Accounting / Audit / Finance Archives

🇸🇱 Job Vacancies @ Sierra Leone Social Marketing and Development Agency (SLaDA) – 2 Positions

Sierra Leone Social Marketing and Development Agency (SLaDA) is recruiting to fill the following positions:

1.) Project Accountant
2.) District Project Officer

See job details and how to apply below.

1.) Project Accountant

Position Title: Project Accountant

Reporting to: Executive Director

Location: Freetown (70 Freetown and 30 % Regional Offices)

JOB SUMMARY:

The primary function of the Project Accountant is to develop, manage and administer SLaDA’s plans for proper recording, documentation, control, monitoring, and reporting of financial operations in compliance with SLaDA and donor rules and regulations. The Project Accountant is solely responsible for planning, organizing, and directing all financial transactions of SLaDA. S/he manages the financial systems of the organization, ensuring that control measures are implemented. S/he provides oversight of the day-to-day financial operations and is accountable for organizing and providing high-level quality financial services to SLaDA programs, projects, and units.

RESPONSIBILITIES AND TASKS:

RESPONSIBILITIES:

JOB RESPONSIBILITY # 1:

Financial System Operations Management and Data Processing. The Project Accountant plays a crucial coordination and management role in financial system operations to ensure the system is functioning properly and is being used effectively by staff. S/he provides day-to-day oversight of financial operations and ensures efficient process flows and controls over finance and accounting functions are processed in the system accurately and reported to donors, management and other partners timely.

Specific roles and responsibilities included.

Tasks;

∙ Ensure Monthly Liquidations are done not later than the 15th of Every month to Donors for the preceding month

∙ Lead in the Preparation of the budget for operations

∙ Work with Executive Director to prepare and review all funding application budgets

∙ Ensure policies, procedures, and other quick reference guides are available to staff and disseminated

∙ Determine short and long-term cash needs and coordinate cash requests and approvals, including the submission of cash flow projections

∙ Ensure vendors are paid within the Purchase Order or Contract payment terms with full supporting documentation and account receivable are collected timely

∙ Ensure journal entries are processed timely, and accurately and cash receipts are recorded properly in the partner reporting framework.

∙ Ensure that the period closing processes are performed timely and adequately. Activities implemented should be reported in the month payment is made and not in accrual. ∙ Supervise the quality and integrity of financial data, supporting documentation and ensure completeness of data recorded in the system.

∙ Ensure submission of timely, complete, and reliable financial reports to the Executive Director, donors, and other stakeholders.

∙ Fully monitor financial statements as against transactions done by SLaDA on a monthly basis ∙ Lead in the preparation of forecasts and yearly budgets, produce yearly financial reports for the office ∙ Lead the preparation of budgets and implement SLaDA policy and guidelines related to fair sharing of support costs

∙ Supervise the monitoring of actual expenses against budgets

∙ Ensure costs/expenses are managed properly within approved budgets

JOB RESPONSIBILITY#2:

Financial Analysis, Compliance, and Control”

Tasks;

∙ Perform quality reviews and analysis of books as well as financial performance reports and provide feedback to the Executive Director to improve financial management (Bank reconciliation, balance sheet, income statement, grants/contracts reports, actual expenses vs budgets, payroll allocation, etc.)

∙ Ensure compliance with SLaDA’s accounting policy and procedures and generally accepted accounting principles (GAAP)

∙ Ensure the payroll and other systems provide adequate controls

∙ Review all leases, agreements, and/or contracts that require current and future use of the organization’s assets and make any relevant recommendations to the Executive Director ∙ Ensure SLaDA complies with donor rules and regulations

∙ Ensure SLaDA prepares for annual financial and donor audits

∙ Facilitate internal and external audits, and assist the Executive Director in preparing responses to audit findings as well as planning and implementing audit recommendations

∙ Ensure cash deposits are done on a daily basis with relevant documents in place

∙ Complete Project financial records and statements taking notes of gaps and notes to files for gaps identified.

KNOWLEDGE, SKILLS, AND COMPETENCIES

Required:

∙ Bsc. in Accounting or equivalent in a similar role

∙ Proven work experience as an Accountant in the NGO environment

∙ Desired: having a Master’s Degree in Accounting or its equivalent is an added advantage ∙ Computer literacy – Microsoft Office, Excel essential.

∙ Five (5) years working experience working with donors funding

∙ Proactive, resourceful, solutions and result oriented

∙ Ability to work under pressure and work collaboratively.

To apply for this position, please send an updated CV, Cover Letter, and relevant certificates to admin@slada-sl.com and copy dominicconteh@slada-sl.com or by hand delivery @ 1 George Brook Street, IMATT Freetown via USA Embassy (the same building with Peak Lodge Supermarket) on or before 16th August 2023.

Women are strongly encouraged to apply as SLaDA has provided equal job opportunities for everyone.

Please note that only shortlisted candidates will be contacted.

2.) District Project Officer

Title: District Project Officer

Functional Area: Programme unit

Reports to: Adolescent Sexual and Reproductive Health and Rights (ASRHR) Project Manager

Location: Moyamba District

Travel required: 50%

Effective Date: 1st September 2023

ROLE PURPOSE

The Project District Officer will be responsible for the implementation and monitoring of activities of the Adolescent Sexual and Reproductive Health project at the field district level. The project promotes Adolescent Sexual and Reproductive Health and Rights and Comprehensive Sexuality Education with the aim to empower girls and boys to decide on their bodies and lives.

DIMENSIONS OF THE ROLE

The project is a 3 years EU development project that will be implemented by SLaDA and will involve social norm change at the community level. The role will contribute to the quality planning, implementation, monitoring and reporting of project activities in the project’s operational districts. The role will be supported by the Project Manager. The District Project Officer will be working with children, teachers, community stakeholders and SRHR service providers, with a particular focus on adolescent girls in the implementation communities.

ACCOUNTABILITIES

Conduct field visits as required by the project
Conduct forum discussions in coordination with SRHR service providers/stakeholders at the district level for adolescent boys and girls,
Responsible for mentoring and coaching young girls in the community
Support strategies for advocacy and resource mobilization in the SRHR sector
Support the development of messages for parents/caregivers on supporting their children’s learning and well-being.
Support in mobilizing key SRHR actors/partners and participate in sectoral meetings
Organize district and community-level consultations with SRHR stakeholders including Parent Teachers Associations (PTA), School Management Committees (SMCs), SLaDA Role Profile for Mother’s Clubs (MC), Public Health Units (PHU), teachers and as well as school pupils, and youth groups. • Hold score carding activities at the chiefdom and district levels focusing on child participation with regards to the project, including children with disabilities.
To conduct regular coordination meetings (biweekly/monthly) with relevant stakeholders • To collect relevant project data by using the agreed monitoring tools.
To provide weekly and monthly monitoring data to the M&E Officer and the Project Manager.
To timely report any issue with monitoring data collection to the M&E Officer and the Project Manager.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully in their area of responsibility.
Ensuring staff and associates are aware of and understand their responsibilities under policies and the SLaDA Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
Promptly report any safeguarding and child protection issues through the SLaDA protection and safeguarding focal point.

KEY RELATIONSHIPS :

Internal

Sexual and Reproductive Health and Rights Project Manager.
Operational support staff in the field office
M&E Officer
Programmes, Admin & Logs, Finance departments in the Head Office
Business Development Manager
CSE consultant

Partners district programme officers

SRHR stakeholders and service providers in the district
District Council stakeholders

Community stakeholders
District Ministries/Government departments/agencies
Teachers and School Management Committees
Young people

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE :

Essential

University degree or its equivalent (from a recognized institution) in the relevant field of Social Sciences, Economics, Development, Gender or other similar,
A minimum of 3 years working on sexual and reproductive health and rights projects in Sierra Leone
Experience working with SRHR stakeholders such as PHU officials.
Excellent written and oral communication skills, including presentations
Strong interest and willingness to engage in safeguarding and gender equality-related issues to challenge norms and behaviours
Passion for gender transformative programming, mission-driven work and personal values aligned with SLaDA
Ability to work under pressure, prioritize and meet deadlines
Ability to coordinate partners in the programme

Desirable :

Experience in data collection within SRHR projects.
Experience in working with young people, especially adolescent girls
Experience in Comprehensive Sexuality Education
Experience working in an EU-funded programme
Experience working with Award Management Systems

SLaDA VALUES IN PRACTICE :

We are open and accountable We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others while doing what we say we will do.

We strive for lasting impact

We strive to achieve a significant and lasting impact on the lives of children and young people and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and change their own lives. We empower our staff to give their best and develop their potential.

PHYSICAL ENVIRONMENT

The role will be required to travel to the schools/communities, health centres/ SRHR stakeholders frequently (on a daily basis) to ensure timely support and supervision. The role will be based in the district office of SLaDA in Moyamba and Port Loko districts.

LEVEL OF CONTACT WITH CHILDREN

High level: Frequent interaction with children.

Method of application:

If you are a qualified Sierra Leonean who has read and met the criteria above, please forward your Cover Letter, and CV with three referees to admin@slada-sl.com copy dominicconteh@slada-sl.com or by hand delivery @ 1 George Brook Street, IMATT Freetown via USA Embassy (the same building with Peak Lodge Supermarket) on or before 16th August 2023.

