The Sierra Leone country office in Freetown is seeking a dedicated and experienced Finance and Administration Officer to lead its finance unit and drive its financial processes. This officer will also oversee administrative tasks done by an associate and contribute to the overall office administration with country office leadership.

Responsibilities

Under the supervision of the Country Director (CD) and functional line to the Finance Manager of IPA in Ghana, the Finance and Administration Officer is responsible for the following tasks:

Finance (70%)

• Maintain accurate and timely financial information in IPA’s financial system (NetSuite)
• Ensure compliance and strict application with the accounting rules and practices established by local authorities and IPA Global
• Budget monitoring and monthly financial reporting of projects

Processing of all financial requests (Check Requests, Advance requests, Cost transfer requests, etc). This also includes;

• Ensuring that all requests have first satisfied procurement requirements
• Ensuring that the right forms and IPA approved rates are used for all requests
• Timely communication with staff concerning issues related to reconciliation, at most, a week after reconciliations are submitted
• Requesting monthly cash flow forecasts and cash transfer requests to head office Overseeing payment suppliers (filling, photocopying, and handing over checks to beneficiaries)
• Responding to requests from the Finance Manager, CD, and the Global Finance team
• Reconciling bank accounts
• Coordinating and processing of statutory payments (Withholding taxes, Social Security, PAYE, Severance, etc.)
• Overseeing Petty-cash transactions
• Tracking of outstanding advances on a monthly basis after books are closed
• Managing and processing of staff expense reports
• Archiving of supporting documents and other accounting and legal documents
• Supporting office budget management for Sierra Leone
• Ensuring knowledge, mastery, and application of administrative and financial procedures
• Keeping an eye out on fraudulent transactions & activities including rumors and reporting to the CD and immediate supervisor
• Supporting and organizing IPA Sierra Leone audits for specific projects or the overall country office
• Participation in the integration of newcomers to IPA Sierra Leone with regard to accounting and financial aspects of the office.

Administration (30%)

• Overseeing the work of the Administration and Finance Assistant
• Preparing and providing information to HQ (labor, financial evidence, etc.)
• Monitoring of relations with the various partners in Sierra Leone: government, decentralized authorities, banks, taxes, lawyers, donors, insurance, etc.
• Supporting the management of legal and fiscal affairs;
• Supporting the administrative team for the execution of their tasks (inventory management, procurement, etc.);
• Participating in purchasing decision-making committees;
• Managing office insurance

Qualifications

• Education: Bachelor’s degree in accounting, finance, or related field (Master’s degree preferred)
• Experience: A minimum of 2-year of work experience as part of a global organization within a Finance/Accounting role required
• Demonstrated advanced use of Excel is required and NetSuite or other accounting software is strongly preferred
• Knowledge of local accounting policies
• Ability to communicate issues and thoughts clearly
• Process and control-oriented
• Ability to multitask and prioritize

Application Instructions

Complete the J-PAL/IPA common application . After completing a brief registration, choose the Policy job category, then select “Finance & Administration Officer”. Most applications require at minimum a statement of purpose (cover letter), CV and transcripts.

Note that you are able to submit your application before your references complete their recommendation letters; however, you must include their contact information before submitting your application. Given the volume of applications received, only shortlisted candidates will be contacted for an interview.

About IPA

Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence on which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to tangible impact on the world. Since its founding in 2002, IPA has worked with over 600 leading academics to conduct over 900 evaluations in 52 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide.

IPA’s Commitment to Diversity, Equity, & Inclusion (DEI)

As an organization, IPA is dedicated to improving the lives of the world’s most vulnerable populations through evidence and policy. We also recognize how important it is for our staff to reflect the diversity of the places where we work and the communities we work with. As such, IPA is committed to hiring from a diverse pool of candidates, from a range of backgrounds, beliefs, experiences, and perspectives. We know that this makes our work stronger and more responsive to the challenges faced by those we work with and for and we encourage people from historically underrepresented groups to apply. Click here to learn more about IPA’s commitment to diversity, equity, and inclusion.

Innovations for Poverty Action is an affirmative action equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected class. IPA will endeavor to make a reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at jobs@poverty-action.org or via phone at 1-202-386-6200. The above statements are intended to describe the general nature and level of the work to be performed by the specified position. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobs@poverty-action.org .

• Please note that only qualified applicants will be contacted by the hiring manager.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

BRAC International
Founded in Bangladesh in 1972 as a small relief effort, BRAC is now one of the largest development organizations in the world, reaching over 100 million people living in poverty every year. In 2009, BRAC International was set up as a nonprofit foundation in the Netherlands to govern and manage BRACs programs outside of Bangladesh. BRAC International currently operates in six countries in Africa (Liberia, Tanzania, Sierra Leone, Rwanda, South Sudan, and Uganda) and three countries in Asia (Afghanistan, Myanmar, and the Philippines). Our interventions aim to achieve large scale, positive changes through economic and social programmes that enable men and women to realise their potential.

About BRAC Sierra Leone
BRAC Sierra Leone is a legally registered branch of BRAC International. Since its inception in 2008, BRAC Sierra Leone has implemented various programs in youth empowerment, agriculture, health, emergency response and microfinance. In 2017, BRAC Sierra Leone was awarded the Best NGO for Womens Empowerment by the Council of Chief Executives, a leading association of business leaders in Sierra Leone that is committed to sustainable economic growth and human development. Currently BRAC Sierra Leone is following an integrated approach to development across 12 districts of Sierra Leone.

Position: Administrative Officer
Duty Station: Country Office
Contract duration: Full Time

Purpose: To undertake a variety of office support tasks and work diligently under pressure. Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers
Major Responsibility

MAJOR RESPONSIBILITIES:

Organize office and assist associates in ways that optimize procedures

Ensure staff registration with NASSIT and maintain accurate record of same

Maintaining accurate record of CUG on a monthly bases and liaise with finance and service provider

Sort and distribute communications in a timely manner; Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.

Create and update records ensuring accuracy and validity of information

Monitor level of supplies and handle shortages; Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.

Resolve office-related malfunctions and respond to requests or issues

Coordinate with other departments to ensure compliance with established policies

Maintain trusting relationships with suppliers, customers and colleagues

Perform receptionist duties when needed

Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund

Maintains office schedule by picking-up and delivering items

Safeguard Responsibilities
Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programmes goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Educational Requirements:
Preferably Bachelors degree in Business Administration from a recognize university

KNOWLEDGE , SKILLS & COMPETENCIES:

organization and planning skills
work management and prioritizing skills
verbal and written communication skills
problem solving ability
attention to detail
accuracy
flexibility
reliability
teamwork

Employment type: Regular
If you feel you are the right match for the above mentioned position, please follow the application instructions accordingly:
Candidates need to send a letter of interest indicating the title of position applied for and updated CV through email to:

recruitment.sierraleone@brac.net

OR by hand to our head office 43 Freetown Road, Lumley, Freetown.
Only complete applications will be accepted and short listed candidates will be contacted.
Application deadline: 27th January, 2022

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Please send your CV to:

isatu.jalloh@mbclegal.org

Administrative Assistant Job Responsibilities:

• • Provides administrative support to ensure efficient operation of office.
  • Answers phone calls, schedules meetings and supports visitors.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

Administrative Assistant Skills and Qualifications:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication

Education and Experience Requirements

• High school diploma or equivalent education required
• 3-5 years of administrative assistant experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Deadline: 12th January 2022

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Tetra Tech International Development is recruiting to fill the following positions:

1.) Surveillance, Mapping, and Modeling Specialist
2.) Wildlife and Livestock Epidemiologist
3.) Country Team Leader
4.) Administrative Assistant
5.) Food Systems, Natural Resource Management and Climate Change Specialist

 

See job details and how to apply below.

 

1.) Surveillance, Mapping, and Modeling Specialist

 

Tetra Tech International Development is currently accepting expressions of interest for a Surveillance, Mapping, and Modeling Specialist. This position will be located in our office in Freetown.

Responsibilities

• Lead the design and implementation of activities in infectious disease surveillance, biological sampling and wastewater surveillance; infectious disease modelling and mapping; community-based surveillance; applied epidemiology; biomedical research; diagnostics; and laboratory capacity building
• Work closely with health officials to identify health system constraints and solutions for strengthening surveillance data quality and management at provincial, facility, and community levels
• Provide technical support including appropriate tools and approaches and information to improve the design and delivery of surveillance data, mapping data, and modeling outcomes

Qualifications

• Master’s degree or equivalent, in a relevant discipline (public health, epidemiology, disease surveillance, etc.). PhD preferred.
• 5+ years’ experience designing and implementing field activities in Sierra Leone including working with communities and the public sector to design and implement sustainable solutions.
• Proficient in Word, Excel, and Outlook
• Demonstrated ability to work as part of a multi-cultural team
• English language fluency (spoken and written)
• Demonstrated leadership, versatility, and integrity
• This position is only open to Sierra Leone nationals; women are strongly encouraged to apply

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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2.) Wildlife and Livestock Epidemiologist

 

Tetra Tech International Development is currently accepting expressions of interest for a Wildlife/Livestock Epidemiologist. This position will be located in our office in Freetown.

Responsibilities

• Reports to the Country Team Leader
• Responsible for the design and implementation of wildlife, livestock and social behavior change related interventions and research
• Participate in country level work planning activities and participatory workshops, in consultation with the country team lead and national and local stakeholders
• Perform wildlife and livestock analyses and collect, analyze and manage relevant data
• Support capacity building activities including designing and delivering on-the-job training and providing mentorship to local wildlife and livestock actors

Qualifications

• Master’s degree or equivalent, in a relevant discipline (wildlife ecology, biology, zoology, livestock management or livestock epidemiology, or a related degree). PhD preferred.
• 5+ years’ experience designing and implementing field activities in Sierra Leone including working with communities and the public sector to design and implement sustainable solutions.
• Excellent oral and written communication skills in English.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Teams) and data analytics
• Demonstrated leadership, versatility, and integrity, and gender sensitivity
• This position is only open to Sierra Leone nationals; women are strongly encouraged to apply

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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3.) Country Team Leader

 

Tetra Tech International Development is currently accepting expressions of interest from qualified candidates for a Country Team Leader position to be located in our office in Freetown.

