Job Description

Grade: G5

Vacancy no.: ABUJA/DC/GS/2022/01
Publication date: 26 January 2022
Application deadline (midnight local time): 09 February 2022

Job ID: 7445
Department: RO-Africa
Organization Unit: CO-Abuja
Location: Freetown
Contract type: Fixed Term

Contract duration:

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their applications online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have valid residency status and work permits in Nigeria.

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions, and satisfactory conduct and performance.

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.

Introduction

Opportunity Salone is a project implemented by the International Labour Organization (ILO) that aims to support Sierra Leone in its quest to develop a vibrant and resilient economy delivering Decent Work opportunities to Sierra Leoneans. The project is fully aligned with the government’s vision for national development as expressed in the Medium-Term National Development Plan 2019-23 (MTNDP). It emphasizes human capital development, in particular investment in capacity building, and the establishment of a diversified, competitive economy with well-developed infrastructure.

Opportunity Salone is financed by the European Union as part of the 11th European Development Fund (EDF). The project aims to contribute to large-scale job creation and job quality improvements for women, youth, and persons with disabilities mainly in rural areas in Sierra Leone through inclusive value chain development focused on SMEs and cooperatives, and feeder road maintenance to improve access to markets. Opportunity Salone adopts a market systems development approach. The project will be implemented in 4 districts (Port Loko, Bombali, Bo, and Kenema), over a 48 month period (Oct. 2021 – Oct. 2025) with a budget of 8 million Euros and have three interrelated outcomes:

Enhanced, conflict-sensitive, agricultural value chain and entrepreneurship development for SMEs, youth, women, and persons with disabilities
Improved feeder road maintenance contributing to resolving infrastructure bottlenecks to immediate job creation
The improved business environment for entrepreneurship development and feeder road maintenance

The Finance and Administration Assistant (G5) will be in charge of documenting all financial aspects, handling procurement, and administrative aspects of the program.

2.    Reporting lines:

Under the overall responsibility of the Director of the ILO Abuja Office director, the Finance and Administration Assistant will report to and work under the direct supervision of the Chief Technical Advisor (CTA) of the project.

Description of Duties

•    Assist in preparing project budgets, project document revisions, budgets for activities, and expenditure forecasts. Assist and guide project management in monitoring project funds as well as in maintaining the internal financial controls of projects;

•    Collect quotations, prepare Purchase Orders (POs) in ILO`s ERP system, external collaboration and service contracts, and agreements with partners. Assist in issuing and monitoring external collaboration contracts and service contracts. Ensure timely discharge of financial responsibilities of the project’s contractual obligations to third parties based on ILO rules

•    Maintain financial records for the project and monitoring systems to record and reconcile expenditures, balances, payments, statements, and other data for daily transactions and reports;

•    Work in close collaboration with Programme and Finance Units with preparing Office Financial Clearance and Budget Revisions for project-related activities; As well as Consulting on Financial rules, regulations, and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices

•    Process contracts for financial clearance and payment. Assist in drafting terms of reference for project external collaboration and service contracts; ensure all supporting documents are attached, under the guidance of the Supervisor. As well as ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached.

•    Coordinate and perform the project administrative tasks, including logistical support to the project personnel, travel arrangements (including Travel Transactions (TT) request) in ILO`s ERP system, visas, hotel reservation, etc., and provide logistics and administrative arrangements for meetings, conferences, seminars and workshops;

•    Arrange for the local procurement, maintenance, and safekeeping of equipment, furniture, vehicles, and supplies for the office and its projects, as well as the maintenance and security of office premises;

•    Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, before submitting to the Finance Unit.

•    Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices, and claims invoices.

•    Provide administrative and financial backstopping and guidance for project staff and consultants, with respect to payments, entitlements, travel claims, and other requirements relating to accounts and finance. In addition, maintain various official records and files

•    Prepare recurring reports as scheduled and special reports as required for donor reporting, budget preparation, audits, or other reasons.

•    Calculate and compile cost estimates, and participate in budget analysis and projections budget requirements. Also, assist in the preparation of budget statements for the area of the assignment as required by the supervisor

•    Perform other duties as assigned by the supervisor

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Required qualifications

Education

Completion of secondary school education plus formal training in accounting and/or finance and administrative field

Experience

Five years of progressively responsible financial and administrative work, and some training in an administrative field. Experience working with an enterprise resource planning (ERP) system.

Languages

Excellent command of English and another language of working knowledge of the duty station.

Competencies

• •    Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures.
  •    Knowledge of International Accounting standards such as International Public Sector Accounting standards (IPSAS) or other international or national accounting standards
  •    Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
  •    Good analytical skills. Ability to reason and make sound judgements.
  •    Ability to maintain financial records and prepare clerical accounting reports and statements.
  •    Must demonstrate responsible behaviour and attention to detail.
  •    Ability to deal with confidential matters with discretion.
  •    Must display high standards of ethical conduct.
  •    Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office.
  •    Ability to evaluate correspondence and inquiries for best course of action.
  •    Ability to respond to work related inquiries in an appropriate manner.
  •    Ability to obtain services from other work units inside or outside the office for completion of tasks.
  •    Ability to communicate effectively both orally and in writing.
  •    Ability to work on own initiative as well as a member of a team.
  •    Organizational skills and communication skills
  •    Ability to clarify information.
  •    Ability to deal with people with tact and diplomacy.
  •    Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviours and attitudes
  “Assessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position”.

Recruitment process

Please note that all candidates must complete an online application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing, or training stage. Messages originating from a non-ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

Job categories Project Management, Leadership, Programme Management Vacancy code VA/2022/B5317/23229

Level ICS-11

Department/office AFR, GHMCO, Sierra Leone

Duty station Freetown, Sierra Leone

Contract type International ICA

Contract level IICA-3

Duration Open-ended

Application period 20-Jan-2022 to 13-Feb-2022

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian, and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations.

