Administration / Office / Operations Archives

🇸🇱 Job Vacancies @ Mott MacDonald – 21 Positions

Mott MacDonald is recruiting to fill the following positions:

1.) District Programme Officers (x16)
2.) Finance Officer
3.) Gender and Radical Inclusion Lead
4.) Operations Officer
5.) Regional Programme Officer (x2)
6.) Teaching and Learning Technical Lead

See job details and how to apply below.

1.) District Programme Officers (x16)

FCDO awarded Mott MacDonald to lead the implementation of the Sierra Leone Secondary Education Improvement Programme (SSEIP) 2, which builds on the work of the first phase: Sierra Leone Secondary Education Improvement Programme (SSEIP), also called Leh Wi Lan (Krio for “Let’s Learn”). The programme will support the Ministry of Basic and Senior Secondary Education (MBSSE) to improve learning outcomes for boys and girls at secondary level and to increase the enrolment, retention and well-being of girls and children with disabilities in school.

Equality, diversity, and inclusion (EDI) are at the heart of our organization. We promote equal opportunities and have initiatives to create an inclusive workplace culture. WE ARE ESPECIALLY KEEN TO HEAR FROM FEMALE APPLICANTS TO CREATE A GENDER BALANCED TEAM. If you have a disability and would prefer to apply in a different format or would like us to make any adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.

Job description
Job title	District Programme Officer (16 positions, one position per each of the 16 districts)
Salary range	Negotiable, contract position
Time commitment	Full time, contract position
Location	At the District Education Office in each of the 16 districts
Travel	The position requires regular travel nationwide to district and school level.
Start date	May 2023
Report to	Regional Programme Officer
Example duties and responsibilities	At least 5 years’ experience of working to support capacity development and systems strengthening for DEOs. Continuous engagement with school level structures to promote safe and effective learning environments. Maintaining good relationship with DEOs, education and social welfare sectors, and schools. Monitoring and mentoring. Working with data collection.
Closing date	Applications must be received by CLOSE OF BUSINESS 16th April 2023
How to submit	Please click on the link and follow the instructions. https://jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25141&siteid=5169&Areq=63317BR NO HARD COPIES ACCEPTED Please list your preferred district (s) in the subject or your cover letter in order of priority if you have mor than one
What to submit	Completed cover letter AND Curriculum Vitae, including 3 referees preferably HRs of your former and current employers. Please use the Job Title as the subject of your email application

Candidate profile
Experience/skills	Lead the technical delivery of the programme in the districts. Provide support and capacity development to enhance system strengthening to improve the performance of District Education Offices (DEOs). Engage school level structures to promote safe and effective learning environments. Support DEOs to integrate girls and disability into their core functions of improving safe and effective learning. Support DEOs and principals to continue generating meaningful data through Tangerine to be analysed and utilised for decision-making Be the focal point of the programme in the district and be flexible to undertake additional or alternative activities as required. The specification and requirement for services may shift in response to changes in the scope and needs of the wider programme. Other duties as may be assigned from time to time by the Team Leader.	Mindset	Independent and proactive. Keenness to bring about positive change. Collaborative and respectful of others. Problem solving and troubleshooting Willingness to travel regularly to remote schools.
Qualifications	Degree in education or similar, a postgraduate degree is desired.	Language	English (professional proficiency)

2.) Finance Officer

Equality, diversity, and inclusion (EDI) are at the heart of our organization. We promote equal opportunities and have initiatives to create an inclusive workplace culture. WE ARE ESPECIALLY KEEN TO HEAR FROM FEMALE APPLICANTS TO CREATE A GENDER BALANCED TEAM. If you have a disability and would prefer to apply in a different format or would like us to make any adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.

Job description
Job title	Finance Officer
Salary range	Negotiable, contract position
Time commitment	Full time, contract position
Location	Based in Freetown
Start date	May 2023
Report to	Finance Manager
Example duties and responsibilities	Summary of the Functions: Provide support to the Finance Manager to produce forecasts and budgets based on the estimates on the Rolling Work Plan (RWP). This includes collating activity costing and providing support for preparation of the working estimates. Facilitate funds transfers to between local and foreign currency accounts of MMSL. Support in making timely monthly site returns to the UK team. Ensure financial records are available for regular checking and are up to date to meet deadline for submission to the UK head office. Prepare and post and payment transactions, including bank and petty cash payments. Reconcile bank statements and submit the reconciliations to the Finance Manager Follow-up on all advances, ensure that all advances are timely and appropriately settled. Assist with the compilation of Vendors’ payments and collation of vouchers for batch processing within the financial system. Prepare payment vouchers, cheques, e-banking payment and ensure timely settlement of all undisputed invoices that relates to MMSL operations. Checking and ensuring that all payment vouchers relating to field operations meet the minimum audit requirement by checking for approvals and necessary supporting documentations. To assist the Finance manager in the preparation and the subsequent activities, as required, for external, e.g., client, and internal audits. Register invoices into Lawson AP Upload payments into e-banking platform. Prepare monthly payroll for review approvals.
Closing date	Applications must be received by CLOSE OF BUSINESS 16th April 2023
How to submit	Please click on the link and follow the instructions. https://jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25141&siteid=5169&Areq=63318BR NO HARD COPIES ACCEPTED
What to submit	Completed cover letter AND Curriculum Vitae, including 3 referees preferably HRs of your former and current employers. Please use the Job Title as the subject of your email application

Candidate profile

Experience/skills

Excellent numerate and accountancy skills
Good IT skills
Attention to detail and accuracy
Ability to think ahead and produce accurate information
Willingness to be flexible and respond in a timely manner to support colleagues in the Freetown office

Mindset

Independent and proactive.
Keenness to bring about positive change.
Collaborative and respectful of others.
Problem solving and troubleshooting
Willingness and commitment to self-professional development

Qualifications

Preferably educated to degree standard or equivalent in Accounting/ Finance discipline
Significant relevant work experience
Ability to work as a member of a team.

Language

English (professional proficiency)

3.) Gender and Radical Inclusion Lead

Equality, diversity, and inclusion (EDI) are at the heart of our organization. We promote equal opportunities and have initiatives to create an inclusive workplace culture. We are especially keen to hear from female applicants to create a gender balanced team. If you have a disability and would prefer to apply in a different format or would like us to make any adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.

Job description
Job title	Gender and Radical Inclusion Lead
Salary range	Negotiable, contract position
Time commitment	Full time, contract position
Location	Based in Freetown
Travel	The position requires regular travel nationwide to district and school level.
Start date	May 2023
Report to	Deputy Team Leader & Technical Lead
Example duties and responsibilities	The Gender and Radical Inclusion Lead will lead on the design of program approaches that develop quality learning environments for girls that is safe and empowering. Working at a senior technical level in a national scale programme aiming to transform the live chances of girls in Sierra Leone.
Closing date	Applications must be received by CLOSE OF BUSINESS 16th April 2023
How to submit	Please click on the link and follow the instructions. https://jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25141&siteid=5169&Areq=63320BR NO HARD COPIES ACCEPTED
What to submit	Completed cover letter AND Curriculum Vitae, including 3 referees preferably HRs of your former and current employers. Please use the Job Title as the subject of your email application

Candidate profile

Experience/skills

Very advanced understanding of Gender Based Violence and Gender Gaps in Sierra Leone
Exceptional understanding of girl-centered programme design
Excellent ground knowledge of current systemic gaps in Sierra Leone education for girls, sexual health provision for girls, and sexual violence response to girls
Experience of planning, designing, and running a workstream independently, ideally within a development programme context
Sensitivity to working in a complex cultural and resource-constrained environment, whilst upholding the highest standards of business ethics and personal conduct in line with the company’s values, directives, and procedures
Fluent use of core computer skills, including Microsoft Office (Word, Excel, PowerPoint)
Ability to create and maintain full programme budgets, down to monthly cash flow level
Ability to create synthesised reports, both formal written documents in Word and PowerPoint presentations with exhibits
Ability to create and maintain detailed work plans, down to hourly logistics as needed (e.g., training workshops, team travel to districts)
Ability to frame strategy for overall initiative design, and follow through to execution
Strong communication skills to communicate clearly and succinctly both in written form (e.g., email updates) and verbally (e.g., presenting in stakeholder meetings, remote phone management of learning coaches and updates with district education offices)
Ability to work effectively as part of a team to coordinate across the wider programme and with other development partners, building collaborative relationships and coaching team members as needed
Experience of working within or alongside Government officials at national and local levels
Ability to prioritise and work under pressure
Good organisational skills, project planning and management
Autonomous professional practitioner with the ability to exercise judgement

Mindset

Continuous improvement
Independent and proactive
Willingness to bring about positive change
Collaborative and respectful

Willingness to travel regularly to the provinces

Qualifications

Higher (postgraduate) degree in a relevant area desirable
At least 7 years’ practical experience overseeing delivery of front-line programmes (ideally but not necessarily education)
Experience managing consultants and leading a small team of education professionals
Some education specific experience, either as a teacher, through relevant degree studies, or through work with NGO or government run programmes

Language

English (professional proficiency)

4.) Operations Officer

Equality, diversity, and inclusion (EDI) are at the heart of our organization. We promote equal opportunities and have initiatives to create an inclusive workplace culture. WE ARE ESPECIALLY KEEN TO HEAR FROM FEMALE APPLICANTS TO CREATE A GENDER BALANCED TEAM. If you have a disability and would prefer to apply in a different format or would like us to make any adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.