Responsibilities

• Lead a team of up to 6 technical and administrative staff to successfully contribute to project results
• Manage all in-country relationships and contacts, from national level ministries to local communities
• Write reports, make presentations, and represent the project team to various stakeholders in Sierra Leone
• Ensure responsible and effective use of all project resources (human, financial and equipment) and compliance with Tetra Tech and Government rules and regulations

Qualifications

• Masters’ Degree in Human or Animal Health, biological sciences, or environmental sciences
• At least 8 years of experience implementing animal, human or environmental sector programs in Sierra Leone
• Excellent partnership, coordination, teamwork, and project management skills required
• Proficiency in Microsoft Office Products (Word, Excel, Outlook) and other IT platforms required
• Fluent written and spoken English required
• Demonstrated leadership, versatility, and integrity, and gender sensitivity
• This position is only open to Sierra Leone nationals; women are strongly encouraged to apply

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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4.) Administrative Assistant

 

Tetra Tech International Development is currently accepting expressions of interest for an Administrative Assistant position. This position will be located in our office in Freetown.

Key Responsibilities

• Manage all financial, administrative, and logistical support needs for the team
• Order, procure, receive, and distribute supplies and materials
• Organize workshops and training activities for technical staff
• Submit documents, track correspondence, and manage all project files
• Manage and update project contacts

Qualifications

• Undergraduate degree in Finance, Administration or Accounting required
• English language fluency (spoken and written)
• Two years of professional work experience
• Proficient in Word, Excel, and Outlook; experience with QuickBooks is a plus
• Demonstrated ability to work as part of a multi-cultural team
• Ability to work under pressure and excellent attention to detail
• This position is only open to Sierra Leone nationals; women are strongly encouraged to apply

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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5.) Food Systems, Natural Resource Management and Climate Change Specialist

 

Tetra Tech International Development is seeking expressions of interest from qualified candidates for a Food Systems, Natural Resource Management and Climate Change Specialist to be located in our offices in Freetown.

Responsibilities

• Reports to the Country Team Leader
• Responsible for the design and implementation of food systems, NRM and climate change related interventions and research
• Participate in country level work planning activities and participatory workshops, in consultation with the country team lead and national and local stakeholders
• Perform Food, NRM and Climate Change analyses and collect, analyze, and manage relevant project data
• Support capacity building activities including designing and delivering on-the-job training and providing mentorship

Qualifications

• Master’s degree or equivalent, in a relevant discipline (agriculture or agronomy, agricultural economics, food safety, natural resource management or climate science). PhD preferred.
• 5+ years’ experience designing and implementing field activities in Sierra Leone including working with communities and the public sector to design and implement sustainable solutions.
• Excellent oral and written communication skills in English.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Teams) and data analytics
• Demonstrated leadership, versatility, and integrity, and gender sensitivity
• This position is only open to Sierra Leone nationals; women are encouraged to apply

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

United Nations Development Programme (UNDP) is recruiting to fill the following positions:

1.) Administrative Associate
2.) Finance Associate

 

See job details and how to apply below.

 

1.) Administrative Associate

 

Location : Freetown, SIERRA LEONE

Application Deadline : 22-Dec-21

(Midnight New York, USA)

Type of Contract : FTA Local

Post Level : GS-6

Languages Required : English

Starting Date : (date when the selected candidate is expected to start)

04-Jan-2022

Duration of Initial Contract : 1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Sierra Leone, UN Women is recognized in the country as an expert in advancing the implementation of gender related global norms and standards through strengthening the national gender machineries (working with the Ministry of Gender and Children’s Affairs), the parliament, the justice mechanisms (the Judiciary, Ministry of Justice); the police, the military as well as with traditional leadership institutions.

Partnership with traditional leadership mechanisms particularly with all categories of the institution of chiefs and religious leaders has brought into focus the critical role in play in addressing harmful traditional practices to supporting the protection of the rights of women in a transformative gender perspective. UN Women’s portfolio in Sierra Leone is inclusive of the following flagship programmes: Women’s Leadership in governance and political participation; Ending Violence Against Women; Women in Peace, Security & Humanitarian Action; Women’s Economic empowerment.

Reporting to the Country Representative, the Administrative Associate supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality and results-oriented approach. The Administrative Associate works in close collaboration with the Operations, Programme and projects staff team to ensure consistent service delivery and to resolve complex administration related issues and information delivery.

Duties and Responsibilities

Functions

•  Provide general administration and operations support to the Sierra Leone Country Office in compliance with UN Women rules, regulations, policies, and strategies
•  Organize shipments, customs clearance arrangements, and prepare documents for UN Women shipments (received/sent);
•  Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas and Daily Subsistence Allowance (DSA), identity cards and other documents;
•  Provide administration support to the Head Office’s communication and agenda;
•  Write, maintain and organize meetings’ reports and supporting documents;
•  Provide administrative support to conferences, workshops, retreats;
•  Provide administrative support to maintenance of premises and common services, as needed;
•  Maintain filing system ensuring safekeeping of confidential materials, as necessary.

2. Coordinate and organize assets management and procurement processes

•  Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution;
•  Coordinate assets management in the office, prepare and submit periodic inventory reports, coordinate physical verification of inventory items;
•  Provide inputs to the preparation of procurement plans for the office and monitor their implementation;
•  Generate procurement related reports; research and draft responses to enquiries;
•  Review procurement requests and initiate procurement procedures for office and project equipment, supplies and services;
•  Organize procurement activities and processes, including preparation and conduct of Request for Quotations, Invitations to Bid or Requests for Proposals, the opening and evaluation of tenders;
•  Coordinate contract negotiations, prepare request for award of contract for the review and approval of relevant authorities, as required;
•  Prepare Purchase Orders (PO) and contracts in and outside Atlas, create vendor profiles in Atlas;
•  Review procurement processes conducted by projects; submissions to the Procurement Review Committee.

3. Coordinate and organize administrative Human Resources services

•  Create and upload vacancy announcements and organize interview panels;
•  Maintain staffing lists and reports;
•  Assume overall responsibility for attendance and leave management monitoring;
•  Provide support in personnel administration for international and national staff as appropriate (e.g. renewal of UNLPs, visas; extension of contracts, administration of national benefits and allowances; administration of home leave entitlements);
•  Prepare staffing/personnel related reports; research and draft responses to enquiries for clearance by the Operations Manager.

4. Provide administrative support to knowledge building and knowledge sharing

c1T5iya DmltGB
•  Provide administrative support in the organization of trainings for the operations/ projects staff on administrative related matters;
•  Compile lessons learnt and best practices in administration, procurement, and human resources

Competencies

Core Values:

•  Respect for Diversity
•  Integrity
•  Professionalism

Core Competencies:

•  Awareness and Sensitivity Regarding Gender Issues
•  Accountability
•  Creative Problem Solving
•  Effective Communication
•  Inclusive Collaboration
•  Stakeholder Engagement
•  Leading by Example

Functional Competencies

•  Ability to administer and execute administrative processes and transactions;
•  Ability to perform work of confidential nature and handle a large volume of work;
•  Strong knowledge of administrative rules and regulations;
•  Strong IT and web based management skills;
•  Ability to extract and interpret data

Required Skills and Experience

Education and certification:

•  Completion of a 3-year university Degree is required;
•  Bachelor’s degree in Business or Public Administration or related fields is an asset.

Experience:

•  At least 5 years of progressively responsible experience in administration, procurement, HR, or logistic support service;
•  Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
•  Experience in the use of ATLAS is an asset.

IT skills required

•  Fully skilled in MS Office applications, especially MS Word, Excel, Power Point, Publisher

Language Requirements:

•  Fluency in English and at least one major Sierra Leonean Language is required
•  Knowledge of another UN official working language is an asset.

 

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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2.) Finance Associate

 

Location : Freetown, SIERRA LEONE

Application Deadline : 22-Dec-21

(Midnight New York, USA)

Type of Contract : FTA Local

Post Level : GS-7

Languages Required : English

Starting Date : (date when the selected candidate is expected to start)

04-Jan-2022

Duration of Initial Contract : 1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of the Deputy Director of Financial Management in Headquarters (HQ) and the daily supervision of the Country Representative, the Finance Associate is responsible for the execution of a wide range of financial services and administrative processes in the Regional Office (RO), ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines.

The Finance Associate works in close collaboration with the Operations Team in the Regional Office as well as with the Operations and Programme teams in UN Women HQ for solving complex finance-related issues and information delivery.

Duties and Responsibilities

1. Implement financial strategies, and adapt processes and procedures in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

•  Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls;
•  Keep abreast of and ensure full compliance with amendments to International Public Sector Accounting Standards (IPSAS);
•  Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities;
•  Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
•  Collect, verify and present information and data for use in the planning of financial resources and the formulation of the Regional Office (RO) programme work plans, budgets, proposals on implementation arrangements and execution modalities;
•  Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required.
•  Provide advice and recommend solutions to a wide range of financial issues;
•  Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources;
•  Implement and monitor cost saving and reduction strategies;
•  Review with Budget owners and Project Managers, in line with Month-end Closure Checklist, the Project Delivery Status Reports and investigate any overspend;
•  Respond to instructions from the Deputy Director of Financial Management or Finance Section in relation to financial transactions. Undertake timely corrective actions as requested by Finance Section to resolve financial data issues or provide information;
•  Participate as a member of the Regional office team in the internal and external audits of the Regional Office or Country Offices in the region
•  Follow-up on audit recommendations to monitor implementation of corrective actions;
•  Actively promote a client-oriented finance service to Regional office and Country offices.