Women are strongly encouraged to apply as SLaDA has provided equal job opportunities for everyone. Please note that only shortlisted candidates will be contacted.

🇸🇱 Job Vacancy @ Restless Development – Senior Finance and Administration Manager

Job Description – Senior Finance and Administration Manager

Manager


Unit	Senior Finance and Administration and Manager
Location	Freetown at Restless Development Sierra Leone Head Office
Salary	Approx. gross salary: SLL205,000
Benefits	-In addition to salary, we offered End of Service Benefit,6% of gross annual salary housing allowance, and NASSIT (10% employer contribution) for all staff.
Contract duration	Fixed Term Contract for two years
Reports to	Hub Director, Sierra Leone
Direct Reports	1 Finance and Admin Coordinator 3 Finance Officers 1 Admin Officer
Key Internal Staff To Work With To Deliver Role	 International Finance Director  Senior Leadership team Sierra Leone
Expected travel	Full-time Freetown based but with occasional travel to the programmes

Context	Restless Development is the leading national banner carrier for youth-led development in Sierra Leone. This role will lead on financial management, accounting and scenario planning ensuring Restless Development is transparent, accountable, and able to mitigate risks as it moves forward. This role will involve maintaining oversight of our income, cash flows, accounting, and financial practices across the organization. With the support of a talented team of finance and administration staff, you will work closely with the programmes directorate to ensure high-quality operational and project budgets are developed and managed. You will work closely with the Hub Director and management team to maintain oversight on financial planning and decision making producing user-friendly management reports, and play an active role in fundraising and proposal development from the financial perspective. You will be a committed and talented individual who will be part of our Senior Leadership Team, and will proactively engage in supporting leadership of the organization. Within this body, you will provide technical advice on financial management and planning. The Senior Leadership Team will work closely with you to ensure they and their teams meet all key performance objectives in relation to financial management.

Main Duties	 Leadership of all aspects of financial management, accounts and controls  Produce monthly accounts and variance analysis for decision making  Prepare annual budget, cash requests, and quarterly re-forecasts  Implement internal and external audit recommendations  Prepare year end accounts and ensure to complete external audits on time.  Prepare donor budget and financial reports in line with contract requirements  Ensure policies and procedures are upheld, review and updated annually  Line manage a team of five across four offices  Uphold and embody our values and staff code of conduct at all times
30% of time	Financial Management
Main Responsibilities	 Ensure organizational compliance with Sierra Leone & the Agency’s finance regulations  Lead development of financial plans, budgets and forecasts  Prepare financial statements and lead preparation of year end accounts .  Liaison with an external auditor to fix the audit dates and ensure completion of the audit on time.  Produce monthly income and expenditure statements for Restless Development Sierra Leone and its donors  Monitor donor funded projects and provide accurate reporting  Review financial processes and procedures on an annual basis  Prepare accurate and timely financial reports and fund requests to donors as required  Prepare the consolidated cash flow monthly for review by Leadership team and submission to International monthly  Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases
25% of time	Accounting Functions
Main Responsibilities	 Ensure that accounting records and books of accounts are kept up to date and are in accordance with Restless Development’s financial policies and procedures  Maintain a web based accounting system (FinancialForce) for the management of Restless Development Sierra Leone expenditures and reports  Ensure that all payments to supplies and/or projects are in accordance with relevant Restless Development regulations and approved plans/budgets  Manage monthly payroll, and ensure necessary deductions and reimbursements are processed against staff accounts  Ensure that donor funds are received as per disbursements agreements and that expenditure by all staff is coded by unit and donor correctly  Ensure that all bank, Staff, Debtors, Creditors and Funding statement reconciliation monthly  Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept in a safe and secure custody  Annually review accounting timelines and processes to ensure accounts are being produced across our four offices in the most effective manner
15% of time	Financial Controls and Risk Management
Main Responsibilities	 Implement annual internal and external audit recommendations  Build capacity among your team to strengthen supervision by finance  Work with management to build a culture of values and transparency in finance  Oversee adherence to Restless Development’s financial policies and procedures, and continuously improve systems and mitigate risks  Oversee management and control of fixed assets, equipment and supplies  Conduct monthly spot checks to ensure a strong control environment  Provide guidance and develop new tools and systems to strengthen financial controls and risk management
15% of time	Operations, Human Resource Management and Development
Main Responsibilities	 Ensure Restless Development complies with required statutory requirements and certifications for effective operations management in Sierra Leone  Processing monthly payroll on time  Monthly payroll journal and staff cost allocations to projects  Wages control account reconciliation  Provide line and performance management to your team  Develop mechanisms to ensure regular communication and planning of priorities takes place across your team  Provide training and coaching to the finance team and other staff as per organizational capacity building plans  Oversee induction of new staff (finance and other) to Restless Development ‘s finances, financial procedures and policies with support of your team  Uphold Restless Development codes of conduct and staff policies at all times personally and within your team
10% of time	Contribute to Strategy and Direction as part of the Senior Leadership Team
Main Responsibilities	 Support financial planning, risk management and value for money work within the organization  Contribute to strategic planning and organizational management as a member of the Senior Leadership Team as a team player  Support the Director and the Senior Leadership Team in the governance, oversight and direction of non-programmatic units  Support the Director to develop and engage the Senior Leadership Team in the strategic growth and business expansion of Restless Development  Act as a role model to our staff and for young people in Sierra Leone by upholding our values and policies at all times  Create and maintain a values-based ethic across Restless Development (Sierra Leone) to ensure that the Restless Development’s values, codes of conduct, policies and standards are understood clearly by all and adhered to in practice
5% of time	Other Duties
	Other duties may be required from time to time, including responsibilities which require work on weekends and holidays for which time off in lieu may be taken.
	Skills and Qualifications
Essential	Qualified accountant(ACCA/CIMA/CPA) with Finance, Accounting or relevant Degree At least 2 years’ management experience, ideally in increasingly senior positions Experience leading, engaging, motivating and coaching a team of staff Experience of meeting donor financial requirements and reporting, including ideally for DFID, EU and/or USAID Extensive experience of budget and financial management Extensive experience of implementing and strengthening internal control frameworks Demonstrable track record of strengthening systems and identifying innovative solutions to challenges in finance and operations Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast-paced environment with tight deadlines Experience in managing logistics, procurement and office functions Experience in Human Resource Management an added advantage Good analytical skills and Excel skills Excellent IT, written and verbal communication skills
Desirable	At least 2 years’ senior leadership experience Knowledge and experience of Financial Force Knowledge and experience of working in Sierra Leone, or a similar context

For more information on Restless Development’s mission, values and work, please visit: www.restlessdevelopment.org.

∙ 24 days’ annual leave pro rata (in addition to public holidays and with an extra day of annual leave given for each full year of service, up to a maximum of 28 days).

∙ Access to flexible working.

∙ Generous study leave, maternity, paternity or adoption leave, and other leave allowances.

Professional development

Restless Development is proud to be an employer who recognizes potential and invests in the development of its staff. We are committed to the professional development of our staff through:

∙ Empowering opportunities to work on significant projects which stretch and inspire staff – allowing them to develop on-the-job.

∙ Regular performance management.

∙ Training and development opportunities, including supporting our staff to identify mentors both within and outside of the agency.

∙ Quarterly Staff Workshops for all staff to give and receive agency updates, receive training, and socialize.

KEY DATES ∙ Please send in your CV and Cover Letter by 5pm -Thursday 14th August, 2023 to sierraleonejobs@restlessdevelopment.org and copy tamba.aliyu@restlessdevelopment.org , with the subject line ‘Application: Senior Finance and Administration Manager’.

🇸🇱 Job Vacancies @ Living Water International Sierra Leone – 2 Positions

Living Water International Sierra Leone is recruiting to fill the following positions:

1.) Senior Finance Officer
2.) Water and Sanitation Technician Lead

See job details and how to apply below.

1.) Senior Finance Officer

Living Water International (LWI) is a global non-governmental organization that exists to demonstrate the love of God by helping communities acquire desperately needed clean water, and to experience “living water”—the gospel of Jesus Christ—which alone satisfies the deepest thirst. Living Water in Africa is providing safe drinking water, Christian Witness sanitation and health education to communities across Africa. Living Water International, Sierra Leone based in Freetown at Newton has a vacancy for an experienced and qualified Sierra Leonean to apply for the position of Senior Finance Officer. This role will report to the Country Director.

POSITION: Senior Finance Officer DATE PREPARED: August 4, 2023

LOCATION Freetown RECRUITMENT PRIORITY: Need Immediately

REPORTS TO: Country Director

POSITION START DATE: URGENT/AUGUST 202023

Purpose of Position

Under direct supervision, of the Country Director performing accounting and financial tasks. These include monitoring the flow of all the cash transactions, ensuring their proper entry, verifying the accuracy of financial records, assisting in report generation, and recommending policies for improving the financial procedures and policies.