As part of the Multi-Country Office set up, a Project Office is responsible for developing, delivering, and managing the portfolio of engagements and cost-effective services contributing to partners’ sustainable results and achievements of UNOPS management results. Project Office also manages the operational risks associated with the Project Office’s portfolio of engagements.

UNOPS has been established in Sierra Leone since 2000 and currently has over 70 personnel in the country, operating out of 3 main locations with its country office in Freetown.

During the last 15 years, UNOPS has delivered a variety of infrastructure projects nationwide, particularly in the fields of health and security infrastructure, and has procured a variety of vehicles, non-medical health-related items, and medical equipment. UNOPS is about to complete its flagship project in Sierra Leone, the Rural Renewable Energy Project, connecting more than 200,000 beneficiaries to solar mini-grids across the whole country. UNOPS Sierra Leone is in the process of expanding its footprint in the solar energy sector with the preparation of two additional large-scale projects.

The Project Office operates as an integral part of the Multi-Country Office management structure. The Country Manager reports to the Multi-Country Office Director who provides strategic direction and guidance.

She/ He will be responsible for planning, implementing, monitoring operations and engagements in a given country, frequently also acting in the capacity of Project Manager for the flagship project(s), whilst supervising the delivery of other projects. This includes liaison and engagement development activities and delivering timely and cost-effective services for sustainable results by partners and stakeholders.

Functional Responsibilities

Summary of key results: 

1. People leadership

2. Project Office portfolio management

3. Alliance building, networking, and advocacy for business development

4. Service delivery and quality assurance

5. Representation and inter-agency partnership

6. Knowledge management and innovation

1. People Leadership

Create, foster, and role model a culture of trust, empowerment, and accountability within the Project Office.

Build engagement and foster a diverse and inclusive work environment, respectful of all, and ensure that the highest standards of conduct are observed.

Create, foster, and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment, and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards, and commitments.

Promote teamwork, collaboration, and diversity, by providing timely guidance and supervision to the team, to enable them to perform their duties responsibly, effectively, and efficiently.

Plan, recruit, manage and develop a flexible and diverse workforce, with the skills and competencies needed to ensure optimum performance.

2. Project Office portfolio management

Under the guidance and oversight from the Multi-Country Office Director and the Head of Programme, develop proposals and prepare project agreements in connection with identified opportunities.

Plan and propose to the Multi-Country Office Director required resources (human, financial and administrative) to achieve goals set for the Project Office.

Establish the strategies and implementation plans for the Project Office.

In collaboration with the partners, develop the objectives, performance measurements, standards, and results expected to ensure timely and partner-oriented services.

Oversee, monitor, and direct appropriate measures to maintain the safety and security of UNOPS, assets, property, information, and personnel within the respective area of responsibility.

Under the guidance from the MCO Director and with the support of the MCO Head of Support Services and the MCO Head of Programme, the Country Manager manages the overall HSSE performance in the Project Office while overseeing the implementation of all HSSE requirements

In consultation with the UNOPS Chief of Security act as the UNOPS Security Focal Point (SFP) within the country of operation, including participating actively in the Security Management Team (SMT) and performing duties on security as outlined in the Framework of Accountability in the UN Security Management System Policy Manual.

3. Alliance building, networking, and advocacy for business development

Keep abreast of and assess the needs of the relevant national government and other UNOPS partners operating in the country, to identify and plan with them (and under the guidance from the Multi-Country Office Director) areas for leveraging UNOPS services/competencies in project service delivery and management that will facilitate their achievement of sustainable results.

Build and strengthen strategic partnerships through active networking, advocacy, and effective communication of UNOPS competencies in project service delivery and management, to develop opportunities and engagements with new partners.

Keep the Multi-Country Office Director informed/advised on opportunities and/or challenges to strengthen UNOPS capacity for program/project management and business development.

4. Service delivery and quality assurance

In close collaboration with the MCO Head of Support Services and the MCO Head of Programme, establish and maintain appropriate arrangements for ensuring excellence of business processes and quality standards as well as ensure direct operational support for delivery of the Project Office programs/projects, including leveraging regional or corporate support facilities whenever available.

Lead flagship project implementation (if applicable) by managing project personnel and ensuring successful delivery in terms of timeline, budget, scope, quality, procedures, core values, partner satisfaction, and knowledge management.

Monitor and oversee program/project implementation, review progress, assess constraints, and take corrective action, ensuring early warning of risks and proposition of mitigation strategies to the Multi-Country Office, for action and/or intervention.

Take responsibility for financial decisions/exercise financial control to ensure the financial health/sustainability of the Project Office, including submitting financial reports to the Multi-Country Office Director.

5. Representation and inter-agency partnership

Participate, as delegated by the Multi-Country Office Director, in inter-agency and external meetings/bodies to contribute to the harmonization of policies, practices, and approaches within the UN System, such as the implementation of the UNSDCF, integrated Strategic Framework and ‘Delivering as One.

On behalf of the MCO Director, participate in any UN country team meetings or interagency management groups to contribute to discussions and initiatives to strengthen coherence, inclusiveness, aid effectiveness, and security measures.

In alignment with the MCO Director, keep the UN Resident Coordinator informed of UNOPS activities within Sierra Leone through regular communication and formal reporting on business acquisition and implementation of activities led by UNOPS as part of the UNSDCF or equivalent.

6. Knowledge management and innovation

Contribute to the development and introduction of innovation to ensure UNOPS is continually incorporating best practice approaches.

Contribute to the dissemination and sharing of best practices and lessons learned for corporate development planning and knowledge building.

Plan, implement and organize the strategic capacity building of personnel, partners, and stakeholders.

Impact of Results

The effective and successful achievement of results by the Country Manager directly impacts the development and performance of the Project Office, the visibility and image of the UNOPS as an effective service provider in project services and management and consequently strengthens its competitive position as a partner of choice in sustainable development and project services in the country served.