2. Prepare and administer the RO budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

• Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the RO;
•  Track the appropriate and timely use of financial resources;
•  Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations;
•  Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds
•  Ensure the maintenance of the control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status;
•  Maintain internal expenditure control system;
•  Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Frequently review and investigate payment vouchers which are in error; and respond to RO requests to resolve financial data issues;
•  Prepare VAT reimbursements with adequate documentation support, as necessary;
•  Input data in Atlas and monitor status. Keep stakeholders and clients informed for timely action and/or decisions;
•  Manage petty cash fund;
•  Assist Project Managers with budget re-phrasal as required.

3. Provide finance support to the Programme and Operations teams

•  Review accounts receivables for UN Women projects and follow-up with project managers and finance section at regional office and/or headquarters on contributions, deposits creation in Atlas and their application to AR pending items;
•  Prepare PO and non-PO vouchers for development projects;
•  Prepare General Ledger journal entries (GLJEs) from proper supporting documents authorized by the budget owners and project managers;
•  Review transactions in Atlas, ensure payroll, travel claims, MPOs, and other entitlements are processed;
•  Monitor the setup of budgets in ATLAS to ensure they are in accordance with budgets agreed with donors and are input into ATLAS at the detailed Activity ID level;
•  Monitor each month over-expenditure of budgets and follow up with Budget Owner;
•  Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required;
•  Maintain proper follow up of advances to implementing partners, review their financial reports together with project managers;
•  Monitor the financial status and under the guidance of the RO Finance Specialist implement control mechanisms for management/development projects;
•  Monitor and proper follow up of all the financial items in Month-end and Year-end closure instructions status and under the guidance of the Operations Manager, take correction actions as required;
•  Keep stakeholders and clients informed for timely actions/decisions and review status reports for quality control;
•  Provide information inputs to financial reports for Regional Office, HQ Finance and stakeholders;

• Finalize mandated financial reports to donors and other clients and stakeholders; c1T5cXM DmltGB
•  Associate revenue and expenditure in commitment control for non-core projects.
•  Provide inputs and take necessary actions to facilitate timely financial project closure;
•  Support financial donor reporting by providing timely information and taking necessary actions as required by UN Women Virtual Global Service Centre for financial donor reporting.
•  Assist with preparation for Audit of Projects and Partners by third party audit firm. Follow-up and/or act on audit recommendations to ensure implementation of corrective actions. Assist in reviewing the audit reports on NGO executed projects.

4. Provide administrative support to Resource Mobilization

•  Compile and process information from donors, CO, and programme team, as inputs to various databases and documents.
•  Prepare drafts for cost sharing agreements including conditions of contributions within resource mobilization efforts, adhering to standard agreements where possible. Follow up on contributions within the CO resource mobilization efforts

.

5. Facilitate knowledge building and knowledge sharing

•  Conduct training and/or helping organize training events and activities;
•  Collect and compile lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge;
•  Contribute to financial business operational practices and management innovations.
•  Supervise and guide staff and personnel under responsibility, as applicable, provide technical guidance and monitor performance to ensure delivery of results according to plans and standards of accountability and performance;
•  Undertake all trainings in relation to financial management provided, including webinars from headquarters.

Key performance indicators:

•  Timely, complete and accurate financial transactions/activities/documentation
•  Timely and accurate advice on UN Women financial rules and regulations
•  Timely and regular monitoring of financial resources management system and timely expenditure of financial resources
•  Timely and accurate support to budget formulation and controlling allotments
•  Timely and accurate monitoring of internal expenditures control systems
•  Timely and quality financial support to programmes and programme team

Competencies

Core Values:

•  Respect for Diversity
•  Integrity
•  Professionalism

Core Competencies:

•  Awareness and Sensitivity Regarding Gender Issues
•  Accountability
•  Creative Problem Solving
•  Effective Communication
•  Inclusive Collaboration
•  Stakeholder Engagement
•  Leading by Example

Functional Competencies

•  Excellent knowledge of financial rules and regulations and accounting principles;
•  Excellent knowledge and application skills of IT tools and understanding of management systems;
•  Excellent knowledge of spreadsheet and database packages;
•  Ability to provide input to business processes re-engineering, implementation of new systems;
•  Ability to administer and execute financial and accounting processes and transactions

Required Skills and Experience

Education and certification:

•  Completion of secondary education is required.
•  Specialized national or international certification in accounting and finance is an asset
•  Bachelor’s degree in Finance or Accounting is an asset
•  Successful completion of UN Women Accounting and Finance Test is required.

Experience:

•  At least 7 years of progressively responsible experience in finance;
•  Experience in the usage of computers and office software packages (MS Word, Excel, etc) and spreadsheet and database packages, experience in handling of web-based management systems.
•  Experience in the use of PeopleSoft ATLAS is an asset.

Language Requirements:

•  Fluency in English and French is required
•  Knowledge of the other UN official working language is an asset.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

 

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Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Chemonics International is recruiting to fill the following positions:

1.) Monitoring, Evaluation, Research and Learning Director
2.) Operations and Finance Director
3.) Chief of Party

 

See job details and how to apply below.

 

1.) Monitoring, Evaluation, Research and Learning Director

 

About the job

Chemonics seeks a Monitoring, Evaluation, Research and Learning (MERL) Director for the anticipated USAID, five-year Integrated Health Activity in Sierra Leone. The MERL Director will ensure development, oversight, and implementation of the project’s monitoring and evaluation (M&E) plan and reporting, implementation research and collaborative learning processes for project activities in collaboration with the project leadership, local partners, health system actors and communities. This includes collaboratively designing the project’s MERL framework, data collection tools, reporting templates, as well as training staff and partners on MERL system operations and tools. S/he will also provide leadership in knowledge generation, translation, and management strategies to support data use for strategic decision-making and scale up of evidence-based practices at national, subnational and community levels. S/he will collaborate and work closely with the Integrated Health Activity project team, partners and stakeholders. Sierra Leonean and African Union nationals are strongly encouraged to apply. Please note this position is contingent upon successful award. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities

• Provide leadership and oversight of MERL activities including routine project monitoring and reporting, data analysis and use, and data quality
• Ensure MERL activities are in line with the USAID Evaluation Policy
• Lead the design and implementation of the project’s MERL systems to ensure standardization across activities in indicators, data collection, and reporting
• Promote use of routine country-led health information systems and integrated district health management team approaches;
• Apply adaptive management strategies and facilitate learning activities to support staff to assess progress and continually refine programming
• Lead the design and implementation of the research and learning agenda
• Manage the project’s M&E team and provide technical support, mentoring and coaching to project team members and partners
• Assist with project documentation activities as required, including, but not limited to identifying and documenting best practices
• Disseminate relevant technical information in a timely manner to staff within the project and the network
• Design and lead implementation of project assessments and evaluations; facilitate use of results to inform programming; and disseminate knowledge generated and lessons learnt
• Perform other duties and responsibilities as required

Qualifications

• A master’s degree or higher in public health, statistics, research methods, information systems, or a related advanced degree
• At least eight years of experience of M&E systems development and implementation in relevant country settings, including in fragile settings, and for complex projects (M&E systems for global projects preferred), with at least 5 years of experience on MEL for health projects
• In-depth knowledge and experience in USG reporting requirements
• Expertise in quantitative and qualitative methodologies, research, management information systems, reporting, data quality assessments, and data analysis and visualization
• Expertise in business intelligence, data analysis, and using tools such as MS Excel, Power BI and statistical packages; experience with DHIS2 preferred
• Familiarity with appropriate metrics for MERL activities focused on health systems strengthening, primary health care, RMNCH, family planning, malaria prevention and control and others
• Track record of progressive responsibility working at a senior manager level
• Fluent English oral and written communication skills is required
• Willingness to travel domestically within Sierra Leone for at least 4-8 weeks a year

Application Instructions

Please apply through this link: APPLY

no later than December 31, 2021. Applications will be reviewed on a rolling basis; no telephone inquiries, please. Finalists will be contacted.

Chemonics is equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors

 

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2.) Operations and Finance Director

 

About the job

Chemonics seeks an Operations and Finance Director for the anticipated USAID, five-year Integrated Health Activity in Sierra Leone. The Operations and Finance Director is responsible for assisting the Chief of Party with the development and implementation of management systems and supervision of project operations and staff, directly supervising operations, procurement, transport, and finance staff. S/he will provide oversight of all administrative systems to ensure quality control of project administration. S/he will ensure the coordination and coherence of and adherence to U.S. government regulations and Chemonics’ corporate and project office policies at a central and several regional project office. Sierra Leonean and African Union nationals are strongly encouraged to apply. Please note this position is contingent upon successful award. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities

General

• Support the Chief of Party to develop and implement management systems for project planning, reporting, and performance management; financial management; property and technical procurement systems; and personnel management
• Manage daily work of finance and operations project team members and provides performance feedback.
• Support technical implementation through timely reviews of sub/contracts or sub-recipient modifications, processing of local subcontractor payments, and overall effective management of subcontracts and leases with landlords, warehouses, and other vendors, as well as relevant software licenses
• Monitor and support the standardization of operational systems, policies, and procedures for the Integrated Health activity central and regional project offices
• Ensure compliance with U.S. government regulations, Chemonics’ corporate policies, laws of Sierra Leone, and any supplemental policies developed specifically for Sierra Leone
• Develop and implement systems that assist supervisors to manage and oversee supervisees and provides regular and constructive feedback to project staff
• Ensure proper administration of the program through the supervision of the project finance, grants, procurement, and administration teams. Track and report quarterly on project financial management indicators

Human Resources

• Anticipate future recruitment needs, lead recruitment efforts – including initial CV reviews, participating in interview panels, and onboarding – on as-needed basis
• Manage annual performance evaluation and salary increase processes
• Promote and support staff continuous development

Operations/Procurement

• Draft and review RFQs for procurement; review purchase orders and draft/finalize subcontracts
• Manage travel and provide logistics support to project staff
• Ensure project inventory and project vehicles are maintained
• Ensure compliance with U.S. government regulations, Chemonics’ corporate policies, the laws of the Government of Sierra Leone
• Oversee the management of local subcontracts and grants under contract for compliance and performance; including coordinating with technical staff to finalize scope and managing performance of contractor or grantee against deliverables

