Job Vacancy at Deutsche Welthungerhilfe (WHH) – Project Administrator (PA)

Organisational Profile

Deutsche Welthungerhilfe (WHH) was founded as the National Committee for the Freedom from Hunger Campaign of the Food and Agricultural Organisation of the United Nations (FAO) in 1962. Today, WHH is one of the largest private development organisations in Germany. As a non-profit, non‐political and non-denominational organisation WHH is committed to fight hunger and poverty in currently more than 50 countries all over the world. In Sierra Leone WHH has been implementing development and relief projects since 2003.





In the case of equal suitability, ability and professional experience, female candidates are strongly encouraged

Job Title

Project Name

Project Administrator (PA) SLE 1078 , Public and Private WASH Services funded by Charity Water.

Location

Freetown / Bonthe

Contract Duration

One year with possible extension

Job Purpose

The objective of the position is to implement existing financial management standards in the project efficiently and promptly, thereby making a significant contribution towards the success of the project work.

Line Manager(s)

Head of Project and Finance Manager

Tasks/Responsibilities

coordinate the project office’s operations and provide logistic services,

Prepare and organize internal team meetings,

Facilitate information exchange between the project members, work partners and other institutions,

Make administrative and logistic arrangements of project activities (meetings, workshops etc.),

Schedule the project support staffs’ duty (e.g. allocating vehicles to drivers, schedule cleaning responsibilities),

Monitor availability of supplies (spare parts, stationary etc.) and arrange for replenishment and also regularly update the project inventory/assets list,

Procure equipment up to the specified guideline amount including request for and comparison of quotations,





Supervise the maintenance of vehicles and check vehicle logbooks,

Assist in personnel management. Maintain relevant personnel related documents (original version) and information for the project and forwarding copies to Country Office HR Officer (e.g. contracts, addendum to contract, raise in salary, job descriptions, change in address),

Keep an up-dated master copy of the project’s key records,

Maintain and control the annual leave record,

Review travel claims submitted by staff for preliminary approval and forward them to the Head of Project,

Prepare employment and consultant contracts according to WHH templates and guidelines,

Monitor the project finances and arrange for payments to suppliers and staff.

Assist and guide in the project’s financial expenditure planning. Ensure it is always updated,

Check funds at the bank and arrange for fund transfer from the WHH Head Office.

Monitor expenditures/costs (cost type and cost category) against the budget-Budget monitoring,

Arrange for banking transactions (deposit cash or cheque, cash cheques, collect monthly bank statement etc.)

Verify the fulfilment of contracts and arrange for the payment of consultant services

Monitor a/c receivables and payables settlement (e.g. payment of utilities and tax obligations)

Ensure settlement of private telephone bills, excess private mileage etc.

Immediately report problems involving finance and regulations

File all important documents regarding the project’s finances,





Coordinate with partner organisations and ensure compliant financial management, control and timeous reporting.

Compile internal (e.g monthly closures) and external/donor financial reports and ensure timely submission

Experience and Education

Professional/formal qualification

Training as describe above with additional qualifications (Techician, Trainee programme, Vocational college) or relevant professional experience.

Job related professional experience, 2 to 5 years

Languages

Excellent command of spoken and written English and spoken Krio.

Computer Skills

Advanced knowledge of basic office programmes (i.e. MS Office).

Excellent knowledge of modern communication technology (i.e. Email, Skype, Chat).

Core Competencies

Can think analytically and meticulous.

(Identify key issues and patterns in complex situations, plan independently)

Can think flexibly.

(Adapt to situations, consolidate different views, and adjust approaches)

Can manage resources.

(Make decisions aimed at improving processes and performance)

Can work in and with teams.

(Foster a collaborative environment and drive (a) team(s) in one direction)





Is diplomatic.

(Understand other people and display cross-cultural sensitivity)

Can align with organisational standards.

(Show integrity and act in compliance with organisational needs, and priorities)

Contact

Please send your Application (CV and Cover Letter, no support documents) to:

recruitment.sierraleone@welthungerhilfe.de

Only shortlisted candidates will be contacted. Documents once submitted cannot be returned to the applicant. Thus, please do not submit Originals.

Closing Date

27th November 2021





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancies at Street Child of Sierra Leone – 3 Positions

Street Child of Sierra Leone (SCOSL) is recruiting to fill the following positions:

1.) Director of Programme Delivery
2.) Director of Programme Development & Quality
3.) Administration & Logistics Coordinator

ORGANIZATION BACKGROUND

Street Child of Sierra Leone (SCOSL) is a local Non-Governmental Organization promoting the right to education and child protection for children in the most remote communities in Sierra Leone.

We believe that every child deserves the right to live in a safe place, secure home and above all, have the chance to receive a quality education. As an organization, our key focus is helping children into schools-and ensuring that they stay there. For those that have no access to education, we work towards creating access in some of the most remote parts of the country, ensuring that no child is left behind.




See job details and how to apply below.

1.) Director of Programme Delivery

Job functions Summary:

The Director of Programme Delivery shall act on behalf of Street Child of Sierra Leone (SCoSL) to provide Leadership and Management of the SCoSL Programme portfolio to ensure that it is consistently delivered to a high standard. Under the line management of the Country Director, he/she is responsible for the timely delivery of SCoSL’s programme’s across Sierra Leone and will oversee a team of Project Managers and (short term) Project Coordinators to deliver a large programme portfolio of education initiatives funded by a range of Donors.

 Key Tasks and Responsibilities:

  • Assume overall responsibility within SCoSL for the delivery of the Programme portfolio

  • Line manages a team of project leads, ensuring that they are supported to deliver their programmes effectively

  • Ensure all projects are delivering activities on time against agreed work plans and take steps to address this were necessary

  • Ensure all project leads are receiving effective and regular performance management

  • Have overall responsibility for the completion of all internal and external programme reports, ensuring that these are timely and of high quality

  • Provide additional support (when requested) on programme development and proposal writing

  • As a member of the Senior Management Team (SMT), attend all SMT meetings and take an active role in contributing to the leadership team

  • Work closely with the SCUK team in country

 

Note: The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

 

PERSON SPECIFICATION

EDUCATION AND JOB-RELATED SKILLS

  • Minimum should possess a degree or equivalent qualification

  • Effective Communication skills, fluent English writing, and verbal skills, with strong negotiation skills

  • Advanced skills in internet use, Microsoft, PowerPoint and Excel

  • Project management qualifications and added advantage

  • Experience in education programming an added advantage




 

RELEVANT WORK EXPERIENCE

  • Minimum eight (8) years demonstrated working experience in the development sector

  • Minimum of three years managing large teams of staff with experience of remote management

  • Demonstrable experience of managing nationwide programme portfolio in Sierra Leone with an annual budget of more than £1,000,000

  • Demonstrable experience of budget management principles

  • Experience of delivering programmes funded by donors such as EU, FCDO, USAID and UN agencies

  • Demonstrable working knowledge of key donor requirements, with experience of FCDO requirements being an added advantage

  • Demonstrably experience of donor reporting

  • Experience in education programming an added advantage

 

 COMPETENCIES REQUIRED

  • Team player

  • High sense of confidentiality & integrity

  • Organised and good at planning ahead

  • Strong eye for detail

  • Proactive, ambitious, and adaptable

  • Good problem solver who can think on his/her feet

  • Exceptional leader as well as a good manager of people with a passion for staff development

  • Hands on and strong multi-tasker

 

FUNCTIONAL COMPETENCIES:

  • Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources, and multiple reporting relationships

  • Plans, coordinates, and organizes workload while remaining aware of changing priorities and competing deadlines

  • Establishes, builds, and maintains effective working relationships with staff and partners to facilitate the provision of support

  • Demonstrates openness to change and ability to manage complexities

  • Responds positively to critical feedback and differing points of view




 

Street Child of Sierra Leone is a Child Protection organization and has a clear policy on child protection and we believe that:

 

  • Children and young people should never experience abuse of any kind, and

We have a responsibility to promote the welfare of all children and young people, to keep them safe and to practice in a way that protects them.