Education/Experience/Language requirements

A. Education

An Advanced University degree (Master’s Degree or equivalent) in Economics, Engineering, Project Management, Business Administration, International Relations, Political/Security/Development Studies, and other relevant sciences combined with seven (7) years of relevant experience OR

A First level University degree (Bachelor’s degree or equivalent) combined with nine (9) years of relevant experience is required.

B. Work Experience

A minimum of seven (7) years of progressively responsible experience in international development, business development, operations, and/or program management in a large international and/or corporate organization is required.

At least 3 years of previous leadership and/or supervisory experience is required.

Experience working in the African Region is a distinct asset.

Some experience in the UN system organizations and/or a developing country is desirable. Some experience in the renewable energy sector is desirable.

Experience in the use of Google Suite applications as well as experience in handling web-based management systems is desirable.

C. Language Requirements

Full working knowledge of English is essential.

Knowledge of another official UNOPS language is an asset

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. (Applicable only for levels ICS-10 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as a positive leadership role model, motivates, directs, and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them.

Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast-paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluate data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise, and open manner. Communication

indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:

Individual Contractor Agreements) 

Additional Considerations

Please note that the closing date is midnight Copenhagen time

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

Work-life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

Freetown is a family duty station

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.

The incumbent is responsible to abide by security policies, administrative instructions, plans, and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage the recruitment of qualified female candidates.

Work-life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands. Background information – AFR

Africa Region

Based in Copenhagen, Denmark, the Africa Region supports UNOPS country offices in the region, providing financial oversight of projects, procuring goods and services, and managing human resources. AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

“Each place that I work in has so much history and culture to explore and I am lucky enough to enjoy it all while helping improve the health of local communities”

Nang Shri Seng Lao

Unops Logistics Officer, Myanmar

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Expiration date
February 13, 2022

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

The Sierra Leone country office in Freetown is seeking a dedicated and experienced Finance and Administration Officer to lead its finance unit and drive its financial processes. This officer will also oversee administrative tasks done by an associate and contribute to the overall office administration with country office leadership.

Responsibilities 

Under the supervision of the Country Director (CD) and functional line to the Finance Manager of IPA in Ghana, the Finance and Administration Officer is responsible for the following tasks:

Finance (70%)

• Maintain accurate and timely financial information in IPA’s financial system (NetSuite)
• Ensure compliance and strict application with the accounting rules and practices established by local authorities and IPA Global
• Budget monitoring and monthly financial reporting of projects

Processing of all financial requests (Check Requests, Advance requests, Cost transfer requests, etc). This also includes;

• Ensuring that all requests have first satisfied procurement requirements
• Ensuring that the right forms and IPA approved rates are used for all requests
• Timely communication with staff concerning issues related to reconciliation, at most, a week after reconciliations are submitted
• Requesting monthly cash flow forecasts and cash transfer requests to head office Overseeing payment suppliers (filling, photocopying, and handing over checks to beneficiaries)
• Responding to requests from the Finance Manager, CD, and the Global Finance team
• Reconciling bank accounts
• Coordinating and processing of statutory payments (Withholding taxes, Social Security, PAYE, Severance, etc.)
• Overseeing Petty-cash transactions
• Tracking of outstanding advances on a monthly basis after books are closed
• Managing and processing of staff expense reports
• Archiving of supporting documents and other accounting and legal documents
• Supporting office budget management for Sierra Leone
• Ensuring knowledge, mastery, and application of administrative and financial procedures
• Keeping an eye out on fraudulent transactions & activities including rumors and reporting to the CD and immediate supervisor
• Supporting and organizing IPA Sierra Leone audits for specific

Administration (30%)

• Overseeing the work of the Administration and Finance Assistant
• Preparing and providing information to HQ (labor, financial evidence, etc.)
• Monitoring of relations with the various partners in Sierra Leone: government, decentralized authorities, banks, taxes, lawyers, donors, insurance, etc.
• Supporting the management of legal and fiscal affairs;
• Supporting the administrative team for the execution of their tasks (inventory management, procurement, etc.);
• Participating in purchasing decision-making committees;
• Managing office insurance

Qualifications

• Education: Bachelor’s degree in accounting, finance, or related field (Master’s degree preferred)
• Experience: A minimum of 2-year of work experience as part of a global organization within a Finance/Accounting role required
• Demonstrated advanced use of Excel is required and NetSuite or other accounting software is strongly preferred
• Knowledge of local accounting policies
• Ability to communicate issues and thoughts clearly
• Process and control-oriented
• Ability to multitask and prioritize

Application Instructions Complete the J-PAL/IPA common application. After completing a brief registration, choose the Policy job category, then select “Finance & Administration Officer”. Most applications require at minimum a statement of purpose (cover letter), CV and transcripts.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

GIZ is recruiting to fill the following positions:

1.) Driver
2.) Administrative Officer2A

 

See job details and how to apply below.

 

1.) Driver

 

Job Overview

The Energising Development Programme, (EnDev in short), is a multi-donor partnership initiative funded by the governments of the Netherlands, Germany, Norway and Switzerland through their respective ministries or development agencies, namely, the Dutch Ministry of Foreign Affairs, the German Federal Ministry for Economic Cooperation and Development, Norwegian Agency for Development Cooperation, and Swiss Agency for Development and Cooperation. EnDev supports access to modern, lasting, and affordable energy services to households, social enterprises, and SMEs in 26 developing countries across Africa, Asia, and Latin America.

EnDev have three independent offices in Guinea, Liberia, and Sierra Leone (GN, LBR, & SLE), with their main office in Freetown. Endev is currently looking for an Office Manager overseeing work in all three offices. Duty station would be the office premises in Freetown. EnDev is looking for an individual with prior experience in office and administrative management, as well as knowledge in IT and data management, with a related/relevant degree. Fluency and very good writing skills in English are a must, as are prior experience in representing a project, delegating tasks and managing meeting calendars. The ability to speak French would be an asset. Prior experience with handling/overseeing office finances (cashbook) would be a strong asset. Ideally the future office manager would have prior experience with improved cook-stoves and/or renewable energy applications and their respective markets and has been working with foreign nationals on a regular basis.