Financial Management

• Review/Approve coding sheets
• Establish and ensure financial segregation of duties
• Conduct regular reviews of petty cash register
• Review final review of payroll for project staff
• Review monthly wire transfer requests
• Maintain subcontracts/procurement tracker and provide financial forecasting and accruals information to PMU on a monthly basis
• Draft annual and ad hoc budgets, in particular estimation of resources, LOE, and in-country travel necessary to implement current and future work plan activities

Security

• Keep up-to-date on evolving in-country security situation; circulates security updates to relevant in-country staff, and ensures adherence to security guidelines
• Update Emergency Action Plan regularly

Qualifications

• Advanced degree in finance, management, business administration, or economics
• At least ten (10) years’ experience in international donor-funded financial and grants management, with a minimum of 5 years of senior-level responsibility for administration and finance managing programs of similar size
• Proven expertise in finance, accounting, and auditing, monitoring of grant compliance and management and the establishment of internal controls
• Prior experience overseeing finance and administration for a USG-funded project of a similar size and complexity is highly desirable
• Knowledge of USAID administrative, management and reporting procedures and systems along with strategic program planning, management, supervision, and budgeting expertise
• Excellent track record of good interpersonal, supervision, leadership, and managerial skills
• Results-oriented and team player and ability to follow guidelines and controls required of the position
• Prior experience managing a team of high performing staff working in multiple locations/field offices
• Proficiency in MS Excel, Word, PowerPoint and Access plus working knowledge of accounting and procurement software (particularly QuickBooks) is preferable
• Fluent English oral and written communication skills is required
• Willingness to travel domestically within Sierra Leone for at least 4-8 weeks a year

Equal Employment Opportunity

Application Instructions

Please apply through this link: APPLY

no later than December 31, 2021. Applications will be reviewed on a rolling basis; no telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data.

 

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3.) Chief of Party

 

About the job

Chemonics seeks a Chief of Party for the anticipated USAID, 5- year Integrated Health Activity in Sierra Leone.

The Chief of Party will bear primary responsibility for the overall technical and managerial requirements of program performance and will be responsible for the overall management and implementation of the project. S/he will supervise project implementation and ensure that the project meets stated goals and reporting requirements. S/he will also have principal responsibility for representation of the project to USAID. This position is contingent upon successful award. We are looking for individuals who have a passion for making a difference in the lives of people around the world. Sierra Leonean and African Union nationals are strongly encouraged to apply.

Responsibilities

• Assumes overall leadership, strategy development, management oversight, and technical direction for primary health care, community health, and WASH activities;
• Serves as primary liaison to USAID, implementing partners, host country governments, project stakeholders, and counterparts in the public and private sectors;
• Provides overall leadership and supervision of senior management team, technical and administrative staff, and sub-awardees;
• Responsible for the overall and direct implementation of project activities and liaises with project teams to ensure technical coordination;
• Leads the strategic engagement of the communities and local partners in program activities;
• Ensures that all project assistance is technically sound and appropriate;
• Oversees program work planning, budget, performance management, monitoring and evaluation, and strategic communications;
• Identifies issues and risks related to project implementation in a timely manner and appropriate program adjustments; and
• Performs other duties and responsibilities as required.

Qualifications

• Advanced degree in public health, medicine, nursing, or related field
• At least ten years of professional experience managing large, complex health projects in developing countries, with at least eight years of experience working on private sector engagement programming;
• Demonstrated thought leadership in health systems strengthening, primary health care, RMNCH, malaria prevention and control, and community engagement,
• Experience leading large teams, managing programs, and enabling local partnerships to achieve results;
• Track record of progressive responsibility, including at least eight years providing senior-level leadership (e.g., Project Director, Chief of Party, Deputy Director) to programs of similar scale, scope and complexity;
• Strong ability to collaborate and build partnerships with Ministries of Health, USAID, and implementing partners in West Africa, with experience working in Sierra Leone preferred;
• Fluent English oral and written communication skills is required.

Application Instructions

Please apply through this link: APPLY

no later than December 31, 2021. Applications will be reviewed on a rolling basis; no telephone inquiries, please. Finalists will be contacted.

Chemonics is equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Solthis is an international medical NGO which contributes to the strengthening of health systems to improve the access to quality care in countries with limited resources and/or with the vulnerable populations. Solthis is registered and has been operating in Sierra Leone since 2011 where our teams have been providing comprehensive technical support at both health facility, national and community levels to improve quality of HIV and TB care.

Assignment

The Administrative and Finance Assistant will assist the Administrative & Financial Manager in her Financial and administrative activities in Sierra Leone

Tasks and responsibilities

1. Accountancy / Cash-Flow Management

• Cashbox management using the encoding spread sheet (in & out, follow-up sheet, regular inventories to be signed by HOM/AFM).

• Weekly cash count of petty cash with AFM

• Follow-up of advances made for payments and any kind of purchases.

• Check all invoices/receipts (quality and the exhaustive information), preparation & encoding of Disbursement Request to be submitted to AFM, and ensure payments (preparation of cheques, bank transfer forms)

• Assist in the preparation and payment of taxes and contributions to the different administrations (NRA and NASSIT) after submitting and validations of the documents to the AFM.

• Perform the encoding of petty cash box accounting documents, computerizing on Excel,

• Scanning, classification and archiving of all vouchers/invoices/receipts.

• Present to the AFM requests of cash according to the forecasted expenditures, withdraw the cash at the bank

 

2. Administration

• Ensure the “admin-log report” presents an updated and accurate view of Solthis administrative commitments.

• Collaborate with the Logistic Assistant and the Administrative and Financial Manager to the organization of trainings: distribution of DSA and transportation expenses, attendance lists …

• Assist the AFM in the acquisition and follow up (expire dates) of visas, work permit, resident permit, driving license…

• Work in close collaboration with the Log Assistant to ensure compliance with Solthis procedures in terms of procurement.

• Assist the AFM in drafting of contracts and ensure contractual commitments follow-up (Insurance, Dwelling, Internet, Maintenance etc…) and inform AFM/HOM of relevant deadlines

• Assist the AFM in filing contractual document for the office.

3. Communication and reporting

• Participate in collaboration with the AFM of the elaboration of monthly reports (documents/spreadsheets)

• Participate in the elaboration and implementation of tools and procedures.

Profile

Education: Diploma in Business Administration or in a relevant discipline (Accounting)

Experience:

• At least 2 years’ professional experience in administration, accounting and finance

• Experience in NGO is an asset

Required skills:

• Excellent understanding of office administration practices and Sierra Leone regulation framework

• Excellent knowledge and ability in relevant computer applications (Word, Excel, Outlook)

• Excellent planning, organizational and problem solving skills

• Excellent communication (written and oral) and reporting skills,

• Ability to work in multi-cultural teams

• Interest in IT

Personal characteristics

• Ability to work independently and as part of a team;

• well organized, and able to prioritize multiple tasks, while driving results;

•  Strong organizational skills, Good analytical and problem-solving skills.

Conditions

Starting date: ASAP

Project duration: 3 Months – full time (100%) with possibility of extension

Salary & benefits: according to professional experience and grid Solthis + health insurance

Location of work: Post based in Freetown

Submission of applications: Please send your application in English (CV, cover letter, references, dates of availability) to the Administrative and Finance Manager:

recruitment.sierra-leone@solthis.org

quoting reference “Admin-Fin Assistant”, by 28th November 2021.

 

Solthis reserves the right to close any vacancy before the advertised deadline. Thank you for your understanding.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Chemonics International Inc is recruiting to fill the following positions:

1.) Monitoring, Evaluation, Research and Learning Director
2.) Operations and Finance Director
3.) Chief of Party

 

See job details and how to apply below.

 

1.) Monitoring, Evaluation, Research and Learning Director

 

Chemonics seeks a Monitoring, Evaluation, Research and Learning (MERL) Director for the anticipated USAID, five-year Integrated Health Activity in Sierra Leone.  The MERL Director will ensure development, oversight, and implementation of the project’s monitoring and evaluation (M&E) plan and reporting, implementation research and collaborative learning processes for project activities in collaboration with the project leadership, local partners, health system actors and communities. This includes collaboratively designing the project’s MERL framework, data collection tools, reporting templates, as well as training staff and partners on MERL system operations and tools. S/he will also provide leadership in knowledge generation, translation, and management strategies to support data use for strategic decision-making and scale up of evidence-based practices at national, subnational and community levels. S/he will collaborate and work closely with the Integrated Health Activity project team, partners and stakeholders. Sierra Leonean and African Union nationals are strongly encouraged to apply. Please note this position is contingent upon successful award. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities

 

• Provide leadership and oversight of MERL activities including routine project monitoring and reporting, data analysis and use, and data quality
• Ensure MERL activities are in line with the USAID Evaluation Policy
• Lead the design and implementation  of the project’s MERL systems to ensure standardization across activities in indicators, data collection, and reporting
• Promote use of routine country-led health information systems and integrated district health management team approaches;
• Apply adaptive management strategies and facilitate learning activities to support staff to assess progress and continually refine programming
• Lead the design and implementation of the research and learning agenda
• Manage the project’s M&E team and provide technical support, mentoring and coaching to project team members and partners
• Assist with project documentation activities as required, including, but not limited to identifying and documenting best practices
• Disseminate relevant technical information in a timely manner to staff  within the project and the network
• Design and lead implementation of project assessments and evaluations; facilitate use of results to inform programming; and disseminate knowledge generated and lessons learnt
• Perform other duties and responsibilities as required

Qualifications

 

• A master’s degree or higher in public health, statistics, research methods, information systems, or a related advanced degree
• At least eight years of experience of M&E systems development and implementation in relevant country settings, including in fragile settings, and for complex projects (M&E systems for global projects preferred), with at least 5 years of experience on MEL for health projects
• In-depth knowledge and experience in USG reporting requirements
• Expertise in quantitative and qualitative methodologies, research, management information systems, reporting, data quality assessments, and data analysis and visualization
• Expertise in business intelligence, data analysis, and using tools such as MS Excel, Power BI and statistical packages; experience with DHIS2 preferred
• Familiarity with appropriate metrics for MERL activities focused on health systems strengthening, primary health care, RMNCH, family planning, malaria prevention and control and others
• Track record of progressive responsibility working at a senior manager level
• Fluent English oral and written communication skills is required
• Willingness to travel domestically within Sierra Leone for at least 4-8 weeks a year

Application Instructions:

Please apply through this link:

APPLY

no later than December 31, 2021. Applications will be reviewed on a rolling basis; no telephone inquiries, please. Finalists will be contacted.