Core Characteristics:

These principles guide and identify us as colleagues and representatives of LWI:

Honor God
Develop People
Pursue Excellence
Be Good Stewards

Major Responsibilities

Provide a competent accounting service to the country office;
Maintain a set of complete and accurate financial records, including all relevant supporting documentation for each project;
Establish, manage, and modify the financial procedures: e.g. receipts, payments, disbursements and bookkeeping, banking, filing procedures and other finance-related tasks;
Ensure accounting procedures and policies are being adhered to and internal controls exist to reduce financial risk;
Establish an effective filing system that provides easy access to finance-related information and proper documentation of all financial and contractual transactions;
Process the monthly and end of year payroll into QuickBooks;
Provide timely financial information and reports to the Country Director;
Provide overall strategic leadership and initiative for accessing resources
Oversee budget preparation and on-going budget management
Establish/maintain financial procedures and recording mechanisms

Qualifications

Education/Credential

Bachelor’s degree (or equivalent) in Finance, Accounting or other appropriate discipline in relevant field;
At least 3 years of relevant financial experience
Grant management experience preferred

Experience/Qualifications

Knowledge of and working experience with QuickBooks accounting system;
Proven knowledge of GAAP and practical knowledge of financial systems and internal controls;
Proficiency in all Microsoft programs, especially Excel;

Communicating orally/Presentation skills;
Attention to detail;
Excellent communication skills;
Ability to work with minimal supervision;
Proficiency in English, reading, writing and speaking as well as fluency in local language;
Must be prepared to travel in country.

Application Process

Applicants should submit a 1 page cover letter and CV (no more than 4 pages) with details of qualifications (do not include copies at this stage) and work experience including 3 references – professional, spiritual and general. All offers of employment are made contingent upon the successful completion of all applicable background checks, including a clear police background check.

Applications should be forwarded to the Human Resource Manager at 58 Charles Street, Freetown or on the e-mail address MBraima@water.cc; The deadline for all applications is 18th August, 2023

Only shortlisted candidates will be contacted.

Living Water International-Sierra Leone is an equal opportunity employer.

2.) Water and Sanitation Technician Lead

Living Water International (LWI) is a global non-governmental organization that exists to demonstrate the love of God by helping communities acquire desperately needed clean water, and to experience “living water”—the gospel of Jesus Christ—which alone satisfies the deepest thirst. Living Water in Africa is providing safe drinking water, Christian Witness sanitation and health education to communities across Africa. Living Water International-Sierra Leone based in Freetown, Newton and Moyamba has a vacancy for an experienced and qualified Sierra Leonean to apply for the position of Water and Sanitation Technician Assistant. This role will report to the program Manager.

POSITION: Water and Sanitation Technician Lead DATE PREPARED: 4th August 2023.

LOCATION: Moyamba and Western Rural RECRUITMENT PRIORITY: Immediately

REPORTS TO: Program Manager

POSITION START DATE: URGENT/AUGUST 2023

Purpose of Position

This position is responsible for coordinating the maintenance and repair of wells built by LWI and others, located in the communities, through a detailed plan that determines the development of such activities, supporting the drilling team in the tasks of Repair. The position is also responsible to provide direct technical advice and implement sanitation and water systems designs and construction within the project area. The W&S Technician Lead determines the scope of work and cost estimation (BOQ) for all scheduled activities or emerging maintenance and construction requests by schools, PHUs and communities. Its work is key, guaranteeing duration of the water and sanitation services that is/are provided through the wells, sanitation facilities, coordinating and planning the use of all the necessary materials or spare parts.

Core Characteristics:

These principles guide and identify us as colleagues and representatives of LWI:

Honor God
Develop People
Pursue Excellence
Be Good Stewards

Major Responsibilities

To develop and coordinate the annual well maintenance plan of the country office of LWI, ensuring its proper functioning in the communities.
Ensure the maintenance of spare parts necessary to assist in the repairs of the pumps in the communities, or in those where technical support is required for their repair.
Coordinate the verification visit of the state and condition of the pumps, ensuring that proper hygiene operations are complied with
Coordinate water test outlets and pump maintenance visits to verify that there is no contamination or any other parasite that may affect water, using the TDS instrument.
To promote and promote good relations between LWI and communities, by means of follow-up visits to verify the conditions of wells and water points, proving that they are in good condition of service.
To coordinate and provide training to the users of the wells in the communities in the maintenance and care of the same.
Coordinate field visits to communities to follow up requests for maintenance by communities
To train personnel in the use of equipment and tools for the maintenance of pumps, as well as in the knowledge of the quality standards of LWI
Coordinate meetings with community leaders to provide all information on LWI contact points, if they require support for well maintenance, or difficulties in use
To coordinate with the facilitator of hygiene and sanitation, the trainings to the leaders of the communities in the knowledge of techniques for the care and hygiene of the wells.
Coordinate the purchases of pump spares from the wells to be visited, maintaining the appropriate stocks, requesting the Finance Department the necessary funds to make purchases of the parts to be replaced.
Activities during support visits to the pump team
Drive the vehicles to transport the pump maintenance equipment, ensuring the safety of the team during the time that the visit takes place in the country, providing indications of what is due and should not be done during the visits to the communities
Ensure proper use of safety equipment, such as gloves, helmets, earplugs, and all necessary safety tools in the field.
Ensure that all visits are adequately fed and the visiting areas have the proper hygienic conditions.
Ensure proper BoQ developed and shared with line manager for maintenance and construction activities as required
Ensure LWI and GoSL SOPs for water and sanitation facilities are followed.

Business Competencies and General Skills

Knowledge of water and sanitation operations, requirements, risk factors and safety involved in operating processes
Familiar with community water systems
Ability to install, test and well know the maintenance of water pumps
Familiar with construction engineering

Ability to move, travel and stay in the field
Knowledge of Microsoft Office packages
Advanced English Language level
Knowledge of water test and bacteriology
Valid driver’s license-essential in heavy vehicle handling

Qualifications/Experience

Mechanical Pump Certificate, mechanic’s degree or mechanical certification
A degree or equivalent in engineering/construction will be added advantage
2 or more years of experience in pump maintenance.

Application Process

Applications should be forwarded to the Human Resource Manager at 58 Charles Street Freetown or on the e-mail address MBraima@water.cc; The deadline for all applications is 18th August 2023.

Only shortlisted candidates will be contacted.

Living Water International-Sierra Leone is an equal opportunity employer.

🇸🇱 Job Vacancies @ National Emergency Medical Service – 5 Positions

National Emergency Medical Service is recruiting to fill the following positions:

1.) Senior Internal Control’s Officer
2.) Senior Finance Officer
3.) Finance Officer
4.) Training & Quality Assurance Officer
5.) District Operations Coordinator

See job details and how to apply below.

1.) Senior Internal Control’s Officer

National Emergency Medical Service is an emergency health project designed and implemented by the Ministry of Health and Sanitation of Sierra Leone with the aim of strengthening ambulance referrals within the country. Our core mandate is to transport patients from PHUs to refered hospitals across the country. our mission is saving lives promptly and professionally.

National Emergency Medical Service is looking for young energetic, dynamic national individuals to fill the following vacant positions.

Position: Senior Internal Control’s Officer

Duty Station: Freetown with possible occasional visits to the provinces

Major Responsibilities:

Supports in the reviewing of financial managements, administrative activities, and field operations in compliance with official guidelines and requirements to identify and resolve inaccuracies and imbalances

Assisting in the formulation of internal controls manual to comply with legislation, policies and procedures

Participate in the preparation of annual audit, and act as an assistant liaison to external auditors

Helps in researching accounting issues for compliance with generally accepted accounting principles

Supports in the auditing of reconciled accounts for monthly or annual closing

Utilize accounting IT system to facilitate processes and maintain records

Helps in carrying out spot checks, and surprise cash counts to mitigate fraud and unlawful behaviour by an assigned staff

Provide intellectual leadership on internal controls and formulate and implement the NEMS annual internal control program

Assist in the update of internal control documentation, Management Evaluation Program, Walk-through and Test controls required to meet the annual attestation.

Educational Requirements:

Minimum a Bachelor’s degree in Accounting, Finance, Business Administration or Economics.

Membership in an internationally recognized professional accounting body is an added advantage

Required skills

- Integrity – He/She should be intellectually honest with strong ethical values to do the right thing in every situation
- Independent and Reliable –the credibility to make decision that are free from the influence and interest of the auditees inorder to accurately ascertain the financial and operational records of the organisation
- Resilience – the ability to bounce back and maintain control with confidence, competence, and mind-fullness when under high tension and in unpredictable situations
- Innovative and Flexible to new ideas

Excellent report writing and fluency in both written and spoken English

Experience:

Minimum five years of relevant experience in either compliance or audit

Interested Candidates are requested to send their CVs with Covering letter along, copies of all certificates relevant to the position with at least 3 references. Applications should be addressed to the Admin & Human Resource Manager via email: mohsnemsrecruitment@gmail.com. Or through hand delivery to the following address.

NEMS Head Office

62 Spur Road, FreetowN

2.) Senior Finance Officer

Position: Senior Finance Officer

Duty Station: Freetown with possible occasional visits to the provinces

Major Duties and Responsibilities of Senior Finance Officer

The Senior Finance Officer (SFO) supervises the cash and bank transactions in the office to maintain the financial integrity of the Ministry of Health & Sanitation-National Emergency Medical Service Project. The SFO must ensure payment controls, way-matching, and line of approvals are duly followed.