Job description
Job title	Operations Officer
Salary range	Negotiable, contract position
Time commitment	Full time, contract position
Location	Based in Freetown
Start date	May 2023
Report to	Operations Manager
Example duties and responsibilities	Summary of the Functions: Support the Operations Manager to deliver the programme’s operations, office management, procurement, and fleet. Work with the Operations and technical team to ensure timely procurement and delivery of good and services to support programme delivery. Manage assets, including maintaining an updated asset register. Support the Operations Manager to administer contracts to ensure compliance with the contract conditions, payment terms, variations, and claims. Implement the delivery of the fleet management system. Support the Operation Manager to operationalise the Mott MacDonald Business Management Systems (BMS) procedures, including health, safety and security as required by Cambridge Education/Mott MacDonald. Promote healthy work ethics, good governance, and anti-corruption behaviour. Other duties as may be assigned from time to time by the Programme Manager and the Operations Manager. These deliverables are flexible to respond to changes in the scope and needs of the wider programme.
Closing date	Applications must be received by CLOSE OF BUSINESS 16th April 2023
How to submit	Please click on the link and follow the instructions. https://jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25141&siteid=5169&Areq=63315BR NO HARD COPIES ACCEPTED
What to submit	Completed cover letter AND Curriculum Vitae, including 3 referees preferably HRs of your former and current employers. Please use the Job Title as the subject of your email application

Candidate profile
Experience/skills	Experience of setting up and maintaining operations and logistical procedures and processes Experience of procurement, contract management and, ideally within a development programme context. Proven management experience leading small to medium sized teams Ability to liaise efficiently with individuals and organisations to arrange and carry out programme administration functions. Experience in implementing health safety procedures Experience in operating within environments with diverse cultures and practises Ability to use computer systems and standard office software reliably, including organising and setting up systems for maintaining office electronic records Willingness to learn and adopt Cambridge Education/Mott MacDonald norms, procedures, and systems Proven experience in programme operations and administration in Sierra Leone and/or the region Knowledge of the Sierra Leone immigration Service as well as previous experience in visa facilitation Basic security awareness would be an advantage	Mindset	Independent and proactive. Keenness to bring about positive change. Collaborative and respectful of others. Problem solving and troubleshooting Willingness and commitment to self-professional development
Qualifications	Degree (ideally a post-graduate) in public administration, accounting, project management or other related area	Language	English (professional proficiency)

5.) Regional Programme Officer (x2)

Equality, diversity, and inclusion (EDI) are at the heart of our organization. We promote equal opportunities and have initiatives to create an inclusive workplace culture. WE ARE ESPECIALLY KEEN TO HEAR FROM FEMALE APPLICANTS TO CREATE A GENDER BALANCED TEAM. If you have a disability and would prefer to apply in a different format or would like us to make any adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.

Job description
Job title	Regional Programme Officer X 2
Salary range	Negotiable, contract position
Time commitment	Full time, contract position
Location	Based in Freetown with frequent travels to the districts and regions
Travel	The position requires regular travel nationwide to district and school level.
Start date	May 2023
Report to	Deputy Team Leader
Example duties and responsibilities	Provide oversight of the programme’s technical delivery in the districts. Provide support and capacity development to District Programme Offices (DPOs) to enhance system strengthening and improve the performance of District Education Officers (DEOs). Support DPOs to engage school level structures to promote safe and effective learning environments. Support DPOs and DEOs to integrate girls and disability into their core functions of improving safe and effective learning. Support DPOs and DEOs and principals to continue generating meaningful data through Tangerine to be analysed and utilised for decision-making Be the focal point of the programme in the regions and be flexible to undertake additional or alternative activities as required. The specification and requirement for services may shift in response to changes in the scope and needs of the wider programme. Other duties as may be assigned from time to time by the Team Leader/Deputy Team Leader.
Closing date	Applications must be received by CLOSE OF BUSINESS 16th April 2023
How to submit	Please click on the link and follow the instructions. https://jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25141&siteid=5169&Areq=63314BR NO HARD COPIES ACCEPTED Please list your preferred Region (s) in the subject or your cover letter in order of priority if you have mor than one
What to submit	Completed cover letter AND Curriculum Vitae, including 3 referees preferably HRs of your former and current employers. Please use the Job Title as the subject of your email application

Candidate profile

Experience/skills

At least 7 years’ experience of working with key education stakeholders and partners in implementing and coordinating programme activities and district and regional levels.
Capacity to oversee development and systems strengthening for DEOs.
Experience in engaging school level structures to promote safe and effective learning environments.
Maintaining good relationship with DEOs, education and social welfare sectors, and schools.
Oversight, monitoring and mentoring.

Working with data collection, analysis, and use.

Mindset

Independent and proactive.
Keenness to bring about positive change.
Collaborative and respectful of others.
Problem solving and troubleshooting
Willingness to travel regularly to remote schools.

Qualifications

Relevant university degree in education or similar, a postgraduate degree is desired.

Language

English (professional proficiency)

6.) Teaching and Learning Technical Lead

Job description
Job title	Teaching and Learning Technical Lead
Salary range	Negotiable, contract position
Time commitment	Full time, contract position
Location	Based in Freetown
Travel	The position requires regular travel nationwide to district and school level.
Start date	May 2023
Report to	Deputy Team Leader & Technical Lead
Example duties and responsibilities	The Teaching and Learning Technical Lead will be responsible for the design, development and implementation of interventions that support schools and the wider education system to improve the performance of teachers that lead to learning outcome gains for pupils. This role will be required to work with the Program Systems Strengthening lead to ensure the approaches build system capacity and are sustainable and with other colleagues to ensure equity and inclusion is at the centre of all approaches.
Closing date	Applications must be received by CLOSE OF BUSINESS 16th April 2023
How to submit	Please click on the link and follow the instructions. https://jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25141&siteid=5169&Areq=63319BR NO HARD COPIES ACCEPTED
What to submit	Completed cover letter AND Curriculum Vitae, including 3 referees preferably HRs of your former and current employers. Please use the Job Title as the subject of your email application

Candidate profile

Experience/skills

Deep experience and knowledge of the context, challenges, and opportunities in Sierra Leonean classrooms
Experience of implementing at-scale school leadership, teacher training and coaching models
Experience of developing high quality teaching and learning materials – personally and through the management of colleagues and consultants
Existing relationships with key institutions (TSC/MBSSE) and partners in relation to teaching and learning
Ability to successfully navigate complex political dynamics to make progress
Experience of bringing cross-cutting issues such as gender and disability inclusion into teaching and learning improvement approaches
Experience of working with wider issues affecting teacher performance including absence, motivation, pre-service training, deployment, and career progression.
Ability to help design, implement and use data from teaching observation and monitoring systems
Team player
Excellent writing and data analysis skills
Experience of bringing cross-cutting issues such as gender and disability inclusion into teaching and learning improvement approaches.
Ability to use data to inform and adapt interventions.

Mindset

Continuous improvement
Independent and proactive
Willingness to bring about positive change
Collaborative and respectful

Willingness to travel regularly to the provinces

Qualifications

Degree in education or similar, a postgraduate degree is desired.
At least 7 years’ experience of working to improve teaching and learning in Sierra Leone in project, governments, or related institutions
Preferably some experience of classroom teaching in Sierra Leone

Language

English (professional proficiency)

🇸🇱 Job Vacancies @ International Rescue Committee – 2 Positions

International Rescue Committee is recruiting to fill the following positions:

1.) Monitoring, Evaluation, Accountability, and Learning (MEAL) Manager
2.) District Clinical Mentor-Supervisor, Consortium Coordination Unit (CCU)

See job details and how to apply below.

1.) Monitoring, Evaluation, Accountability, and Learning (MEAL) Manager

International Rescue Committee

4 Off Hill Cot Road, Freetown

Sierra Leone

Tel : (232) 76-471-796

E-mail : SL-Administration@theirc.org

VACANCY ANNOUNCEMENT

Position: Monitoring, Evaluation, Accountability, and Learning (MEAL) Manager

Reports to: Project Coordinator, IRC

Location: Kenema

Duration: Fulltime

Application Deadline: 12th April 2023

(Only the applicants who have applied via the IRC Website Cornerstone and shortlisted for interview will be contacted).