Chemonics is equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors

 

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2.) Operations and Finance Director

 

Chemonics seeks an Operations and Finance Director for the anticipated USAID, five-year Integrated Health Activity in Sierra Leone.  The Operations and Finance Director is responsible for assisting the Chief of Party with the development and implementation of management systems and supervision of project operations and staff, directly supervising operations, procurement, transport, and finance staff.  S/he will provide oversight of all administrative systems to ensure quality control of project administration. S/he will ensure the coordination and coherence of and adherence to U.S. government regulations and Chemonics’ corporate and project office policies at a central and several regional project office. Sierra Leonean and African Union nationals are strongly encouraged to apply. Please note this position is contingent upon successful award. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities

 

General

• Support the Chief of Party to develop and implement management systems for project planning, reporting, and performance management; financial management; property and technical procurement systems; and personnel management
• Manage daily work of finance and operations project team members and provides performance feedback.
• Support technical implementation through timely reviews of sub/contracts or sub-recipient modifications, processing of local subcontractor payments, and overall effective management of subcontracts and leases with landlords, warehouses, and other vendors, as well as relevant software licenses
• Monitor and support the standardization of operational systems, policies, and procedures for the Integrated Health activity central and regional project offices
• Ensure compliance with U.S. government regulations, Chemonics’ corporate policies, laws of Sierra Leone, and any supplemental policies developed specifically for Sierra Leone
• Develop and implement systems that assist supervisors to manage and oversee supervisees and provides regular and constructive feedback to project staff
• Ensure proper administration of the program through the supervision of the project finance, grants, procurement, and administration teams. Track and report quarterly on project financial management indicators

Human Resources

• Anticipate future recruitment needs, lead recruitment efforts – including initial CV reviews, participating in interview panels, and onboarding – on as-needed basis
• Manage annual performance evaluation and salary increase processes
• Promote and support staff continuous development

Operations/Procurement

• Draft and review RFQs for procurement; review purchase orders and draft/finalize subcontracts
• Manage travel and provide logistics support to project staff
• Ensure project inventory and project vehicles are maintained
• Ensure compliance with U.S. government regulations, Chemonics’ corporate policies, the laws of the Government of Sierra Leone
• Oversee the management of local subcontracts and grants under contract for compliance and performance; including coordinating with technical staff to finalize scope and managing performance of contractor or grantee against deliverables

Financial Management

• Review/Approve coding sheets
• Establish and ensure financial segregation of duties
• Conduct regular reviews of petty cash register
• Review final review of payroll for project staff
• Review monthly wire transfer requests
• Maintain subcontracts/procurement tracker and provide financial forecasting and accruals information to PMU on a monthly basis
• Draft annual and ad hoc budgets, in particular estimation of resources, LOE, and in-country travel necessary to implement current and future work plan activities

Security

• Keep up-to-date on evolving in-country security situation; circulates security updates to relevant in-country staff, and ensures adherence to security guidelines
• Update Emergency Action Plan regularly

Qualifications

 

• Advanced degree in finance, management, business administration, or economics
• At least ten (10) years’ experience in international donor-funded financial and grants management, with a minimum of 5 years of senior-level responsibility for administration and finance managing programs of similar size
• Proven expertise in finance, accounting, and auditing, monitoring of grant compliance and management and the establishment of internal controls
• Prior experience overseeing finance and administration for a USG-funded project of a similar size and complexity is highly desirable
• Knowledge of USAID administrative, management and reporting procedures and systems along with strategic program planning, management, supervision, and budgeting expertise
• Excellent track record of good interpersonal, supervision, leadership, and managerial skills
• Results-oriented and team player and ability to follow guidelines and controls required of the position
• Prior experience managing a team of high performing staff working in multiple locations/field offices
• Proficiency in MS Excel, Word, PowerPoint and Access plus working knowledge of accounting and procurement software (particularly QuickBooks) is preferable
• Fluent English oral and written communication skills is required
• Willingness to travel domestically within Sierra Leone for at least 4-8 weeks a year

Equal Employment Opportunity

Application Instructions

Please apply through this link:

APPLY

no later than December 31, 2021. Applications will be reviewed on a rolling basis; no telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

 

 

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3.) Chief of Party

 

Chemonics seeks a Chief of Party for the anticipated USAID, 5- year Integrated Health Activity in Sierra Leone.
The Chief of Party will bear primary responsibility for the overall technical and managerial requirements of program performance and will be responsible for the overall management and implementation of the project. S/he will supervise project implementation and ensure that the project meets stated goals and reporting requirements. S/he will also have principal responsibility for representation of the project to USAID. This position is contingent upon successful award. We are looking for individuals who have a passion for making a difference in the lives of people around the world. Sierra Leonean and African Union nationals are strongly encouraged to apply.

Responsibilities:
● Assumes overall leadership, strategy development, management oversight, and technical direction for primary health care, community health, and WASH activities;
● Serves as primary liaison to USAID, implementing partners, host country governments, project stakeholders, and counterparts in the public and private sectors;
● Provides overall leadership and supervision of senior management team, technical and administrative staff, and sub-awardees;
● Responsible for the overall and direct implementation of project activities and liaises with project teams to ensure technical coordination;
● Leads the strategic engagement of the communities and local partners in program activities;
● Ensures that all project assistance is technically sound and appropriate;
● Oversees program work planning, budget, performance management, monitoring and evaluation, and strategic communications;
● Identifies issues and risks related to project implementation in a timely manner and appropriate program adjustments; and
● Performs other duties and responsibilities as required.

Qualifications:
● Advanced degree in public health, medicine, nursing, or related field
● At least ten years of professional experience managing large, complex health projects in developing countries, with at least eight years of experience working on private sector engagement programming;
● Demonstrated thought leadership in health systems strengthening, primary health care, RMNCH, malaria prevention and control, and community engagement,
● Experience leading large teams, managing programs, and enabling local partnerships to achieve results;
● Track record of progressive responsibility, including at least eight years providing senior-level leadership (e.g., Project Director, Chief of Party, Deputy Director) to programs of similar scale, scope and complexity;
● Strong ability to collaborate and build partnerships with Ministries of Health, USAID, and implementing partners in West Africa, with experience working in Sierra Leone preferred;
● Fluent English oral and written communication skills is required.

 

Application Instructions:

Please apply through this link:

APPLY

no later than December 31, 2021. Applications will be reviewed on a rolling basis; no telephone inquiries, please. Finalists will be contacted.

Chemonics is equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

CARE International is recruiting to fill the following positions:

1.) Advisor – Communications, Advocacy & Learning
2.) Grants, Contracts and Budget Manager
3.) Health and Nutrition Project Manager
4.) Technical Advisor – Renewable Energy

Background

CARE seeks a world of hope, inclusion, and social justice, where poverty has been overcome and all people live in dignity and security. CARE places a particular emphasis on women and girls, their dignity and empowerment to lead their communities out of poverty. In 2020, CARE worked in 104 countries, reaching 90 million people through more than 1,300 programs, with an annual budget of $650 million. Every single one of those 90 million people has a story of resilience, community, strength, and hope—all things that bind us together, across every corner of the globe.

In Sierra Leone, CARE staff and partners work tirelessly to save lives, address the root causes of poverty and social injustice through advocacy, partnerships, system strengthening and programming in impact areas of Gender Equality, Empowering Women and Girls, Humanitarian Assistance, Right to Food, Nutrition and Water, Right to Health, Women’s Economic Justice and Climate Justice.

We are celebrating our 60th Anniversary and we are looking forward to serving Sierra Leone for another 60 years and beyond. If you believe in CARE’s mission and vision, and possess the skills listed below then join us in saving lives, empowering women and girls and defeating poverty!

See job details and how to apply below.

1.) Advisor – Communications, Advocacy & Learning

Opportunity

CARE Sierra Leone is seeking a talented visionary to assume the opportunity of Technical Advisor – Partnerships, Communications, Advocacy & Learning. Reporting to the Project Director, this role will be integral to support the Country Office programs to identify and establish strategic partnerships, including representing CARE to donors, government and other actors to make CARE a partner of choice; undertake evidence-based advocacy and across the organization, in-country, within the region and globally as well as with external partners; work directly with field teams to document and share the learning from project and articulate advocacy  and (iv) seek partnerships, document evidence from the SHE project implementation and renewable energy sector to engage with stakeholders on national and regional.

 

The key responsibilities of the Technical Advisor – Communications, Advocacy & Learning are:

• Partnerships and Strategic Direction (30%): Monitor and keep informed on key Sierra Leone development and humanitarian context, policy, political environment, social developments, and dynamics relevant to CARE’s Vision 2030 and (Sustainable Development Goals (SDGs). Engage in extensive networking and raise the profile of CARE Sierra Leone to key partners, by highlighting CARE’s contribution to national priorities and alignment of government and donor strategies.

• Learning and Advocacy (40%): Support CARE’s systems and procedures, to ensure informed analysis is used to shape positions, written documents, talking points, briefs, that target both internal and external audiences. Work with partners to share emerging evidence from the implementation of the SHE projects to encourage policy makers and government to take the needs of women-led energy enabled enterprises into account in current and future policies and practices. Identify relevant channels and platforms for updated CO information and oversee and regularly manage these.