The SFO is responsible for Financial Controls to be maintained by checking and authorising entries for correctness for coding and posting to the Quick Books, ensuring accuracy and prompt processing into the various accounts

Responsible for review of Payment Processing. Prepare all staff accountabilities and claim refunds, vet and review invoices and other payment vouchers prior to submitting them for approval to ensure accuracy and correctness

SFO helps in the preparation of financial reporting and budgeting and produce quarterly expenditure report for review by Finance Manager. Prepare timely and comprehensive reports in compliance with accounting and regulatory requirements

Provides financial insight and analysis to drive the project performance of the organisation, The Senior Finance Officer advises management on critical financial decisions involving liabilities, cash controls, and insurance securities against risk, for the financial health and long-term financial goals of the organisation

Required Skills and Competencies

Excellent analytical skills with the ability to make sound judgement and decision.

- Ability to work collaboratively with others.

Computer literacy with Accounting Software;quick books preferred

Management and skills

Excellent report writing and fluency in both written and spoken English

Educational Requirements

Minimum Bachelors’ degree in Accounting and Finance or related field of study from a recognised university. Masters in Accounting or professional discipline will be an added advantage.

NEMS Head Office

62 Spur Road, Freetown

3.) Finance Officer

Position: Finance Officer

Duty Station: Freetown with possible occasional visits to the provinces

Major Duties and Responsibilities:

The Finance Officer (FO) must ensure all procedures are duly followed in terms of making payments and processing transactions in line with approval procedures by the Ministry of Health and Sanitation – National Emergency Medical Services
Check entries for correctness for coding and posting to the Quick Books by ensuring accuracy and prompt processing into the various accounts. Ensure timely and proper filing, maintenance of accounts records and documents in defined area of work for ease of reference and retrieval
Vet and review invoices and other payment vouchers prior to submitting them for approval to ensure accuracy and correctness. Keep proper record of all payments with supporting documents and evidences.
Assist in the preparation of financial reporting and budgeting on a monthly and quarterly basis
Assist in financial reporting by providing financial records that will drive project performance

Required Skills and Competencies

Excellent analytical skills with the ability to make sound judgement and decision.

- Ability to work collaboratively with others.

Computer literacy with Accounting Software

Management and skills

Excellent report writing and fluency in both written and spoken English

Educational Requirements

Minimum Bachelors’ degree in Accounting and Finance or related field of study from a recognised university.

NEMS Head Office

62 Spur Road, Freetown

4.) Training & Quality Assurance Officer

Position: Training & Quality Assurance Officer

Job Location: Freetown with frequent out of station travels to other localities within Sierra Leone

Major Duties and Responsibilities of Training & Quality Assurance Officer

The Training & Quality Assurance Officer will help the Training and Quality Assurance Manager in designing, coordinating, executing, and evaluating training programs that fully prepare ambulance teams in time and to continue to train the new employees both for reaching the overall staffing plan and for continuing education and skill retention.

The Training & Quality Assurance Officer will also contribute to the assessment of the learning process to ensure all staff are effective and operating safely.

Assist the Training and Quality Assurance Manager to ensure training programs are correctly scheduled and staffed in terms of agenda, participants, course outline, transport, accommodation, per diem, and to guarantee appropriate resourcing in terms of equipment, materials, staff, and appropriate budgeting by providing key information on scheduling and costs.

Prepare report and submit to the Training & Quality Assurance Manager, collect feedback on implementation progress and performance, identify solutions to address challenges and weaknesses to achieve performance-based objectives

Review, edit strategies, policies, and documents as requested by the Training & Quality Assurance Manager

Required Skills and Competencies

Good facilitation skills
Excellent report writing and communication skills both written and verbal
Ability to control the trainees and move along with them
Computer skills
Interpersonal, Problem-solving, Time management and Transferable skills

Educational Requirements:

State Registered Nurse Midwife or Bachelor’s Degree in health related discipline from a recognised university. Master’s Degree in related discipline will be an added advantage

Experience:

Minimum of two years experience in training or mentorship on clinical and public health procedures within the health sector

5.) District Operations Coordinator

Position: District Operations Coordinator

Duty Station: Nationwide

Major Responsibilities

Complete annual evaluations for staff as assigned
Direct the day-to-day supervision of all NEMS assets, including ambulances, paramedic and drivers’ duty roster, and mission.
Conduct daily station maintenance checks through Drivers & Paramedics Team Leaders
Perform daily equipment malfunction check and processing of all send-outs for repair
Responsible for weekly and monthly reporting of field department operations and expenses to Regional Operations Coordinator and Field Operations Manager.

Accurately prepare and submit a variety of reports and records including, but not limited to, supply requisitions, incident reports, shift reports, feedback reports from the team, DHMT reports, In-charges reports, partners meeting reports, maternal death review meeting reports, fuel chit book and/receipt reports
Ensure that all necessary Referral Forms documentation are completed within the required time-frame and complies with all NEMS current policies and procedures
Monthly clarification with the Referral Coordinator (s) for the number of referrals conveyed that need operations attention and reporting.

Educational Requirements:

Minimum Bachelors’ Degree in Public Health, Administration or related course of study from a recognized university.

Required skills:

Excellent analytical skills with the ability to make sound judgement and decision.
Extensive Driving skills and Possess a valid driving License
Leadership & coordination skills, Planning, Supervision & Inter-personal skills
Ability to work collaboratively with others.
Computer literacy in Microsoft packages
Fluency in both written and spoken English
Excellent report-writing and communication skills.

Experience:

Minimum Three years relevant job experience in a similar role.

NEMS Head Office

62 Spur Road, Freetown

Deadline for submission of applications is 28th July, 2023. Only Applicants that meet the specifications will be shortlisted for interviews. Women are strongly encouraged to apply.

🇸🇱 Job Vacancies @ Catholic Relief Services (CRS) – 2 Positions

Catholic Relief Services (CRS) is recruiting to fill the following positions:

1.) Senior Finance Officer
2.) Project Engineer – Infrastructure, Shelter & Settlement

See job details and how to apply below.

1.) Senior Finance Officer

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is recruiting for X1 Position: Project Engineer – Senior Finance Officer

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.

About CRS

Job Summary:

You will help coordinate and contribute to the implementation of the Country Program’s (CP’s) accounting systems, policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. You will efficiently perform accounting services through documenting financial transactions by compiling, analyzing, and verifying account information; preparing account entries; and delivering financial reporting services.

Job Title: Senior Finance Officer

Department: Finance – Treasury

Reports To: Finance Manager

Country: Catholic Relief Services Sierra Leone Program

Duty Location: CRS Freetown, must be willing and able to trave up to 5% to the field, SR Offices and project implementation sites

Job Summary

_ Roles and Key Responsibilities:

Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.
Ensure setup and maintenance of all data required for processing financial transactions for assigned accounts in Insight financial accounting package.
Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.
Monitor disbursement/receipt schedules, alert relevant staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management.
Prepare various, periodic and ad hoc financial reports, as needed, and perform variance analyses to assist with decision-making and proper management of financial resources.
Provide information to subrecipients and staff on financial accounting policies and procedural compliance issues and contribute to capacity strengthening.
Perform assigned treasury (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.

Basic Qualifications:

B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
Minimum of two years experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.

Required Languages – English

Travel – Must be willing and able to travel up to 5% to the field, SR Offices and project implementation sites.

Knowledge, Skills, and Abilities

Knowledge of the relevant public donors’ regulations preferred.
Proficient in MS Office packages (Excel, Word, PowerPoint).
Familiar with an accounting software system. Knowledge of Project Insight is a plus.

Preferred Qualifications

Excellent analytical skills with ability to detect and report inconsistencies.
Accuracy and completeness with great attention to detail
Ethical conduct in accordance with recognized professional and organizational codes of ethics
Proactive, resourceful, solutions oriented and results oriented.
Ability to work collaboratively.

Agency-wide Competencies (for all CRS Staff)

Based on the mission, values, and guiding principles of the agency, CRS competencies are to be exemplified by all staff in fulfillment of his or her respective roles and responsibilities.

Integrity

Accountability and Stewardship

Builds Relationships

Develops Talent

Continuous Improvement & Innovation

Strategic Mindset

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Please click on the link below and follow the instruction to apply.

APPLY

Closing Date for the receipt of application packages is 21st July 2023.

2.) Project Engineer – Infrastructure, Shelter & Settlement

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is recruiting for X1 Position: Project Engineer – Infrastructure, Shelter & Settlement

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.

Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, regardless of race, religion or nationality. CRS’ relief and development work is accomplished through emergency response programs, health (including malaria), agriculture, education, microfinance and peacebuilding.

CRS/ Sierra Leone and Program Background

CRS started work in Sierra Leone in 1963, carrying out the commitment of the Catholic bishops and the Catholic community of the United States to assist the poor and vulnerable overseas. For 60 years, CRS has responded to emergencies and promoted health, education, agriculture, and urban resilience in Sierra Leone.

