrition and promote positive behavior adoption in WASH and  nutrition on project communities.

 

Vacancy Announcement 

• Facilitate community mobilization for the construction of WASH facilities in  target project communities and promote a maintenance culture to ensure  sustainability of WASH facilities.
• Establish and monitor the operations of VSLA groups in all project locations and  ensure appropriate linkages with community structures to facilitate the  availability of finance to fund the repairs of damage public WASH facilities and  investments in household sanitation.
• Champion all hygiene promotion activities to facilitate the adoption of positive  WASH behaviors in project communities.
• Monitor and report on hygiene promotion outputs of the project and ensure  that the information on Akvo Flow or mwater is always reliable and up to date.
• Create and implement promotional campaigns to increase awareness and  drive adoption of sanitation and water filter products.
• Develop compelling marketing materials, including brochures, online content,  and advertisements.
• Utilize digital marketing channels, including social media, email campaigns,  and online advertising, to reach target audiences and drive engagement. • Build and maintain relationships with key stakeholders, including government  agencies, NGOs, distributors, and retailers.
• Collaborate with partners to amplify marketing efforts and reach a broader  audience.
• Support the design of curriculum and conducting training for EMAS technicians  on hygiene promotion and working closely with trained technicians to promote  EMAS technologies (EMAS wells, latrines, handwashing stations, shower rooms,  etc)

Desirable Qualifications, skills, and Competencies 

• BSc in Public Health, Social Sciences, Development Studies, or other related fields
• Good communication and report writing skills and working knowledge of English.
• Coordination and organizational skills
• Professional experience and background in WASH; experience in WASH Self Supply and  Sanitation Marketing is an added value.
• A high level of resilience and readiness to travel and work in remote areas.
• Ability to be proactive and work independently.
• Experience working with community-driven development and participatory  methodologies.

 

Vacancy Announcement 

• Experience in networking with government and private sector stakeholders at district  and national level
• Good team player, creative, flexible, and capable of working in a fast-moving  environment.
• The ability to speak the local dialect (Mende) of operational communities is an  advantage.
• Have a valid driver’s license and can ride a motorbike.

Starting date: 

Immediately after interview

Mode of Application 

Email application (CV only) to info@wasap.life

Position: Finance/Administrative Officer

Employment type: Full Time

Application ends:  Tuesday, 15th December 2023

Vacancy: One (1)

Location: Freetown

ABOUT WANEP – SIERRA LEONE 

The West Africa Network for Peacebuilding (WANEP) Sierra Leone was established in 1998 and is registered with the Ministry of Planning and Economic Development in Sierra Leone. WANEP-SL is a well-established national network of peacebuilding civil society organizations including women’s groups, youth groups, and religious institutions committed to encouraging, facilitating, and mobilizing local initiatives for peacebuilding, promotion of gender justice, conflict resolutions, and transformation. WANEP-SL is a membership network with over 50 registered organizations across the country with a shared responsibility and interest to prevent conflict and build peace in Sierra Leone.

We envision a Sierra Leone characterized by just and peaceful communities where the dignity of the human person is paramount and where the people can meet their basic human needs and decide their direction, we seek to enable and facilitate the development of mechanisms for cooperation among civil society-based peacebuilding practitioners and organizations by promoting cooperative responses to violence and conflict in Sierra Leone.

JOB PURPOSE:

Responsible for ensuring the books and records for all bank and cash transactions in WANEP – Sierra Leone, including reviewing all supporting documentation for payment requests to ensure WANEP’s Accounting Manual and procedures are being complied with consistently.  He/she will also be responsible for all bank payments, checking supporting documentation, and monitoring bank/cash balances in each account operated by WANEP-Sierra Leone and in the office safe.

MAIN DUTIES & RESPONSIBILITIES

Cash/Bank Management

• Ensure all supporting documents to cash disbursement, approvals, and vouchers are complete, accurate, relevant, and comply with WANEP’s Accounting Manual and all donor requirements.
• Support in the preparation and review of monthly project finance reports and maintain finance records and filing system every month.
• Ensure proper receipt, safekeeping, and lodgment of all funds received according to WANEP’s Accounting Manual
• Coordinate the preparation of project and office budget implementation, revisions as necessary, and support in monitoring actual project/office expenditure against approved budget line items.
• Monitor cash levels in the petty cash box and office safe and request cash transfers on a timely basis to ensure that there are always sufficient funds in the office.
• Ensure bank transfers/cheques/cash payments are made within WANEP’s limits and that all required documentation and authorization procedures for the payment have been followed.
• Ensure timely preparation of bank transfers/cheques for authorization.
• Monitor issues as they arise on the bank and cash book reviews to ensure they do not continue to occur.
• Ensuring that all activity advances are cleared in time and current as well as guarantee that all project-related balance sheet items are clean and accurate.
• Liaise with the field staff/suppliers to arrange the preparation of cheques regarding pick up or delivery of payments.
• Carry out cash transfers from the bank in conjunction with the Board and National Network Coordinator.
• Be the main contact point for banking issues.
• Maintain and update all bank signatory lists.
• Support internal and external audit staff to facilitate annual financial audits.
• Occasional travel to program sites as and when requested by the National Network Coordinator to make cash payments to beneficiaries.

Books and Records

• Maintain accurate Bank/Cash books.
• Ensure that all receipts are properly checked and verified, including any payments to service providers and consultants.
• Ensure filing is orderly, stored safely and inventory updated.