• Communication (30%): Work closely and maintain constant communications and coordination with CARE Member Partners, West Africa Regional Management Unit (WARMU) and regional advocacy focal persons to ensure colleagues are regularly updated on context and to facilitate learning. Oversee maintenance of, and updates to CARE Sierra Leone’s website and social media channels, ensuring continued growth in terms of audience reach. Support the programs team to ensure that all contractual communications deliverables for donors are on time and of high quality, ensuring a clear process relating to content generation and dissemination.

• Staff and Talent management: Responsible for the supervision and talent development of staff directly reporting to this position (if applicable). Adopt CARE’s Annual Performance Assessment policy and process to include the preparation and monitoring of Annual Performance and Accountability Plans (APAAs) for all staff reporting to this position.

 

To be successful in this role you will:

Possess Communication and Advocacy skills.  Have an advanced degree in communications, international development or related field, supplemented by demonstrated relevant practical communications, advocacy and learning experience in relation to the job. Bring with you 3 – 5 years of experience as a Communications, Advocacy and Learning Advisor or similar experiences and thorough knowledge of  work experience in policy analysis, communications, research, data gathering and/or information management, including strong report writing and editing skills.

Have the facilitation and communication skills needed to conduct training sessions for small, medium, and large sized groups and be able to convert data to conversation/tell the story.

Be agile and adaptable. Quickly learn new systems, processes and procedures and adapt local practices to global standards. Be engaging with the ability to maintain customer focus while handling multiple priorities.

Be a problem solver and critical thinker. Be able to clearly identify and define the different levels of problem solving and resolution. Think holistically with a vision and use your analytics and reporting skills

 

Be a leader with influence. Demonstrated leadership, coaching and negotiation skills with internal and external partners with the ability to be a team player.

 

Know your systems. Proficiency in Microsoft Office including Excel and Word and good skills at using financial software applications (PeopleSoft experience will be preferred).

 

 

To apply please send your CV to:

sle.recruitment@care.org

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2.) Grants, Contracts and Budget Manager

 

Opportunity

CARE Sierra Leone is seeking a talented visionary to assume the opportunity of Grants, Contracts and Budget Manager. Reporting to the Finance Director, this role will be integral in the Selection & Due Diligence, Contracting, Implementation & Monitoring and Close-Out of all partnership agreements entered into by CARE with our Partners, ensuring maximum compliance by Partners and complying with all donor policies, and reporting requirements.

 

The key responsibilities of the Grants, Contracts and Budget Manager are:

• Grants and Contracts Management (25%): Responsible for the management of all donor contracts in the Country Office.

• Management of Sub-Awards (35%): Lead in the management of all sub-awards in the Country Office and ensure maximum compliance and alignment with CARE’s programming principles, policies and all applicable donor laws, rules and regulations by local implementation Partners.

• Financial Reporting and Quality Review (15%): Lead the preparation of all financial reports for all Restricted Awards in the Country Office

• Budgeting, Forecasting and Contribution to Proposal Development (15%): Support the development of budget guidelines and lead the preparation of budgets for new proposal and annual operating budgets for all restricted Awards.

• Staff and Talent management (10%): Responsible for the supervision and talent development of staff directly reporting to this position (if applicable). Adopt CARE’s Annual Performance Assessment policy and process to include the preparation and monitoring of Annual Performance and Accountability Plans (APAAs) for all staff reporting to this position.

 

To be successful in this role you will:

Possess Financial and Accounting skills.  You must have a bachelor’s degree in Accounting/Finance or a professional accounting qualification such as CAT or TDA, supplemented by demonstrated relevant practical accounting/finance experience in relation to the job, bringing with you 4 – 7 years of experience as a Grants, Contracts and Budgets Manager or similar experiences and a thorough knowledge of financial and accounting practices and procedures, with most of those years working in a non-profit environment.

Have the facilitation and communication skills needed to conduct training sessions for small, medium and large sized groups and be able to convert data to conversation/tell the story. Be engaging with the ability to maintain customer focus while handling multiple priorities

Be agile and adaptable. Can quickly learn new systems, processes and procedures and adapt local practices to global standards

Be a problem solver and critical thinker. You must be able to clearly identify and define the different levels of problem solving and resolution. Think holistically with a vision and use your analytics and reporting skills

Be a leader with influence. Demonstrated leadership, coaching and negotiation skills with internal and external partners with the ability to be a team player.

Know your systems. Proficiency in Microsoft Office including Excel and Word and good skills at using financial software applications (PeopleSoft experience will be preferred).

 

To apply please send your CV to:

sle.recruitment@care.org

 

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3.) Health and Nutrition Project Manager

 

Opportunity

CARE Sierra Leone is seeking a talented visionary to assume the opportunity of Health and Nutrition Project Manager. Reporting to the Project Director, this role will be integral in providing direction for the field health staff and partners, planning, implementation, coordination, monitoring, evaluation and documentation in the health and nutrition projects.

 

The key responsibilities of the Health and Nutrition Project Manager are:

• Project field operations and management (60%): Lead health and nutrition project field operations through planning and execution in collaboration with relevant sector and team leads. Lead programmatic and provide technical guidance to project officers, District Health Management Teams (DHMT) and IPs on the implementation of health and nutrition sector activities at district and community level.

• Monitoring, evaluation, reporting and documentation (15%): Monitor health stocks within intervention zone of infection prevention control medical equipment and supplies, and FP commodities for improvement of safe delivery; Monitor partners’ activities at district and community levels and ensure compliance to health and nutrition project deliverables.

• Representation, coordination, and networking (15%): Collaborate and coordinate with DHMTs to ensure the prevention, response, investigation and reporting of any disease outbreak and other salient health issues/hazards in the district in a timely and coordinated manner. Serve as champion in promoting CARE’s health and nutrition program at field level; and Strengthen partnership networks at district and community levels with relevant organizations and government authorities e.g., NNGOs, INGOs, DHMT etc.

• Leadership and Staff Development (10%): Support monitoring of staff and partners’ compliance to safeguarding principles on protection against sexual harassment exploitation and abuse (PHSEA) at district and community levels while adopting CARE’s Annual Performance processes and guidelines.Support recruitment of health and nutrition project staff as needed.

 

To be successful in this role you will:

Possess Health and Nutrition skills.  have a bachelors’ degree in Public Health. A Master’s is desirable, supplemented by demonstrated relevant practical public health and nutrition experience in relation to the job, bringing with you a minimum of years of experience as a Public Health and Nutrition Manager or similar experiences with most of those years working in a non-profit environment.

 

Have the facilitation and communication skills needed to conduct training sessions for small, medium, and large sized groups and be able to convert data to conversation/tell the story. Coordinate health and nutrition assessments of existing and new project areas in collaboration with the project director and MEAL manager. Be engaging with the ability to maintain customer focus while handling multiple priorities.

 

 Be agile and adaptable. Can quickly learn new systems, processes and procedures and adapt local practices to global standards

 

Be a problem solver and critical thinker. You must be able to clearly identify and define the different levels of problem solving and resolution. Think holistically with a vision and use your analytics and reporting skills

 

Be a leader with influence. Demonstrated leadership, coaching and negotiation skills with internal and external partners with the ability to be a team player.

 

Know your systems. Proficiency in Microsoft Office including Excel and Word and good skills at using financial software applications (PeopleSoft experience will be preferred).

 

To apply please send your CV to:

sle.recruitment@care.org

 

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4.) Technical Advisor – Renewable Energy

 

Opportunity

CARE Sierra Leone is seeking a strong technical and talented visionary to assume the opportunity of Technical Advisor, Renewable Energy. Reporting to theProject Director for Agriculture, Markets and Livelihoods you will lead CARE’s collaboration with mini-grid operators, and other key energy partners and government and will work closely with field operation teams and Project Manager to ensure quality implementation of project activities.

The key responsibilities of the Technical Advisor – Renewable Energy are:

• Project Design and Planning, Implementation and Monitoring: Act as lead technical advisor on energy issues, contributing to the identification of partners, issues for research and policy development and providing inputs to strategic documents and processes.

• Technical Support to Field Teams: Provide leadership to project implementation and support field staff and partner in implementing activities while maintaining regular communication with field teams. Ensure that CARE’s work in the field, along with other networks and partners contribute to quality implementation, advocacy, and sustainability of programmatic impacts.

• Monitoring Network and Learning: Facilitate platforms for learning and sharing from SHE programs such as Learning and Practice Alliances and WebEx’s to promote cross learning and generate evidence for Advocacy. Contribute to and supervise monitoring, evaluation, learning processes, including timely reporting and documentation of project processes.

• Coordinate strategic partnership and institutional capacity: Support Project Director with updates and relevant data to liaise with government to identify issues requiring attention by development agencies and ensure alignment with national priorities. Develop and maintain strategic partnerships with development partners, donors, the private sector, and civil society to address emerging issues and increase the use of renewable energy for production, especially for women.

To be successful in this role you will:

Possess experience and education in renewable energy modeling.  Have a bachelors’ degree in Renewable Energy Engineering, Environment, Economics, and related field with relevant experience. At least 3 years of relevant experience at national level in programming, research and policy-level analysis and provision of technical support to field teams. Have experience in Sierra Leone and/or within the West Africa region.

Have the communication, and negotiating skills needed to manage international donor funded projects, donor partners and stakeholders. Initiate and develop partnerships with renewable energy actors/ stakeholders in Sierra Leone and possess the ability to maintain these partnerships.

Be strategic, agile, and adaptable. Can quickly learn CARE systems, processes and procedures and adapt local practices to global standards. Possess a strong knowledge of renewable energy, access concepts and/or issues with the ability to strategically apply practical solutions.

Understand Gender Dynamics. You must have a deep understanding of gender dynamics in Sierra Leone and how energy context.

Be a leader with influence. Demonstrated leadership, coaching and negotiation skills with internal and external partners with the ability to be a team player.