To date, the Country Program has a robust portfolio built around several major programs in Health, Agriculture, Nutrition, Education and Urban Resilience, such as the USDA/McGovern Dole Food for Education and Nutrition (All Pikin for Learn) Program and Global Fund Malaria Program. In addition, the country program is working on several high-profile opportunities to improve water security in Freetown (the Water Fund Project) and support Freetown City Council to deliver its Transform Freetown strategy through slum regeneration (the Transforming Lives Project)

Job Title: Project Engineer – Infrastructure, Shelter & Settlement

Department: Urban Resilience

Reports To: Technical Advisor ll – Infrastructure, Shelter & Settlement

Country: Catholic Relief Services Sierra Leone Program

Duty Location: CRS Freetown, must be willing and able to trave up to 10%

Job Summary

The Project Engineer – Infrastructure, Shelter & Settlement will support research coordination, technical advice and guidance to a wide range of program design and implementation issues in the area of Infrastructure, Shelter and Settlement in line with CRS program quality principles and standards, donor guidelines, and industry best practices to Country Program (CP) teams to advance the delivery of high-quality programming to the poor and vulnerable in informal settlements in Freetown, Sierra Leone. Your technical knowledge, advice and guidance will contribute to advancing the implementation of the Transforming Lives initiative in collaboration with key project partners and stakeholders. You will coordinate with the CRS Homes & Communities platform to ensure that learning from the Transforming Lives initiative around strategies for scaling is captured and disseminated across the agency. You will also help to coordinate the slum upgrading activities with other research and projects taking place in the two target communities, such as the multi-sectoral urban malaria research. You will provide assistance and technical expertise in design adjustments, construction, supervision and coordination in the field, ensuring high quality and consistency of work. You will also provide guidance to other team members/projects ensuring knowledge transfer for capacity building. You will be supervised by Technical Advisor 11- Infrastructure, Shelter & Settlement.

Primary Responsibility:

Development and implementation of shelter construction activities including the monitoring of contractor performance and construction quality;

Specific Job Responsibilities

Assessment

Implement technical assessment for shelter.
Prepare detailed cost estimates and unit prices for technical standards to support overall program decision-making.
Assess what agency resources (staff, material and financial) will be required for the planned activities and to keep senior management informed.

Program Design

Implement program methods and operational plans in accordance with the agreed construction strategy. Ensure that all construction activities are developed in coordination with other sector teams, as appropriate.
Prepare appropriate design, construction and monitoring methods which draw upon the best practices of CRS; ensure that all CRS construction programs comply with relevant local, national and international standards and regulations, and reflect agency best practices.
Oversee the development and use of program documentation and tools, in accordance with agency best.
Ensure that environmental and sustainability issues are considered in the program design, in keeping with agency best practices and the guidelines.

Project Management and Implementation

Implement and oversee all construction programming, including technical assessments, project development and design, tendering and contract administration.
Assist and support the development of project documentation, including project development tools, technical designs and cost plans, tender and contract documentation, project tracking tools, and program budgets.
Manage construction staff, and collaborate with partners and communities, in developing and implementing projects. Incorporate CRS program staff and partner staff capacity into all aspects of project design, development and implementation.
Implement and oversee the selection and management of service suppliers and construction contractors to complement the capacity of the CRS construction team.
Under direction of the Engineering and Construction Program Manager, participate in the procurement and logistics process for materials and equipment required by the construction program.
Ensure compliance with quality, safety, and environmental standards for all projects, in keeping with internationally agreed best practices or as otherwise outlined in agency guidelines.
Liaise with key non-government organizations (NGOs) and national, provincial, and local government, task-force teams and workshops, technical committee meetings, and coordination groups as necessary.
Participate in CRS meetings and workshops on strategic planning, construction programming, and agency-wide initiatives as requested by supervisor.
Prepare and assist in the preparation of concept papers, project documents and other material to develop or promote the construction programming. This may include taking a supporting role in reviewing proposals and concept papers submitted by CRS’ partners and assisting them in building project proposal and implementing capacity.

Information and Co-ordination

Prepare project reports as required by CRS, relevant Government coordination bodies, external donors, and other interested parties. Provide project documents, operation plans, program schedules and budgets as required by the Technical Advisor.
For all direct reports, develop a performance management plan on an annual basis; Provide performance guidance and feedback on a regular basis.
Represent CRS in discussions or meetings with government, non-government and UN agencies as directed or agreed by the Technical Advisor. Train and brief CRS staff, stakeholders, and others on construction issues.

Qualifications:

A Degree or similar professional qualification in an Engineering discipline including Architecture, Construction Management or a related technical field is mandatory.
A minimum of five years design and/or construction experience, including a minimum of two years site supervision and contract management, plus a preferred minimum of two years experience in developing and implementing shelter or community infrastructure projects on behalf of development organizations.
Experience in community development, community mobilization, or similar self-help initiatives, and a desire to maximize integration of program delivery, is preferred.
Highly knowledgeable in appropriate construction administration systems and procedures, in particular control of works and financial management.
Familiarity with current standards and guidelines for humanitarian emergency response, including the Sphere Handbook criteria.
A proven track record in managing large teams of technical personnel.
An interest in and ability to build capacity in implementing teams, local partners and community bodies, with a focus on community participation.
Ability to work in partnership with local communities and NGOs as appropriate.
An awareness of local construction technologies and materials.
Excellent communication and negotiation skills. Ability to read, analyze and interpret administrative reports, technical procedures, or government regulations.
Ability to write reports, and procedure manuals and effectively present information and respond to questions from CRS senior management.
Must be proficient in CAD and MS Office applications. (Word, Excel, Outlook)
Fluency in English (both oral and written skills).
Self-reliance and an ability to work in a challenging and demanding environment, under supervision.

Awareness, sensitivity and understanding of cross-cultural issues particularly in representing a US-based, Catholic agency.

Required Languages – Fluency in English is required. Fluency of Krio is highly desirable.

Travel – Must be willing and able to travel up to 10%.

Agency REDI Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

Personal Accountability – Consistently takes responsibility for one’s own actions.
Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
Builds and Maintains Trust – Shows consistency between words and actions.
Collaborates with Others – Works effectively in intercultural and diverse teams.
Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Key Working Relationships:

Internal:

Technical Advisor 11 – Infrastructure, Shelter & Settlement, Program Director Urban Resilience, Head of Programming, BD Specialist, Urban Malaria Technical Advisor, Local Leadership, Partnerships and Capacity Strengthening Coordinator, Region, and HQ Technical Advisors.

External:

Freetown City Council, Ministry of Land, Housing and Country Planning, Urban Resilience Consortium Partners (Action Against Hunger, CARE, Concern Worldwide, GOAL), Civil Society Organizations (CODOHSAPA, FEDURP), Community Committees (CDMC), government, donors, consultants.

Agency-wide Competencies (for all CRS Staff)

Based on the mission, values, and guiding principles of the agency, CRS competencies are to be exemplified by all staff in fulfillment of his or her respective roles and responsibilities.

Integrity

Accountability and Stewardship

Builds Relationships

Develops Talent

Continuous Improvement & Innovation

Strategic Mindset

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Please click on the link below and follow the instruction to apply.

APPLY

Closing Date for the receipt of application packages is 21st July 2023.

🇸🇱 Job Vacancies @ Plan International – 2 Positions

Plan International is recruiting to fill the following positions:

1.) Programme Accountant
2.) Request for Proposal

See job details and how to apply below.

1.) Programme Accountant

Plan International Sierra Leone

Job Announcement (1 Position for nationals only)

30-06-23 Programme Accountant

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

We are currently seeking to recruit:

Title: Programme Accountant

Grade: D2

Location: Country Office

Department: Programs

Reports to: Country Finance Manager – (Technical) & Team Leader (ISFP Program) Administrative

SUMMARY OF THE POSITION

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And its girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

The Program Accountant will maintain quality finance and grants accountability for the ISFP Program. Reporting to Country Finance Manager (CFM) and Program Team Lead (ISFP). This position will work closely with Plan Sierra Leone Country Office staff, in finance and grants to ensure timely and accurate grant reporting, maintenance of grant records, and active participation in the revision processes of awarded grants. The Program Accountant will also be responsible for tracking the grant’s budget vs actual spending, developing income and spending projections, and managing disbursements. This position has limited field travel and logistical support for the programme.

DIMENSIONS OF ROLE

This role ensures overall financial accountability, compliance, and reporting to donors and management on the ISFP’s overall program implementation. He/she will be responsible for the grants management and reporting processes, from budgeting to budget management including grant budget setup; financial management and reporting are conducted in a manner consistent with the Government of Sierra Leone and Plan International policies, procedures, and regulations. The position holder will also support the Country Office’s internal assurance team during grant audits.