  • SCoSL has Safeguarding and Child Protection Policies in Place, and is committed to the protection of vulnerable children and adults

 

It’s therefore, mandatory for all staff to commit themselves to respect, uphold and promote this policy and to sign the SCoSL code of conduct

 

  • WOMEN AND PERSONS LIVING WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY

 

 

HOW TO APPLY

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to:

info@streetchildsl.org

Please note that only short-listed candidates will be contacted. Closing date for the receipt of application packages is on: 24th November, 2021.





 

2.) Director of Programme Development & Quality

 

Job functions Summary:

The Director of Programme Development & Quality shall act on behalf of Street Child of Sierra Leone (SCoSL) to provide Leadership and Management of programme development and quality assurance at SCoSL. This role will oversee the continuous development and improvement of SCoSL programming as well as leading on business development and ensuring sound MEL systems. This role will drive the overall quality of SCoSL programming and establish sustainable funding streams for its programming.

 Key Tasks and Responsibilities:

  • Assume overall responsibility within SCoSL for the programme development process, ensuring that SCoSL is continuously improving our education initiatives and incorporating these into new proposals

  • Proactively engage with partners and key stakeholders in Sierra Leone to raise SCoSL’s profile as a national NGO

  • Line manage Head of Operations (x2) to ensure that Family Business Support (FBS), Teaching at the Right Level (TaRL), and Income Generating Initiative (IGI) aspect of programming is delivered on time and to a high standard, as well as working to ensure continuous improvements and developments of these initiatives

  • Line manages the MEL Manager to ensure that all necessary project data is being collected in a timely and accurate fashion and that data is analyzed and learnings are disseminated across the team and incorporated into projects

  • Ensure all directly managed staff are receiving effective and regular performance management

  • Provide additional support (when requested) on programme delivery & donor reporting

  • As a member of the Senior Management Team (SMT), attend all SMT meetings and take an active role in contributing to the leadership team

  • Work closely with the SCUK team in country on proposal development and MEL system strengthening

  • Take up any additional role as maybe directed by the Country Director in line with the aim of raising SCoSL’s profile externally

 

Note: The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

 

PERSON SPECIFICATION

EDUCATION AND JOB-RELATED SKILLS

  • Minimum should possess a degree or equivalent qualification

  • Outstanding communication skills, fluent English writing, and verbal skills, with strong negotiation skills

  • Advanced skills in internet use, Microsoft, PowerPoint and Excel

  • Ability to develop logical and compelling proposals with persuasive narrative and sound budgeting

  • Ability to write and talk persuasively to a diverse range of audiences

  • Sound knowledge and experience of MEL systems and best practice

  • Experience in education programming an added advantage

  • Proven skills in developing successful project proposals

 

RELEVANT WORK EXPERIENCE

  • Minimum eight (8) years demonstrated working experience in the development sector in similar roles

  • Minimum of three years managing staff teams

  • Demonstrable experience of proposal development with track record of winning funding for proposals in Sierra Leone

  • Demonstrable experience of developing and overseeing MEL systems

  • Experience of developing fundraising strategies and implementing them successfully

  • Demonstrable working knowledge of key donor requirements, with experience of FCDO requirements being an added advantage

  • Experience of donor reporting an advantage

  • Experience in education programming an added advantage




 

COMPETENCIES REQUIRED

  • Team player

  • High sense of confidentiality & integrity

  • Organised and good at planning ahead with a strong eye for detail

  • Proactive, ambitious, and adaptable

  • Compelling and persuasive communicator

  • Good problem solver who can think on his/her feet

  • Exceptional leader as well as a good manager of people

  • Hands on and strong multi-tasker

 

FUNCTIONAL COMPETENCIES:

  • Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources, and multiple reporting relationships

  • Plans, coordinates, and organizes workload while remaining aware of changing priorities and competing deadlines

  • Establishes, builds, and maintains effective working relationships with staff and partners to facilitate the provision of support

  • Demonstrates openness to change and ability to manage complexities

  • Responds positively to critical feedback and differing points of view

Street Child of Sierra Leone is a Child Protection organization and has a clear policy on child protection and we believe that:

  • Children and young people should never experience abuse of any kind, and

We have a responsibility to promote the welfare of all children and young people, to keep them safe and to practice in a way that protects them.

  • SCoSL has Safeguarding and Child Protection Policies in Place, and is committed to the protection of vulnerable children and adults

 

It’s therefore, mandatory for all staff to commit themselves to respect, uphold and promote this policy and to sign the SCoSL code of conduct

 

  • WOMEN AND PERSONS LIVING WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY

 

HOW TO APPLY

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to:

info@streetchildsl.org

Please note that only short-listed candidates will be contacted. Closing date for the receipt of application packages is on: 24th November, 2021.

 





3.) Administration & Logistics Coordinator

 

Job functions Summary:

The Admin & Logistics Coordinator shall act on behalf of Street Child of Sierra Leone (SCoSL) to provide leadership on a broad range of procurement management services across the entire organisation as requested by SCoSL to facilitate the smooth implementation of projects. The Admin & Logistics Coordinator will ensure all procurements activities are conducted in strict compliance with the principles, rules, and procedures set out in the SCoSL Procurement Guidelines. S/he will co-ordinate with all SCoSL staff, especially logistics, procurement committee, end users and project managers, to ensure a rapid and timely delivery of project inputs. S/he will need to ensure supervision, monitoring and management of the procurement function from the inception through to the end. The Admin & Logistics Coordinator would lead, give advice and support SCoSL management on supplier and contract management matters including quality, price analysis, evaluation and monitoring, sourcing strategy, market trends, assets management and disposal of redundant assets.

 Key Tasks and Responsibilities:

  • Oversee the management of the vehicle fleet, ensuring monthly reviews of all vehicle logs, key vehicle documentation is up to date and in place and that policies and procedures are being adhered to

  • Ensure all vehicle maintenance is carried out when required and in a timely fashion

  • Act as the lead on vehicle movements, ensuring that all vehicle movements are planned and agreed with both staff and drivers in advance

  • Line manage all SCoSL drivers to ensure that their performance is appropriately monitored and that safety standards are upheld

  • Oversee the storage of all supplies and materials, ensuring that they are kept securely and that their usage is recorded and monitored

  • Assist the Procurement Coordinator as required to ensure that procured items are received, recorded and distributed effectively and properly

  • Support the Procurement Coordinator as and when required

  • Oversee the upkeep and maintenance of SCoSL HQ with responsibility for the purchase and payment of office supplies, stationary, bills and maintenance

  • Oversee the upkeep and usage of the SCoSL HQ generator, including ensuring regular maintenance is carried out and fuel usage is recorded

  • Support SCoSL staff on all other administration and logistics tasks as required

  • Support regional staff to ensure that district offices are well maintained and adequately supplied with materials

  • Preparation of summary of monthly fuel expenses, rents, communication expense, Utility bills etc

  • Manages organizational asset register and maintaining an inventory of all SCoSL properties




 

Note: The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

 

 

PERSON SPECIFICATION

EDUCATION AND JOB-RELATED SKILLS

Diploma/ Degree in relevant field of Logistics, Admin etc

  • Good communication skills, fluent English writing, and verbal skills, with strong negotiation skills

  • Basic skills in internet use, Microsoft, PowerPoint and Excel

  • Sound understanding of administration and logistics within an organizational setting

  • Certificate, Diploma or Degree in administration and logistics an added advantage

  • Understanding of procurement process and best practice and advantage

 

RELEVANT WORK EXPERIENCE

  • Minimum three (3) years demonstrated working experience in administration and logistics

  • Experience of administration and logistics in the NGO context an advantage

  • Experience of vehicle and fleet management

  • Experience of store management

 

 COMPETENCIES REQUIRED

  • Team player

  • Sense of confidentiality & integrity

  • Well organized and good at planning ahead

  • Proactive and adaptable

  • Good problem solver who can think on his/her feet

  • Hands on and strong multi-tasker

 

FUNCTIONAL COMPETENCIES:

  • Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources, and multiple reporting relationships

  • Plans, coordinates, and organizes workload while remaining aware of changing priorities and competing deadlines

  • Establishes, builds, and maintains effective working relationships with staff and partners to facilitate the provision of support

  • Demonstrates openness to change and ability to manage complexities

  • Responds positively to critical feedback and differing points of view

 

  • High sense of confidentiality

  • Organised and good at planning ahead

  • Proactive, ambitious, and adaptable

  • Good problem solver who can think on his/her feet

  • Strong leader as well as a good manager

  • Hands on and strong multi-tasker

 

Street Child of Sierra Leone is a Child Protection organization and has a clear policy on child protection and we believe that:

 

  • Children and young people should never experience abuse of any kind, and

We have a responsibility to promote the welfare of all children and young people, to keep them safe and to practice in a way that protects them.