1. Responsibilities

The driver is responsible for

• safely and responsibly performing all official travel using official vehicles
• regularly servicing and looking after official vehicles
• taking account of all available information on road conditions, accessible routes and locations
• running official errands and
• assisting with other office work

The driver performs the following tasks:

2. Tasks
3. Driving

The driver

• provides passenger transport in an official car for office, project or programme staff, official visitors and guests
• runs errands for the project, programme or office, e.g., sending letters and messages, paying bills and buying smaller quantities of office supplies
• helps with transporting goods
• completes the vehicle log correctly and conscientiously in accordance with GIZ standards

2. Service

The driver

• cleans the interior and exterior of the vehicle(s) regularly
• checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.
• is responsible for the project vehicle documents and their good condition, keeping a vehicle log and recording monthly maintenance
• calculates monthly petrol, oil and lubricant consumption for the daily cash fund and for forwarding monthly vouchers to cost accounting
• reports need for service and carries out minor repairs
• immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings

2. Knowledge management

The driver

• uses all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers

3. Other duties/additional tasks

The driver

• assists other colleagues as needed in the project, programme or office if there is no travel pending, carries out other office work on request

3. Required qualifications, competences and experience

Qualifications

• secondary school education
• holds a valid driver’s licence

Professional experience

• at least 1-3 years’ work experience as a driver with references
• no major accidents in the past 3 years

Other knowledge, additional competences

• discipline and punctuality
• resilience and patience
• familiarity with city, region or districts
• appropriate appearance and attire (possibly uniform, friendly manner with all passengers)
• ensures unrestricted availability of vehicles at all times and reports restrictions immediately
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Suitable applicants are kindly asked to submit their complete application (cover letter, curriculum vitae and references) as hardcopy to GIZ GmbH, Human Resources Department, 32d Wilkinson Road, Freetown, Opposite Rooftop Garden not later than February 11, 2022 at 17.00 pm. Softcopy applications can be sent to recruitmentsl@giz.de. Again, only shortlisted candidates will be notified and invited for an interview

 

---

2.) Administrative Officer2A

 

Job Overview

The Energising Development Programme, (EnDev in short), is a multi-donor partnership initiative funded by the governments of the Netherlands, Germany, Norway and Switzerland through their respective ministries or development agencies, namely, the Dutch Ministry of Foreign Affairs, the German Federal Ministry for Economic Cooperation and Development, Norwegian Agency for Development Cooperation, and Swiss Agency for Development and Cooperation. EnDev supports access to modern, lasting, and affordable energy services to households, social enterprises, and SMEs in 26 developing countries across Africa, Asia, and Latin America.

EnDev have three independent offices in Guinea, Liberia, and Sierra Leone (GN, LBR, & SLE), with their main office in Freetown. Endev is currently looking for an Office Manager overseeing work in all three offices. Duty station would be the office premises in Freetown. EnDev is looking for an individual with prior experience in office and administrative management, as well as knowledge in IT and data management, with a related/relevant degree. Fluency and very good writing skills in English are a must, as are prior experience in representing a project, delegating tasks and managing meeting calendars. The ability to speak French would be an asset. Prior experience with handling/overseeing office finances (cashbook) would be a strong asset. Ideally the future office manager would have prior experience with improved cook-stoves and/or renewable energy applications and their respective markets and has been working with foreign nationals on a regular basis.

1. Responsibilities

The Administrative Officer is responsible for:

• Identifying and maintaining overall good flow of operation, communication and information in the project office, between Energy Programme Project offices and to the GIZ Country Office (CO)
• Organizing and preparing administrative documents
• In coordination with the project administrator, update contact information of the project/programme and inform the GIZ CO about changes
• Responsible for capacity development of the Administrative Assistant and Driver by: Introducing and coaching them to new administration tasks in order to develop their knowledge and to ensure that their skills are up to date. Communicating the necessary on-the-job and outsourced trainings they need to take that can improve their working performance.

2. Tasks
3. Secretarial work and services

• Manage incoming and outgoing correspondence, including faxes, emails, parcels and hand-delivered messages on a routine basis
• Organize and take responsibility for the delivery and collection of documents and parcels from and to post office, government bodies, embassies etc
• Support and assist project experts and short-term consultant in fulfilling their tasks during their assignment, including preparing and or extending working permits, official visa and another required legal document
• Support the preparation of visitors’ program
• Make and organize travel arrangement and requirements (hotel, flight, transportation, etc)
• Prepare and organize information materials and display, such as project flyers, fact sheets, etc.
• Assist the logistical management and documentation of meetings workshop, seminars and other project activities inside and outside the office
• Coordinate and conduct event management
• Prepare, organize, attend internal team meetings and write minutes of meetings
• Maintain project personnel timesheet (annual leave, sick leave etc.)

2. Assisting Administrative Coordination and management

• Maintain an overview of general project activities requiring administration support on weekly basis
• Maintain an overview of crosscutting activities such as PR (Public Relation), KM (Knowledge Management), IT (Information Technology) and media production
• Coordinating equipment etc., required for meetings with the responsible person
• Supervise petty cash that is handled by the cashbook officer
• Facilitate information exchange among the project members
• Support the project administrator in monitoring project vehicle logbook

 

3. Administration

• Checking travel documents for travel settlement
• Assist in maintaining and procurement of daily office supplies
• Create and maintain a filing system for the office, treats information confidentially whenever necessary
• Update the filing system daily with incoming and outgoing correspondence
• Maintain the project inventory list
• Monitoring sick-leave of supporting staff

4. Other tasks

• Perform other duties and task at the request of management
• Undertake further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with Director/Deputy Director
• To lead and monitor the implementation of Covid-19 Safety Concept for Project activity
• To be the projects focal point for safety issues

C.     Required qualifications, competences and experience

Qualifications

• At least first Degree in Public Administration, Business and Information Studies, or related fields of studies/equivalent.
• Diploma in Secretarial or Administration with proven track records would also suffice.