BACKGROUND

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC delivers education programs in 22 conflict-affected or post-conflict countries around the world. Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations, and private sector – to provide improved social services. The IRC does this through programs and partnerships designed to improve the life of women, youth, and children by implementing Health, Education, and Women’s Protection and Empowerment programming.

IRC, along with its Consortium partners bid and won a funding opportunity from FCDO – Saving Lives (Phase II) as the lead for the NGO consortium. The Saving Lives programme seeks to support the Government of Sierra Leone (GoSL) to save women’s and children’s lives by improving the quality, availability and accessibility of reproductive, maternal, new-born, child and adolescent health services. This will be achieved by increasing the utilization of quality RMNCAH services through a multifaceted approach that seeks to strengthen quality, expand access, and build the demand for RMNCAH services in Sierra Leone.

SCOPE OF WORK

The MEAL Manager will be in charge of technical oversight of the monitoring and evaluation of Saving Lives project, including where applicable: operational research, routine tracking, program impact assessment, M&E capacity building and program reporting in respective and assigned sites. He/ She plays a key role in capacity building of specific program staffs, monitoring and evaluation of program quality and services in close collaboration with the Senior Health Coordinator & MEAL Coordinator. He/ She works closely with the District Delivery Senior Managers and is a key technical liaison with MOH and other stakeholder representatives from specific DHMTs and other Ministry of Health-related agencies for quality control of program.

Job Overview/Summary

The MEAL Manager will work under the supervision of the Saving Lives Project Coordinator and has a matrix reporting to the MEAL Coordinator. This position will be responsible for all MEAL related Saving Lives Program actions (implementation, and close-out), providing technical M&E leadership for the Saving Lives project with specific attention to data quality and use. With direct support from the Project Coordinator, s/he will continuously assess the current M&E systems and capacity of staff related to Saving Lives M&E and based on this, address the identified needs through capacity building and technical support on data collection methods, data analysis, data quality assurance and result-based management. S/he will also ensure that quality data collected is entered into data collection platforms (IRC CommCare + mobile); data analysis is completed by project teams and will play a key role in the process of reporting on the impact of the IRC program to relevant stakeholders. S/he will conduct frequent visits to the field and assess the quality of the program, M&E work, ensure understanding and compliance with M&E procedures and provide guidance and coaching to staff.

Major Responsibilities

To build M&E capacity internally and externally.
To provide support and training to staff for the implementation of high-quality MEAL activities, assessments, and surveys.
To help with design, setup, manage, supervise, and analyze ongoing Saving Lives Health Management Information System.
In close collaboration with the Project Coordinator, Senior Health Coordinator & MEAL Coordinator, lead the development & implementation of strong data collection tools and MEAL plans for the protection program.
To report monthly on project M&E progress in line with proposal & log-frame indicators and objectives.
Compile quantitative and qualitative data to showcase IRC’s Saving Lives Project, covering all outlined program outcome areas.
To coordinate with all relevant authorities, communities, and other stakeholders to ensure M&E data validity.
To contribute to reporting externally on findings.
Submit data set to update country office wide program database, & CommCare online portal on monthly basis.
Ensure efficient systems in place for program staff to collect and compile relevant and concise information for routine project reports and occasional special reports as required.
Support the provision of technical training and capacity building in monitoring and evaluation to Saving Lives project staff.
Perform regular field visits to ensure the quality of data collected by Program staff and to verify the accuracy of the data reported.
Support program teams in analyzing and interpreting M&E data.
With oversight from MEAL Coordinator:
- Support the program team to ensure that donor, partner, and senior management data queries are addressed in an accurate and timely manner.
- Assist the program team and program coordinator in implementing the IRC’s MEAL Handbook.

Specific Responsibilities
Program/Project Design and learning:

Work with the MEAL Coordinator in developing a list of data to be collected in the course of program implementation for reporting progress towards outcomes and outputs, data collection methodologies and data quality control tools including a data collection sheet, timing and frequency of data collection, and who responsible.
Develop and make sure the Saving Lives project has tested monitoring tools that capture both program activity and indicators progress.
Revise and readjust the assigned project M&E framework as needed in coordination with Senior Health Coordinator & MEAL Coordinator.
Build and maintain rapport with MoH responsible Health departments, Partners, and other stakeholder organizations to facilitate data collection on the ground.
Ensure records are checked during meetings for accuracy and provide support where necessary and share data with program managers.
In coordination with MEAL Coordinator & Senior Health Coordinator / Project Coordinator, set up a database system relevant to health program.
With support from the Saving Lives project Coordinator and MEAL Coordinator, establish and maintain project level information management system.
Responsible for the implementation of detailed health program log frames, work plans, monitoring tools to ensure high quality program implementation throughout the project cycle and ensure the program is achieving expected outputs and that activities are relevant for the specific and assigned townships.

Monitor implementation, maintain and analyze data and produce information on project impact and progress:

Ensure the designed methodology for and administration process of relevant data flow mechanism in close collaboration with MEAL Coordinator, and related MoH agencies.
Document findings from data quality audits and store in project files to ensure collective and sustainable access.
Oversight process of data flow mechanism and routinely visit the project sites and monitor implementation of data flow mechanism.
In coordination with DHMTs M&E focal points, monitor the management of program database and project data quality control processes.
Ensure project database is safely stored and backed up.
Produce regular (monthly and or quarterly) program inputs, outputs, and outcome progress reports and adjusted result / log frame and MoH HMIS.
Assist the Senior Health Coordinator, MEAL Coordinator, and Saving Lives Project Coordinator in preparing of program progress reports, updating log frame and program monitoring feedback reports.
Ensure systematic data collection along the project implementation, including specific donor reporting.
Identify any shortcoming along the project cycle and inform relevant IRC senior staffs for timely decision making for the specific and assigned townships.

Reviews & / Evaluation

Provide summarized monthly data analysis showing progress achieved against targets over time.
Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming; and verify entered data for completeness, correctness, and consistency and follow up on any data quality issues.
Periodically leads in the presentation of M&E data trends during reflective practice forums at field office/ project level and gather lessons from project implementation processes.
Support the implementation of processes to review the quality of existing project data, information, collection methods and the suitability of the existing data for the provision of sound baseline information.
Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.

Database management, Information Management and Reporting

- Assist the Senior Health Coordinator on donor reporting in accordance with standardized template and ensure quality MEAL reports are produced in a timely manner.
- Take lead in integration of program database to DHIS system, and IRC CommCare database system.
- Provide and maintain MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets
- Submit dataset to update country office wide program indicator dashboard on monthly basis.

Maintain and regularly update project monitoring reports, including lessons learned, prepared by different projects and application of evaluation recommendations.

Technical oversight and capacity building

Supervise and provide technical support to Health program staff and the Data Entry team on implementing data flow mechanism, application of DHIS, and project data quality control tools.
Provide technical quality assurance to DHMTs on implementing project data flow mechanism, application of DHIS database, and data quality control tools.
Assist the Project Health Coordinator for the overall technical oversight and quality control of whole Health program in the respective sites.
Organize the capacity building plan and actions for project staffs as needed.
Technical oversight to the projectteam.

Duration

May – Sept 2023

MIN REQUIRED EXPERIENCE:

At least 3-5 years of experience in M&E of complex health programs in a humanitarian / development context and demonstrated high level skills in program and project M&E, operational research and impact assessment.
Experience of web based & CommCare mobile data entry & management will be an added advantage.

DESIRED QUALIFICATION COURSES:

University degree / diploma in social science, humanities, or other related degree; Computer Science/IT/or any sector or sub-sector related field; M&E Course

Required Qualifications/Experience & Competencies:

Strong data collection, analysis, and report writing skills required.
Proven technical skills in monitoring and evaluation, including demonstrated experience in developing M&E plans.
Demonstrated and experience on Database management and working with MoH’s Health Management Information System (DHIS).
Experience and skills in capacity building and mentoring multidisciplinary health program team.
Good computer literacy and have good skills and experience of applying qualitative and quantitative data collection and analysis.
Excellent command of MS-Office software applications (Word, Excel, Access, Outlook, and Power Point).
Extensive experience in mentoring and providing guidance to colleagues on M&E best practice for the design of data collection tools.
Proven ability to establish & maintain databases with a strong data interpretation skill, report writing and presentation skills;
Excellent ability to learn new skills & demonstrated professional development to date.
Strong analytical and problem-solving skills, & ability to communicate technical issues effectively.
Demonstrated teamwork experience, including abilities to coordinate effectively with diverse individuals, teams, and stakeholders to achieve results.
Excellent ability to communicate & develop good inter-personal relationships.
Conversance with standardized Health IRC Signature and Core Outcome indicators.
Knowledge, skills and experience in participatory methods experience in use of data to inform decision-making, planning, and performance monitoring.

WORKING ENVIRONMENT:

………………………………………………………………………………………………………………………..

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is equal opportunity employer, considered all the candidates based on merit without regard to race, sex, color, nationality, religion, sexual orientation, age, marital status, veteran, or disability.