Know your systems. Proficiency in Microsoft Office including Excel and Word and good skills at using financial software applications.

To apply please send your CV to:

sle.recruitment@care.org

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Jhpiego is recruiting to fill the following positions:

1.) Strategic Information Officer
2.) Strategic Information Officer – Field SI/M&E
3.) Administrative and Logistics Officer
4.) Procurement Officer
5.) Communications and Knowledge Management Officer

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

The Global Reach II project is a five-year global HRSA-funded project, which started in October, 2021. It employs an iterative approach based on a country’s needs, informed by clients and beneficiaries, targeting high-priority populations and low-coverage and poor-performing areas to achieve HIV epidemic control. In Sierra Leone, Global Reach II works with government and builds local capacity to identify and implement proven solutions where they exist and develop innovative solutions to overcome persistent barriers that affect HIV services. Global Reach II will develop the capacity of the interdisciplinary health workforce to provide quality, client-centered care, ensuring that individuals will be informed and empowered to access services, receive high-quality care, adhere to treatment and remain in care, ultimately contributing to achievement of HIV epidemic control in Sierra Leone.

See job details and how to apply below.

1.) Strategic Information Officer

Strategic Information Officer (1 position)

Job Location: Freetown

Reports to: Strategic Information Advisor

Supervises: Data Management Assistants

 

Position Overview:

The Strategic Information Officer: will be responsible for the assuring the tools and procedures for data collection for indicators are well-defined, reflect service delivery process, are standardized working closely with the National AIDS Control Program (NACP). S/he will be responsible, in collaboration with the SI team, for training staff and building capacity of DHMTs and Facility Level staff on indicators, tools, standard operating procedures for data collection, verification, and quality assurance and any digital health tools or processes. S/he will be responsible for preparation of datasets and analysis of data and work to improve data analysis and use at the DHMT and health facility levels. The Officer will participate in planning and implementing internal data quality assessment with paper and or electronic data, both project and national tools and systems. S/he will provide support to all data collection, cleaning and analysis and participate in preparing for and playing a key role in data review meetings; reporting in PEPFAR’s Data for Accountability Transparency and Impact (DATIM), High Frequency Reports (HRF), Project databases (DHIS2 Platform) and in JADE and participating in information dissemination forums. S/he will submit 100% quality data in DATIM on a quarterly basis and other platforms as required and provide timely data for decision making at project level by sharing timely trend analysis for project performance tracking for project management on a daily, weekly, or monthly basis as appropriate

 

Duties and Responsibilities:

• Oversee timely collection, verification, entry, validation, processing, review and collation of project data for all reportable indicators

• Perform data validation and verification – in close coordination with project team, ensure site-level data (heath facilities, DICs and other project data) is verified before entry, validated across databases e.g., DHIS2 platform and DATIM and shared to project staff for review and scrutiny before reporting to the project, Jhpiego, Partners, MOH and PEPFAR

• In close collaboration with the SI team and project advisors, conduct in-depth and robust data analysis to present granular information focusing on site level, district, project, and national level as required.

• Participate in site visits to assist with supportive supervision, data quality assessments, mentorship and implementation of SOPs and checklists to improve data quality

• Analyze and provide key information on progress towards indicator targets and participate with technical and program team to describe performance, gaps, action plan to address any lagging areas

• Assist to develop/ update tools and standard operating procedures for data collection and reporting and participate in other areas as assigned

•  Train staff and stakeholders on indicators, tools, SOPs for data collection, verification, and quality assurance.

• Prepare and analyze datasets -verify and clean data collected by the field team in real time (database management) and develop data dashboards, as may be required

• Work closely with key stakeholders on the development of digital health tools, and their deployment and use in the field

• Conduct training/orientation on digital health tools, paper-based tools, data elements and reporting

• Provide weekly updates on data completeness and performance on indicators

• Participate in reporting as required by project, organization, and donor.

• Participate in work planning and ensure SI-related tasks are clear, assigned timelines and responsible people.

Required Qualifications, Experience and Skills:

• Bachelor’s degree in public health, statistics or related program

• Computer literacy with advanced knowledge of Ms-excel, PowerPoint, PowerBi or Tableu, with experience using DHIS2 database and articulate in DATIM reporting

• Experience working with PEPFAR HIV Service Delivery projects including Key Population

• Adept in developing and maintaining key relationships with colleagues, Government staff (NACP, DHMT, health facility staff), other IPs, CSOs

• Detail oriented, with passion to play with data and generate user friendly outputs

• Possesses understanding of project and national tools and key data elements required for reporting PEPFAR indicators and monitoring technical quality

• At least 3-5 years of experience in strategic information, data management and analysis

• Ability to work effectively with diverse teams

• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

 

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

 

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

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2.) Strategic Information Officer – Field SI/M&E

 

Strategic Information Officer – Field SI/M&E (1 position)

Job Location: Freetown or Port Loko

Reports to: Strategic Information Advisor

Supervises: Data Clerks and M&E Assistants

Position Overview:

The Strategic Information Officer- Field SI/M&E will be responsible for the assuring the tools and procedures for data collection for indicators are well-defined, reflect service delivery process, are standardized working closely with the DHMTs to improve the completeness and quality of field data.  S/he will be responsible, in collaboration with the SI team, for training staff and building capacity of DHMTs and Facility Level staff on indicators, tools, standard operating procedures for data collection, verification, quality assurance. S/he will be responsible for preparation of facility and district level datasets and analysis of data and work to improve data analysis at the site level and use at the DHMT and health facility levels. The Strategic Information Officer – Field M&E will participate in planning and implementing internal data quality assessment including with paper and electronic data, both project and national tools and systems.

Duties and Responsibilities:

• Develop and maintain key relationships with colleagues, Government staff (NACP, DHMT, health facility staff), other IPs, CSOs

• Assist with PEPFAR reporting i.e. weekly, monthly, quarterly, annual and delivery of other project reports in a timely manner;

• Analyze and provide key information on progress towards indicator targets and participate with technical and program team to describe performance, gaps, action plan to address any lagging areas

• Develop/ update tools and standard operating procedures for data collection and reporting and participate in other areas as assigned

• Standardize the existing HIV data collection, analysis and reporting system, in line with the national HMIS Plan and Project indicators and routinely track availability and use of the current HMIS tools;

• Identify capacity needs and train project staff, health workers and stakeholders on indicators, data capture and reporting tools, SOPs for data collection, verification, quality assurance

• Participate in the planning and implementation of DQA and follow-through to ensure Strategic Information/HMIS gaps are addressed promptly at facility and district level

• Support the project team to implement, track, review field activities

• Prepare and analyze data, develop district and facility dashboards to track performance

• Participate in target setting, review, site level analysis and visualization to track priority indicators Conduct effective training/ orientation on tools, data elements and reporting

• Facilitate on-the-job M&E training for both MoH and project staff as per PEPFAR MER 2.6 and MoH guidelines. Develop SI capacity building plans for health workers and project staff on needs basis

• Provide supportive supervision and perform data quality checks

• Provide weekly updates on data completeness and performance on indicators

• Conduct internal data quality assessment for paper and or electronic data, both at site, project and national level

• Participate in reporting as required by project, organization and donor.

• Participate in work planning and ensure SI-related tasks are clear, assigned timelines and responsible people.

• Facilitate the interpretation and use of data, through data review meetings between the project, DHMT and health facility staff.

Required Qualifications, Experience and Skills:

• Bachelor’s degree in Public Health, Economics, Statistics or related program

• Experience working with PEPFAR HIV Service Delivery projects including Key Populations

• Strong ability to see the big picture and break it down into actionable tasks with people and timelines assigned and follow up to ensure delivery of the same

• Has strong knowledge of PEPFAR indicators for HIV indicators

• Knowledge of project and national tools and key data elements required for reporting PEPFAR indicators and monitoring technical quality

• Possesses understanding of project and national tools and key data elements required for reporting PEPFAR indicators and monitoring technical quality

• At least 3-5 years of experience in strategic information role and responsibilities

• Detail oriented with standards of accuracy and impartiality

• Ability to work effectively with diverse teams

• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

 

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

 

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

 

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3.) Administrative and Logistics Officer

 

Administrative and Logistics Officer

Job Location: Freetown

Reports to:  Senior Finance and Operations Manager

Supervises: Driver

 

Position Overview:

Supports the organisation’s administrative functions and logistics needs. Responsible for overseeing the receipt, storage, and distribution of goods for the Jhpiego Sierra Leone office. S/he is responsible for maintaining storerooms, monitoring expiration dates, and carrying out monthly stock counts both at the main office and district levels. S/he will also help organize the supply and back-end logistics for outreach and high-volume campaign activities. The Administrative and Logistics Officer work closely with the Sr. Finance and Operations Manager, as well as the Procurement Officer, to develop and improve stores and logistics systems and coordination.

 

Duties and Responsibilities:

Administrative Duties and Responsibilities:

• Coordinates all travel arrangements for staff and guests (i.e., booking of flights and tickets, airport pick up, hotel accommodation, etc.)

• Manages the company’s vehicles

• Maintains office equipment and premises

• Maintains the assets register

• Ensures assets and inventories are well maintained and annual physical verifications are undertaken

• Ensures timely procurement meeting all guidelines and policies in the purchase of equipment, materials, office supplies and stationery

• Makes arrangement for phone credits and internet subscription for all staff

• Ensures the payment of utilities

• Coordinates work and resident permits for expatriate team members

• Coordinate visa and hotel accommodation for all visiting international staff and consultant

• Ensures adequate and organized record keeping of project activities

• Manages petty cash

• Coordinates with Procurement Officer in soliciting quotes for products/services from vendors

• Ensures timely vendor invoices received and payments made

• Coordinates with accounting firm in country and Finance Manager at HQ as required

• Helps with meeting arrangements as needed

 

Logistics Duties and Responsibilities:

• Oversee the receipt, storage, and distribution of goods (medical supplies, medical equipment, cleaning supplies, office supplies, promotional materials, etc.) in a manner that allows for close monitoring, documentation, and maintains strict controls in line with Jhpiego policy.