  • SCoSL has Safeguarding and Child Protection Policies in Place, and is committed to the protection of vulnerable children and adults

 

It’s therefore, mandatory for all staff to commit themselves to respect, uphold and promote this policy and to sign the SCoSL code of conduct

 

  • WOMEN AND PERSONS LIVING WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY

 

HOW TO APPLY

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to:

info@streetchildsl.org

Please note that only short-listed candidates will be contacted. Closing date for the receipt of application packages is on: 17th November, 2021.





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Save the Children – Executive Assistant

The Role: Save the Children International (SCI) is looking for energetic and hard-working woman or man to serve as Executive Assistant to the Country Director and Senior Management Team (SMT) at the Freetown Coordination Offices, Sierra Leone.

The Executive Assistant to the Country Director and Senior Management Team (SMT will be responsible to the Country Director (CD) and Senior Management Team (SMT) for providing effective clerical and administrative support services in the implementation of senior management activities. This position will require initiative, judgment, independent decision making and people skills. Specific duties include preparing correspondence, managing records, scheduling appointments, planning/organising meetings and conferences, writing minutes of meetings, as well as monitoring the progress of various assignments to ensure that the SMT’s initiatives are accomplished.




In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly

FOR NATIONALS ONLY

QUALIFICATIONS

  • Higher National Diploma in Secretarial Practices/Business Administration or related; a university degree will be an added advantage.

 

EXPERIENCE AND SKILLS

  • At least two years’ work experience preferably with an International and Non- Governmental Organization, Government Parastatals or private sector in similar proposed field

  • Proficiency in using MS Word, Excel, Powerpoint, email, and other computer software packages

  • Excellent communication and interpersonal skills.

  • Strong attention to detail and ability to analyse and evaluate different types of information

  • Knowledge of and/or experience with principles and practices of organization planning, records management and general administration

  • Ability to communicate effectively both verbally and in writing with staff and public.

  • Ability to follow oral / written instructions, to respond to routine letters and to prepare reports

  • Ability to maintain confidentiality of privileged information obtained in the course of work

  • Must be willing to learn, demonstrate commitment.

  • Demonstrated experience with maintaining harmonious and effective working relationships, both within and outside the organization

  • Ability to be self-sufficient and resourceful, proactive in identifying and addressing challenges, yet consulting and asking for assistance as needed/relevant.

  • Ability and willingness to travel to project communities and stay in basic conditions.

Willing to commit to Save the Children’s aims, values and principles.




 

CONTRACT LENGTH: 12 Months with possible extension

Closing Date:  23rd November, 2021

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday

  • All children learn from a quality basic education and that,

  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APLICATION INFORMATION

Applicants are advised that – Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately




How to Apply

  • Candidates should apply through the link that is provided by Careers.sl.

  • Applicants should attach a copy of a valid Labour Card to their applications

  • Please apply in English using your CV and covering letter as a single document and also include details of your current remuneration and salary expectations for this role.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at International Rescue Committee (IRC) – Administration Officer

VACANCY ANNOUNCEMENT

 

Position: Administration Officer

Grade: 8B

Location: Freetown

Reports to: Senior Administration Manager

Duration: Short Term Four (4) months

Application Deadline: 14thNovember 2021




PROGRAM BACKGROUND:  Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations, and private sector – to provide improved social services, decrease youth unemployment and mitigate gender-based violence.  IRC do this through programs and partnerships designed to improve the life of women, youth, and children by implementing Health, Education, Youth and Gender Based Violence programming.  IRC has a Country Program office in Freetown, a regional Field Office in Kenema, a Field Office in Kono and a Satellite Office in Kailahun.

 

PURPOSE OF THE JOB: Under the direct supervision of the Senior Administration Manager, the Administration Officer supports the affairs related to the day to day running of the IRC Freetown Office and is the focal person providing key support on all Administration functions. S/he is also responsible for the tracking and payment of all utility bills. The position will also be responsible for directly managing all office and guest house cleaners.




 

SPECIFIC DUTIES AND RESPONSIBILITIES

Administration

  • Responsible for all travels payment and accommodation for national and international staff and visitors

  • Liaise with the relevant Ministries for immigration protocols for expat staff and visitors to the program.

  • Responsible for flight bookings with designated travel agencies and full compliance as mandated by IRC policies and procedures

  • Ensure that mails are sent to the different location (Normal shuttle) and the monthly sky pack to New York.

  • Oversee the provision of clerical services, including photocopying, pigeonholes, and administration forms.

  • Update and distribute IRC Sierra Leone Job Bulletin

  • Prepare Quarterly Purchase request for Office supplies, Stationery, Cleaning items and toiletries, etc. and provide management oversight and coordination in the supply and maintenance of all office and house supplies.

  • Prepare payment requests and ensure that all utility bills for office, guesthouses and residences are collected and processed for payment in timely manner. This includes:

    • Airtel auto top up and postpaid bills

    • Guma water bills

    • NPA electricity bills

  • Report and follow-up with logistics on any repairs needed at the office

  • Keep track of projector, projector screen and flip charts issued to staff for meetings and workshops.

  • File a hard copy of every monthly report produced.

  • Direct line manages and supervise the office cleaners in line with their JDs

  • Work closely with the security guards to ensure that gate signing on sheets are completed and filed appropriately.

  • Outside of obligation to inform the Administration & HR Manager and/or the Admin HR Coordinator and to maintain confidentiality and professional ethics for all personnel paperwork, records, and issues.

  • Perform other duties as needed or requested by the Senior Administration Manager, HR Manager, or the Senior Operations Coordinator.

  • Report and follow-up with logistics/supply chain on any repairs needed at the residences

  • Ensure all IRC residence requiring DSTV are connected, and support staff as required in their subscription payments.

  • Maintain inventory of household items including items stored in the admin Stores located at the Madongo Town apartments.

  • Keep track of cell phones and sim cards issued to visitors or staff.

  • NASSIT – updates and work with officials

  • Ensure clean facility in office and guest houses

  • Monitor the tracking systems for leave for national staff

  • Monthly cash Projection and submit to Finance

  • Any other responsibility assigned/delegated by the Admin & HR Manager




 

KEY WORKING RELATIONSHIPS

External: Ministry of Labour, Social Welfare and Industrial Relations, NGO’s, Communication & Utility Companies, Hotel/Guesthouse owners, Newspapers, and radio media, NASSIT, NRA, CFC, AIC, etc.

 

Internal: Senior Administration Manager, Senior Operations Coordinator, HR Manager, Country Director, DDO, Finance, Logistics, Admin/HR Manager and Program Departments.

 

QUALIFICATIONS

Education:

  • Diploma or Certificate in business administration or similar professional qualification

 

Experience:

  • At least two (2) years of prior professional experience in a similar position

  • Experience in supervising staff




 

Skills and Abilities:

  • Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook

  • Must be detail-oriented and able to work independently with minimal supervision.

  • Excellent interpersonal, organizational, communication and time management skills

  • Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline

  • Previous experience providing administrative support.

  • Previous experience with INGO.

  • Strong oral and written communication skills

  • Honest, reliable and trustworthy

  • Fluency in spoken and written English

  • Ability to work under pressure.

  • Ability to maintain the highest degree of discretion and confidentiality

  • Willing to adhere to and carry out the IRC rules.

 

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at CARITAS Sierra Leone – Finance / Admin Officer

Based in Kenema, Sierra Leone with occasional travel within the Eastern Region

Reports to: Director

Annual Basic Salary – Very attractive

Duration: Initial one year period

Full Time, 40 hours per week




Background:

Caritas Kenema is the Development and Humanitarian arm of the Diocese of Kenema. Caritas Kenema supports evangelization through Social Economic Development and Humanitarian interventions to all.