Professional experience

• At least 3 years’ professional experience in a comparable position.

Other knowledge, additional competences

• Good working knowledge of ITC (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, Excel) etc.
• Good management and organisational skills.
• Excellent skills in spoken and written English.

Suitable applicants are kindly asked to submit their complete application (cover letter, curriculum vitae and references) as hardcopy to GIZ GmbH, Human Resources Department, 32d Wilkinson Road, Freetown, Opposite Rooftop Garden not later than February 11, 2022 at 17.00 pm. Softcopy applications can be sent to recruitmentsl@giz.de. Again, only shortlisted candidates will be notified and invited for an interview.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Grade: C1

Location:         Moyamba

Department:    Sponsorship

Reports to:      Sponsorship Coordinator

SUMMARY OF THE POSITION

To support the development of new sponsorship product and process quality sponsor communications, data and files transactions in ChildData.

DIMENSIONS OF ROLE

• Supports the identification, development and implementation of new sponsorship products
• Provide support in the implementation of sponsorship requirements as per the sponsorship manual and other local policies and procedures
• In the absence of the Sponsorship Coordinator should take up sponsorship coordination duties at PIIA level
• Should work with minimum supervision and direction.

ACCOUNTABILITIES

• Prepares and dispatches “to do lists” for volunteers and updates on the 25th of each months
• Receives, reviews and conducts quality check (100%) on SCI/SCU questionnaires received from Volunteer
• Receives, reviews and conducts quality checks on SC/SF photos, process in CD-PET and input into Child Data (CD).
• Receives from NOs/CO, SC gifts and letters, reviews (100%) quality checks and logs them into CD and dispatches to field
• Receives and conducts quality check (100%) on all responses of SC gifts and letters submitted by Volunteers and processes in CD.
• Groups SC responses per NO, records and package for mailing to CO.
• Reviews SCCDRs submitted for the attention of the Programme Implementation and Influencing Area Manager (PIIAM)
• Enters primary data of all replacements, and creates folders for new SCIs.
• Keeps a clear record of all SC folders at the PIIA and inform the Programme Implementation and Influencing Area Manager of any irregularities with copy to the Sponsorship Support Manager.
• Assists the PIIAM in the facilitation and identifying eligible children and volunteers for the sponsorship program in the PIIA.
• Assists in the preparation of annual sponsorship operational plan for the PIIA.
• Assists the PIIA in preparing the production of Program Area Overviews (PAOs), Program Area Updates (PAUs) and Graduation/Cancellation Memo for Sponsor Children (G/CMSC) for review and approval by the Sponsorship Support Manager.
• Assists the PIIAM in sponsor visits preparation, prepares and adheres to the local sponsor visit guidelines and processes.
• Assists in the production of weekly, monthly, quarterly, annual and sponsor visit reports as agreed with the PIIAM.
• Assists the PIIAM in ensuring adequate availability of logistics for sponsorship activities at the PIIA
• Complies with the sponsorship standards in the Sponsorship Manual.
• Participates in all sponsorship and PIIA meetings.
• Assists in the preparation of monthly budget forecasts for sponsorship activities at the PIIA level.
• Liaises with colleagues in the PIIAs to ensure quality checks on all communication items received from the NOs in line with Sponsorship Commitments 7 and 8.
• 100% quality check and follow up on all cancellations submitted to the PIIA by Gender Transformative Animators and seek Programme Implementation and Influencing Area Manager’s approval before processing in CD.
• Performs any other duties to be assigned by the supervisors to support the achievement of organizational goals.
• Support the PIIAM in the PIIA caseload (new and existing quota).

KEY RELATIONSHIPS

• There is a medium contact with Plan International partners working on sponsorship programs in reviewing sponsorship documents to ensure they meet the Sponsorship manual controls in place
• Maintains medium contact with staff in country and program unit offices in the soliciting their support for the implementation and compliance with sponsorship program activities

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential: 

Qualification and Experience:

• A Diploma in Computing, Data processing or related areas
• At least 3 years’ experience in data processing, tracking and monitoring
• Good command of the English Language
• Control and understanding of the computer tools (Word, Excel, internet software & PowerPoint)

• Have at least two (2) years’ experience as Data Entry Clerk/general services or comparable position.
• Continuous commitment to high performance and improvement

Skills Specific to the post needed to put knowledge into practice.

• Good time management Skills
• Good Planning Skills
• Presentation and communication skills
• General office and Administration skills
• Proficiency in Microsoft application package(word, excel, internet etc)
• Good interpersonal skills;

Desirable

• Knowledge of local dialects (E.g. Mende, Temne, Krio, etc.)
• Have the sense of responsibility and deadlines
• Ability to work as a team
• Being committed to the protection of the rights of the child

PHYSICAL ENVIRONMENT

The incumbent will be based in Moyamba District, Sierra Leone with 30% direct contact with children & 70% of the time on office related activities.

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

PLAN INTERNATIONAL’S VALUES 

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Applications: 

Last date for submission of Application (CV and cover letter) is: 14^th February 2022 by 5:00 pm

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current of 

 most recent supervisor Send applications to the below email:

 Sierra-Leone.Recruitment@plan-international.org

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

For its operations, AWC is looking for qualified Sierra Leoneans to fill the following positions:

1.) Cashier/Admin Assistant
2.) Finance Officer

 

The Aberdeen Women’s Centre (AWC) is a Non-Governmental charitable hospital located in Aberdeen, Freetown providing free surgical services to the women of Sierra Leone for correction of disorders arising from protracted labor; we are also providing free maternity services and an outpatient pediatric clinic for children between birth and fifteen years old.

 

See job details and how to apply below.

