Administration / Office / Operations Archives

🇸🇱 Job Vacancy @ US Embassy – Protocol Assistant

Announcement Number:: FREETOWN-2023 -022
Hiring Agency:: Embassy Freetown
Position Title:: Protocol Assistant (All Interested Applicants/All Sources)
Open Period:: 08/01/2023 – 08/14/2023Format MM/DD/YYYY
Vacancy Time Zone:: GMT
Series/Grade:: LE – 0120 8
Salary:: SLL Le101,005 /Per Year
Work Schedule:: Full-time – Monday to Thursday 08:00 – 17:15 Friday :08:00 – 13:00
Promotion Potential:: LE-8

Duty Location(s):: 1

in

Freetown, SL
Telework Eligible:: No
For More Info:: HR Section
+232 99 105500
HRFreetown@state.gov

Overview

Hiring Path:: • Open to the public
Who May Apply/Clarification From the Agency:: • All Interested Applicants / All Sources
Security Clearance Required:: Public Trust – Background Investigation
Appointment Type: Permanent
Appointment Type Details:: . Indefinite subject to successful completion of probationary period
Marketing Statement:: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:: The work schedule for this position is:
Full Time (40 hours per week)Start date: Candidate must be able to begin working within a reasonable period of time ( 5 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:: No
Relocation Expenses Reimbursed:: No
Travel Required:: Occasional Travel
Successful applicants will be travelling to the provinces whenever the ambassador or DCM has a provincial trip to make.

Duties:

Under the supervision of the Ambassador’s Office Manager, incumbent serves as Protocol Assistant to the Ambassador, Deputy Chief of Mission (DCM), their spouses with regard to official business, and other members of the Mission, by providing guidance on all protocol matters; arranging meetings with host government officials, key members of the local community, and of the diplomatic corps; maintaining the contact database; liaising with the Official Residence Staff (ORE Staff) on official matters.

Qualifications and Evaluations:

Requirements:: EXPERIENCE: Minimum of three years of progressively responsible experience in government, protocol, and/or office administration is required. Experience must be related to the local government, diplomatic missions, civil society, non-profit governmental organization, local political or economic scene.
JOB KNOWLEDGE: Must have advanced knowledge of host country protocol, traditional customs, differences in host country geographic and cultural areas, government structure, its politics, business, civil society structure, and the international community. Drafting of USG diplomatic correspondence, producing event-related materials, familiarity with local protocol procedures, attention to detail, customer service skills, and the ability to appropriately handle communication with VIPs are essential to the position.
Education Requirements:: A university degree in International Relations, Political Science, Law, Management, Administration, Communication, Literature, or Linguistics is required.
Evaluations:: Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability. Review the VA template for specific information.
LANGUAGE: Mandatory: Level IV (Fluency) speaking/reading/writing of English; Level III (Good Working Knowledge) listening/speaking of Krio. This may be tested.SKILLS AND ABILITIES: Advanced computer skills. Must be able to perform technical research related to diplomatic subjects (political, economic, military, etc.). Excellent listening and judgment skills as well as strong interpersonal skill are essential. Must be able to develop and maintain contacts with key internal/external clients of the Mission.EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:: All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Freetown may receive a compensation package that may include health, separation, and other benefits:
Housing/Rent Allowance 25% (Annual Basic salary) paid yearly.Transportation Allowance 30% (annual Basic Salary) paid Bi-Weekly.Leave AllowanceMeal Allowance13^th Month BonusMiscellaneous Benefit AllowanceFor EFMs, benefits should be discussed with the Human Resources Office.The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:: HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights *** IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

All candidates must be able to obtain and hold a [enter clearance level here] clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

FOLLOW THE LINK BEOW TO APPLY:

https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=s0tmsuz3pt0&returnToSearch=true&jnum=50881&orgId=23

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Residency and/or Work Permit
• Degree (not transcript)
• Degree with transcript

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Freetown.

🇸🇱 Job Vacancies @ National Emergency Medical Service – 5 Positions

National Emergency Medical Service is recruiting to fill the following positions:

1.) Senior Internal Control’s Officer
2.) Senior Finance Officer
3.) Finance Officer
4.) Training & Quality Assurance Officer
5.) District Operations Coordinator

See job details and how to apply below.

1.) Senior Internal Control’s Officer

National Emergency Medical Service is an emergency health project designed and implemented by the Ministry of Health and Sanitation of Sierra Leone with the aim of strengthening ambulance referrals within the country. Our core mandate is to transport patients from PHUs to refered hospitals across the country. our mission is saving lives promptly and professionally.

National Emergency Medical Service is looking for young energetic, dynamic national individuals to fill the following vacant positions.

Position: Senior Internal Control’s Officer

Duty Station: Freetown with possible occasional visits to the provinces

Major Responsibilities:

Supports in the reviewing of financial managements, administrative activities, and field operations in compliance with official guidelines and requirements to identify and resolve inaccuracies and imbalances

Assisting in the formulation of internal controls manual to comply with legislation, policies and procedures

Participate in the preparation of annual audit, and act as an assistant liaison to external auditors

Helps in researching accounting issues for compliance with generally accepted accounting principles

Supports in the auditing of reconciled accounts for monthly or annual closing

Utilize accounting IT system to facilitate processes and maintain records

Helps in carrying out spot checks, and surprise cash counts to mitigate fraud and unlawful behaviour by an assigned staff

Provide intellectual leadership on internal controls and formulate and implement the NEMS annual internal control program

Assist in the update of internal control documentation, Management Evaluation Program, Walk-through and Test controls required to meet the annual attestation.

Educational Requirements:

Minimum a Bachelor’s degree in Accounting, Finance, Business Administration or Economics.

Membership in an internationally recognized professional accounting body is an added advantage

Required skills

- Integrity – He/She should be intellectually honest with strong ethical values to do the right thing in every situation
- Independent and Reliable –the credibility to make decision that are free from the influence and interest of the auditees inorder to accurately ascertain the financial and operational records of the organisation
- Resilience – the ability to bounce back and maintain control with confidence, competence, and mind-fullness when under high tension and in unpredictable situations
- Innovative and Flexible to new ideas

Excellent report writing and fluency in both written and spoken English

Experience:

Minimum five years of relevant experience in either compliance or audit

Interested Candidates are requested to send their CVs with Covering letter along, copies of all certificates relevant to the position with at least 3 references. Applications should be addressed to the Admin & Human Resource Manager via email: mohsnemsrecruitment@gmail.com. Or through hand delivery to the following address.