Caritas Kenema has been operational for over 20 years. It has been working mainly in livelihoods and food security, justice and peace, relief and emergency response and recovery programmes helping to fight against poverty and injustices within Kenema, Kono and Kailahun Districts.

 

Job Scope

The Finance/Admin Officer is responsible for maintaining financial, accounting, administrative and personnel services in order to meet laid down requirements and support both field and programme operations.

 

Job Purpose:

The Finance/Admin Officer reports to the Director  and is responsible for preparing financial statements, maintaining cash controls, preparing the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations.  S/he also ensures adherence to all policies relating to procurement, human resource and finance, ensuring best practice and a commitment to Caritas Internationalis principles and values.




 

Accountability: The post holder reports directly to the Director and has line management responsibilities of procurement, Admin Assistant, driver/logistics.

 

Major Roles of the position:

  • Ensure organisational compliance with Sierra Leone & International finance regulations;

  • Lead development of financial plans, budgets and forecasts;

  • Prepare financial statements and lead preparation of year end accounts;

  • Produce monthly income and expenditure statements for Caritas Sierra Leone, Kenema and its donors;

  • Monitor donor funded projects and provide accurate reporting;

  • Review financial processes and procedures on an annual basis;

  • Prepare accurate and timely financial reports for donors as required;

  • Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases.

  • Ensure that accounting records and books of accounts are kept up to date and are in accordance with organisation’s chart of accounts;

  • Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports;

  • Ensure that all payments to suppliers and/or projects are in accordance with relevant regulations and approved plans/budgets;

  • Manage monthly payroll, and ensure necessary deductions and reimbursements are processed against staff accounts;

  • Ensure that bank reconciliation as well as debtors and creditors statements are done monthly;

  • Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept in a safe and secure custody;

  • Implement annual internal and external audit recommendations;

  • Oversee adherence to organisation’s financial, procurement and HR policies and procedures, and continuously improve systems and mitigate risks;

  • Provide supervisory support and performance management to the Driver/Office Assistant, and the Admin Assistant;

  • Provide training and coaching to the programme staff as per organisational capacity building plans;

  • Oversee induction of new staff (Finance and others) and ensure that they settle comfortably on their roles;

  • Take lead in staff recruitment and ensure that personnel files are kept up to date in a secured location

  • Any other duty that may be designated by line manager




Key working relationships

Internal: Director of Caritas Sierra Leone Kenema, Chairman Caritas Board of Directors, Programme Manager, Procurement point person, M&E lead, and all sector Project Officers

 

External: Government of Sierra Leone Ministries, Departments and Agencies, Partners, Local and International NGO community.

 

Job specific competencies

  • Academic degree in accounting, administration and or human resources

  • At least 5 years of relevant work experience with an International NGO in a similar role

  • Experience using financial software such as QuickBooks or SUN system

  • Strong analytical and critical thinking, fundraising, coordination and writing skills are highly desirable

  • Experience from interacting with NGOs, faith-based and civil society organisations and government funding agencies would be an added advantage

  • Good people management skills

  • Good interpersonal skills, communication, computer and report writing skills

  • Excellent oral and written communication skills

  • Office computer skills (Microsoft Office-Word, Excel, ad Power Point)

  • Ability to manage and prioritise multiple tasks

  • Flexible work schedule to include some weekends

 

Organisational Competencies

  • Demonstrates good understanding of the Catholic Church and is able to work effectively with it – demonstrates a sympathetic understanding of the life and culture of the Catholic Church and its role in development work;

  • Supports and promotes a culture of mutual respect, trust and transparency




 

How to apply

Interested candidates should apply with:

  • A supporting statement (max. of 400 words) outlining your suitability for this role and why this role interests you

  • CV not exceeding 4 pages.

 

Applications can be hand delivered to the following address:

 

Office Assistant

Caritas Sierra Leone Kenema

4 reservation road

 

You can aalso send your application by email to:

caritasinkenema2019@gmail.com

with subject line “Finance/Admin Officer, Caritas Sierra Leone-Kenema”

Closing date for application is 2nd November  2021 by 4:00 PM.





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vanacy at Solthis – Administration and Finance Manager

Solthis is a global health NGO created 18 years ago that works for prevention and access to quality health care for all, by strengthening health systems and services in a sustainable way. We work on women’s, mothers’ and children’s health issues, and on the major pandemics, HIV/AIDS and  tuberculosis. Solthis is a development NGO, present in West Africa with 6 country offices and which, in  partnership with local actors, we deploy projects including operational research, capacity building and  advocacy.




Solthis applies a policy of non-discrimination in hiring based solely on the skills, experience and interpersonal  skills of its candidates and does not under any circumstances base its selection criteria on notions such as  gender, age, nationality, ethnic origin, sexual orientation, religious affiliation or state of health (pathology  and/or disability).

We therefore encourage you all to nominate yourselves.

In order to carry out our project in Sierra Leone, we are looking for a

Administration and Finance Manager

Contract: Fixed-term 1 year (renewable on an open-ended contract)

Duty station: Freetown, Sierra Leone

Availability: ASAP

ISSUES

The Administrative and Financial Manager is responsible for the country coordination of all administrative,  logistical, human resources and financial aspects of Solthis programmes. He/she ensures that administrative  procedures are respected, consistent, harmonised and appropriated by the teams.




JOB OBJECTIVES

Reporting to the Head of Mission (HOM) and working closely with the Administration & Finance Department team at headquarters, the AFM is responsible for the following tasks

⮚ Accounting :

o supervises, supports, controls and validates the mission’s accounting management and  controls the mission’s cash management

o transmits the accounting documents to the MDC and to headquarters

⮚ Finance :

o Participates, on the budgetary side, in the elaboration of project proposals for institutional  and private landlords

o Is involved in internal and external audits

o Is responsible for updating budgetary and forecast monitoring

o Carries out financial monitoring of partners and contributes to their capacity building on  management and administrative aspects

⮚ Administration

o Follows up on insurance

o Ensures relations with the administrative authorities

⮚ Human Resources

o Is the HR representative on the mission

o Is in charge of the administrative management of personnel: drafting and monitoring of  contracts, verification of pay, monitoring of leave, administrative management of disciplinary  follow-up

o Carries out legal monitoring

o Ensure Social dialogue

o Update policies / processes (with HRD)




⮚ Logistics

o Defines and validates the logistical means and material organisation of the mission o Ensures the management and follow-up of orders, guarantees the respect of purchasing  procedures

o Organises staff travel

o Defines, writes and updates procedures, rules and logistics tools in conjunction with  headquarters

⮚ Security :

o Monitors and analyses developments in the national and regional context

o Ensures the application of the rules of the mission

⮚ Team management :

o Leads, trains and supervises the administrative and logistical team of the mission (composed  of about twenty people)

⮚ Reporting :

o Ensures HR, financial, safety and logistical reporting to the MDC and to headquarters o Write monthly narrative reports on the administrative and logistical activities of the mission o Prepares financial reports for donors

RESEARCH PROFILE

Initial training: You have a 4/5 year degree in a relevant field (finance, accounting, management) or you are  a graduate of a business school, bioforce, etc.

Experience: You must have at least 5 years experience in a similar position, including at least one experience  in an NGO.

Qualities & Skills:

You communicate in english with ease, both orally and in writing, and are known for your  thoroughness. You have excellent writing and summarising skills. You are proactive and can make proposals.  You know how to work independently and in a team.




Essential skills: accounting and financial management, computer skills (Word, Excel, Saga), human resources  management, team management.

Experience with donors (Unitaid, AFD, Expertise France…) would be an asset.

Other : You have a good knowledge of the office pack and a valid driving licence.

REMUNERATION

✔ Depending on experience and Solthis grid

——————————

HOW TO APPLY?

Composition of the file: CV, letter of application and 3 references (former managers)

To be sent to:

Recrutement@solthis.org

with the subject “RAF SL”.

Application deadline: November 7th, 2021

Procedure: Successful candidates will be contacted for an HR interview and technical validation

Please note. Any application submitted after this deadline will not be considered. Solthis will review  applications on an ongoing basis and may close the recruitment early if a candidate is selected for the  position.