ACCOUNTABILITIES

Budgeting and Control:

Providing relevant support and information for budget preparation (including advice on minimum cost recovery requirements.
Perform grant-related post-award functions, including budget and expense analysis in addition to routine audits during implementation and at close-out, as needed and identified in coordination with the CFM.
Support the mapping from the Plan SLE budget format to the donor format.
Where necessary, support the Country Office finance team in the annual budgeting process for Plan Sierra Leone.
Together with the Program Team Leader, other team members, and the Grants team, map the donor budget against Plan Sierra Leone’s account codes.
Train and provide ongoing technical assistance to partner office finance staff and program partners on best practices for financial management systems, grant administration, and organizational policies in order to increase capacity.
Work with the program team on budget revision for correct calculation and proper mapping to cost categories before submission for review and approval.
Highlight and prepare documentation for any program modifications, including budget revisions, amendments, or extensions that require donor consent and approval. Ensure such changes are made in close consultation with the Program Lead, Country Office Grants staff, and Partners Members and cleared by the CFM in advance of any submission.
Keep track of program match funding aspects and notify the CFM of any lapses in meeting the program quarterly match obligation.

Financial Management and Reporting:

Monitor financial management of ISFP program funds to ensure consistency with agreed technical plan and actual implementation, and monitor the program expenditures against their actual incurrence.
Implement and monitor systems of checks and balances consistent with standard accounting practices, and bring instances of non-compliance or financial risks to the attention of the CFM.
Participate in program procurement processes and expenditure payments whenever requested by the Program Team Lead.
Prepare accurate and timely financial reports in line with donor requirements.
Reconciling expenditure in General Ledger (GL) and grants ensuring that all account lines (WBS) are correctly charged, monitoring and reconciling any exceptions identified.
Liaise with Program Team Lead to provide variance explanations on all financial reports submitted.
Work with the Program Team, Partners, and appropriate country office staff in the development of quarterly and monthly forecasts.
Supporting the preparation of budget amendment requests (alongside the program lead and the grants coordinator), compliant with donor requirements.
Monitoring commitments and accruals on all grants; ensuring adequate documentation for accrual and that accruals are paid and cleared within the next 15 days.
Support the preparation of monthly grants expenditure forecasts together with partners; monitoring movements in the grants income and expenditure and alerting the Program Team Lead and CFM of any unusual items in SAP.
Review of payment documents and ensure WBS Lines and GL Account codes are correct and the necessary amount of funding available.
Ensure adherence to the country’s grants financial and accounting requirements as per requirements of the donors, other organizational policies, and procedures (Operations Manual (OM) erc.) to support sound grants financial management within the organization.
Ensure that partners comply with Plan International procurement procedures (unless the Partner procedure is approved), when procuring goods and services.
Support the Program Team Lead and the team to ensure that the monthly cash forecast is timely submitted and realistic as per the detailed program implementation plan.
Support to ensure withholding tax credit notes are promptly distributed to vendors/consultants.

Grant financial set-up and compliance:

Maintain an awareness of the donor conditions on financial management within each (FAD) and guide program teams accordingly.
Participate in new grants start-ups, and where required facilitate sessions on financial management, partner budgets, advances, and liquidations, etc.
Support the set-up of new grants within SAP and lead all aspects of maintaining ISFP grant data information in SAP.
Support the review and approval of new Program Outlines (PO) and modifications where necessary.

Grant closure, Audits, and risk management:

Support audit and other reviews of the ISFP program by ensuring all documents are provided.
Prepare the Program’s financial audit action list after each audit and ensure compliance.
Support the closure of grants through timely alerts to program team of pending end dates for expenditure, and support with reasonable timescales for payments and liquidations to ensure all these fall within the program period.
Support the admin department and the coordinators of the grant with the compilation of asset registers for each grant, ensuring alignment with the expenditure reported to donors.
Where necessary, support the internal assurance, audit team on all grants audits, including accompanying auditors on field visits.
Develop and maintain a comprehensive filing system both hard and soft copies of all financial reports and agreements pertaining to the ISFP grant.
Participate in due diligence assessment.

Others:

Support audit and other reviews of the ISFP program by ensuring all documents are provided.
Ensure your IAP, six months’ appraisal and annual appraisals, and that of your direct reports are timely completed and documented.
Advise proactively the Program Team Lead and the team on the financial risks of under/overspending.
Support provide training and share good experience/practice amongst the team to strengthen team capacity and team building.
Keep your supervisor informed of any initiative or difficulties relating to the job’s responsibilities.
Perform any other duties that may be assigned from time to time

KEY RELATIONSHIPS

Internal stakeholders

High – Grants staff, Finance Manager, PIIA Accountants, PIIA Managers, and Operations Managers
Medium Program Staff and P&C Manager

External stakeholders

Partners (Medium)
NOs (Low)
Communication channels
All

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Ability to analyze grant expenditure against budgets for unusual trends
Ability to draft clear and precise reports in responding to grants queries
A good understanding of donor requirements, Plan financial systems, and grants management systems for efficiency and compliance
Ability to work independently with minimal supervision
Must have very good interpersonal relationships with colleagues and supervisors

Knowledge

Qualification and Experience

University degree in Finance/Accountant from a recognized and reputable institution
Minimum, a Student of an Accountancy professional course such as CAT, ACCA, CPA, CIMA from a recognized institution.
Minimum of 5 years’ experience in a similar role in a non-governmental organization.
At least 2 years’ experience in developing, monitoring and reporting on donor budgets.
Understanding of donor conditions and requirements relating to financial management.
Good knowledge of grant management cycle.
Fair knowledge of program management.

Skills

Problem solving skills.
Good team player.
Proficient in Excel (essential) and other Microsoft applications.
Good communication skills both oral and written.
Ability to deliver to tight deadlines.

Behaviours

Independent minded, objective and demonstrate a sense of integrity.
Organized, methodical and meticulous.
Innovation and willingness to learn at a faster rate.
Remains calm and positive under pressure and in difficult situations.
Aware of impact on others and adjusting own behaviour accordingly.
Tolerant of difference – cultural sensitivity in relation to its impact on HR.

PHYSICAL ENVIRONMENT

The position will be based in the Country Office in Freetown. Where required, periodic travel to programme units.

LEVEL OF CONTACT WITH CHILDREN

Mid contact – Occasional interaction with children

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

PLAN INTERNATIONAL’S VALUES

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

We empower our staff to give their best and develop their potential
We respect all people, appreciate differences, and challenge equality in our programs and our workplace
We support children, girls, and young people to increase their confidence and to change their own lives.

Applications:

Last date for submission of Applications (CV and cover letter) is: 13th July 2023 by 5:00 pm

Your application should include:
· A cover letter
· A comprehensive CV including details of two referees, one of whom should be your current of

most recent supervisor

Send applications to the below link: Sierra-Leone.Recruitment@plan-international.org

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

2.) Request for Proposal

Job Description

Request for Proposal
HR Payroll Software Plan International Sierra Leone
RFP #	RFP/PLAN/CO/FY24/003
Issue Date	July 06, 2023
Closing Date/time	Proposals should be received before 12 noon (EST) on July 14, 2023
Contact Information & Questions	Plan is hereby requesting qualified firms/business houses that are interested in taking part in this process to prepare and submit their proposals and submit online to PlanSLE.tender@plan-international.org , on or before July 14, 2023, at 1:00 pm. All enquiries related to this RFP including any requests for information, questions and clarifications, are to be directed to the same email address. Plan International Sierra Leone will respond if time permits, enquiries and any responses will be recorded and may be distributed by email to all RFP recipients who have indicated an interest in bidding. Interested individuals or firms can request copy of the RFP document by email PlanSLE.procurement@plan-international.org.
Delivery of Proposals	Please submit the offer electronically in PDF format to plansle.procurement@plan-international.org
Successful Proponents Notified	Date planned to notify those successful: April July 20, 2023	Expected Start Date of Contract: July 30,2023	Expected End Date of Contract: Sept 30, 2023

🇸🇱 Job Vacancies @ FG Gold – 3 Positions

FG Gold is recruiting to fill the following positions:

1.) Financial Accountant
2.) Community Relations & Social Performance Superintendent
3.) Livelihood Coordinator

See job details and how to apply below.

1.) Financial Accountant

JOB VACANCY:

FINANCIAL ACCOUNTANT

ABOUT US

FG Gold Limited was recently awarded the Baomahun Gold Concession located in Valunia in Bo District and is currently at the development stage. To support the project development, FG Gold Limited is recruiting a qualified Sierra Leonean to fill in the vacant position of Financial Accountant.

RESPONSIBILITIES:

Preparing, examining and analyzing financial reports

Supervise accounts payable functions and ensures strict conformance to payment terms.
Ensures that all relevant liabilities have been captured and ledgers updated in the ERP
Liaise with Supply Superintendent/Inventory Controller on relevant Supply Chain issues
Coordinates monthly/yearly Warehouse/Accounts Payable closing activities
Mediate and solve all supplier statements discrepancies
Review all advance payment for approval
Responsible for processing key and strategic vendors invoices for payment
Responsible for the implementation of the payables policy
Analyze supplier accounts and review aging report
Liaise with statutory auditors to conduct statutory audit of the company’s book
Ensures an audit trail exist for each supplier transaction and backed up with supporting documents
Will function as a backup for the Financial Controller
Perform other ad hoc duties assigned by senior finance team members

Qualifications, Skills and Experience

Bachelor’s degree or advanced degree in Accounting, Finance or a related field mandatory
ACCA, CA, CIMA Certification preferable
3 – 5 years of experience as an Accountant
Experience in auditing mandatory.
Experience in the use of ERP – Pronto, SAP, Quickbooks, Microsoft Excel and Word etc..