• Coordinates with Drop-in-Centers (DICs) and health facilities and field staff to ensure timely and efficient movement of supplies.

• Alerts program staff when new supplies arrive.

• Conducts monthly physical stock-counts at main office and district levels, and maintains and distributes an accurate inventory spreadsheet to senior staff.

• Regularly updates bin cards and provide supply issue notes to track movement of supplies in and out of stores.

• Coordinates closely with the Procurement Officer and the Sr. Finance and Operations Officer on supply movement, and the development and improvement of stores policies and guidelines.

• Alerts senior management of stock about to expire, and makes disposal arrangements in line with donor requirements.

• Provides additional supply management and distribution support during the planning and execution of outreach and campaign activities.

• Provide support coordinating Jhpiego’s Freetown-based motor vehicle pool to support official transportation requirements of Jhpiego’s programmatic activities including movement planning and assistance with monthly vehicle reports.

• Liaises with customs/clearances for international procurements

• Support asset tracking

• Assume other responsibilities as may be assigned.

Required Qualifications, Experience and Skills:

• University degree or advanced diploma in Business, Office Management or related field

• Three (3) years of post-qualification experience

• Experience in developing and implementing administrative systems

• Knowledge and experience of office procedures and processes

• Knowledge and experience of petty cash management

• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.

• A broad variety of administrative, logistics, office management and computer skills

• Experience in managing teams and supervising multi-cultural staff.

• Self-motivated and proactive with a positive attitude to work requiring minimum supervision.

• Cooperative, hardworking, flexible & dependable.

• Ability to communicate effectively, instilling trust and confidence.

• Be of high integrity and have a sense of confidentiality

• Willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization

• Ability to work independently and as a member of a team

• Supervisory skills

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

 

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

 

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

 

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4.) Procurement Officer

 

Procurement Officer (1 position)

Job Location:  Freetown

Reports to:  Senior Finance and Operations Manager

Supervises: N/A

Position Overview:

The Procurement Specialist supports the Operations Team in undertaking all procurement requirements of the Country Office. This includes sourcing, completing Basis for Vendor Selection (BVS), raising of Purchase Orders (POs)/contracts, negotiating, purchasing and liaising with all vendors/suppliers and ensure implementation of Procurement processes and procedures according to Jhpiego Procurement Manual.

Duties and Responsibilities:

• Support the development of a consolidated procurement plan for all Jhpiego Sierra Leone projects and its implementation.

• Establish a preferred vendors database for the Freetown office and additional in-country sites

• Perform procurement functions including; soliciting for quotations, negotiating prices, after sale services with vendors, raising purchase orders/contracts, verifying business registration and tax clearance certificates of vendors/suppliers for validity.

• Generate Basis for Vendor Selection (BVS) and ensure that they are fully approved.

• Ensure that completed purchase orders are forwarded to Finance Team for goods receipt and payment purposes and Administrative and Logistics Officer for inventory management purposes.

• Ensure that invoices for vendors are submitted to Finance Team for timely payment.

• Assist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff.

• Work with Logistics Officer to ensure that documentation related to donation/hand over of supplies or equipment to facilities supported by Jhpiego is properly kept.

• Work with Logistics Officer and Sr. Finance and Operations Manager to ensure all office equipment is captured in the inventory as soon as such have been delivered to Jhpiego Sierra Leone.

• Provide support to the annual inventory counts as appropriate.

• Maintain and update procurement records and ensure that copies are properly filed.

• Implement the procurements policies/procedures as outlined in Jhpiego Procurement Manual.

• Assist in coordinating with Jhpiego Baltimore staff on approvals of POs/Contracts that require HQ approvals, shipments, clearing and deliveries to the office.

• Monitor open POs and advice on their status

• Do monthly reports on open POs

• Any other duty that may be assigned from time to time.

Required Qualifications, Experience and Skills:

• Minimum qualification of first Degree in Procurement or Business Administration

• Minimum 5 years of relevant experience in procurement and logistics.

• Experience working in a procurement unit of an international NGO or related organization with procurement tasks for a minimum of 5 years.

• Experience in procurement and stock and inventory management

• Computer skills including demonstrated hands-on-experience in MS Word, MS PowerPoint, and MS Excel.

• Experience in database management

• An understanding of relevant legislation in relation to USG regulations, policies and procedures as they relate to procurement

• Experience working in a multicultural organization

• Self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

• High attention to detail

• Hardworking, flexible & dependable.

• Ability to communicate effectively, instilling trust and confidence.

• Excellent interpersonal and communication skills.

• Be of high integrity and have a sense of confidentiality

• Be willing to take on extra responsibilities, sometimes working overtime, in order to achieve the goals/objectives set by the organization

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

 

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

 

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

 

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5.) Communications and Knowledge Management Officer

 

Communications and Knowledge Management Officer (1 position)

Job Location: Freetown

Reports to: Global Reach II Project Lead

Supervises: N/A

 

Position Overview:

The Communications and Knowledge Management (CKM) Officer works with the M&E, technical, programmatic and administrative staff, and Jhpiego HQ’s central KM unit to ensure that information developed by Jhpiego programs and projects is shared and transformed into readily available knowledge that supports effective decision-making. The CKM Officer will develop a CKM strategy in consultation with the Senior Management Team to bring together the people, processes and technology needed to ensure that the right information is available at the right time to the right people for program and project success; and maintains both Jhpiego-specific knowledge repositories containing both published and unpublished materials and promotes knowledge exchange within the project. Although focusing on Global Reach II, the CKM Officer will raise the profile and visibility of all projects in Sierra Leone.

 

Duties and Responsibilities:

Leadership and Management

• Provide technical support to the project to develop capacity in information and knowledge management.

• Coordinate programs and initiatives related to dissemination and use of knowledge acquired by Jhpiego, its partners and national/international stakeholders.

• Strengthen Jhpiego communications links and relations with key partners, including national and district level governments, agencies, key private sector partners and other stakeholders in public health.

• Develop and direct strategy for engagement with mass media to promote Jhpiego key messages through various platforms including broadcast and interactive media.

• With the technical team, lead the documentation and dissemination of core technical issues, strategies and lessons and its core technical areas and community-based services.

• Support capacity development of the technical team in writing and documentation, and lead the packaging and dissemination of projects success stories and lessons learned; including external dissemination at global and international conferences and to on-line bibliographic databases (such as USAID’s Development Experience Clearinghouse).

• Liaise with stakeholders, relevant research institutes, government organization and network with project partners and other agencies to strengthen the documentation and dissemination agenda.

• Regularly promote knowledge exchange and learning opportunities in collaboration with the central Jhpiego KM unit; e.g., coordinating brown-bag presentations at the country office, informing staff of applicable online discussion lists and communities of practice internal and external to Jhpiego (including consortium partners); informing staff of applicable online courses available (e.g., Global Health E-Learning Center).

• Organize, catalog and enter Jhpiego-authored knowledge assets from the country office (e.g., training materials, presentations, tools, plans and reports) in Jhpiego’s central electronic library.

• Analyze, implement and train staff on search strategies for locating knowledge, both internal and external to Jhpiego (e.g., document repositories such as Jhpiego’s electronic library, USAID’s Development Experience Clearinghouse).

• Repackage raw data for sharing with numerous sources (in form of reports, journal articles, fact sheets, Web sites)

• Serve as focal point for the collection and standardization of training manuals and materials prior to them being sent for printing, in collaboration with Jhpiego’s central Publications Unit.

• With the program officers, regularly develop and issue program status materials, leaflets, brochures that portray the achievements and status of the project, aimed at different audiences.

• Manage internal ‘how-to’ documents and regularly update project Web site as necessary

 

Communication and Knowledge Management

• Actively participate in and document issues addressed and action points agreed upon during project-related meetings

• Actively participate in writing success stories for publication to profile our projects in the districts.

• Contribute VMMC stories from the district for Jhpiego website and social media

• Coordinate the identification and documentation of success stories and best practices/new solutions out of the activities of the project in the targeted districts. Provide input in the development of project reports including routine quarterly and annual reports and other reporting requirements as requested

• Author/co-author abstracts, presentations, and articles for journals and conferences

• Perform other related duties as assigned

New Program Development

• Identify strategic opportunities for the project and potential areas for expansion of existing projects in Jhpiego’s portfolios and make recommendations to pursue these opportunities;

• Facilitate the development of innovative project approaches and interventions;

• Support the development/review of strategies, including technical direction for achieving program goals as well as management effectiveness.

All staff irrespective of their position are expected to comply with and follow Jhpiego operational procedures and policies, and codes of conduct.

Required Qualifications, Experience and Skills:

• Understanding of conventional and new communications channels, including electronic, print, and social media,

• Extensive practical experience in applying information technology to the implementation of knowledge management and knowledge sharing strategies (e.g., collaboration tools, web development tools, virtual meeting tools).

• Understanding of concepts, tools and features of knowledge dissemination via web-based and print publishing.

• Strong computer, graphic design, organizational, analytical and assessment skills

• Master’s Degree in Communications or related field; OR Bachelor’s Degree with 3-5 years’ experience in knowledge management.

• Excellent analytical, writing, communication, presentation and editorial skills, including desktop publishing.

• Proficiency in Microsoft Office applications; ability to learn new software packages and knowledge of Public Health Search Engines.

• Demonstrated ability to maintain effective working relationships with donors, local governments, national/international NGOs, MOH officials and public sector institutions.

• Experience developing and communicating a project vision, aligning key stakeholders around the vision, and effectively articulating the vision.

• Demonstrated ability to prepare/review complex technical reports; and deliver effective oral presentations.

• Demonstrated ability to work collaboratively with colleagues in a complex and rapidly changing environment; excellent interpersonal skills.

• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.

• Experience working in Sierra Leone and excellent knowledge of the political, social and health system of Sierra Leone.

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

 

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

 

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

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