NEMS Head Office

62 Spur Road, FreetowN

2.) Senior Finance Officer

Position: Senior Finance Officer

Duty Station: Freetown with possible occasional visits to the provinces

Major Duties and Responsibilities of Senior Finance Officer

The Senior Finance Officer (SFO) supervises the cash and bank transactions in the office to maintain the financial integrity of the Ministry of Health & Sanitation-National Emergency Medical Service Project. The SFO must ensure payment controls, way-matching, and line of approvals are duly followed.

The SFO is responsible for Financial Controls to be maintained by checking and authorising entries for correctness for coding and posting to the Quick Books, ensuring accuracy and prompt processing into the various accounts

Responsible for review of Payment Processing. Prepare all staff accountabilities and claim refunds, vet and review invoices and other payment vouchers prior to submitting them for approval to ensure accuracy and correctness

SFO helps in the preparation of financial reporting and budgeting and produce quarterly expenditure report for review by Finance Manager. Prepare timely and comprehensive reports in compliance with accounting and regulatory requirements

Provides financial insight and analysis to drive the project performance of the organisation, The Senior Finance Officer advises management on critical financial decisions involving liabilities, cash controls, and insurance securities against risk, for the financial health and long-term financial goals of the organisation

Required Skills and Competencies

Excellent analytical skills with the ability to make sound judgement and decision.

- Ability to work collaboratively with others.

Computer literacy with Accounting Software;quick books preferred

Management and skills

Excellent report writing and fluency in both written and spoken English

Educational Requirements

Minimum Bachelors’ degree in Accounting and Finance or related field of study from a recognised university. Masters in Accounting or professional discipline will be an added advantage.

NEMS Head Office

62 Spur Road, Freetown

3.) Finance Officer

Position: Finance Officer

Duty Station: Freetown with possible occasional visits to the provinces

Major Duties and Responsibilities:

The Finance Officer (FO) must ensure all procedures are duly followed in terms of making payments and processing transactions in line with approval procedures by the Ministry of Health and Sanitation – National Emergency Medical Services
Check entries for correctness for coding and posting to the Quick Books by ensuring accuracy and prompt processing into the various accounts. Ensure timely and proper filing, maintenance of accounts records and documents in defined area of work for ease of reference and retrieval
Vet and review invoices and other payment vouchers prior to submitting them for approval to ensure accuracy and correctness. Keep proper record of all payments with supporting documents and evidences.
Assist in the preparation of financial reporting and budgeting on a monthly and quarterly basis
Assist in financial reporting by providing financial records that will drive project performance

Required Skills and Competencies

Excellent analytical skills with the ability to make sound judgement and decision.

- Ability to work collaboratively with others.

Computer literacy with Accounting Software

Management and skills

Excellent report writing and fluency in both written and spoken English

Educational Requirements

Minimum Bachelors’ degree in Accounting and Finance or related field of study from a recognised university.

NEMS Head Office

62 Spur Road, Freetown

4.) Training & Quality Assurance Officer

Position: Training & Quality Assurance Officer

Job Location: Freetown with frequent out of station travels to other localities within Sierra Leone

Major Duties and Responsibilities of Training & Quality Assurance Officer

The Training & Quality Assurance Officer will help the Training and Quality Assurance Manager in designing, coordinating, executing, and evaluating training programs that fully prepare ambulance teams in time and to continue to train the new employees both for reaching the overall staffing plan and for continuing education and skill retention.

The Training & Quality Assurance Officer will also contribute to the assessment of the learning process to ensure all staff are effective and operating safely.

Assist the Training and Quality Assurance Manager to ensure training programs are correctly scheduled and staffed in terms of agenda, participants, course outline, transport, accommodation, per diem, and to guarantee appropriate resourcing in terms of equipment, materials, staff, and appropriate budgeting by providing key information on scheduling and costs.

Prepare report and submit to the Training & Quality Assurance Manager, collect feedback on implementation progress and performance, identify solutions to address challenges and weaknesses to achieve performance-based objectives

Review, edit strategies, policies, and documents as requested by the Training & Quality Assurance Manager

Required Skills and Competencies

Good facilitation skills
Excellent report writing and communication skills both written and verbal
Ability to control the trainees and move along with them
Computer skills
Interpersonal, Problem-solving, Time management and Transferable skills

Educational Requirements:

State Registered Nurse Midwife or Bachelor’s Degree in health related discipline from a recognised university. Master’s Degree in related discipline will be an added advantage

Experience:

Minimum of two years experience in training or mentorship on clinical and public health procedures within the health sector

5.) District Operations Coordinator

Position: District Operations Coordinator

Duty Station: Nationwide

Major Responsibilities

Complete annual evaluations for staff as assigned
Direct the day-to-day supervision of all NEMS assets, including ambulances, paramedic and drivers’ duty roster, and mission.
Conduct daily station maintenance checks through Drivers & Paramedics Team Leaders
Perform daily equipment malfunction check and processing of all send-outs for repair
Responsible for weekly and monthly reporting of field department operations and expenses to Regional Operations Coordinator and Field Operations Manager.

Accurately prepare and submit a variety of reports and records including, but not limited to, supply requisitions, incident reports, shift reports, feedback reports from the team, DHMT reports, In-charges reports, partners meeting reports, maternal death review meeting reports, fuel chit book and/receipt reports
Ensure that all necessary Referral Forms documentation are completed within the required time-frame and complies with all NEMS current policies and procedures
Monthly clarification with the Referral Coordinator (s) for the number of referrals conveyed that need operations attention and reporting.

Educational Requirements:

Minimum Bachelors’ Degree in Public Health, Administration or related course of study from a recognized university.

Required skills:

Excellent analytical skills with the ability to make sound judgement and decision.
Extensive Driving skills and Possess a valid driving License
Leadership & coordination skills, Planning, Supervision & Inter-personal skills
Ability to work collaboratively with others.
Computer literacy in Microsoft packages
Fluency in both written and spoken English
Excellent report-writing and communication skills.

Experience:

Minimum Three years relevant job experience in a similar role.

NEMS Head Office

62 Spur Road, Freetown

Deadline for submission of applications is 28th July, 2023. Only Applicants that meet the specifications will be shortlisted for interviews. Women are strongly encouraged to apply.

🇸🇱 Job Vacancy @ Aberdeen Women’s Centre (AWC) – Cashier

JOB VACANCY

The Aberdeen Women’s Centre (AWC) is a Non-Governmental charitable hospital located in Aberdeen, Freetown providing free surgical services to the women of Sierra Leone for correction of disorders arising from protracted labor; we are also providing free maternity services and an outpatient pediatric clinic for children between birth and fifteen years old.