How to apply?

You can send your application with your most recent curriculum vitae to this following email address not later than 16th June, 2023: recruitment@fg-gold.com or you can drop your hard copy application and CV to our application box at our FG Gold project site.

The company provides equal employment opportunities and does not discriminate in employment regardless of race, colour, religion, national origin, tribe, gender, or age. Women are strongly encouraged to apply.

2.) Community Relations & Social Performance Superintendent

JOB VACANCY:

COMMUNITY RELATIONS & SOCIAL PERFORMANCE SUPERINTENDENT

ABOUT US

RESPONSIBILITIES

Land Access and Livelihood Restoration Programs

Responsible for day-to-day coordination of Land Access and Control team; overseeing and monitoring all activities of the team.
Ensure ongoing land access activities are efficient and timely according to budget.
Collaborate with external experts and CRSP team to successfully implement land access and resettlement activities defined in the Resettlement Action Plan.
Implement policies, procedures and plans for existing, and new land access programs.
Integrate social performance across different departments to ensure CRSP activities are align with construction schedule.
Support the Livelihood Coordinator to develop and implement a comprehensive livelihood restoration strategy for project-affected households, ensuring alignment with project goals and objectives.
Supervise the administration of the Company’s land resources and mineral rights land in accordance with the Mines and Mineral Development Act 2021 and Company policy.

Community Relations and Development Programs

Coordinate activities of the CRSP Department including the development of measurable performance objectives and targets.
Provide expertise and support on community engagement and program initiatives.
Support CRSP Manager to develop robust community development framework for FG Gold and manage the delivery of community development programs.
Support CRSP Manager to develop and deliver an integrated communication strategy for the business and ensure consistency of the messaging and effectiveness.
Identify community aspirations and opportunities for developmental programs to support FG Gold’s business objectives.
Collaborate with relevant stakeholders, including local communities, government agencies, and NGOs, to ensure the integration of community priorities and perspectives into community development program.
Lead the logistical preparation for stakeholder events, including development and submission of budgets to the CRSP Manager in a timely fashion.
Promote social inclusion and gender equality in all aspects of the department activities, ensuring equal access to resources and opportunities for all community members.

Training, Coaching and Mentoring

Supervise CRSP Coordinators, providing guidance, support, and mentorship to ensure their effective performance.
Provide training and capacity development to CRSP staff on monitoring and reporting requirement, code of conduct, etiquette related to community engagement, gender and social inclusion considerations, and grievance management.
Delegate tasks and responsibilities among team members, ensuring a balanced workload and efficient utilization of skills and expertise.

Qualifications, Skills and Experience

Degree (preferably post graduate) in the Social Sciences or related area
Minimum eight years of practical experience in land access and resettlement project, community relations and participatory rural development
Minimum five years in a management role with direct oversight of community-based programs, including responsibility for planning, budget, personnel and reporting
Experience in project design preferred
Fluent spoken Temne, Mende and Krio

How to apply?

3.) Livelihood Coordinator

JOB VACANCY:

LIVELIHOOD COORDINATOR

ABOUT US

RESPONSIBILITIES

Planning and Strategy

Develop and implement a comprehensive livelihood restoration strategy for project-affected households, ensuring alignment with project goals and objectives.
Conduct assessments and surveys to identify the specific needs and capacities of affected households and use the findings to inform the planning process.
Collaborate with relevant stakeholders, including local communities, government agencies, and NGOs, to ensure the integration of community priorities and perspectives into the restoration plan.
Create a detailed work plan with specific targets and timelines, ensuring effective utilization of resources and adherence to budget constraints.

Monitor and evaluate the progress of the livelihood restoration activities, making necessary adjustments and improvements to ensure the achievement of desired outcomes.

Stakeholder Engagement and Community Sensitization

Facilitate participatory processes to engage project-affected households in decision-making regarding livelihood restoration initiatives.
Conduct regular community meetings and workshops to raise awareness about the livelihood restoration program, its objectives, and available support mechanisms.
Foster strong relationships with community leaders, local authorities, and other relevant stakeholders to ensure their active involvement and support.
Provide guidance and technical assistance to affected households in identifying viable livelihood options, promoting entrepreneurship, and accessing training and capacity-building opportunities.
Promote social inclusion and gender equality in all aspects of the livelihood restoration program, ensuring equal access to resources and opportunities for all community members.

Training, Coaching and Mentoring

Delegate tasks and responsibilities among team members, ensuring a balanced workload and efficient utilization of skills and expertise.
Conduct regular performance evaluations and provide constructive feedback to team members, fostering a culture of continuous learning and professional growth.
Collaborate with other project teams and departments to ensure effective coordination and integration of livelihood restoration activities with broader project objectives.
Foster a positive and inclusive work environment, promoting teamwork, collaboration, and mutual respect among team members.

Qualifications, Skills and Experience

Degree (preferably post graduate) in the Social Sciences or related area
Minimum eight years of practical experience in land access and resettlement project, community relations and participatory rural development
Minimum five years in a management role with direct oversight of community-based programs, including responsibility for planning, budget, personnel and reporting
Experience in project design preferred
Fluent spoken Temne, Mende and Krio

How to apply?

🇸🇱 Job Vacancy @ The National Democratic Institute (NDI) – Finance & Administration Officer

Job Description of Finance & Administration Officer

The National Democratic Institute (NDI) is a nonprofit, nonpartisan, nongovernmental organization that has supported democratic institutions and practices in every region of the world for more than three decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government. NDI Sierra Leone is seeking an experienced finance and administration officer to lead the Finance and Administration team. The successful candidate will report to the NDI Sierra Leone Country Representative.

DUTIES AND RESPONSIBILITIES:

Financial and Organizational/Funding Agency Compliance Management

Develop and maintain operational and financial management systems, including ensuring all financial transactions comply with NDI, funder/donor and host country regulations.
Provide oversight and manage all aspects of finance/accounting for NDI Sierra Leone.
Manage communication of policies, procedures, and processes to NDI staff in Sierra Leone.
Serve as liaison to local financial institutions.
Maintain Quicken/NETSuit file and prepare monthly financial reporting packages due to NDI-DC.
Process payment requests and manages cash accounts.
Prepare monthly spending estimates and initiate drawdown requests to NDI-DC.
Prepare monthly bank reconciliations
Ensure accurate and current accounting and financial reports, as requested and/or required.
Oversee compliance with internal controls and implement improvement to enhance financial accountabilities and efficiencies in the office.
Ensure all significant financial issues are communicated to the NDI-DC Accounting Department and that all follow-up is performed as requested.
Jointly supervise and guide the Administration and Finance Assistant, Driver and Office Cleaner/Receptionist.
Provide training and guide NDI staff on financial procedures.

Subgrant Management

Review partners’ proposal budgets and financial reports.
Provide capacity building training for program partners.

Payroll and Human Resources Management

Oversee the administration of payroll and benefits processes for local staff, including ensuring compliance with national legislation.
Assist in the creation and maintenance of job descriptions.
Ensure implementation of, and adherence to the employee handbook policies including compliance with national labor laws.
Liaison with NDI-DC based Central West Africa Regional program team and DC-based Human resources staff on any Human Resources related issues, if necessary.

Office Administration

Develop, maintain, and manage procurement procedures to achieve consistency and transparency in processes and cost-savings for the organization.
Establish and manage vendor services, negotiate fair contracts and continually assess appropriate services for the office.
Develop, and ensure adherence to, procurement procedures to achieve consistency, transparency and cost-savings
Develop and supervise filing and archive systems.
Compile and maintain local databases as required.
Coordinate appropriate logistical support for all NDI events.
Train NDI staff on operational procedures.
Manage NDI Administration and Finance Assistant, Driver and Office Cleaner/Receptionist.

Travel and Transportation Management

Facilitate NDI business travel for all NDI staff and consultants.
Oversee and assist travel expense reimbursement and per diem payment process.
Coordinate the office’s motor pool.
Establish and maintain NDI vehicle use policy.
Establish and maintain vehicle leases and insurance coverage, if applicable.
Manage staff of NDI Drivers.

Qualifications

– University Degree in Accounting and Finance from a recognized and accredited institution. Computer literacy skills, including Microsoft Office (Word, Excel,) e-mail, internet and social media;

– At least 2 years’ experience in similar discipline.

Competencies

– Demonstrate organizational and analytical skills, rigor and ability to prioritize objectives and propose effective methods;

– Ability to organize and meet deadlines for a wide variety of ad-hoc requests and multiple assignments and perform work under pressure;

– High level of interpersonal and communication skills;

– Ability to work in a team environment, able to work effectively with local partners, project staff, and other project stakeholders;

Demonstrate professional adherence to the highest ethical, moral and personal values and standards in decisions, communications, actions and professional relationships with other members of staff;

– Zero tolerance to corruption

– Professional ability in English preferred.

Compensation :

This is a full-time job and an attractive salary scale based on the experience and qualifications of the successful candidate.

There will be benefits such as healthcare and transportation. Recharge phone cards may be provided for official purposes.