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancies at Reputable Mining Company – 11 Positions

A Reputable Mining Company is recruiting to fill the following positions:

1.) Administrative Coordinator
2.) Camp Manager
3.) Environmental Superintendent
4.) Environmental Technician
5.) Human Capital Superintendent
6.) IT Manager
7.) Logistics Coordinator
8.) Project Engineer
9.) Safety Coordinator
10.) Security Manager
11.) Senior Geologist

 

See job details and how to apply below.




 

1.) Administrative Coordinator

 

Job purpose

The Administrative Coordinator will be responsible for providing a wide range of administrative and logistical support services to support the project operations teams on site and in Freetown; and also manage the day-to-day operational functions of the Freetown Office.

 

Key Areas of Responsibilities & Duties

  1. General office and guesthouse management and administration

  • Take full responsibility for the day-to-day administrative, logistical, vehicle management, office security and overall office operations functions required for an effective and smooth running of the company’s office in Freetown.

  • Manage guesthouse, catering, office facilities and all hotel bookings for company staff and international visitors.

  • Serve as contact point for the company-related administrative, logistical and travel queries.

  • Coordinate all internal and external correspondences.

  • Develop and manage security protocols in the office ensuring compliance by all staff and visitors.

  • Manage overall office operations including maintenance of office space (Plumbing, electrical faults and addressing needs by staff and international visitors for work space)

  • Maintain basic administrative systems for the Freetown office, including booking appointment for meetings between the company and external stakeholders/ Government officials and taking minutes if required.

  • Responsible for processing all relevant paperwork for project staff including international visitors’ visas, work permits, resident permits, ID cards, driving licenses and business cards.

  • Establish and maintain effective office filing and records management systems paper-based and electronics.

  • Maintain inventory of all project equipments and supplies including labeling equipment in accordance with project policy.

  • Monitor monthly guesthouse DSTV Suscriptions, Electricity and Water supplies bills and coordinate payment.

  • Manage office generator maintenance and fuel supply to ensure sufficient backup electricity supply flow at the Freetown office and guest house.

  • Coordinate procurement of office supplies, furniture, equipment and services as requested.

  • Oversee and ensure an efficient system is maintained in the fleet unit and periodically reviews all transport and administrative related records.

 

  1. Travel Management

  • Coordinate all staff travels between mine site and Freetown office including visas, booking hotels and flight tickets for international staff and visitors.

  • Responsible for developing administrative procedures to monitor project vehicle registration, license and insurance renewal.

  • Manage and coordinate all project vehicle movement within Freetown to ensure safety and security of project vehicles and cost effective use of company fuel.

  • Monitor and coordinate process for fuelling project vehicles.

  • Manage the company drivers and support service staff based in Freetown office.

 

Qualification & Skills Requirements

  • Degree in Business Administration or related field mandatory.

  • Advanced degree in Public Administration or related field is highly preferred.

  • Minimum 5 years progressive practical hands-on experience including 3 years of supervisory experience in similar position mandatory.

  • Experience in the mining industry preferable.

  • Experience providing administrative services to diverse groups in remote locations preferable.

  • Proven experience of providing or overseeing successful administrative support services and office systems within a complex organization mandatory.

  • Expert level in MS Office mandatory.

  • A logical approach to problem solving/analyzing issues.

  • Ablity to multitask and work independently on own initiatives with minimum supervision.

  • Expert problem-solving skills and the ability to tackle difficult situations proactively.

  • Excellent communication, interpersonal, representation and negotiation skills.

  • Ability to work under pressure and meet tight deadlines.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





2.) Camp Manager

 

Job purpose

The Camp Manager is in charge of the management from 95 to 200 rooms on a remote camp where the company is accommodating staff and visitors. The Camp manager will oversee the work performed by the camp operation subcontractor(s) regarding the supply of accommodation, catering, fuel, transportation and other facilities.

 

Key Areas of Responsabilities & Duties

  1. Support the construction activities

  • Be responsible for the general checking of the camp, site offices and technical services to assist in the smooth running of the day-to-day operation supporting the construction activities.

  • Make sure that all preventive actions and corrective actions are taken to allow a 24h/7 days running of the camp and utilities.

  • Manage daily camp occupancy in setting up and maintaining a camp information management system.

  • Ensure the technical and maintenance services of the facilities as well as an excellent level of housekeeping and laundry.

  • Check that food and spare parts stock level are optimized and the proper preservation and protection of food products.

  • Manage the drivers and fuel on site.

  • Ensure a positive and safe working environment and good team dynamics.

 

  1. Coordinate the subcontractors’ actions

  • Liaise with the management for all issues related to services maintained by the services subcontractors.

  • Make sure the Service Level Agreements related to the services performed by the subcontractor are met.

  • Assist, audit and follow-up KPI to evaluate the Subcontractor service level.

 

  1. Set up and manage the camp budget

  • Estimate and follow-up the Operational Expenditure budget of the camp and related services.

  • Check and validate of camp subcontractors invoices.

  • Provide and maintain records and reports.

  • Perform any other duties deemed necessary by the Management in the smooth running of construction.

 

Qualification & Skills Requirements

  • Bachelor degree required.

  • Technical background will be an advantage.

  • 5 years of experience in similar or related position required.

  • Experience in the mining industry mandatory.

  • Ability to coordinate and manage staff and project activities.

  • Ability to work with culturally diverse groups of people, including surrounding communities with a high sensibility for sustainability.

  • Ability to work under pressure.

  • Exceptional time management and organisational skills.

  • Comfortable with data and regular reporting and good command of MS office.

  • Excellent attention to detail across reporting and service delivery.

  • Highly developed leadership skills and the ability to develop a high performing team with a culture focused on proactive customer service.

  • Solid work ethics.

  • Excellent communication and drafting skills.

  • Knowledge of local languages a plus.

  • Must possess a valid manual driver’s licence.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





3.) Environmental Superintendent

 

Job purpose

The Environmental Superintendent is responsible for the full compliance of the company with the environmental requirements of Sierra Leone Legislation and best practices, such as World Bank/IFC Performance Standards. The Environmental Superintendent advises the company on how to minimise its impact on the environment and, in some cases, oversee the delivery of impact reduction strategies.

 

Key Areas of Responsabilities & Duties

  1. Design of the Environmental policy, plans & procedures

  • Develop and implement policy, systems, processes, procedures and controls covering all areas of the Environment so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service in a consistent manner.

  • Responsible for the development and implementation of water (groundwater, surface water, sewage), noise, waste, soil, meteorology and air quality monitoring programs.

  • Develop and then measure the success of the schemes for waste management, renewable energy, recycling, pollution reduction and pollution prevention.

  • Lead the implementation of the Gap Analysis and ESAP and improve Environmental Management System.

  • Develop, implement and periodically review/update Waste Management Plan.

  • Set up, supervise and monitor the waste treatment facilities and waste reduction programs.

  • Work closely with social team to identify with waste reuse opportunity with community development program.

 

  1. Implementation Plan

  • Communicate and promote the Environment policy, procedures, plan and systems to internal and external parties with the set up of a general environmental awareness and training.

  • Assess, analyze and collate environmental performance data and reporting information to internal staff, clients and regulatory bodies.

  • Attend relevant meetings, workshops, plenary engagements, etc.

  • Strive to eliminate environment incidents in the field and workplace by proactively managing.

  • Key contact point for local biodiversity matters.

  • Set-up an environmental workplace inspections and housekeeping schedules and monitor contractors performances.

  • Promote incident reporting (IR) and perform investigations.

  • Strong involvement on the Emergency Response Plan for any environmental pollution.

  • Provide environmental training to staff at all levels.

  • Keep up to date with relevant changes in environmental legislation and initiatives including international legislation where applicable.

  1. Supervision of the department

  • Prepare and recommend annual budget of the Environment department.

  • Supervises work of contractors and consultants.

  • Lead and coach the Environmental team to create a positive and safe working environment and good team dynamics.

  • Perform any other duties deemed necessary by the Management in the smooth running of construction.

 

Qualification & Skills Requirements

  • Master’s Degree of Environmental science, Ecology, Earth science, Water Resources, Fauna & Flora, Biodiversity required.