Mode of Application:

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonial.

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/39872?c=rescue.

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

A copy of your application letter updated CV, Labour card and all other supporting documents should be sent to the NGO Desk Officer, Ministry of Labour – New England or to the nearest Ministry of Labour office nationwide.

Please contact any of our offices captioned below for further information and/or detailed requirements or call on 076-471-796.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

2.) District Clinical Mentor-Supervisor, Consortium Coordination Unit (CCU)

International Rescue Committee

4 off Hill cot Road, Freetown

Sierra Leone

Tel: (232) 76-471-796

E-mail: SL-Administration@theirc.org

VACANCY ANNOUNCEMENT

Position: District Clinical Mentor-Supervisor, Consortium Coordination Unit (CCU)

Reports to: Technical Health Specialist, CCU

Location: Freetown, with travel to field sites (to 6 districts)

Duration: Full-Time

Application Deadline: 13th April 2023

(Only the applicants who have applied via the IRC Website Cornerstone and shortlisted for interview will be contacted).

BACKGROUND

Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services. The IRC does this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, and Women’s Protection and Empowerment programming.

SCOPE OF WORK

IRC, along with its Consortium partners has bid for a funding opportunity from FCDO – Saving Lives (Phase II) as the lead for the NGO consortium. The Saving Lives programme seeks to support the Government of Sierra Leone (GoSL) to save women’s and children’s lives by improving the quality, availability, and accessibility of reproductive, maternal, new-born, child and adolescent health services. This will be achieved by increasing the utilization of quality RMNCAH services through a multifaceted approach that seeks to strengthen quality, expand access, and build the demand for RMNCAH services in Sierra Leone. The programme duration is October 2018 – March 2023, with a planned extension to September 2023.

The IRC is recruiting for a District Clinical Mentor-Supervisor for the Saving Lives Phase II programme in Sierra Leone. The supervisor will be responsible for the direct technical guidance and support to the District Clinical Mentors in the EmONC mentorship programme. Working in close collaboration with the Technical Health Specialist and the CCU, the District Clinical Mentor-Supervisor will play a key role in ensuring that the Saving Lives programme EmONC mentorship framework is implemented in full alignment with relevant national policies and protocols, meets the technical rigour needed and that it follows the agreed work plan in the extension phase.

The District Clinical Mentor-Supervisor will work under the oversight of the Technical Health Specialist, CCU.

AREAS OF RESPONSIBILITY

Technical

Provide technical support and guidance to DCMs so that they can support their EmONC mentees. This will include helping the DCMs to understand best practices and latest developments in obstetric and new-born care and providing on the job training.
Strengthen the capacity of DCMs on approaches to enhance delivery of mentorship and develop solutions to overcome commonly experienced challenges within the mentorship program.
In collaboration with other technical staff, ensure effective implementation of EmONC mentorship program as outlined in the EmONC mentorship framework.
Support the DCMs in linking the EmONC mentorship programme with the national Quality Management programme and district QoC focal persons.
Ensure standardization of mentorship across the consortium to ensure that the DCMs use a common approach as guided by CCU.
Conduct supportive supervision visits to the DCMs at least once a month in the supported districts.
Provide gap-filling support to DCMs by delivering mentorship and conducting competency assessments to EmONC mentees in districts, as needed.
Conduct DCM competency assessments in collaboration with CCU as needed.
In collaboration with the CCU, use the existing project tools (Power Bi reports, Mentor-mentee trackers, monthly reports etc.) to support the regional leads to improve mentorship.
Monitor the performance of DCMs and provide feedback based on findings from their most recent competency assessments, mentee competency assessments, and regular one-on-one interactions during supportive visits.
Facilitate communication and collaboration between DCMs, regional leads and CCU.
Attending project monitoring meetings where EmONC mentorship is discussed, as may be organized by the CCU.

Representation and Advocacy

Attend national level RMNCAH meetings and other workshops, working groups, and coordination forums relevant to EmONC mentorship as required to ensure close coordination and collaboration with GoSL and development partners.

INTERNAL RELATIONSHIPS

The post will work with the Senior Team Leader, CCU; Technical Health Specialist, CCU; MEL Coordinator, CCU; and Project Coordinator, etc.

DURATION

April 2023 – September 2023

REQUIREMENTS

To effectively deliver this engagement, the applicant should meet the following requirements:

Essential:

Clinical background and experience is a must (RN, Midwife, CHO);
Experience in design/management/Implementation of RMNCAH programmes and quality assurance frameworks in a developing country;
Demonstrated experience using data for decision making, including interpretation and analysis of RMNCAH data elements.
At least 4 years of relevant field experience, preferably in a Low and Middle-Income Country (LMIC).
Ability to provide technical support and feedback with a high degree of tact and diplomacy
Excellent English speaking/writing skills.

Recommended:

Bachelors in international health or related qualification in health;
Additional certificate/training in quality assurance or quality improvement;
Strong technical background in RMNCAH;
Proficiency in basic office applications MS Office (Word, Excel, PowerPoint, Outlook)
Demonstrated knowledge or experience of having worked with district health management systems;
Previous experience and knowledge of Sierra Leone context;
Previous experience working in a consortium is desirable;

WORKING ENVIRONMENT:

………………………………………………………………………………………………………………………..

IRC is equal opportunity employer, considered all the candidates based on merit without regard to race, sex, colour, nationality, religion, sexual orientation, age, marital status, veteran, or disability.

Mode of Application:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/39933?c=rescue.

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

🇸🇱 Job Vacancy @ National Cooperative Credit Union Association (NaCCUA) – Compliance Officer

National Cooperative Credit Union Association- Sierra Leone Address: 45 Fort Street, Freetown

JOB DESCRIPTION

Job Title: Compliance Officer

Location Freetown

Reports To: NaCCUA General Manager

Introduction

National Cooperative Credit Union Association (NaCCUA) is the apex body of all Cooperative credit unions in the country and is responsible for lobbying and advocating for the Credit Union movement in Sierra Leone. It was formed in Sierra Leone in 2013. NaCCUA is the Apex body of all credit unions in Sierra Leone. Members recognized the challenges of financial exclusions within Sierra Leone and established NaCCUA to grow the credit union movement across the country and to address Sierra Leoneans’ financial needs. Its members are affiliated with credit unions, either community-based or work-based.

The Compliance Officer works closely with NaCCUA General Manager, Finance Officer, our partners and the relevant government authorities to ensure all affiliated credit unions operate by generally accepted best practices for credit unions and all approved Sierra Leone policies and procedures and regulations.

Main Purpose of Job: We are looking for a dedicated, detail-oriented Compliance Officer who will work closely with upper management staff and credit union Board of Directors in various Cooperative Credit Unions like finance, governance, and accounting. The successful candidate will be responsible for making sure the Cooperative Credit Unions is complying with both Credit Unions bye – Laws, Policies, Standard role book and the Cooperative act, and sometimes are tasked with enforcing Compliance with internally established guidelines and external auditors’ recommendations and recommending improvements to our internal control structure.

SPECIFIC DUTIES

Manages and enforces an effective legal compliance program that aligns with NaCCUA standards and Cooperative Act.
Design and deliver credit union regulatory and legal policies by effectively interpreting regulatory frameworks and communicating them successfully to the credit union team
Work with the senior team to appropriately interpret applicable policies within business processes.
Design and carry out business review activities to ensure that adequate quality assurance procedures are in place which demonstrate adherence to policy
To work in partnership with the Supervisory Committee to create and carry out regular audits/quality assurance checks and manage the implementation of any necessary improvements
Manage and take accountability for the credit union risk log ensuring that risks are appropriately logged, mitigating action considered and risks reviewed regularly.
To identify, record and make a suggestion on how to manage the credit union’s risks
Coach and mentor colleagues to ensure understanding and practical application of compliance processes and procedures
Contribute to the credit union’s strategic direction and financial planning.
Ensure the security, control and regulation of the loan portfolio by the regulatory requirements.
Work with the management team to deliver staff and volunteers an annual regulatory learning plan. This may include regular communications, briefing sessions, training events etc.
As an expert advisor, I guide the team on complex and sensitive data.
To create and drive a regulatory education plan for credit union employees so they understand their responsibilities and can raise risks and concerns appropriately should they identify them
Manage ad hoc projects with an emphasis on Compliance
Understand and apply regulations relevant to the business operations, such as data protection, Health & Safety and information security
Produce accurate, timely management reporting
Keep up to date with the latest Compliance and Credit Union movement innovations.
Understand and deliver your duties per the individual conduct rules required of those working within financial services.
Maintain and develop own skills, knowledge and behaviours, as well as keep up to date with regulatory standards and changes.
Meets cost standards by monitoring expenses and implementing cost-saving actions.
Updates job knowledge by participating in educational opportunities like reading professional publications on Credit Unions, maintaining personal networks, and participating in professional organizations.
Meets work standards by following production, productivity, quality, and customer-service standards; resolving operational problems; and identifying work process improvements.
Ensures Compliance with regulations and controls by examining and analyzing records, reports, operating practices, and documentation; and recommending opportunities to strengthen the internal control structure.
To assist with and support other projects and activities as and when required.