Please submit your application online to mkonneh@ndi.org and cc hbockarie@ndi.org The deadline for submission of applications is Wednesday, June14th @5 pm.

Please be informed that due to the volume of applications, only shortlisted candidates will be contacted for interview.

NDI is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, national origin, political affiliation, religion, gender, disability, or sexual orientation.

🇸🇱 Job Vacancy @ Catholic Relief Services (CRS) – Grant Accountant

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is recruiting for 4(Four) Positions: Grant Accountant(s)

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS’ relief and development work is conducted through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. In Sierra Leone, CRS has served vulnerable communities for over 50 years and is a leader in building the country’s capacity to improve health and nutrition services for young children and their caregivers.

Project Background

For Over 7 years, CRS Sierra Leone has successfully implemented a global fund project. The project’s success has been contributed to the commitment and support of the team. CRS Sierra Leone accepted a COVID-19 fund to address the covid 19 pandemic in areas of implementation.

Job Title: Grant Accountant

Department: Programs: Global Fund Project

Reports To: Grant Manager

Country: CRS-Sierra Leone.

Duty Location: CRS Office in Freetown, must be willing to travel up to 50%.

Job Summary:

You will help coordinate and contribute to the implementation of the Global Fund project policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. You will efficiently perform accounting services through documenting the Global Fund financial transactions by compiling, analyzing, and verifying account information, preparing account entries, and delivering financial reporting services throughout the Global Fund project life cycle.

Roles and Key Responsibilities:

Set and monitor sound accounting and financial reporting procedures for Global Fund subrecipients and partners following established standards. Ensure setup and maintenance of all data required for processing financial transactions for assigned Global Funds accounts in SunSystems financial accounting package.
Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.
Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.
Assess, evaluate and monitor subrecipient financial management processes in accordance with policy and strengthen capacity of partner in financial accounting and transactions.
Monitor disbursement/receipt schedules, alert relevant Global Fund staff of due payments/liquidations and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines.
Prepare various periodic and ad hoc financial reports and perform variance analysis to assist Global Fund staff with decision-making. Assist with budget maintenance for proper management of financial resources.
Provide information to Global Fund staff, subrecipients, and partners on financial accounting policies and procedural compliance issues and deliver training and other capacity building activities.
Perform assigned treasury Global Fund (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.

Basic Qualifications

B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
Minimum of two years’ experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.

Required Languages – English

Travel – Must be willing and able to travel up to 50 %.

Knowledge, Skills, and Abilities

Excellent analytical skills with ability to detect and report inconsistencies
Conscientious, accurate and thorough with great attention to detail
Ethical conduct in accordance with recognized professional and organizational codes of ethics
Proactive, resourceful, solutions oriented and results-oriented
Ability to work collaboratively

Preferred Qualifications

Knowledge of the relevant public donor regulations preferred.
Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of SunSystems financial accounting package or similar financial reporting software preferred.

Supervisory Responsibilities: None

Key Working Relationships:

Internal GF Project Director, GF Grants Accountant, CRS Finance Manager, Other GF Project Staff, Compliance Manager, the CP Head of programming

External Local Fund Agent, External Auditors.

Disclaimer: This job description is not an exhaustive list of the skill, efforts, duties, and responsibilities associated with the position.

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

Integrity
Continuous Improvement & Innovation
Builds Relationships
Develops Talent
Strategic Mindset
Accountability & Stewardship

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for this position please click the below link.

https://launchpadrecruitsapp.com/apply/6f489ce613aef9f6a145493d

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Closing Date for the receipt of application packages is 8th June 2023

🇸🇱 Job Vacancy @ DT Global – Fiscal Agent Team Leader

DT Global works in partnership with communities, governments, and the private sector to deliver innovative solutions that transform lives. DT Global – launched in 2019 – is built on legacy companies AECOM’s International Development Services Sector, Development Transformations, IMC Worldwide, and Cardno International Development. To fulfill its profit-for-purpose mission, DT Global is a key donor to the DT Institute, an independent not-for-profit organization, in support of DTI’s efforts to test new ideas or expand on donor partner priorities to improve as many lives as possible.

Our global team of 2,500 staff and experts work in over 90 countries. We bring over 60 years of experience, relationships, and technical excellence to improve lives on behalf of our partners, clients, and stakeholders. We aim to maximize sustainable development impact across a wide range of practice areas, including Conflict Prevention, Stabilization & Transition; Economic Growth; Environment & Infrastructure; Governance; and Human Development. Together, we aim to positively impact 500 million lives by 2045.

Overview: DT Global is seeking an experienced Team Leader to manage our Global Fund Fiscal Agent team in Sierra Leone. The role of the Fiscal Agent is to support the Sierra Leone Ministry of Health (MoH) and its Implementing Partners in meeting all Global Fund’s financial management requirements and to ensure the appropriate use of grant funds. The Fiscal Agent is responsible for putting the necessary procedures, control mechanisms and capacity building measures in place to provide effective financial management of grant funds.

The Fiscal Agent shall:

Mitigate the risk of misuse of grant funds thereby reducing the ineligible expenditures and misuse of grant funds identified by the Global Fund or their agents;
Ensure the continuity of program implementation by ensuring that safeguards are in place with respect to Global Fund investments;
Ensure effective controls are in place on the use of Global Fund funds and that all payments made by the MoH and its Implementing Partners are eligible, justified, represent value for money and adequately supported;
Ensure that financial records for all transactions are maintained accurately and on a timely basis; and
Ensure that the MOH’s reporting to the Global Fund is accurate, timely and in accordance with the Grant Agreements, regulations and guidelines of the Global Fund;
Build Implementer’s financial capacities through hands-on day-to-day collaboration and engagement on the tasks specified in the terms of reference and in accordance with the financial capacity building plan agreed with the Global Fund;
Report directly to the Global Fund of any non-compliance with the rules and procedures by the MOH and Implementing Partners.

Terms of Reference: The Fiscal Agent Team Leader will be responsible for providing a broad range of financial management services to grant recipients of the Global Fund in Sierra Leone. The Team Leader will oversee a team of four Finance Management Specialists and a Procurement Expert, and ensure that all financial management activities are conducted in accordance with the Grant Agreements. The Team Leader will provide support and capacity building to the MOH and Implementing Partners in funds control such as budgeting, financial management, internal controls, accounting, cash disbursements, financial reporting and account reconciliation to ensure the proper, efficient, effective and transparent use of the funds to be provided under the programs.

Responsibilities include:

Mitigate the risk of fraud or misuse of grant funds and reduce the ineligible expenditures reported by the Office of the Inspector General (OIG), the Local Fund Agent (the “LFA”), and external auditors;
Ensure the continuity of the program implementation in high risk environments and that safeguards are in place with respect to Global Fund investments;
Ensure effective controls are in place on the use of Global Fund grant monies and that all payments are eligible, justified and represent value for money;
Ensure, to the extent possible, that financial records for all transactions are maintained accurately at the MOH and on a timely basis;
Ensure, to the extent possible, that MOH’s reporting to the Global Fund is accurate, timely and in accordance with the Grant Agreement and the applicable policies and regulations of the Global Fund.
Monthly review of DT Global transaction logs and budget trackers. Reconcile transaction logs against bank statements and MOH accounting books. Ensure that MOH accounting records are reviewed for accuracy on a regular basis and that proper monthly closing procedures are followed.
Ensure that Implementing Partners’ reporting is done according to established timelines and procedures, have adequate supporting documentation and that disbursement advances and their liquidations are properly recorded in the MOH’s accounting books.
Maintain close collaboration with Ministry of Health, and other relevant counterparts. Regular meetings with in-country counterparts shall be held to support coordination and planning efforts.
Provide regular updates to the Global Fund through conference calls or other means as required by the clients. The Team Leader is responsible for producing quarterly update reports for the Global Fund.
Manage DT Global’s Fiscal Agent office and national staff. Mentor Fiscal Agent team members and ensure that they fully understand their tasks and responsibilities.

Education & Minimum Qualifications:

Degree in finance, business, economics, or public administration
Accounting certifications such as CPA, CA or ACCA is required.
Candidate must be a Certified Fraud Examiner.
15 years of experience as a Finance Manager, Controller, Director of Finance, Chief Financial Officer or in a similar senior position responsible for accounting, budgeting, financial management, and reporting.
Significant experience in setting up financial management operations.
Knowledge and experience of project-based financial management, grants management, contract management and procurement procedures would be an advantage.
Proven leadership qualities and experience.
Excellent communication skills and ability to work with high-level government officials and business executives.
Previous working experience on projects financed by international donors or development agencies (World Bank, USAID, MCC, Global Fund or others).
Experience working in similar countries. Experience working in West Africa is an advantage.
Advanced proficiency in Microsoft Office – Excel, Word, Project, Outlook, and PowerPoint.
Extensive experience and proficiency in the use of automated commitment, budgeting, and accounting software applications.
Experience using Sun System and/or TomPro accounting systems is desirable.
Proficiency in English, including written and verbal communication.

Core Competencies:

TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.
COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.
ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner.
DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.
PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal.

We thank all applicants for their interest. Only short-listed candidates will be contacted.

DT Global, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Global, LLC prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.