For its operations, AWC is looking for qualified Sierra Leoneans to fill the following position:

Position: Cashier

Job Type: Full time

Job Location: Aberdeen Freetown

Department: Finance

Reports to: Finance Manager

Purpose of the Role

Handling and making payments required for the running the operations of AWC. The position is a Performance Based Contract with a six month probation period. Position is subject to quarterly Performance Assessment and contractual re-engagement will be subject to satisfactory performance at the end of the calendar year. The time will be split 70% cashier 30% as an Admin Assistant.

Main Responsibilities and Duties:

Count money in cash tin at the beginning of the day and at the end of the day to ensure that amounts are correct.
Compute and record totals of daily transactions.
Daily posting of financial transactions into QuickBooks
Prepare cash vouchers for cash issuing and cheque payments.
Ensure that all payments have a request voucher and that the request voucher is adequately approved.
Prepare cheque for payments.
Computation and payment of all statutory payments before deadline
Pay company bills to suppliers by cash or cheque.
Ensure that receipts are obtained for all payments issued.
Other duties as requested by supervisor

Admin

Enter patient data into My SQL database on a monthly basis.

Personnel Specifications Required

Minimum Qualifications:

Diploma in Accounting and Finance or any related course.

A minimum of 3 years post qualification experience in a financial and/or accounting capacity.

Knowledge of Microsoft office products, (Word, Excel and Outlook)

Knowledgeable in using QuickBooks Accounting Software package

Desired Attributes:

Excellent oral and written communication skills.
Excellent interpersonal skills.
Ability to work well under pressure and meet deadlines.
Strong organisational skills.

Salary Scale

Gross Salary – SLL 27,600.00 ( Inclusive of Benefits)

How to apply

Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to awc.recruitment@aberdeenwomenscentre.org with the subject line “Cashier” not later than Sunday 17th July 2023.

We are an equal opportunities employer”. Women are strongly encourage to apply.

Note:

Only shortlisted applicants will be contacted.

🇸🇱 Job Vacancy @ US Embassy – General Services Office Clerk/Secretary

Job Description

Announcement Number:: Freetown-2023 -021
Hiring Agency:: Embassy Freetown
Position Title:: General Services Office Clerk/Secretary (All Interested Applicants/All Sources)
Open Period:: 07/11/2023 – 07/24/2023Format MM/DD/YYYY
Vacancy Time Zone:: GMT
Series/Grade:: LE – 0105 6
Salary:: SLL Le50,631 /Per Year
Work Schedule:: Full-time – Monday to Thursday 08:00 to 17:15 Friday 08:00 to 13:00
Promotion Potential:: LE-6

Duty Location(s):: 1

in

Freetown, SL
Telework Eligible:: No
For More Info:: HR Section
+23299105500
HRFreetown@state.gov

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

All Interested Applicants / All Sources

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

Full Time (40 hours a week)

Start date: Candidate must be able to begin working within a reasonable period of time (5 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

Relocation Expenses Reimbursed:

Duties

Under the supervision of the General Services Officer, provides secretarial and clerical support duties to the General Services office.

Is the first point of contact for GSO customers, especially newcomers or visitors, who need assistance in addressing a particular issue or direction to the appropriate action office within the section or Embassy. Provides receptionist services by responding to in-person customers and telephone callers, directing them to appropriate section head or taking messages as necessary. Receives, reviews, sorts, and distributes incoming correspondence/communications as appropriate.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Two years of progressively responsible experience in the secretarial, administrative management and clerical fields is required.

JOB KNOWLEDGE: Must understand host nation regulations. Must understand standard host nation business practices. Understand counterparts at other foreign missions. Understand who to contact within the host nation government. Understand which contacts to utilize with various vendors.

Education Requirements:

Completion of 2 years college diploma in secretarial or office administration is required.

Evaluations:

LANGUAGE: Level 3 – Good working knowledge; speaking, reading & writing. “This may be tested.”

SKILLS AND ABILITIES Knowledge of general office practices and procedures. Knowledge of Microsoft word and excel programs required. Ability to effectively schedule and prioritize work and carry out tasks in an accurate and timely manner. Must be proficient in Microsoft word equipment and other computer programs. Level II typing ability – a minimum 40 words per minute with accuracy. Ability to deal politely, tactfully, and effectively with all customers to the Management and GSO front desk. Interpersonal relationship with members of Management and GSO staff in coordinating work

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Sierra Leone may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a security and medical clearance.

To apply for this position, click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

FOLLOW THE LINK BELOW TO APPLY :

https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=l2z3ntlnpt0&returnToSearch=true&jnum=50246&orgId=23

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Residency and/or Work Permit
• Certificate

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Sierra Leone

🇸🇱 Job Vacancy @ Irish League of Credit Unions Foundation (ILCUF) Ltd – Head of Monitoring

JOB DESCRIPTION

Job Title: Head of Monitoring

Location Freetown

Reports To: General Manager

Liaises With: ILCUF Ltd. staff as required

Contract Details: 1year and 4 months contract

The Irish League of Credit Unions Foundation (ILCUF) Ltd. is a Sierra Leone registered organisation which provides financial and technical assistance to Sierra Leone credit unions (financial cooperative organisations), NaCCUA (the Sierra Leone credit union Apex body) and relevant government authorities. In its work ILCUF Ltd. adheres to a Code of Conduct that sets out the ethical principles of its work in the country and its commitment to the highest standards of openness, transparency and accountability; its nature of work is apolitical, secular, democratic and non-discriminatory.

The Monitoring Department in ILCUF Ltd. works closely with NaCCUA and the relevant government authorities to ensure all affiliated credit unions are operating in accordance with generally accepted best practice for credit unions and all approved Sierra Leone policies and procedures and regulations.

Main Purpose of Job: through leading and managing the work of the Monitoring Department, ensure the effective monitoring of credit unions in Sierra Leone for them to achieve a high standard of operations and attain their strategic goals.

SPECIFIC DUTIES

The Head of Monitoring (HM) will manage a team of Monitoring Officers, working across Sierra Leone. The duties of the Head of Monitoring (HM) shall include, but not be limited to, the following:

Strategy

Ensure recommendations provided by the Monitoring Department are aligned with NaCCUA credit union and credit union movement strategies.
Provide input to ILCUF Ltd. senior management and NaCCUA in relation to improving the effectiveness of the credit union monitoring strategy.

Analysis

Analyse and summarise monitoring reports to inform decision-making and feedback given to CUs.

Results-oriented

Ensure monitoring targets are set and achieved.