 

1.) Cashier/Admin Assistant

 

osition: Cashier/Admin Assistant
Job Type: Full time
Job Location: Aberdeen Freetown
Department: Finance
Reports to: Finance Manager

Purpose of the Role

Handling and making payments required for the running the operations of AWC. The position is a Performance Based Contract with a six month probation period. Position is subject to quarterly Performance Assessment and contractual re-engagement will be subject to satisfactory performance at the end of the calendar year. The time will be split 70% cashier 30% as an Admin Assistant.

Main Responsibilities and Duties:
Count money in cash tin at the beginning of the day and at the end of the day to ensure that amounts are correct.
Compute and record totals of daily transactions.
Daily posting of financial transactions into QuickBooks
Prepare cash vouchers for cash issuing and cheque payments.
Ensure that all payments have a request voucher and that the request voucher is adequately approved.
Prepare cheque for payments.
Computation and payment of all statutory payments before deadline
Pay company bills to suppliers by cash or cheque.
Ensure that receipts are obtained for all payments issued.
Other duties as requested by supervisor
Admin
Enter patient data into My SQL database on a monthly basis.
Personnel Specifications Required

Minimum Qualifications:
Diploma in Accounting and Finance or any related course.
A minimum of 3 years post qualification experience in a financial and/or accounting capacity.
Knowledge of Microsoft office products, (Word, Excel and Outlook)
Knowledgeable in using QuickBooks Accounting Software package
Desired Attributes:
Excellent oral and written communication skills.
Excellent interpersonal skills.
Ability to work well under pressure and meet deadlines.
Strong organisational skills.

Salary Scale
Gross Salary – SLL 26,052,376 ( Inclusive of Benefits)

How to apply
Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to awc.recruitment@aberdeenwomenscentre.org with the subject line “Cashier” not later than Sunday 6th February 2022.
We are an equal opportunities employer”. Women are strongly encourage to apply.
Note:
Only shortlisted applicants will be contacted.

 

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2.) Finance Officer

 

Position: Finance Officer
Job Type: Full time
Job Location: Aberdeen Freetown
Department: Finance
Reports to: Finance Manager

Purpose of the Role

The Finance Officer shall provide operational financial support to the Finance Manager, and will be responsible for the effective and efficient execution of all agreed project/activities/tasks. S/he will be supervised by and report to the Finance Manager. The position is a Performance Based Contract with a six month probation period. Position is subject to quarterly Performance Assessment and contractual re-engagement will be subject to satisfactory performance at the end of the calendar year
Main Responsibilities and Duties:
Ensure that financial reports are prepared in an accurate manner, and in accordance with the International Accounting Standards, and submitted on time.
Prepare monthly and end of year financial statements, Perform reconciliations of all balance sheet accounts and their respective schedules monthly. All variances must be explained in writing.
Ensure that the Trial Balance Report reconciles with Monthly Income & Expenditure Report.
Based on monthly financial and database reports, prepare financial performance indicators for the organization.
In the absence of the Finance Manager and the Accountant, participate in the monthly supervisors’ meetings for budget review and strategic planning.
Maintain accountable and transparent financial management systems, policies and procedures
Track donor funding and budgets, file contracts and ensure AWC fulfils the contract in order to keep the funding.
Institute necessary internal control measures to prevent fraud and errors which are likely to undermine public confidence in AWC.
Correct application of all accounting procedures and safe-keeping of all payment vouchers, invoices and relevant documents after making payment. Keeping the cash under lock and key according to AWC’s policies
Ensuring that all payments have been approved by the appropriately authorized staff and are properly coded (donor and account code) prior to payment
Ensure that all staff complete all required forms supporting the procurement, and personnel policies.
Prepares weekly and monthly bank reconciliations in the cash books as well as Updates and reconciles all client financial information
Ensure ad-hoc examinations of petty cash match to all supporting documents and reports all the time.
Liaise with heads of department to prepare accurate and realistic annual budget proposals and forecasts.
Monthly update of Fixed Asset Register, preparing and posting depreciation therefrom. Liaise with the maintenance and domestic team on the management of project assets, facilities and logistical services
Perform any other duties as assigned and needed inherent to the position.

Performance Standards:
Ability to establish goals, structures and processes necessary to implement the organisation’s mission and strategic vision.
Ability to use an analytical approach to resolve issues in the area of responsibility.
Excellent computer skills required
Excellent oral and written communication skills.
Excellent interpersonal skills.
Ability to work well under pressure and meet deadlines.
Strong organisational skills.
Comprehensive financial process knowledge.

Personnel Specifications Required

Salary Scale
Gross Salary – SLL 42,624,376 ( Inclusive of Benefits)

Essential
Part-Qualified accountant (CIMA, ACCA or ACA), A Bachelor Degree in accounting or MBA/MSc will be an added advantage.
A minimum of 3 years post qualification experience in a financial and/or accounting capacity.

How to apply
Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to awc.recruitment@aberdeenwomenscentre.org with the subject line “Finance Officer” not later than Sunday 6th February 2022.
We are an equal opportunities employer”. Women are strongly encourage to apply.

Note:
Only shortlisted applicants will be contacted.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

World Food Programme (WFP) is recruiting to fill the following positions:

1.) IT Operations Assistant G5
2.) Business Support Assistant SC4

 

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

About Wfp

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate.

At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

 

See job details and how to apply below.

 

1.) IT Operations Assistant G5

 

JOB PURPOSE

To deliver high quality technical support, system and data maintenance across a range of areas, in order to contribute to the effective delivery of IT services.To deliver high quality technical support, system and data maintenance across a range of areas, in order to contribute to the effective delivery of IT services.