  • Minimum 5-10 years in a management role mandatory.

  • Strong mining industry experience roles in a mining industry in remote locations mandatory.

  • Strong experience on Biodiversity, Bio monitoring, Rehabilitation, Eco system services.

  • Strong experience in Environmental Impact Assessment (EIA), Environmental Management Plans (EMPs) and Environmental Monitoring Programs.

  • Experience with IFC performance standards, project financing, ISO 14001 and Systems Auditing.

  • Driving license Light vehicle required.

  • Good knowledge of database, Google Earth and GIS software packages is an advantage.

  • Good command of MS Office.

  • Proven ability to influence and mentor others in HSSE principles and behaviours.

  • Ability to work under pressure and deadlines.

  • Strong communication and interpersonal skills with a capacity to communicate at all levels of the hierarchy and influence others.

  • Problem solving skills.

  • Planning and organization skills.

  • Proactivity, integrity & transparency.

  • Strong reporting skills.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





4.) Environmental Technician

 

Job purpose

The Environmental technician is responsible for performing the environmental monitoring of the company and for accurate data capturing.

 

Key Duties

  • Collect water samples from raw, semi-processed, or processed water, industrial wastewater, or water from other sources to assess pollution problems.

  • Perform project monitoring and air sampling.

  • Install and maintain data collection instrumentation.

  • Conduct bacteriological or other tests related to research in environmental or pollution control activity.

  • Operate light and heavy equipment including, but not limited to, pumps, vacuum, equipment, oil spill booms.

  • Perform basic calculations and computer data entry.

  • Prepare and maintain necessary reports and records as required.

  • Set up equipment or stations to monitor and collect pollutants from sites.

  • Performs additional duties as directed from time to time by authorized hierarchy.

 

Qualification & Skills Requirements

  • School graduate qualification in both Maths and Science is required.

  • Minimum 2 years relevant experience.

  • Good understanding of ESIA to minimize and mitigate the potential effects of the landfill on the environment.

  • Read maps and GPS and navigate variable terrain.

  • Driving license mandatory and experience in driving on the ground.

  • GIS or MapInfo or similar – GIS database understanding & interpretation of spatial data.

  • Good time management.

  • Ability to solve basic technical errors on equipment.

  • Ability to work on MS office.

  • Steady hand, great attention to detail and precision.

  • Technical report writing & interpretation and excellent capacity for oral and written communication.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





5.) Human Capital Superintendent

 

Job purpose

The Human Capital Superintendent is participating actively in the design, implementation and maintenance of the Human Capital tools, procedures and policies complying with the applicable law, the mining industry’s contraints and the company’s strategy. The Human Capital Superintendent is the key point of contact for all the stakeholders and is responsible for the department management. The purpose of the position is supporting the company to deliver the project within the timeline, on-budget and in compliance with the highest HSE standards, as well as promoting collaborative industrial relations and reduce the liability and company’s risks exposure.

 

Key Areas of Responsabilities & Duties

  1. Active participation in the design, implementation and continuous improvement of the Human Resources System

  • Participate in the design of Human Capital procedures and policies complying with the applicable laws, the mining industry’s constraints and the company’s strategy and make sure that all employees, supervisors and subcontractors. are aware of and apply the Human Capital procedures and policies.

  • Participate in the implementation of an efficient HRIS including payroll system and electronic filling of the personal files.

  • Set up a reliable and accurate timekeeping and absence management system and manage it.

  • Participate in pay scales design for Construction and Operations.

  • Participate in the negotiation with the insurance companies to set up necessary insurance policies for national and expats.

  • Propose a roster system and make sure that all exemptions are in place if applicable.

  • Draft the internal rules of the company and get it approved by all the necessary authorities.

 

  1. Key point of contact regarding Human Capital matters

  • Manage the external relations with government officials (Labour officials, NASSIT,  NRA…) but also seek advice from legal firms and ensuring their engagement in case of collective or individual disputes.

  • Organise the Unions elections when required by the law and manage the industrial relations to ensure a collaborative industrial climate.

  • Advise the General Management and the supervisors on the best practices regarding Human capital Management to ensure the compliance of their decisions with the applicable laws.

  • Management of personnel administration and Human Capital department.

  • Coach the team to develop skills and ensure a good work environment.

  • Be responsible for the implementation and continious improvement of the Human Capital procedures and policies especially regarding (list not limited), draft and monitoring of the working contracts, employees’ database management, registration of employees to NASSIT and medical insurances policies, disciplinary procedures management, electronic filling of the employee personal files, work-related accident management, absences, maternity and leave management.

  • Participate in the preparation of the HR budget and monitor the budget to ensure compliance.

  • Be responsible for the payroll processing and management in accordance with the payroll schedule and budget.

  • Supervise the demobilisation of the staff within the set timeline especially the end-of-contract documentation.

  • Be responsible for the employees’ database accuracy allowing a reliable reporting system.

  • Perform a legal watch on all amendments/updates on Labour law and advise the management about any change.

  • Update Organisation charts in accordance with project requirement.

  • Ensure the good management of the department (timesheets of the Human Capital team and office supplies)

  • Ensure timely presentation of reports as requested by the Management.

  • Perform any other duties deemed necessary by the Management to support the smooth running of construction project.

 

Qualification & Skills Requirements

  • Master’s degree in Human Resources Management mandatory.

  • Human Resources certification will be an advantage.

  • 7 years of experience in similar or related position.

  • Experience in the mining or construction industry mandatory.

  • Ability to work with culturally diverse groups of people, including surrounding communities with a sensibility for sustainability.

  • High level of confidentiality and works ethics.

  • Excellent verbal and written communication skills.

  • Ability to cope with pressure.

  • Exceptional time management and organisational skills.

  • Comfortable with data and regular reporting and good command of MS office.

  • Excellent attention to detail across reporting and service delivery.

  • Knowledge of local languages a plus.

  • Excellent leadership and coaching skills.

  • Problem-solving mindset.

  • Proactivity.

  • Good command of the payroll process and software.

  • Customer-service oriented.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





6.) IT Manager

 

Job purpose

The IT Manager is responsible for all aspects of the ICT infrastructures and systems to support the construction team with the safe delivery of the project within budget and schedule.

 

Key Areas of Responsabilities & Duties

  1. Cost controlling, budgeting and Managing ICT ressources to support project’s activities.

  • In charge of the set-up and the monitoring of the ICT infrastructure supporting the construction project.

  • Contract Management – first point of contact to ensure the company get the correct bandwidth the internet from the services provider the project paid for.

  • Diagnose IT System problems, inefficiencies and weakness.

  • Analyze and determine security threats and provide advice on technology best practices.

  • Install and configure computer hardware, software, systems, networks, printers and scanners.

  • Monitor and maintain computer systems and networks to optimize their performance and ensure they are fully functional.

  • Respond in a timely manner to service issues and requests from staff and provide technical support across the organization.

  • Set up additional network resources and/or computer hardware, repair and replace equipment as necessary.

  • Run regular checks and audits on network and data security.

  • Identify and act on opportunities to improve and update software and systems.

  • Develop and implement IT policies and best-practice guides for the organization.

  • Design training programs and workshops for training of users in new applications and upgraded applications.

  • Run and share regular operation system reports with senior staff.

  • Oversee and determine timeframes for major IT projects including system updates, upgrades, migrations and outages.

  • Manage and report on allocation of IT budget.

  • Create Email Accounts for new staff and responsible for de-activating exiting staff from the system.

  • Manage the organization’s Close User Group and monthly Top up allocations to staff.

  • Provide detailed reports on the effectiveness of the ICT systems and Infrastruture.

  • Perform any other duties deemed necessary by the Management in the smooth running of construction.

 

  1. Recruitment and management of IT team

  • Recruit and provide leadership to the IT team to ensure the development of a working environment that is conducive to the achievement of the Department’s KPIs and that employees achieve their full potential by gaining new skills through the provision of effective mentoring and training programs.

 

  1. Implementation and maintenance of ICT systems and Infrastructure

  • Implement and monitor the ICT Infrastructure and Administrative Procedures.