Management and Supervision

Provide leadership and guidance to Monitoring Officers.
Ensure Monitoring Officers set work plans and achieve targets.

Communication

Ensure effective working relationships are maintained with credit unions, ILCUF Ltd. management team, NaCCUA and external stakeholders, including credit union regulators and members and local communities.

Reporting

Provide in full all required reports on monitoring work and credit union performance to the General Manager in a timely manner, ensuring their high quality.

Finance and Accounting

Effectively interpret credit union financial statements and financial ratios.
Ensure the monitoring budget is managed effectively.

Other

Undertake other related duties as assigned by the General Manager.

QUALIFICATIONS AND KEY COMPETENCIES

Education

Essential

Degree in relevant field – preferably in accounting, finance or other related professional fields.

Desirable

Masters in relevant field – preferably in accounting, finance or other related professional fields.

Experience, Skills, Aptitude or Personality

Essential

At least 5 years working experience
Experience managing a team, preferable both in person and via remote working arrangements
Experience in accounting and financial management
Excellent computer skills (e.g. Microsoft Word and Excel)
Excellent analysis and interpretation skills of financial and non-financial information
Ability to transfer knowledge to others
Ability to work to one’s own initiative
Ability to work as a part of the team, with some of the team working remotely
Excellent interpersonal and communication skills
Flexible and adaptable to a changing environment
Excellent organisational skills and ability to meet deadlines
Willingness to travel within and outside Freetown to credit unions occasionally
Fluent in written and spoken English, spoken Krio and knowledge of other local languages is an added advantage.
Strong sense of ethics and a commitment to work in an open, transparent and accountable manner

Desirable

Experience working in a financial institution in the area of bookkeeping, accounting or finance.
Strong commitment to poverty reduction through community, cooperative and voluntary initiative.
Familiar with credit unions and cooperatives.

HOW TO APPLY

Application should be submitted to: Mr. Solomon Mwongyere, General Manager, ILCUF Ltd., 45 Fort Street, Freetown. Email: smwongyere.ilcuf@gmail.com

Application deadline is July 14, 2023

All applicants are thanked for their interest in the assignment. However, only those selected for an interview will be contacted

🇸🇱 Job Vacancies @ Jhpiego – 4 Positions

Jhpiego is recruiting to fill the following positions in Sierra Leone:

1.) Administrative Officer
2.) Cleaner
3.) Receptionist
4.) Consultant Editor

See job details and how to apply below.

1.) Administrative Officer

INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

Position: Administrative Assistant (2 position)

Reports To: Administrative Officer

Job Location: Freetown, Sierra Leone

Duration: 12 Months

Job Overview:

Reporting to the Administrative Officer, the Admin assistant will be responsible for the Administrative aspect of Jhpiego’s operations in Sierra Leone. The Administrative Assistant will be responsible for managing and coordinating office operations, supplies, and support services and ensuring country office and project needs are met effectively and efficiently.

He/she will supervise transport and office management operations of the Sierra Leone office. Duties and Responsibilities:

∙ Serve as point of contact for all Office Administrative and logistics needs.

∙ Responsible for organizing and managing the physical condition of the office space, office equipment, IT, mail, and security.

∙ Provide timely and responsive support to project procurement requests.

∙ Coordinate with the Admin Officer for ordering and shipping of materials to support program activities (with Baltimore, as needed)

∙ Support the Admin Officer to draft/compile program documents and correspondence as needed ∙ Support the Admin Officer Coordinate flight bookings for domestic and international travel and prepare budgets for international travel, including for visitors

∙ Schedule and support training and other program activities as needed

∙ Coordinate meetings including preparing meeting materials, managing the Audio/Visual system, taking notes, and organizing catering

June 2023

∙ Maintain and administer the inventory system of Jhpiego/Sierra Leone’s office equipment, materials, and supplies Keeps proper office records/filings as appropriate.

∙ Support the Admin Officer to coordinate travel details/logistics for staff, consultants, and technical backstops including booking hotel accommodations and arranging for airport and hotel pick-ups. Reconciles records with service providers and prepares periodic reports and payment requests.

∙ Supports in Fleet management, fueling and maintenance, and supervision of drivers. ∙ Coordinate office cleaning, stores, and inventory management, and supervise third-party service providers such as cleaning, courier, catering vendors, etc.

∙ Maintain Jhpiego administrative policies and procedures at the country level Clearance and Logistic Management:

∙ Responsible for maintaining store systems/registers (GRNs, Invoice), including all records of items in stock, dispatched, received, borrowed, or returned, and keeping an up-to-date record of all inventories.

∙ Responsible for receiving and verifying all items ordered as per the LPO

∙ Oversees the maintenance of the Jhpiego office consumables (stationary, IPC, and kitchen supplies), stores and ensures that all materials, models, stationery, and computer equipment are properly stored and accounted for while ensuring all shelves are well labeled and arranged.

∙ Responsible for generating purchase requests and tracking status. Report and report on monthly procurement received in the store

∙ Facilitate and follow up on shipment consignment on tax issues, and permits. ∙ Responsible for maintaining Jhpiego office assets and ensuring that they are tagged. ∙ Responsible for making disposal proposals for obsolete and/or expired items ∙ Ensure a centralized Jhpiego Sierra Leone asset register is maintained and that all assets are logged

into the system, issued with unique asset numbers cards, and tracked throughout the office. ∙ Support in the review of IntellTrack (inventory and asset management system) reports and share them with the relevant users, COP, FOD, and CD

∙ Works closely with inventory/store in charge in ensuring items received from overseas are received, recorded asset register

∙ Support the Admin Officer plan and advise on annual physical asset verification ∙ Provides regular feedback to the Admin Officer on routine stores operations

Required Qualifications, Knowledge, Skills, and Abilities:

∙ Minimum qualification of first Degree in Business Administration

∙ Minimum 5 years of relevant experience in procurement and logistics.

∙ Experience working in an Admin unit of an international NGO or related organization with admin tasks for a minimum of 5 years.

∙ Experience in stock and inventory management

∙ Computer skills including demonstrated hands-on-experience in MS Word, MS PowerPoint, and MS Excel.

∙ Experience in database management

∙ Experience working in a multicultural organization

∙ Self-motivated, proactive, and have a positive attitude to work requiring minimum supervision. ∙ High attention to detail

∙ Thorough knowledge of the whole procurement process

∙ Ethical and morally upright and aware of the role of the procurement committee. ∙ Hardworking, flexible & dependable.

∙ Ability to communicate effectively, instilling trust and confidence.