Understanding and appreciation of policies, procedures, financial information and reports

Know, understand and appreciate written policies, procedures, financial information, plans and reports.

Information Gathering and Compilation

Collect and verify information on credit union performance using standardized tools and accounting software.
Review bookkeeping and accounting records for completeness and integrity.

Analysis

Analyse operational and financial reports and documentation, offering appropriate solutions for any weaknesses identified in consultation with the General Manager NaCCUA.

Communication and Follow-up

Present and explain recommendations and analysis reports to credit union staff and leaders in a constructive and supportive manner.
Follow-up with credit union staff and leaders concerning recommendations.

Reporting and Liaising

Please promptly provide all required reports on Compliance with the credit union performance to General Manager, ensuring they are free from error to the extent possible.
Provide feedback to General Manager on the credit unions’ compliance effectiveness. .

Other

Undertake other related duties as assigned by General Manager.

QUALIFICATIONS AND KEY COMPETENCIES

Education

Essential

A bachelor’s degree in a relevant field – preferably in accounting, finance or other related professional fields.

Desirable

A degree in a relevant field – preferably in accounting, finance or other related professional fields- is needed.
A minimum of 3 years auditing experience/Finance Officer
An in-depth understanding of the industry’s rules, guidelines, and regulations. • Strong attention to detail and analytical and statistical skills.
Good computer skills and experience with relevant software programs.
Dedication to objectivity.

Experience, Skills, Aptitude or Personality

Essential

Understands the path of risk assessments
Comfortable using quality-assuring software and data analysis
Can keep a cool head during stress
Ability to work under pressure with minimum supervision
Strong communication and multitasking skills
A keen eye for detail
Willingness to travel frequently to credit unions.
Fluent in written and spoken English, spoken Krio and knowledge of other local languages is an added advantage.
Non-Freetown only: Strong motor-bike rider with a valid driving license or willingness to learn.

The ideal candidate will have: –.

Prior experience in a control function such as Compliance or audit
Experience in dealing with Compliance within the financial service sector
An ability to read and understand complex regulatory information and provide practical guidance to the credit union
Experience working in a financial institution in Risk Management, accounting or finance. • Strong commitment to poverty reduction through community, cooperative and voluntary initiatives. • Familiar with credit unions and cooperatives

METHOD OF APPLICATIONS

The online application can be sent to ibsbanguranaccua.sl@gmail.com and MUST clearly state the job title as the subject. All applications must be received by 13th April 2023.

🇸🇱 Job Vacancy @ The Learning Foundation – Finance & Admin Assistant

Job Description

3 months trial, to be extended based on performance.

The Learning Foundation is looking for a flexible Finance & Admin Assistant to join our organization as part time staff. In this role she/he will do 3 days work per week, you’ll work with the Program Manager to record all the financial transactions of our organization, as well as process invoices, purchase orders and payroll for training participants and staff. You’ll also be required to support the Program Manager in Freetown and upcountry trainings, also be in charge of ensuring the office is organized and tidy.

To ensure success as financial admin assistant you should have business acumen and the ability to complete various complex financial tasks accurately and efficiently. Ultimately an experienced financial admin assistant should be a highly organized and process-driven individual with the ability to handle confidential information.

Responsibilities

Process supplier invoices, purchase orders, expenses claims, account payments, and payroll.

Assisting the Program Manager with credit control processes, budget planning, and expense analysis.

Maintaining a digital record (saving into drop box/ Google drive) of all financial transactions, documents, and supplier information.

Coordinating daily financial tasks with the program manager to optimize workflow.

Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory.

Support the planning and implementing trainings in Freetown and upcountry.

Compiling financial data to prepare monthly reports and ensuring that client accounts are accurate and up to date.

Assist PM to corporate with external auditors in carrying out routine audit as required.

Requirements

Higher National Diploma, a bachelor’s degree is an added advantage in finance, business administration, or a similar field.

A minimum of 1 years’ experience working as finance and admin assistant.

Working knowledge of using Microsoft office suit, drop box and social media.

Good organizational and time-management skills.

Strong team player with solid oral and written communication skills.

High levels of integrity and the ability to handle confidential information.

How to apply:

Interested applicants are encourage to send their application by hard copy to the Program Manager, The Learning Foundation, SL. 22Spur view Estate off Spur road Wilberforce or by email to: programs@thelearningfoundation-sl.org

Closing date: 7th April 2023 at 13:00 hours

Benefit:
Salary range 1000 – 2000 new Leones with NASSIT deductions inclusive.

🇸🇱 Job Vacancy @ BRAC – Field Operations Manager

Career with BRAC Sierra Leone

Position – Field Operations Manager

BRAC is an award-winning international non-governmental development organisation, with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realize their potential. BRAC is a leader in developing and implementing cost-effective, evidence-based programmes to assist poor and disadvantaged communities in low-income countries, including in conflict-prone and post-disaster settings. It is an organisation of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity. As well as being the world’s biggest NGO by number of staff and people directly reached, BRAC has regularly been ranked the number one NGO in the world by the Geneva-based NGO Advisor, an independent organisation committed to highlighting innovation, impact and governance in the non-profit sector. BRAC retained the top spot in 2020 among the top 500 NGOs for the fifth consecutive year.

BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first programme outside of Bangladesh in Afghanistan in 2002, and has since reached millions of people in 11 countries in Asia and Africa. BRAC has a holistic approach to development that uses a wide array of programmes and social enterprises, including in microfinance, education, health, agriculture, gender and human rights. BRAC believes that every person has inherent potential, and when an enabling environment is created and that potential is unleashed, even the poorest can become agents of positive change in their own lives, for their families and their communities.

About the Programme

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) will be announcing an initiative that will create a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC Sierra Leone NGO will implement an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.

In preparation for the launch, BRAC Sierra Leone NGO is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Sierra Leone NGO

Programme:	Mastercard Foundation Accelerating Impact for Young Women in partnership with BRAC (AIM)
Job Title:	Field Operations Manager
Location:	Freetown, Sierra Leone
Reporting to:	AIM – Programme Manager

JOB PURPOSE:

Reporting to the Programme Manager, BRAC Country Sierra Leone, the Field Operations Manager will oversee in ensuring effective implementation of the flagship programme under the Mastercard Foundation-BRAC International partnership in Sierra Leone. A successful candidate will support the Programme Manager to manage, implement and oversee the roll-out of planned activities at the community level to ensure growth and quality objectives. This will involve planning, monitoring, supervision and execution of all project activities, including training, community mobilization, procurement and distribution of inputs to programme participants, linkage activities, and stakeholder engagement. The role will also help strengthen the supervision framework for field staff and ensure staff deliver planned activities on time and budget.

KEY DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Oversee programme implementation & monitoring
Coordinate with programme staff to ensure timely implementation of monthly, quarterly and yearly activity plans as per programme design and budget.
Support Regional Managers, Area Managers, Branch Managers/Coordinators and Programme Assistants to ensure timely project rollouts, including assisting with planning and management of the delivery of activities, trainings and procurement.
Provide support to strengthen supervision framework to ensure quality programme delivery.
Ensure internal monitoring within the programme to assess the quality-of-service delivery, data collection and integrity and documentation in branch offices.
Manage and strengthen MIS, program/management data collection and reporting.
Provide support to troubleshoot operational issues as they arise.
Conduct monitor visits to branch offices as required.

Manage recruitment and staff training

- Support with recruitment of field staff and ensure staff onboarding, orientation and training.
- Support Branch Coordinators and programme Assistants to organize and conduct all trainings as per training modules, schedules and budget.
- Manage capacity development of programme staff, identify capacity gaps and regularly communicate operational issues to the Programme Manager.

Support procurement and budget control

- Work with the procurement team to ensure the procurement of AIM assets/inputs.

Provide coordination and communication support

- Conduct monthly meetings with Regional Managers, Area Managers, Branch Managers and programme Assistants and proactively report any observation that may affect programme implementation to senior management for follow up and guidance.
- Consolidate the monthly, quarterly and yearly project progress reports flagging any critical issue to Programme Manager.
- Conduct weekly field visits and regular learning meetings and guide field teams accordingly.
- Coordinate with Technical Specialists, Operational Supervisors and Monitors.
- Build and maintain relationships with the key national level stakeholders.

SAFEGUARDING RESPONSIBILITIES

Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same.

REQUIRED SKILLS AND COMPETENCIES:

Ability to travel frequently within Sierra Leone to BRAC International countries as needed.
Exceptional interpersonal, management and communication skills.
Proven ability to perform under pressure and prioritize with multiple competing demands.
Fluency in written and spoken English is a must.
Familiarity with BRAC’s work and/or experience working on poverty reduction programs.