  • Manage the installation and maintenance of  ICT systems to provide staff  with accurate and timely support information support and advice staff to optimize management  and service delivery.

  • Lead the process for analyzing and building up the company IT system and infrastructure.

  • Ensure the continuous improvement of the systems.

 

Qualification & Skills Requirements

  • Degree in Computer Science, Information Systems or related field required.

  • Proficiency with database languages required.

  • Any IT certification preferred.

  • Minimum 10 years of work experience including 5 years of experience in similar position mandatory.

  • Experience in the mining industry will be an advantage.

  • Experience working in remote location in Sierra Leone is preferable.

  • Expert level in Microsoft Office Applications.

  • Expert problem-solving skills and the ability to tackle difficult situations.

  • Sound knowledge of the networking technologies such as LAN, MAN, WAN, routers, switches, etc

  • Expertise in hardware technologies and should possess ability to upgrade the systems.

  • Excellent communication, interpersonal, representation and negotiation skills.

  • Ability to work under pressure, in a team, and for long hours if required.

  • Analytical thinker, fault finding with strong conceptual skills.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





7.) Logistics Coordinator

 

Job purpose

The Logistics Coordinator is responsible for all aspects of the logistics supply chain, stores management, development and optimisation of site logistics solutions to ensure the safe, on-time and on-budget delivery of the project.

 

Key Areas of Responsabilities & Duties

  1. Lead and supervise the logistics supply chain to ensure the safe, on-time and on-budget delivery of the project

  • Strategically plan and manage logistics, warehouse and transportation.

  • Direct, optimize and coordinate full order cycle.

  • Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency.

  • Meet cost, productivity, accuracy and timeliness targets.

  • Resolve any arising problems or complaints timeously.

  • Comply with safety regulations and maintain housekeeping.

  • Perform any other duties deemed necessary by the Management in the smooth running of construction.

 

  1. Lead and coach a team

  • Supervise, coach and train warehouse workforce.

  • Ensure a positive and safe working environment and good team dynamics.

 

Qualification & Skills Requirements

  • University degree in relevant domain mandatory.

  • Minimum 5-8 years’ experience in a similar role within the mining industry mandatory.

  • Demonstrable ability to lead and manage staff.

  • Excellent analytical, problem solving and organisational skills.

  • Ability to work independently and handle multiple projects.

  • Knowledge of stock, cost, risk and compliance management procedures.

  • Knowledge of customs procedures.

  • Sound managerial skills.

  • Results and target driven.

  • Planning and organising skills.

  • Problem-solving and good communication skills.

  • Good financial acumen.

  • Computer literacy.

  • Delivering Results and meeting Customer Expectations.

  • Coping with Pressures and Setbacks.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





8.) Project Engineer

 

Job purpose

The Project Engineer is responsible for leading and supervising Quality Control (QC) of the roads and civils works. The Project Engineer needs to understand construction methods in order to identify potential construction issues before they become problematic, implementing the necessary remedial, corrective and aversive actions to ensure safe, on time and within budget delivery according to design functionality.

 

Key Areas of Responsibilities & Duties

  1. Leads and supervises QC

  • Ensure overall construction is executed in accordance with applicable specifications, drawings, codes and standards and project schedule.

  • Identify any constraints such as design, quality, HSE and constructability with regards to works and raise it with the Project Director, or resolution prior to the constraints impacting negatively on project delivery.

  • Ensure that engineering data is available for the execution works and track the engineering deliverables in reference to schedule of works.

  • Review technical deliverables/documentations (e.g. drawings, method statements, ITP’s, procedures, design/investigation reports, surveys, billings, etc.) .for construability, safety and functionality.

  • Ensure work and quality related inspections are carried out in accordance with approved Inspection and Test Plans.

  • Perform estimate/QS works and preparation of civil/structural work packages and miscellaneous civil scope of works.

  • Provides support to project controls team.

 

  1. Ensure accurate reporting

  • Works closely with the project’s controls on costs, schedule, reporting and planning of activities.

  • Perform any other duties deemed necessary by the Management in the smooth running of construction

 

  1. Project commissioning

  • Assist the PMC to achieve effective commissioning through the provision of necessary resources.

  • Ensure the operations team receives relevant operating and maintenance guidance to ensure smooth transition and ramp-up to nameplate capacity.

 

Qualification & Skills Requirements

  • University degree in relevant civil engineering and Project Management domain.

  • Minimum 10 years of project construction and engineering experience.

  • Experience in the mining industry preferred.

  • Experience in soil stabilization, mass excavation and backfill, roads construction, grading and clearing.

  • Ability to use a computer and company designated software on a daily basis.

  • Proven ability to communicate effectively with others (verbally, written and meetings).

  • Ability to apply Critical Path Method planning techniques to develop detail Engineering and Installation Project networks and schedules.

  • Experience with Earned Value Management techniques to measure/status and monitor performance.

  • Familiarity with the Project Engineering process and procedures.

  • Proven ability to negotiate, mediate and delegate.

  • A pro-active approach to solving problems and getting the job done.

  • Knowledge of Office 365, Microsoft applications, scheduling software.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





9.) Safety Coordinator

 

Job purpose

The Safety Coordinator is responsible for designing and implementing Health & Safety (H&S) policy and procedures. The Safety Coordinator must provide exceptional safety leadership to achieve Zero Harm and Safety performance of the company in ensuring a smooth communication within the company.

 

Key Areas of Responsibilities & Duties

  1. Design and implement H&S policy and procedures

  • Design and implement H&S policy and procedures.

  • Review and audit company and contractor H&S management system, identify gaps and ensure effective and timely corrective actions are implemented.

  • Provide advice and support to the teams on the process and procedures to be put in place to manage Health and Safety.

  • Conduct risk assessment and assist project team in the identification of hazards and recommend corrective and/or preventative measures.

  • Implement safety meetings, pre-start meeting, JSA, Take 5, toolbox meeting, safety observation process.

  • Design and ensure the timely safety induction of all the employees, subcontractors and visitors.

  • Identify, analyze risk and implement H&S risk mitigation measures. Promote and participate in regular inspections and ‘management walk-downs’.

  • Perform any other duties deemed necessary by the Management in the smooth running of construction.

 

  1. Provide H&S leadership

  • Support a proactive H&S culture within the team.

  • Support implementation and enforcement of procedures to safely and responsibly manage works.

  • Monitor and recommend improvements to enhance the effectiveness of the H&S management system.

  • Provide visible leadership to improve safety and health risk identification, reporting and incident management.

 

  1. Ensure the effective communication of safety-related matters

  • Contribute to effective team communication to maximize team efficiency and effectiveness.

  • Support efficient and prompt communication of any changes, issues, or other areas of interest relevant to reporting or support groups.

  • Roll out of Health and Safety programs and initiatives e.g. Driving Safety and Licensing, Fit for Work, drug and alcohol testing etc.

  • Ensure rapid and effective communication of any significant incidents to the Management.

  • Conduct accident and incident investigations and associated reporting.

  • Ensure investigations are conducted in a fair and transparent manner following company procedures for incident investigation.

  • Provide any report on H&S related activities, issues and performance against plans.

 

Qualification & Skills Requirements

  • Master Degree in Occupational Health, Safety and Environment required.

  • NEBOSH Certificate will be an advantage.

  • First Aid certificate will be an advantage.

  • Minimum 5 years’ experience in construction, exploration and/or mining.

  • Open-pit mining experience will be an advantage.

  • Adaptation skills and experience of remote working and living conditions.

  • Valid driving license Light vehicle required.

  • Self-motivated, well organized with attention to detail and adaptable, with high initiative and excellent communication and negotiation skills.

  • Flexibility with regard to challenging tasks and assignment of priorities.

  • Good command of MS Office.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





10.) Security Manager

 

Job purpose

The Security Manager organizes and oversees all security operations in maintaining high security standards.

The purpose of the position is to create and preserve an environment where employees, contractors, visitors and property are safe and well-protected.

 

Key Areas of Responsibilities & Duties

  1. Develop and implement Plans and Procedures

  • Business Continuity Plan.

  • Crisis and Emergency Management Plan.

  • Kidnap, Ransom and Extortion Management Plan.

  • Security Management Plan.