KEY ACCOUNTABILITIES (not All-inclusive)

• Carry out system maintenance tasks, such as performing monitoring tasks, running system diagnostics, and system optimisation, to ensure they are running effectively and enable easy and efficient use.
• Maintain technology, including standard repairs, configuration, and storage, in accordance with data security and access controls to ensure IT equipment required for WFP staff is available.
• Prepare files and systems for inventory and archives, such as website content and directories, to ensure information is accurate and up-to-date.
• Allocate tasks to other colleagues, ensuring that tasks are delivered to agreed standards and deadlines, to support the effective delivery of services.
• Respond to a variety of queries about technology and systems in order to assist WFP staff to deliver their services.
• With support of senior colleagues, provide standard training to end users of technology and systems to ensure staff use standard technology and systems effectively.
• Perform routine deployments of server hardware and software, including testing and the identification of problems, to contribute to the effective functioning of technology.
• Responsible for maintaining information records such as updating web pages and statistical databases to ensure the information is current and well organised.
• Install, operate and maintain telecommunications systems and equipment, to ensure optimal services in compliance with standard operations procedures.
• Support the development of standard material such as training documentation and web content on behalf of senior officers, to ensure staff have access to required information about IT services and products.
• Suggest improvements to methods and processes in order to support the continuous improvement of IT services.
• Follow set emergency response processes and procedures as required to provide support in enabling emergency food assistance needs to be met.

Standard Minimum Qualifications

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Preferably a university degree in information technology, data, or another related field with three or more years of experience in information technology related.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional Capabilities

Capability Name Description of the behaviour expected for the proficiency level

Governance, Strategy and Architecture Demonstrates awareness of overall IT governance structure and system architecture development to support the process and assist in design of interaction between systems.

Change Implementation, Project management, Planning and Optimization Has basic understanding of project management principles to provide basic estimates on timing, resource utilisation and costs to facilitate the project planning process.

Technical Expertise Continuously updates one’s own knowledge about new technologies and product modifications; Is sought out for advice/expertise and recognized internally as an important technical reference.

Service Management Understands and follows the established standards and protocols for service excellence within own domain to maintain quality of delivery and high levels of customer satisfaction.

Client Management Exhibits a detailed understanding of customers’ IT requests in order to effectively address and manage internal customers ‘needs. Identifies recurrent issues to propose long-term solutions.

Procurement and Contract Management Assists in the technology selection process by collating information on vendors and/or products for evaluation against criteria.

Desired Experiences For Entry Into The Role

• Has experience resolving more complex technical issues.
• Has worked with head of units in defining requirements for functional area.
• Has experience with the application of client services standards to resolve or escalate clients’ service problems.

TERMS AND CONDITIONS

Position open to Sierra Leone Nationals only

Only shortlisted candidates will be contacted.

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

DEADLINE FOR APPLICATIONS

10 February 2022

Female applicants and qualified applicants from developing countries are especially encouraged to apply

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

 

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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2.) Business Support Assistant SC4

 

JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not All-inclusive)

• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support functional unit to deliver their work.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
• Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff within the unit.
• Respond to queries and escalate where appropriate, in order to provide a timely and accurate guidance to Logistics unit
• Work with a variety of individuals and document, taking on feedback where appropriate to assist in business support delivery for staff and files.
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
• Perform any other related duties as assigned.

Standard Minimum Qualifications

Education: Completion of secondary school education.

Experience: Three or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.

Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

TERMS AND CONDITIONS

Position open to Sierra Leone Nationals only

Only shortlisted candidates will be contacted.

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

DEADLINE FOR APPLICATIONS

10 February 2022

Female applicants and qualified applicants from developing countries are especially encouraged to apply

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Work Location : Sierra Leone – Freetown Type of Post :

Other Possible Location : Funding :

Expected Travel : Not Applicable Type of Contract : Local

Language Requirement : ENGLISH Application Deadline :

Employee Duration : Employed Locally

Location: Freetown, Sierra Leone – This is not an International post – Non Sierra Leone Citizens will not be considered for this role.

CARE Sierra Leone is seeking a talented and motivated Assistant Country Director (ACD)- Program Support (PS). Reporting to the Country Director (CD), the ACD- PS provides leadership, direction and is responsible for smooth running of the Country Office’s (CO) Human Resources (HR), Business Services (Administrative, Transport Service Department, Procurement and Information and Communication Technology (ICT), Field Operations Coordination (FOC) and other Support systems, processes and functions in line with CARE strategy and vision. The ACD- PS works closely with the CD to develop effective, efficient and results driven teams and is responsible for operational oversight of CARE Sierra Leone, including smooth functioning of the units stated above. The person in this role is responsible for the leadership of heads of the units mentioned above. Furthermore, the ACD Program Support is required to play a substantive and essential hands-one role in the development or enhancement of Country Office systems, policies and processes across the spectrum. S/he will contribute to strengthening the integration of functions within this role by working closely with all teams and stakeholders and fostering positive collaboration.

The post requires advanced Human Resources, business management and highly strategic skills, excellent team building and people management skills and an extensive understanding of administrative support processes and compliance requirements. The ACD, Program Support has to consistently demonstrate the ability to make coherent, and sometimes difficult decisions and/or recommendations to ensure HR, Business Services and other support functions are run efficiently and cost effectively, providing the highest quality services and information to “clients” at all the different levels within CARE Sierra Leone, as well as for individuals, communities, donors and other stakeholders as and when required.

The ACD – PS fosters a values-based organizational culture, ensuring good internal controls and conscientious stewardship of organization resources. S/he will promote a performance-based culture ensuring performance management systems are in place, functional and effective. With CARE’s “People at the Centre of Development” and values-based organizational culture, the ACD-PS is responsible for team building that promotes staff personal and professional development. This requires strong interpersonal skills that will ensure adequacy, integrity, excellent internal controls and the conscientious stewardship of all entrusted resources.

As a key member of the Country Leadership Team (CLT) and Senior Management Team (SMT), the ACD-PS will participate in and be responsible for the strategic leadership and direction in the CO including the promotion of CARE’s “core values” and Gender Equity and Diversity (GED) efforts. S/he participates in decision- and policy-making on strategic issues including financial health and viability, program quality, human resource management, and other organizational priorities and concerns. The ACD – PS has to be an active, agile change manager (knows when to start, stop, continue). As this position reports to the Country Director s/he may act on behalf of the Country Director in their absence and also closely collaborates with the Program Director. The post holder ensures that the staff in the PS team are motivated, developed and are experts in their roles, and that sound policies, effective systems and efficient methods are in place in order to service a culture that is cohesive, consistent and professional.