EDUCATIONAL REQUIREMENTS:

Bachelor’s Degree in Sociology/Operations/Management/Agriculture/International Development/Economics/Development Studies or an advanced degree in a related field will be an added advantage.

EXPERIENCE REQUIREMENTS:

Experience in implementing large-scale programs in Sierra Leone.
Five or more years of experience managing field operations and large field teams.
Strong experience with community engagement approaches and implementation.
Experience in working with volunteers.
Previous experience working with ultra-poor and marginalized communities to implement integrated development programs including, livelihoods, agricultural and food security, and/or girl’s and women’s empowerment programs.
Prior experience in designing and facilitating trainings, orientation and onboarding for field staff and consultants.
Experienced in working with partner NGOs and in establishing effective linkages with different input/service providers, government agencies and other stakeholders.

EMPLOYMENT TYPE: CONTRACTUAL

SALARY: NEGOTIABLE

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at bimcf.sierraleone@brac.net OR by hand at any of the following offices:

Freetown Country Office: 2 Samuel Banister Drive, Wilberforce

Waterloo Region Addresses

Waterloo I Branch Office – 8 Leden Streets, Post Office, Waterloo
Waterloo II Branch Office – 73 Main Motor Road Town (Old Morabi Road) Waterloo
Waterloo III Branch Office – 20 Benguima Road, Tombo High Way, Waterloo
Waterloo – Waterloo Post Office – BRAC Application Box

Makeni Region Addresses

Masuba Branch Office – 42 Masuba Road, Makeni
OIC Ropolo Branch Office – 42 Tecko Road, Makeni
Magburaka Branch Office – 2 Jawara Drive, New London, Makeni Road, Magburaka
Looking Town Branch Office – 5 Jibrilla Street, Looking town, Makeni

Bo Region Addresses

Moriba Town Branch Office – 47 Fatmata Street, Sewa Road Section, Moriba Town, Bo
Kandeh Town Branch Office – 36 Dr. Wusu Sannoh Street, Kandeh Town, Bo
Torkpoi Town Branch Office – 25 Jah Street, Salina Section Torkpoi Town Bo

Please ensure you mention the name of the position in the subject bar

Only complete applications will be accepted and shortlisted candidates will be contacted

Application deadline: 10th April 2023

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.

BRAC is an equal opportunities employer.

Female candidates are strongly encouraged to apply

🇸🇱 Job Vacancies @ Partners in Health – 2 Positions

Partners in Health is recruiting to fill the following positions:

1.) Facilities Administration Officer
2.) Supply Chain Manager

See job details and how to apply below.

1.) Facilities Administration Officer

Job title:	Facilities Administration Officer
Work Location:	Kono & Freetown, Sierra Leone
Department:	Infrastructure
Reports to:	National Infrastructure Manager.
Line Management	Facilities Assistant
Application Status	External
Organisation Profile
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening. PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. Our Work In Sierra Leone: Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position Overview
We are seeking a highly organized and detail-oriented professional capable to support our departmental needs ranging from general administration, document control to procurement & logistics support. The Facilities Administration Officer supports the Facilities Manager and Assistant Facilities Manager in coordinating priority tasks and process improvements. The Officer is responsible for organizing facilities maintenance requests and dispatching workers and tradesmen as necessary through managing all documentation / paperwork, work orders. Must have good computer skills and be adept at managing data quality and updating work orders. The Officer will work closely with the HR, procurement, medical, and the hospital administration to ensure facilities team tasks are well aligned. The facilities administration Officer is responsible for managing a small amount of inventory for regular use within the facilities team, and working with the warehouse team for regular replenishment. This is a non-technical facilities role. PIH seeks individuals committed to the mission and values (see PIH Values) of the organization to join the team.
Essential Duties and Responsibilities:
Duties & Responsibilities. Maintaining record – keeping and filing systems. Managing internal stores stock level reports and replenishment requests. Manage & organize all project – related documents, including drawings, reports & specifications. Ensure all documents are accurate, up-to-date and in compliance with policies and standards. Implement & maintain document control procedures including numbering, filing & retrieval systems. Tracking and logging budget allocations including referrals for approval. Overseeing maintenance of the equipment and facilities. Help to maintain accurate records of procurement activities, including orders initiation, processes plus timelines and final delivery. Maintain & update infrastructure databases & contracts supporting the department. Monitor procurement performance and ensure timely delivery of requests from procurement department. Support to resolve ay issues that arise during infrastructure procurement processes / requests. Skills Proficient use of Microsoft Office Suite. Document control & management (technical & support). High level of accuracy & attention to detail. Strong analytical & negotiation skills. Ability to work independently Excellent communication & interpersonal skills.
Prevention of Sexual Exploitation, Abuse and Harassment
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Education and Work Experience Requirements
• Bachelor’s degree in Business Administration or related field. • Two (2) years of experience in office administration, document control and or procurement & logistics. • Considerable experience general administration and reporting, • Proficient use of Microsoft Office Suite (word, excel, power point etc.)
Social Justice
We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.
Method of application
Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees. This position will remain open and running until the position is filled

2.) Supply Chain Manager

Job title:	Supply Chain Manager
Work Location:	75% Freetown & 25% Koidu, Sierra Leone
Department:	Operations
Reports to:	Supply Chain Director
Line Management	TBD
Application Status	External
Organisation Profile
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening. PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. Our Work In Sierra Leone: Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position Overview
The Supply Chain Manager is responsible for procurement and customs clearance operations for PIH Sierra Leone. The position is dynamic in nature and requires broad supply chain knowledge to strengthen all components of the supply chain, including sourcing, purchasing, logistics, and inventory management. Along with technical supply chain expertise, the role will require significant process development, implementation, and execution across all supply chain components to maximize value for money and minimize stock outs. The role provides oversight and monitoring for the supply chain of medical commodities including critical medications, lab reagents, and biomedical materials, as well as administrative and infrastructure materials including stationary, cleaning materials, and spare parts.
Essential Duties and Responsibilities:
Ensure effective supply chain operations from request all the way to delivery to end user Partner with Boston based Supply Chain team to coordinate and harmonize international supply chain operations with local organizational activities Coordinating transport and procurement operations, including developing and strengthening protocols/policies for standardizing daily operating procedures for stock management, procurement, and logistics Partner with clinical teams to regularly review inventory and address both acute and long term priorities Ensure supply chain operations are compliant with grant funding requirements Oversee the inventory management and distribution of items stored in Freetown, including laptops Implement procedures to track and maintain high value assets, including medical equipment and vehicles Review supplier relationships and existing contracts for all sites as well as conducting marketing surveys
Prevention of Sexual Exploitation, Abuse and Harassment
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Education and Work Experience Requirements
Minimum of 5 years of supply chain or business administration experience, preferably in formal supply chain environment Demonstrated ability to manage and empower a diverse team focused on many priorities Comfort with ambiguity, shifting priorities, and need to juggle competing demands in a fast-paced and challenging work environment Strong quantitative skills with expertise in Excel and Enterprise Resource Planning systems Ability to initiate, plan, organize, and lead projects Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and country Strong organizational skills and operational and business analytics thinking Proven ability to exercise good judgment, demonstrate political astuteness, and tact Prior experience working in Africa and in resource poor settings, a plus Sense of humor and flexible disposition very helpful Passion for PIH’s mission and demonstrated commitment to social justice and human rights
Social Justice
We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.
Method of application
Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees. This position will be running until a suitable candidate is recruited.

🇸🇱 Job Vacancy @ Research and Adaptive Monitoring Labs (RAMLabs) – Field Manager

Position: Field Manager

Job Type: Fulltime

Location: Freetown

Contract Duration: 8 months

Reports to: Health Research Specialist

Background: RAMLabs is a research and policy advisory institution established by a group of researchers with extensive knowledge and experience working in the sub-region in various sectors. Using cutting-edge research techniques and sound scientific expertise, we design and implement high-quality research, and social experiments to inform policy and programmatic decision-making while contributing to the body of knowledge including academic literature. RAMLabs in collaboration with the Ministry of Health and researchers from the University of Chicago is implementing a study on the impact of misinformation and vaccine literacy training on vaccine and health outcomes.

Role Description: We are looking out for an experienced and motivated individual to serve as Field Manager on the project. The Field Manager will work with research associates and the Principal Investigators to implement the study.

Responsibilities: The successful candidate will perform the following tasks with limited support from project Ras.