June 2023

∙ Excellent interpersonal and communication skills.

∙ Be of high integrity and have a sense of confidentiality

∙ Be willing to take on extra responsibilities, sometimes working overtime, in order to achieve the goals/objectives set by the organization

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to: SL-Recruitment@jhpiego.org Clearly state in the subject area the position you are applying for, if not clearly stated your application will not be considered.

Deadline for the submission of applications: 6th July 2023.

Please note that due to the sheer volume of applications often received, only shortlisted candidates will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

2.) Cleaner

INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

Position: Cleaner (3 positions)

Reports To: Administrative Officer

Job Location: Freetown, Sierra Leone

Duration: 12 Months

Job Overview:

The cleaner is responsible to work to keep the organization tidy and orderly by taking stock of cleaning supplies and completing cleaning jobs throughout the day like emptying trash cans, washing windows, and scrubbing any dirty areas.

Duties and Responsibilities:

∙ Daily duties include, but are not limited to sweeping, mopping, vacuuming and steam cleaning floors, trash disposal, restroom cleanliness glass window and door cleaning, and wall and door cleaning

∙ Responsible for creating timely work order requests for light fixtures needing replacement to the supervisor

∙ Duties include but are not limited to sweeping and mopping floors, trash disposal, dashboard cleaning, emptying all ash collectors, cleaning driver’s area behind and under the seat, seat cleaning, interior and exterior window cleaning, and interior and exterior door cleaning

∙ Refilling supplies, such as toilet paper and paper towels, refilling office dispensers, and ordering new cleaning supplies as needed.

∙ Cleaning the office floors using mops, brooms, sponges, or vacuum cleaners ∙ Cleaning the windows and walls using sprays, brushes, and scrapers

∙ Carry out arrangement organization of the office equipment and documents.

∙ Responsible for all basic cleaning in and around residences or office buildings

June 2023

∙ Carry out routine inspection and maintenance tasks

∙ Perform heavy cleaning and special projects

∙ Notify the management of any deficiencies or repair that needs to be carried out ∙ Make minor adjustments and repairs on various office equipment.

Required Qualifications, Knowledge, Skills, and Abilities:

∙ Good Communication

∙ Interpersonal skills

∙ Proactive

∙ Ability to work independently with minimal supervision

∙ Ability to follow health and safety standards

∙ Time management

Deadline for the submission of applications: 6th July 2023.

Please note that due to the sheer volume of applications often received, only shortlisted candidates will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

3.) Receptionist

INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

Position: Receptionist (1 position)

Reports To: Administrative Officer

Job Location: Freetown, Sierra Leone

Duration: 12 Months

Job Overview:

The receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Duties and Responsibilities:

∙ Front Desk – Reception:

∙ Provide support to Jhpiego staff in the office and ensure efficient and prompt operation of the reception and front office.

∙ Manage the switchboard/phone system and promptly resolve all phone problems in liaison with IT. Review the monthly telephone bills for payment in liaison with IT. Also, maintain a telephone contact list with phone contact information for all Jhpiego partners, stakeholders, and others associated with the program.

∙ Ensure that the reception area is clean and promptly receives and assists visitors. ∙ Ensure that all incoming mail and deliveries are correctly distributed and in a timely manner. ∙ Maintain office petty cash fund and make payments for small purchases as authorized under the

petty cash policies, fully document all petty cash disbursements, and request petty cash replenishment on a timely basis.

∙ Ensure various deliveries to the office, including newspapers and water, and verify the specific invoices for payment.

∙ Receiving and monitoring invoices and receipts, i.e.

∙ registering and dispatching invoices and receipts to relevant persons

June 2023

∙ Provide regular guidance/feedback to the Admin Officer on reception/front office issues.

. Office Management

∙ Provide support to Jhpiego staff in the office and ensure efficient and prompt operation of the reception and front office.

∙ Ensure that the reception area is clean and promptly receives and assists visitors. ∙ Ensure that all incoming mail and deliveries are correctly distributed and in a timely manner. Ensure that all Sierra Leone and International outgoing mail is correctly addressed and recorded. All international mail (Sierra Leone) is sent out on time and collected promptly by courier company

Required Qualifications, Knowledge, Skills, and Abilities:

∙ A university/college degree is an asset

∙ Familiarity with phone systems

∙ Previous experience with Microsoft Office software preferred

∙ Good verbal and communication skills

∙ Attentive listener

∙ Professionalism

∙ Organization and Customer Focus

Deadline for the submission of applications: 6th July, 2023.

Please note that due to the sheer volume of applications often received, only shortlisted candidates will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

4.) Consultant Editor

Position Overview:

EXTERNAL

VACANCY ANNOUNCEMENT

Jhpiego has an objective to support NACP in developing HIV guidelines in different thematic areas. In that vein, we coordinated the first 5 day-workshop on 30th January – 3rd February 2023 at Makeni to review and update the existing 2020 consolidated national HIV guidelines with current guidance from WHO, PEPFAR, and other research. A first draft was developed by the end of the workshop. This was followed by review meetings with a smaller team that critically reviewed the updates made by different section groups during the workshop, and provided comments. A second 5-day workshop was held at Bo to address comments, finalize updates and make any necessary changes. The next step for this third draft copy is to format, proofread and have a clean copy for validation and signing.

The following vacant position is available for immediate filling:

Consultant Editor (1 Position)

Job Location: Remotely

Duration: Twenty (20) days

SCOPE OF WORK

The editor will read through the document and ensure that the formatting is consistent, typographical and mechanical errors are rectified, and correct grammar, punctuation, and spelling throughout the entire document.

Activities:

Correct typographical errors
Correct punctuation, spelling, grammar, and vocabulary
Format tables, diagrams/algorithms, ensure consistent numbering and headings
Ensure correlation between the list of acronyms and their occurrence throughout the document 5. Ensure that all references and sources are accurate and consistent
Ensure that the document is well written, logically structured, and in the right style for the intended end users

Expected Outputs and Delivery

No.

Deliverables

Duration/LOE

Deadline

Payment Schedule/

Comments

A clean, clear document with consistent

20 days

July,21st 2023

June 2023

Timeframe

The process of consultancy shall be expected to be completed within 20 working days excluding weekends.

Required Qualifications and Experience:

∙ Knowledge of the English language.

∙ Knowledge of media production and communication.

∙ The ability to read English.

∙ Excellent verbal communication skills.

∙ To be thorough and pay attention to detail.

∙ Excellent written communication skills.

∙ The ability to work well with others.