This position requires travel to our field offices.

Job Responsibilities

• Ensure Core Organizational processes are viable and responsive to CO mission and programs
• Ensure high performing PS team, structures, system and process in all the provincial offices
• Team Management and Country Office Leadership
• Tracks and trouble shoots business units performance ensuring appropriate remedies and adjustment
• Policy and Operations Systems Development, Review, and Implementation

Requirements

• A Bachelors’ degree Human Resources, Business Administration, or related field. Master’s degree preferred
• Minimum of 8 years’ experience in program support and operations in large international NGO with a minimum of 5 years at the senior leadership position preferably in hardship locations
• Excellent knowledge and experience in institutionalizing compliance and accountability system and procedures.
• Sound knowledge and hands on experience of internal and external audit requirements
• Demonstrated skills and motivation towards gender and cultural sensitivities, valuing diversity and championing organizational and staff diversity, upholding the organizational core values
• Demonstrated experience and success in developing operational systems, processes and supporting policy

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran . If you’d like more information about your

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

SOS Children’s Villages Sierra Leone was established in 1974 (the village in Freetown being the second oldest in Africa), we work with partners in communities to help families care for their children or to provide an alternative, for instance an SOS family, in which the love of a Care Giver is essential.

 

Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes (Children’s villages, youth facilities, educational facilities, clinics) which supports more than 4,199 children in accessing and exercising their rights.

 

In addition to quality care, we seek to provide quality education to all the children through our Herman Gmeiner International Schools and Kindergartens through service providers.

 

SOS Children’s Villages Sierra Leone is recruiting it new Administrative Secretary, to provide secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner:

 

The Administrative Secretary would be responsible to provide office support services in order to ensure efficiency and effectiveness within the office.

 

Assist in the planning and preparation of meetings, conferences and conference telephone calls.

He/she should be able to maintain the general filing system and file all correspondence.

With support from the logistics team maintain an adequate inventory of office supplies.

 

Qualifications and Experience

Technical / professional Diploma in Business Administration/Secretarial Studies.

 

Must have 1 – 2 years’ experience in office procedures and management.

Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level.

Must have knowledge on Child Protection and Child’s Rights Issues.

 

Having an excellent knowledge and understanding of the aims and understanding of the SOS Ideals, Vision, Mission and Values is an asset.

 

Must have a high level of integrity and excellent financial management skills

 

Must have leadership qualities with a positive approach to work under pressure and be prepared to work if necessary, outside the normal working hours.

 

Excellent supervisory, administrative, organizational and communication skills.

 

Strong commitment and dedication the SOS association, staff, students and parents.

 

WORK CONDITIONS

 

STARTING DATE: 15th February 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or availability of funding

REMUNERATION AND BENEFITS: According to profile

LOCATION: Freetown

 

To apply: submit a letter of interest, with Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (1) from a direct supervisor, by email only to:

apply.sl@sossierraleone.org

Please indicate in the subject line the position, the location and the subject area desired, for example: “Teacher to teach Chemistry ”.

Closing date for the submission of applications is Tuesday 1st February, 2022

Only the successful candidates will be contacted.

In accordance with the organisation’s child protection policy, all employment is subject to applicable background checks, including criminal record checks.

 

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

GOAL is long established in Sierra Leone and has teams in Western Area Urban (Freetown), Kambia, Bombali, Koinadugu Moyamba and Kenema Districts. We contribute to poverty and vulnerability reduction. We focus on maternal, child and adolescent health, rural water supply, urban waste management and promoting social inclusion and decent work.

Reporting to the Systems Director, this post sits on the Senior Management Team (SMT) and will contribute to the design and delivery of staff development strategies and the management of change in support of GOAL Sierra Leone’s strategic and operational plans, providing information, advice and services as required. The HR/Admin Coordinator will work with a team across the country programme to support a process of continuous organizational and individual performance improvement to help the country office achieve its ambition of becoming a high performing and impactful one.

OVERALL OBJECTIVE:

Responsible for the effective management of the Human Resource & Administrative functions and provision of advice and guidance to the Senior Management and staff of GOAL Sierra Leone.

GOAL is looking for a highly qualified and motivated Sierra Leoneans to join our team in Sierra Leone.  Candidates are invited to apply for the vacant post, whose particulars are given below:

 

Job Title: Human Resource and Administrative Coordinator

Location: Freetown

Contract duration:  11 Months with possible extension

Report to:  Systems Director.

To succeed in this role, recommended minimum of 5 years Human Resource/Administrative management experience in a corporate or an NGO environment, including experience in the development of strategic and operational support service plans and their implementation in a professional work environment over a sustained period of time.

Bachelor’s degree in human resource management, Business Administration, Social Sciences or other related academic discipline, and / or a postgraduate specialization in Human Resources.

Ability to plan and organize a substantial workload and that includes complex, diverse tasks and responsibilities in both development and emergency contexts. Resourceful and creativity in developing the role of HR within the Programme and ensuring the most effective and support to line management willingness and ability to dramatically change work practice and hours, and work with incoming surge teams, in the event of emergencies.

In-depth Knowledge of employee relation and develop and maintain knowledge of current employment legislation. Experience in capacity building and setting frameworks for staff development;

Excellent English skills, both speaking and written, ability to work under pressure,

 

If you have these skills and are interested in joining our committed and dynamic team in Sierra Leone , please send your cover letter and up-to-date CV to:

jobs@sl.goal.ie

 

Only shortlisted applicants will be contacted for interview.

Please note: this will reflect our selection process.

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offers made is also subject to police clearance.

 

GOAL Sierra Leone is an equal opportunity employer. Women and Persons with Disability are strongly encouraged to apply.

 

Please clearly state the position and location in the subject

 

Closing date for applications is 6th February,  2022.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.