Support RAs in the development of survey instruments, including downloading programmed surveys into phones/tablets and bench testing them.
Help with the translations of survey questions into the local language.
Support the formulation and implementation of field and training protocols.
Support the recruitment, training, hiring, and supervision of field surveyors.
Maintain effective liaison and proactive communications with field surveyors.
Effectively manage enumerator timesheets and payment processes.
Lead field monitoring and conduct accompaniments and other assessments during monitoring.
Manage all field logistics, support the procurement of equipment, and set up this equipment to acceptable standards.
Support in seeking ethical clearance and authorizations for the study including the intervention and evaluation.
Prepare and monitor detailed field plans and enumerators’ schedules.
Develop field budgets in coordination with the project RA.
Manage field finance assumptions and supplies.
Write detailed field updates and reports.
Support data quality assurance, by communicating data issues to enumerators and giving corrections and feedback to the RA.
Support the RA and other team members to ensure project objectives and activities are achieved in a timely, cost-effective and efficient manner.
Carry out other tasks required by the team toward the implementation of the project.

Qualifications: A bachelor’s degree in economics, development studies, public health or other related fields.

Experience: At least 3 years of experience managing large teams of surveyors, providing supportive monitoring, and reporting on research activities.

Language: Proficient in spoken and written English. Local language capability is a plus.

Other Skills: MS Office software applications, Google Workspace, ODK/SurveyCTO Interface

How to Apply: To apply, please send a cover letter and your CV to fconteh@ramlabs.org with amansaray@ramlabs.org and mfornah@ramlabs.org in copy.

Deadline: 27th March 2023 (17:00GMT)

🇸🇱 Job Vacancy @ GIZ Sierra Leone – Bilingual Administrative Specialist

Overview

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH – Implements Projects and Programmes based on a bi-lateral agreement between the Governments of Germany and Sierra Leone. The Freetown office provides administrative and logistical support to these measures and serves at the same time as a regional office for Guinea and Liberia.

As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. GIZ has been working in Sierra Leone since 1963 with now more than 100 national and international personnel working in projects implemented together with our Sierra Leonean partners funded by the German Government, the EU, and others.

We are advertising the position of “Administrative Specialist”.

Responsibilities

The Administrative professional is responsible for

- Coordinating the Country Director’s meeting and travel agenda;
- Managing phone calls;
- Ensuring formatting of presentations and preparation of meetings;
- Organizing and coordinating administrative procedures;
- Reading, translating and correcting texts in English, German and possibly French;
- Uploading of information in the DMS;
- Performing administrative and organizational tasks autonomously;
- Drafting minutes of meetings;

Taking over portfolio management tasks.

The Administrative professional performs the following tasks:

Tasks

Tasks (Administration)

The Administrative professional

Managing all scheduling and travel logistics for the Country Director
Preparing and presenting, reports, and memos
Completing expense reports and manage correspondence with partners
Support the Country Director in strategic communications, organizational strategy, and all other special projects as assigned
Organizing events for convenings, retreats, various management meetings, and other logistics
Maintain quality filing and communications systems including contact management, document management, and archiving (e.g. in DMS)
Support the Country Director in the portfolio management for Sierra Leone, Guinea and Liberia

Tasks (Others)

The Administrative professional

Building and maintaining positive relationships with clients, management, staff;
Ensuring availability of required office supplies, stationery, equipment etc. through the effective management of inventories for the smooth running of the office.
Researching, prioritizing, and following up on incoming issues and concerns addressed to the Director, including those of a sensitive or confidential nature.
Demonstrates leadership to maintain credibility, trust, and support
Embraces the core values of GIZ in the spirit in which it operates
Completes tasks accurately and timely as defined by supervisor.

Other duties/Leadership

The Administrative professional

Demonstrates credibility, trust, and support
Embraces the core values of GIZ and performs other duties and tasks at the request of management

Required qualifications, competences and experience

Qualifications

Bachelor’s degree or equivalent in (business) administration, management, finance, commercial sciences or other relevant fields.

Professional experience

5 years of experience in an administrative or executive assistant function
Bilingual English – German, also in reading and writing, is an absolute requirement for the holder of this position
3 years working experience in International / German Organization would be an asset.
French knowledge would be an asset.

Other knowledge, additional competences

Have a good knowledge of the political environment and institutions of Sierra Leone.
Good communication skills in an international/diplomatic environment.
Ability to communicate and handle sensitive and confidential information with discretion
Ability to communicate effectively and efficiently, both verbally and written, with all employee levels, including managers, directors, and VIPs
High level of personal integrity and professionalism
Proficiency in Microsoft Office Suite, Outlook, Word, Excel and PowerPoint, with the ability to prepare detailed reports, creates presentations and efficiently manages correspondence and calendars
Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously
Ability to read, write and communicate effectively
Ability to work independently, collaboratively and under pressure to meet targets and deadlines
Strong attention to detail
Must be self-motivated and enthusiastic with the ability to learn independently
Demonstrate a professional mannerism with a high degree of service skills
Ability to work well with others in a respectful and collaborative work environment
Must possess a good work ethic
Ability to work under pressure
Communication skills
Decision making skills
Problem solving skills.

Suitable applicants are kindly asked to submit their complete application (cover letter, curriculum vitae, and references) to recruitmentsl@giz.de with this ref: Bilingual Administrative Specialist GIZ office in Freetown »not later than the 27.03.2023 at 5.00 pm

🇸🇱 Job Vacancy @ Crown Agents – Logistics & Administrative Assistant

Since 1833, we’ve been empowering leaders to accelerate self-sufficiency and prosperity for their communities, businesses, institutions, and countries.

In the 19th century, that meant connecting people and trade by building roads and railways. In the 20th century, it meant building the capacity of national governments to meet their citizens’ needs, managing funds to support service delivery in difficult contexts and delivering world-class humanitarian aid. In the 21st century, we’re continuing that work and investigating the potential of frontier technologies to accelerate the pace of change for our partners.

BACKGROUND

The Child Health and Mortality Prevention Surveillance (CHAMPS) network aims to determine and track the causes of under-five mortality and stillbirths through epidemiologic surveillance, including reporting within 24 hours, clinical sampling, and use of advanced laboratory testing and diagnostics across a network of international sites. The areas selected for CHAMPS in Sierra Leone is Bombali Sebora and Bombali Siari chiefdoms in Bombali district (population 606,544), and Tikonko and Kakua chiefdoms in Bo district. The site area in Bombali has a population of 161,383 and is mostly urban, including the city of Makeni (population 125,970).

CHAMPS employs the Minimal Invasive Tissue Sampling (MITS) procedure for post-mortem diagnosis. MITS was developed to reduce the uncertainty regarding causes of death. The data collected from the CHAMPS Sierra Leone site will be added to that collected from other sites and will help reduce child deaths in lower- and middle-income countries (LMIC) by providing detailed evidence on the cause of death to influence policy of funders and stakeholders.

For the last three years, the CHAMPS project has collected MITS and Verbal Autopsy data and analysed these to inform policies and interventions by key stakeholders. To fulfil one of the key objectives of the CHAMPS network, the CHAMPS Sierra Leone site is now embarking on additional surveillance activities in order to ensure that data from the catchment area can be extrapolated to produce national estimates for the purpose of policy making.

To accommodate the expansion of these new projects and workstreams, CHAMPS is building up a strong Operations, Procurement and Logistics team. This team provides support to program and other functional areas within the CHAMPS project, including procurement of goods and services, operational logistics, office management, fleet management and administrative office functions to ensure smooth operations of project activities across implementing partners.

Logistics & Administrative Assistant (Based in Freetown – One Position)

This is a 10 months’ position and will be based in Freetown with frequent travels between Bo and Makeni. The job holder will support the Logistics and Operations Manager in identifying and verifying of suppliers for the CHAMPS project. You will ensure proper documentation and archiving of all CHAMPS procurement processes. You will be responsible for updating the store inventory for all CHAMPS stores at the CHAMPS office, CHAMPS laboratory and other offsite project locations, such as the Bo office. Responsible for petty cash expenses in accordance with CHAMPS petty cash policies and procedures and with proper documentation for replenishment of the monthly petty cash. Monitoring of fuel consumption for all CHAMPS vehicles and generators, provide monthly fuel reconciliation reports to the Logistics and Operations Manager. Support in overall office management, including administrative functions and inventory management. Provide support in coordinating travel, booking of hotels for staff/consultant and venues for meetings. Support the Logistics and Admin Manager to prepare the monthly, quarterly, and yearly assets and stock counts. You will be responsible in ensuring availability of adequate office supplies and materials for project use. You will be responsible for office maintenance, repairs, servicing of equipment and cleaning.

Requirements.

Do you have a qualification in the following disciplines, bachelor’s degree/Diploma in Business Administration, Logistics/Procurement, or professional certification relevant for the position (Logistics, Operations, Administration, etc.) or its equivalents. At least 3 years’ progressive experience in same or similar role. Strong organisational, with ability to prioritise work issues to meet deadlines with minimal supervision and able to adjust to constantly changing situation whilst focusing on project delivery. Strong interpersonal skills, and effective communication skills both written and spoken Ability to work in a diverse team.