∙ To be flexible and open to change.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to: SL-Recruitment@jhpiego.org Clearly state the position you are applying for in the subject area.

Deadline for the submission of applications: 30th June 2023. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

🇸🇱 Job Vacancy @ The National Democratic Institute (NDI) – Finance & Administration Officer

Job Description of Finance & Administration Officer

The National Democratic Institute (NDI) is a nonprofit, nonpartisan, nongovernmental organization that has supported democratic institutions and practices in every region of the world for more than three decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government. NDI Sierra Leone is seeking an experienced finance and administration officer to lead the Finance and Administration team. The successful candidate will report to the NDI Sierra Leone Country Representative.

DUTIES AND RESPONSIBILITIES:

Financial and Organizational/Funding Agency Compliance Management

Develop and maintain operational and financial management systems, including ensuring all financial transactions comply with NDI, funder/donor and host country regulations.
Provide oversight and manage all aspects of finance/accounting for NDI Sierra Leone.
Manage communication of policies, procedures, and processes to NDI staff in Sierra Leone.
Serve as liaison to local financial institutions.
Maintain Quicken/NETSuit file and prepare monthly financial reporting packages due to NDI-DC.
Process payment requests and manages cash accounts.
Prepare monthly spending estimates and initiate drawdown requests to NDI-DC.
Prepare monthly bank reconciliations
Ensure accurate and current accounting and financial reports, as requested and/or required.
Oversee compliance with internal controls and implement improvement to enhance financial accountabilities and efficiencies in the office.
Ensure all significant financial issues are communicated to the NDI-DC Accounting Department and that all follow-up is performed as requested.
Jointly supervise and guide the Administration and Finance Assistant, Driver and Office Cleaner/Receptionist.
Provide training and guide NDI staff on financial procedures.

Subgrant Management

Review partners’ proposal budgets and financial reports.
Provide capacity building training for program partners.

Payroll and Human Resources Management

Oversee the administration of payroll and benefits processes for local staff, including ensuring compliance with national legislation.
Assist in the creation and maintenance of job descriptions.
Ensure implementation of, and adherence to the employee handbook policies including compliance with national labor laws.
Liaison with NDI-DC based Central West Africa Regional program team and DC-based Human resources staff on any Human Resources related issues, if necessary.

Office Administration

Develop, maintain, and manage procurement procedures to achieve consistency and transparency in processes and cost-savings for the organization.
Establish and manage vendor services, negotiate fair contracts and continually assess appropriate services for the office.
Develop, and ensure adherence to, procurement procedures to achieve consistency, transparency and cost-savings
Develop and supervise filing and archive systems.
Compile and maintain local databases as required.
Coordinate appropriate logistical support for all NDI events.
Train NDI staff on operational procedures.
Manage NDI Administration and Finance Assistant, Driver and Office Cleaner/Receptionist.

Travel and Transportation Management

Facilitate NDI business travel for all NDI staff and consultants.
Oversee and assist travel expense reimbursement and per diem payment process.
Coordinate the office’s motor pool.
Establish and maintain NDI vehicle use policy.
Establish and maintain vehicle leases and insurance coverage, if applicable.
Manage staff of NDI Drivers.

Qualifications

– University Degree in Accounting and Finance from a recognized and accredited institution. Computer literacy skills, including Microsoft Office (Word, Excel,) e-mail, internet and social media;

– At least 2 years’ experience in similar discipline.

Competencies

– Demonstrate organizational and analytical skills, rigor and ability to prioritize objectives and propose effective methods;

– Ability to organize and meet deadlines for a wide variety of ad-hoc requests and multiple assignments and perform work under pressure;

– High level of interpersonal and communication skills;

– Ability to work in a team environment, able to work effectively with local partners, project staff, and other project stakeholders;

Demonstrate professional adherence to the highest ethical, moral and personal values and standards in decisions, communications, actions and professional relationships with other members of staff;

– Zero tolerance to corruption

– Professional ability in English preferred.

Compensation :

This is a full-time job and an attractive salary scale based on the experience and qualifications of the successful candidate.

There will be benefits such as healthcare and transportation. Recharge phone cards may be provided for official purposes.

Please submit your application online to mkonneh@ndi.org and cc hbockarie@ndi.org The deadline for submission of applications is Wednesday, June14th @5 pm.

Please be informed that due to the volume of applications, only shortlisted candidates will be contacted for interview.

NDI is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, national origin, political affiliation, religion, gender, disability, or sexual orientation.

🇸🇱 Job Vacancies @ CARE Sierra Leone – 2 Positions

CARE is recruiting to fill the following positions:

1.) Assistant Director, Programs
2.) Assistant Director, Program Support

See job details and how to apply below.

1.) Assistant Director, Programs

Work Location : Sierra Leone – Freetown

Type of Post : Not Applicable

Other Possible Location :

Funding : APPROVED

Expected Travel : up to 20%

Type of Contract :

Language Requirement : ENGLISH

Application Deadline :

Employee Duration : Full-Time

The Assistant Country Director (ACD)- Program is responsible for ensuring that CARE’s programs in Sierra Leone/Liberia are positioned to significantly contributes to CARE’s Vision 2030. The ACD Programs provides strategic leadership in the areas of program development, implementation, monitoring and evaluation and ensures that CARE’s programs/projects make a significant contribution to reducing poverty and social injustice. This person is responsible for overseeing the development, testing and implementation of new and innovative program approaches that are synchronized with the country office (CO) program strategy. They will work closely with, and is supported by the program units at the regional level, interested CARE International Member Partners, and CARE Global levels.

The ACD Programs is responsible for ensuring that program, program strategies and program quality and budgeting remain in line with CARE International Standards and the regional program strategy. They will ensure that CARE’s programming principles and strategic directions are reflected in programs and understood by all members of program staff. The ACD Programs is responsible for ensuring integration across key programs with an emphasis on developing strong links between development and emergency programs as well as in building resilience. As the key contact person with senior programming staff, the ACD Programs ensures a coherent program approach with key synergies across all projects.

The ACD Programs is a key member of the Country Office Senior Management Team and as such is responsible for leading and supporting CO initiatives. They will be responsible for (along with the CD) maintaining good working relationships with host government officials, donors and other partners and may required to play the role Acting CD when the CD is out of the country.