Payments

• Make prompt and timely payments to suppliers.
• Make prompt and timely payment of all taxes and creditors.
• Participate in the implementation of bulk bank payments / mobile money payments to beneficiaries.

• Prepare the monthly payroll journal for staff and volunteers.
• Maintain the balance sheet reconciliations of the staff debtors and make monthly deductions from payroll as required.
• Carry out monthly bank reconciliations.
• Maintain the bank, and cash accounts on the balance sheet reconciliations.

 

Payroll

• Prepare monthly salary and allowance calculations for national staff and make the required payments.
• Ensure all salary payments go through on time.

• Produce monthly pay slips for staff.

Financial Reporting, Budget, and Audit

• Ensure all documents requested by auditors are presented in a timely and orderly way and returned to the files/archive correctly.
• Support the Finance Volunteer to handle queries related to internal and external audits.
• Work closely with the Programs team in the following up and implementation of recommendations by Auditors and the Regional Office.
• Participate in the production of any ad-hoc year-end documents for WODI.

Administration 

• Provide coordinated and integrated finance, administration, and HR advisory support to ensure the smooth running of all functions and foster effective and efficient project implementation within WANEP-Sierra Leone

• Support the Finance intern and Volunteers to ensure that staff movements are coordinated and approved, and flight bookings within and outside Sierra Leone are made in compliance with WANEP’s Sierra Travel Policy and pre-approved.

• Oversee monthly payroll processing and ensure salaries are paid to staff on time and that statutory deductions are deducted and remitted to the relevant government authorities in Sierra Leone, staff deductions are paid and accruals for other staff benefits are done and posted in the financial system.
• In coordination with the National Network Coordinator ensure yearly registration renewal for WANEP – Sierra Leone with the Ministry of Planning and Economic Development, SLANGO, and Freetown City Council is processed.

• Ensure that all staff/volunteers/interns complete an induction process that equips them to deliver on their role confidently and effectively.

• Ensure the effective implementation of performance management systems in line with organizational systems, policy, and WODI.

• Provide oversight to ensure an up-to-date and accurate Assets Register is in place, assets are tagged, and obsolete assets are highlighted for disposal according to WANEP’s policy and/or donor requirements.
• Ensure the procurement committee is functional, vendor lists are being updated, and procurement plans and the monitoring tracker are being kept up to date with the information provided by the program team.

OTHERS

• Actively participate in Senior Management Team meetings, contributing to decisions on policy and strategic direction, and play a key role in the ongoing implementation and adaptation of the WANEP Sierra Leone Strategic Plan.

• Any other duty as may be assigned by the National Network Coordinator and/or Regional Office.

 

PERSON SPECIFICATION:

• Required: Diploma in Accounting or Finance-related Field.
• Desired: Degree in Accounting or Finance related Field or Part Qualified AAT, ACA, or ACCA
• At least 2 years’ experience in finance / related field.
• Experience in working with Civil Society or non-governmental organizations.
• Experience in management reporting would be highly desirable.
• Computer literacy, particularly in Microsoft Office programs such as Word and Excel as well as accounting packages including QuickBooks.
• Experience in developing finance/admin staff and/or volunteer capacity on the technical aspects of finance and training of non-finance staff on finance functions.
• Ability to work under pressure to meet tight deadlines and in a team environment.

SAFEGUARDING RESPONSIBILITIES:

Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action while on and off duty, promote a safe work environment in all your dealings, and avoid actions, that may cause any form of harm, abuse, neglect, harassment, and exploitation of team members, beneficiaries, interns, volunteers, service providers and network members to achieve the program’s goals on safeguarding.

HOW TO APPLY:

Interested candidates need to send an application letter, stating the position applied for, attaching an updated CV mentioning academic qualifications and experience. Application pack should be sent to our secretariat’s email wanep-sierraleone@wanep.org with a mandatory copy to recruitments@wanep.org. Only completed applications will be accepted and shortlisted candidates will be contacted.

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

Role and Responsibilities

The Job Title’s primary responsibility is to provide financial and administrative support to

• Preparing payment vouchers and cheque for utility, tax, payroll, and other company bills
• Using manual and computerized bookkeeping systems to keep, maintain and balance financial records
• Writing daily reports, preparing general ledgers, trial balance, and other financial statements
• Preparing and submitting of PAYE, WHT, GST and NASSIT payments
• Performing client bookkeeping services
• Preparing other accounting, statistical, and financial reports
• Reconciling financial accounts – mid month and month end
• Being a key point of contact for other departments on financial and accounting matters
• Supporting the Finance Controller and executives with projects and tasks when required
• Processing invoices
• Ensuring that all monthly accruals are posted by the last day of each month
• Allocation of payments from customers
• Keep accurate records of daily transactions
• Appropriate valuation of fixed assets and depreciation calculations
• Filing

QUALIFICATIONS & EXPERIENCE

• BSc degree in Finance, Accounting or Economics
• Professional qualification as a CFA/CPA is considered a plus
• Minimum of 5 years post qualification experience.

KNOWLEDGE & SKILLS:

• Proven work experience in similar role
• Solid knowledge of financial and accounting procedures
• Experience using financial software (QuickBooks)
• Advanced MS Excel skills
• Knowledge of financial regulations
• Excellent analytical and numerical skills
• Sharp time management skills

• Strong ethics, with an ability to manage confidential data
• Ability to work in cross cultural environment
  .

Kindly send all applications to hr@metrocable.io  The closing date for all applications is on 7th January 2024.