Interested candidates can apply by sending their updated curriculum vitae to the Email Address Below:

sierraleonerecruitment@crownagents.co.uk

The closing date for receiving applications will be 13th March 2023. Female candidates are strongly encouraged to apply. Please note that ONLY shortlisted candidates will be contacted for interviews.

🇸🇱 Job Vacancy @ National Cooperative Credit Union Association – NaCCUA General Manger

Job Description

Job Title: NaCCUA General Manger

Location Freetown

Reports To: The Board of Directors of NACCUA

Line Supervisor: Chairperson NaCCUA

Liaises With: Partners

Direct Reports: All of NaCCUA staff

Introduction

National Cooperative Credit Union Association (NaCCUA), established in 2013, is the apex body of all Cooperative credit unions in with a mandate to lobby and advocate for the Credit Union movement in Sierra Leone. The Credit Unions recognized the challenges of financial exclusions within Sierra Leone and established NaCCUA to grow the credit union movement across the country and to address Sierra Leoneans’ financial needs. The NaCCUA members are affiliated credit unions who are either community-based or work based credit unions.

Main purpose of the job

Reporting directly to the NaCCUA Board of Directors (The Board) and acting on the authority vested in them by the Board, the General Manager will develop and deliver business and people strategies, which support the NaCCUA overall strategic aims and objectives. The General Manager will be responsible for the day- to -day implementation of the strategy and Board approved workplans and budget; the General Manager will take day- to day responsibility for the coordination of the mission and vision of NaCCUA and its partners and for engagement with all relevant external stakeholders in Sierra Leone. Such advocacy, lobbying, growth and support will be achieved through effective financial and operational management; active oversight of strategic developments and risk assessment; management of key personnel and through ensuring compliance with all statutory and regulatory requirements. S/he will lead management in creation of a stable and supportive environment within which, s/he will manage and grow the Credit Union business.

Main Areas of Responsibility

To lead, motivate and manage people including staff and volunteers.
To have primary oversight and responsibility for the operational management of the credit union in a period of significant growth.
To assist the Board in the implementation of the Board’s strategic development plan, policies and procedures.
To ensure that all duties are carried out in compliance with the relevant legislation, regulations and guidance, and with a high level of professional competency and integrity.

SPECIFIC RESPONSIBILITIES

Leadership and Strategic Direction

Provides leadership, motivation and supportive management to all members of staff to ensure optimum service delivery.
Lead on the development of the overall strategies and plans to ensure alignment with NaCCUA’s mission, vision and strategic objective
Ensures that a training and development plan is maintained and acted upon. Ensures continued capacity development of staff to meet regulatory requirements and the service standards set by the Board.
Actively contribute to creating a strong open, transparent and accountable ethos in the organisation in line with all the cooperative principles and the guiding principle of the Credit Union ethos 5. Develop annual and quarterly operating budgets and plans as well as capital budgets for all NaCCUA’s operations, and present to the Board for approval,
Recommend policies to the Board for approval.
Takes part in the recruitment and dismissal of staff and conduct regular staff appraisal of their performance and report to the board
Ensures the maintenance of accurate and up to date personnel records
Ensure that all NaCCUA reports (including Financial, Activity and Statistics) are prepared on a regular basis as required and forwarded to the Board, relevant authorities and partners at the agreed times for their review and consideration.
Attend all meetings of the Board and the Committees setup and provides feedback and updates as required
Encourage a working environment throughout the credit union movement in Sierra Leone which operates a zero tolerance to fraud; corruption and bribery at all levels
Supports the development of the marketing strategy and is responsible for its implementation.

OPERATIONAL MANAGEMENT

Member services and oversight

Ensures the efficient day to day running of the offices
Ensure that all outcomes of Board approved are achieved and undertake to implement good monitoring and reporting tools to ensure timely, relevant information flows to guide adaptive management as required.
Ensure all staff have clear and defined roles and responsibilities in the organisation and all staff have understood and agreed to comply with the Declaration of Conduct and Ethics
Monitor, review and oversee the performance of staff reporting directly to them. 5. Ensures that CUs receive prompt, friendly, quality, reliable and confidential services and consistently encourage CUs to deliver effective and customer focused services to their members 6. Carry out all the duties and responsibilities that human resource management entails. 7. Ensure compliance of staff to Board policies and other operational and financial procedures. 8. Ensure functioning working feedback communication channels are in place to facilitate ongoing learning and to allow for NaCCUA staff and external parties complaints to be made and appropriately responded to as per policies
Prepare, and present to the Board Chairperson for approval, monthly operating reports and prepare updates on plans for budget v actual spending.
Agree performance targets and annual workplans for all NaCCUA. staff

Providing Support to the credit union’s IT systems and technology infrastructure are developed to support the growing business, are properly maintained, licensed, and secured.
Ensures that contingency arrangements are in place in the event of IT failures. 3. Ensures that the NaCCUA website and all social media platforms are developed and updated regularly.

Financial Management

Work with Finance Officer to prepare budgets for review and approval by the board. 2. Ensure that NaCCUA has an effective financial management and reporting systems in place 3. Authorise expenditure within approved budget in accordance with guidelines approved by the Board and any particular conditions set out by partners.
Ensure integrity, timeliness and high quality of periodic financial reports.
Ensure adequate risk management procedures are in place and risk registers are completed and regularly updated i) Identify risks ii) assess risks and iii) manage risks including ensuring appropriate mitigating actions are in place- to include adequate insurance for workers and assets and protective and preventative measures as needed to minimise safety and health risks at the place of work for NaCCUA.
Oversee asset; financial and technical support to credit unions and ensure agreements for support are in place and adhered to and granting of support is conditional on eligibility requirements being met by recipients
Ensure all staff are properly inducted and aware of all operational and financial standards and procedures and all safeguarding measures.
Ensures the maintenance of an effective system of financial control for both NaCCUA funds and Central Financial Facility (CFF).
Offer guidance to the Credit Unions to in managing their finances and performance against agreed targets and budgets within the approved policies and standards of Credit Unions.
Develop and manage the procurement and stock levels of all other products developed by NACCUA and sold to members such as calendars, T-Shirts and provide feedback to the Board on the ongoing suitability of such products.

Compliance

Attends monthly meetings of the Board of Directors to deliver monthly progress reports, identifying issues of concern and proposed changes where necessary.
Supports the work of the Supervisory Committee and Finance Officer.
Ensures that all duties including staff training are in compliance with the relevant legislation, regulations and guidance, including health and safety, data protection, freedom of information, employment and equal opportunities, consumer credit and any other relevant areas are carried out.
Ensure compliance with the statutory and regulatory requirements, Society’s policies, procedures and standards.
Safeguard NaCCUA’s physical and financial assets by taking appropriate control measures for the effective utilization, proper maintenance and custody of all assets.
Ensure compliance with all relevant statutory and other government issued regulatory requirements including all income tax Acts; NASSIT, Labour and Health and Safety regulations.

Representation

Represent NaCCUA at CU, regional, national and international events and meetings where necessary.
Foster good relations between NaCCUA and credit unions.
Foster good relations between NaCCUA and regulatory authorities.
Foster good relations between NaCCUA and its partners
Regularly present written reports and updates on the findings and summaries of engagements with external stakeholders to the Board

Advocacy and Representation

∙ Coordinate advocacy and representation activities with ILCUF Ltd and other partners. These may include some or all of the following:

∙ Promote the growth of credit union movement through representation at meetings and conferences

∙ Represent NACCUA at meetings with partners and other stakeholders

∙ Engage the government on issues related to the credit union movement, maintaining good relation with regulatory bodies

∙ Develop and participate in media releases (newspaper, radio, TV, etc.) to ensure NACCUA and the credit union movements are appropriately publicised

∙ Develop and strengthen relationships with potential and existing member Credit Unions in consultation with the board and our partners

∙ Assist the establishment of new credit unions in consultation with board and our partners ∙ Liaise with partners on behalf of the credit union movement and report to the board.

Coordination

∙ Coordinate with board and our partners on the planning and implementation of credit union movement events including the NACCUA Annual Forum, AGM, and International Credit Union Day. ∙ Coordinate and attend Credit union Annual General Meetings and provide necessary support and input

Other duties

Carry out any other duties and responsibilities commensurate with the post as requested by the Board.

QUALIFICATIONS AND KEY COMPETENCIES

∙ Master degree in business administration, economics, or related field.

∙ 5+ years’ experience in a managerial business position.

∙ Results-driven personality with a skill for leading and motivating staff.

∙ Strong ability to organise effectively, delegate responsibility, solve problems without delay and communicate clearly.

∙ Natural leader and excellent motivator.

∙ Ability to prioritise, delegate and oversee a multitude of projects.

∙ Strong oral and written communication skills; comfortable with public speaking. ∙ Visionary able to make key decisions that will benefit NaCCUA

METHOD OF APPLICATION

Online application can be sent to ibsbanguranaccua.sl@gmail.com and MUST clearly state the job Title as the subject. All application must be received by 3rd March 2023.