Responsibilities:

Program Development and Resource Mobilization
- Lead the country office project to Program shift in accordance with the program strategy review conducted in CY 19 , develop new programs in the 2 countries, ensure they are well aligned with CARE’s program approach, vision 2030 and the CARE global and regional program strategy.
- Ensure that CARE programs address the underlying causes of poverty and ensure alignment with the key strategic roles; incorporate gender, risk reduction, and environmental considerations;
- Lead and oversee CARE’s proposal development and resource mobilization activities – starting with a sound go, no-go process, and duly consider appropriate partnerships.
Program Quality and Management
- Oversee program implementation through regular field visits (at least quaterly), supervision and close coordination among program team members, participation in planning and monitoring activities.
- Ensure all newly developed programs and initiatives and current initiatives are integrated and consistent with with CO program strategy and with the CI Programming Principles.
Staff Management
- Review and update job descriptions. Recruit, develop and retain high quality and committed staff who embody CARE policies, procedures and systems, and the requirements of the program approach.
- Provide clear guidance to direct reports on expectations (IOP) and regular feedback and coaching; Hold periodic meetings with each direct reports and process regular performance reviews.
Finance and Administration Management
- Closely collaborate with Program Support and Finance departments to ensure staff are aware and familiar with financial and administrative requirements and procedures, procurement plans, problem solving mechanisms and ensure the most effective and efficient use of resources.
- Ensure budgets, procurement plans, requisitions and service requests are developed and shared in a timely manner for all projects and proposals.
Advocacy, Partnerships and External Relations
- Establish and maintain excellent relations with: officials, donors, international and national NGOs, CBOs and other civil society organizations with special attention to development of partnerships and alliances that will contribute to the program approach.
- Work with the leadership team to develop and implement humanitarian and development policy and advocacy, including engaging in senior level policy influence.

QUALIFICATIONS

Experience 1. 10 years of progressive overseas experience in humanitarian and development programs 2. Substantial experience leading large and complex humanitarian and development programs in CARE 3. Demonstrated experience in emergency response management 4. Demonstrated experience in leading strategic and operational planning 5. Previous experience with CARE specifically participation or leadership in project to program shift process 6. 3 years of engagement with Private sector companies, preferably in the agro busines 7. Cross cultural communication skills

Technical skills 1. Knowledge and experience of humanitarian and development policy and advocacy in complex settings; 2. Excellent skills in written and spoken English 3. Extensive conceptual skills including development of program strategy 4. Demonstrated skills in program design (including proposal development), implementation and evaluation 5 Demonstrated leadership and interpersonal skills 6. Strong representation and negotiation skills 7. Excellent time management skills

#LI-CM1

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran .

2.) Assistant Director, Program Support

Work Location : Sierra Leone – Freetown

Type of Post : Not Applicable

Other Possible Location :

Funding : APPROVED

Expected Travel : up to 20%

Type of Contract :

Language Requirement : ENGLISH

Application Deadline :

Employee Duration : Full-Time

Reporting to the Country Director, the ACD- PS provides leadership, direction, and is responsible for Country office administrative and operational processes and functions and works closely with the Country Director to develop effective, efficient and results driven teams and is responsible for operational oversight of CARE Sierra Leone, including smooth functioning of the units stated above. The person in this role is responsible for the leadership of heads of the units mentioned above. Furthermore, the ACD Program Support is required to play a substantive and essential hands-one role in the development or enhancement of Country Office systems, policies and processes across the spectrum. S/he will contribute to strengthening the integration of functions within this role by working closely with all teams and stakeholders and fostering positive collaboration. As a key member of the Country Leadership Team (CLT) and Senior Management Team (SMT), the ACD-PS will participate in and be responsible for the strategic leadership and direction in the CO and participates in decision- and policymaking on strategic issues including financial health and viability, program quality, human resource management, and other organizational priorities and concerns.

Responsibilities:

1.Strategic Leadership

- As a member of the Senior Management Team participate in and be responsible for the strategic leadership and direction of CARE Sierra Leone and Liberia, as pertains to Operations functions: Business Services (Finance, Procurement, Administration, Logistics and Transport, and ICT) by providing strategic leadership and advice to the PS team.
- Developing policy and practice in program support departments representing and marketing CARE’s work, and making decisions that enhance operational excellence and efficiency leading teams under his/her supervision to navigate change with agility and confidence.

2. Financial, Budget and Award Management

- Coordinate the proper recording, documentation, control, monitoring and reporting of financial operations, including AP in compliance with CARE and donor rules and regulations
- Ensure compliance with CARE’s accounting policy and procedures and generally accepted accounting principles (GAAP); global policy and procedures; relevant financial, tax and administrative laws and reporting requirements.

3.Procurement

- Adherence to all organizational and donor procurement and procurement-related policies and procedures.
- Optimal performance as measured against established procurement KPIs including but not limited to timely receipt and dispatch of all materials, equipment and resources; timely payment of vendors, etc.

4.Administration and Logistics (Transportation included)

- Ensure optimal management of all administrative systems and processes in all CO locations with standardized office and administrative management practice and KPIs.
- Ensure oversight of property and asset management and disposal in compliance with organizational and donor policies and procedures.

5.Policy and Operations Systems Development, Review and Implementation

- Review and revise where necessary the Program Support policies, systems and procedures in line with the legal and donor requirements for on improved service provision throughout the Country Office (CO).
- Be aware of Country specific labor laws or other CARE global HR changes and ensure that CARE Sierra Leone’s HR policies are consistent and flexible and are updated in line with the changes.
- Ensure sound internal control systems are in place and functioning to ensure adherence to policies and procedures

6.Information Communication and Technology- ICT

- Ensure provision and effective use of “fit-for-purpose” ICT infrastructure including computer equipment, data communication platforms and data storage that are adequate to the needs of the CO staff and partners
- Oversee effective implementation of and adherence to CI, CUSA digital and cyber security policies and regulations; ensure completion of the cyber security training course on CARE Academy by all staff and regular orientation/refreshers for all staff.
- Ensure adequate backup systems for communications platforms and data storage are in place to ensure business continuity in the event of major disruptions to the primary systems and platforms monitor for risks to the CO ICT infrastructure and recommend improvements as appropriate.

Qualifications:

Master’s Degree in Business Administration, management or related fields
Fundamental knowledge and use of Peoples Soft and Budgetary Software
Analytical skills as they relate to business processes
Demonstrated experience in leading strategic and operational planning.
Demonstrated leadership and management skills in complex international settings.
At least eight (8) years of hands-on experience in a similar senior management and leadership position preferably in the not-for-profit sector
Excellent knowledge and experience in institutionalizing compliance and accountability system and procedures.
Sound knowledge and hands on experience of internal and external audit requirements.
Excellent people management and team leadership skills; ability to et diverse groups of people to work effectively together with vision and purpose.
Strong analytical and problem solving skills.
Excellent and agile negotiator.

#LI-CM1

🇸🇱 Job Vacancy @ ASA Microfinance (Sierra Leone) Limited – Administrative and Logistics Manager

ASA Microfinance (Sierra Leone) Limited is a registered company limited by share and a subsidiary of ASA INTERNATIONAL (ASAI) (www.asa-international) ASAI was established in 2007 – with the mission to establish green-field microfinance institutions in Asia and Africa. ASA International strongly believes that sustainable and profitable business models can be created when focusing on the very poor and can be located in challenging operating environments. In doing so, ASAI is replicating the most cost effective and scalable model developed in ASA Bangladesh for its sustainability. ASA Sierra Leone has already established 46 branches and has the plan to open 55 branches in coming years to serve at least 55,000 poor clients. For better management of its business and to achieve its goal, ASA Microfinance (Sierra Leone) Limited is seeking application from suitable Sierra Leoneans for the position below:

Position: Administrative and Logistics Manager (1)

Location: Freetown

Responsibilities:

- Preparing purchase orders and contracts for approval by supervisors
- Process all relevant paperwork for international staff including international visitors’ visits (as needed), work permits, residents ID Cards, and business cards.
- Ensure Admin systems are implemented as described in the field operation manual.
- Ensure timely, accurate processing and documentation of procurement and Electronic procurement system.
- Maintain inventory records of materials and materials flow: oversee tracking of all assets.
- Receive and process all purchase requests (PR) and ensure all PR are included in the procurement tracking sheet and monitored.
- Review and implement necessary changes to ASA Microfinance (SL) Limited procurement procedures; ensure these procedures are in line with ASA Operations Manual rules and regulations and policies and procedures.
- Manage vendors/contractors and ensure work is completed and approved before requesting payment.
- Ensuring compliance with all local national personnel laws, statutes, and protocols of ASA Microfinance (SL) Limited
- Preparing new contracts and lease agreements and ensuring timely renewal.
- Ensuring timely payment of utility bills and keeping accurate tracks of payment.
- Maintaining expatriate legal status- work permits, visas and passes.
- Facilitating staff travel. E.g., accommodation. Ticket arrangements.
- Ensuring that an effective and efficient store management system is in place by making sure that appropriate level supplies are always maintained.

Provide a wide range of Administrative and Logistics support services to the operations team

Core Competences and Skills

Demonstrating/safeguarding high level of ethics and integrity

Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills in English
Attention to detail

Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively

Academic Qualification:

Bachelor Degree in Inventory Management, Store Management, Business Administration, Human Resources Management, Accounting and Finance, Public Administration or related field of study, from a recognized University
Five (5) years of related experience in the industry at national or international level in providing Administrative and Logistics advisory services and/or managing staff and operational system.
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Knowledge of the philosophy, mission, leadership, and planning needs of the ASA Microfinance (Sierra Leone) Limited.

Additional Job Requirements:

Two well off guarantors (one from family members and One should be a civil servant)

- Up to date Police clearance
- National Identifier Number/National Identifier Card

Be a legal citizen of Sierra Leone

- Salary and Benefit: Negotiable

Be between 22 to 35 years of age

Submission of application: Interested applicants can send their Curriculum Vitae (CV) with a passport size photograph and a Cover Letter, photo Copies of Academic Certificates to sansie.hrm@asaslltd.com or hand delivery to the Human Resources-Administrative and Training Manager at ASA Microfinance (SL) Limited (64 Lumley Road, Wilberforce Village, Freetown), on or before the 24th of April 2023.

Only short-listed candidates will be contacted for interview.

ASA Sierra Leone is an equal opportunity employer, and women are strongly encouraged to apply

🇸🇱 Job Vacancy @ Solthis – Office Assistant/Cleaner

Solthis is an international health NGO which contributes to the strengthening of health systems to improve the access to quality care in countries with limited resources and/or with the vulnerable populations. Solthis is registered and has been operating in Sierra Leone since 2011 where our teams have been providing comprehensive technical support at both health facility, national and community levels to improve quality of HIV care.

From 2022, Solthis is supporting the implementation of the New Funding Model 3 (NFM3) to accelerate the achievement of 95-95-95 targets in Sierra Leone by 2024. Solthis is also implementing a project (PROSSAN Project) funded by The Agence Française de Development (AFD) in two districts within the seven districts (Rural and Urban, Port Loko, Bombali, Tonkolili, Bo and Kenema Districts) supported by NFM3 project.

SPECIFIC TASKS AND RESPONSIBILITIES

Cleaning:

Performs cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing.
Cleans surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
Keeps office rooms, kitchen, and toilets clean and hygienic.
Maintains and cleans all cleaning equipment utilized.
Emptys and cleans wastepaper baskets; and arranges the transportion of waste material to designated collection points
Always ensures cleanliness of the office and compourd and reports any instances of damage and mismanagement to the line supervisor

2- Administration:

Assits with scanning and filing of documents.
Submits requests for all utilities needed early to the line supervisor.
Ensures that the office is constantly running with enough toiletries, washroom, general office and kitchen accessories.
Reports all deficiencies and faults in area of operation to line supervisor in due time.
Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.
Any other general administrative duties as will be assigned from time to time

3-Logistics :

Assists in handling logistics as directed by the line supervisor or senior staff.
Receives and sorts office letter/deliveries/couriers.
Distributes office letters to partner institutions.
Receives office letters, opening, sorting, and distributing to the appropriate staff.

Skills and resources needed to perform the function

EDUCATION: Completion of secondary education

KNOW-HOW:

- At least one year working experience in similar position
- Ability to work with computerAbility to work with computers
- Knowledge of the written and spoken English language sufficient to understand simple instructions.
Ability to work with minimal supervision

KNOWING HOW TO BE :

Essential communications skills
Good interpersonal skills
Ability to work in partnership and network

Skills required

Remuneration

According to the Solthis salary scale, depending on previous experience in a similar position

How to apply ?

Composition of the file: CV, letter of application and 3 references (former managers)

To be sent to: recruitment.sierra-leone@solthis.org with the subject “ Firstname LASTNAME-OFFICE ASSISTANT/CLEANER ” OR Deposit the application at Solthis main office at the following address: 1 The Maze, Off King Street Wilberforce, Freetown/Sierra Leone

Application deadline: 05/5/2023

Procedure: Successful candidates will be contacted for an HR interview and technical validation (test and interview)

PLEASE NOTE THAT ANY APPLICATION SUBMITTED AFTER THIS DEADLINE WILL NOT BE CONSIDERED.