  • Fire Response Plan.

  • Incident Management and Investigation Procedures.

  • Access control procedure.

 

  1. Security and Risk Management

  • Work closely with community relations, local law enforcement and government representatives to identify security risks and potential risk trigger events.

  • Ensure all security personnel are trained regarding the application of Voluntary Principles on Security and Human Rights.

  • Complete reports, documenting daily activities such as property damages, thefts, presence of unauthorized persons…

  • Allocate resources to various security tasks including investigations, access control, patrolling and crisis response.

  • Conduct routine patrols and draft security reports.

  • Check and control employees, contractors and visitors at access points.

  • Train on investigating theft, act of vandalism and illegal intrusion.

  • Perform security escort when required and arranging the escort of large vehicles and machinery around the site.

  • Identify all critical areas, implement and manage fully functional security infrastructures that included the installation and expansion of the electronic security system (access control, CCTV, etc.) fencing, lighting, and private security officers, while ensuring that all security activities are properly documented.

  • Define the operational budget and defined strategic investments to improve the security function and and monitor expenses.

  • Implement a complete Loss Prevention System Involvement on Traffic Management Plan (drogue and alcohols testing at the gates and traffic control as speed monitoring).

 

  1. Emergency Response

  • Provide first line response in event of emergencies.

  • Implement, manage, organize security protocols and coordinates emergency response.

  • Deployed the Emergency Response Team (Fire, Drowning, mobile or LV accident, etc.)

 

Qualification & Skills Requirements

  • Military or Police Force experience or similar.

  • Or High School Diploma and a Bachelor´s or Associate´s Degree in Criminal Justice, Public Administration, Business, or related subjects.

  • Open-pit mining experience and greenfield project under construction preferred.

  • Experience in remote location mandatory.

  • Experience in Africa and in Sierra Leone will be an advantage.

  • 5 years of experience in similar or related position.

  • Experience working closely with community relations, local law enforcement and government representatives.

  • Driving license Light vehicle mandatory.

  • Proficient in Security and Risk Management.

  • Ability to communicate, read & write perfectly in English.

  • Ability to work on MS office.

  • Steady hand, great attention to detail and precision.

  • Ability to work under pressure.

  • Communication skills and Interpersonal skills.

  • Decision making skills and actions oriented.

  • Problem solving skills.

  • Hazard identification skills.

  • Ability to supervise a team and influence.

  • Integrity and exemplarity.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.

 





11.) Senior Geologist

 

Job purpose

The Senior Geologist will provide strategic input and decision making in drill supervision, geological and geotechnical logging, Au and multi-element analysis, metallurgical, and geotechnical sampling on diamond drill holes.

 

Key Areas of Responsibilities & Duties

  1. Provide Geological input to ensure the safe, on-schedule and on-budget operation of the company

  • Assume a key role in the Development Group, Advancing Geology, Drilling, Metallurgical sampling and Geotechnical programs.

  • Supervise a core sampling program under really challenging time frame.

  • Execute a planned metallurgical (selective composite sampling for gold recovery and communition test work).

  • Execute a planned geotechnical sampling program for Geotech lab analysis (Triaxial, UCS, Brazilian disc, Shear Joint, tensile).

  • Prepare sampling dispatches and documentations with NMA and customs to export the samples to the certified laboratories without interrupting the chain of custody.

  • Plan and execute a systematic sampling for Au and Multi-element analysis including the insertion of QAQC samples for JORC/NI43-101 compliance.

  • Supervise the current drilling program with 3 to 4 operating rigs day and night shift (10 to 20,000m to drill within the next 6 months) from safe pad clearing and rig setup to drill completion and hole rehabilitation.

  • Supervise core handling and photography.

  • Perform core recovery /geotechnical logging (RQD, TCR, Break frequency).

  • Perform joint discontinuity (Alfa, Betha angles) -advanced geotechnical logging.

  • Perform structural logging (Alfa, Betha, Gamma angles).

  • Logging and sampling data entry on Excel templates to upload into an Access Database.

  • Participate in the redaction of the weekly and quarterly NMA report (maps, drill sections, statistics).

  • Perform all work in a safe manner in compliance with Company’s safety and environmental policies.

  • Perform any other duties deemed necessary by the Management in the smooth running of construction.

  1. Team management

  • Coach and mentor team, committed to train and supervise unskilled employees from the community.

  • Ensure high-quality geological data capture and interpretation utilizing data audits and GIS software.

 

Qualification & Skills Requirements

  • Bsc or Msc of Science in Geology or equivalent degree required.

  • Minimum 7 years of progressive mineral exploration experience required.

  • Strong experience with core sampling is mandatory for this position.

  • Experience in diamond drilling supervision required.

  • Experience in geotechnical and metallurgical sampling for DFS required.

  • Experience in gold exploration and/or mining would be an advantage.

  • Experience with Archean greenstone belts geology would be preferable.

  • Experience in Sierra Leone will be an advantage.

  • Attention to detail and rigor highly required.

  • Capacity to work under strong pressure and short deadlines.

  • Ability to work in a multiple-task environment (drill site, core shed, core saw) and properly assign priorities.

  • Ability to establish credibility and be decisive, but able to recognize and support organization’s priorities and preferences.

  • Proven experience with coordinating exploration activities and managing contractors with strong organisation and time management skills.

  • Excellent interpersonal and negotiating skills and ability to engage with key stakeholders.

  • Excellent technical ability and extensive experience using computer programs including but not limited to geological databases, GIS software and modeling software.

  • Familiar with MS Office Suite – Excel, Access, Word, PowerPoint.

  • Familiar with GIS software preferably QGIS or ArcGIS.

  • Strong sense of initiative, judgement and a degree of independence in identifying problems, finding solutions or preventative actions, and taking appropriate action to develop the capabilities, systems and performance of the exploration function.

  • Strong commitment to Environment, OH&S and duty of care.

  • A positive and energetic style, with outstanding written and verbal communication skills.

 

Applications with most recent curriculum vitae and names and email addresses of three (3) referees, one of which should be applicant’s previous or most recent supervisor should be sent to this email not later than 31st October, 2021 to:

miningrecruitmentsl@gmail.com

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender or age.

Women are strongly encouraged to apply.

Only shortlisted candidates will be contacted.





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Partners In Health (PIH) – Finance and Operations Associate

Job Description

J ob title: Finance and Operations and Associate – Maternal Center of Excellence (MCOE)

Work Location: Freetown- Kono

Department: Finance and Operations

Report to: Finance and Operations Directors dually

Line Management

No





Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.





Our Work In Sierra Leone: Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health centre and to referral hospitals.

Position Overview

The Maternal Center of Excellence (MCOE) Operations and Finance Associate is the primary financial officer for the MCOE, a new state-of-the-art maternity hospital being built by Partners in Health (PIH) in Sierra Leone. This role manages the overall budgeting, risk management and operational planning functions for the Maternal Center of Excellence. Additionally, the Associate will work with PIH to ensure that financial and operational functions and processes support the timely and effective implementation of the project, and proactively identifies and minimizes risks. This role will work with PIH-Sierra Leone’s Finance and Operations Directors, as well as the Director of the Maternal Center of Excellence, MCOE Program Specialist, and Sierra Leone Senior Management Team





Essential Duties and Responsibilities: Financial management, planning and analysis

  •  Working closely with the MCOE Program Specialist and key staff involved in the MCOE , l ead the MCOE annual budget development process, including any mid-year budget modifications, or partner budget revisions.
  •  Gain understanding of and manage the MCOE budget tool.
  •  Ensure budget changes are incorporated into the overall MCOE budget model tool.
  •  Closely work across PIH-Sierra Leone and with Boston-based Finance team on all financial reporting, analysis and planning related to the MCOE.
  •  Maintain and, where possible, improve systems for expenditure monitoring and tracking.
  •  Perform monthly financial analyses of MCOE expenditures versus actuals and organizes monthly meetings to share the results with the MCOE team.
  •  Quarterly analyses of MCOE procurements, documenting and monitoring overall performance, analyzing trends, highlighting issues, identifying gaps to ensure efficient and sound project management.
  •  Establish and nu r ture effective working relationships with the National Revenue Authority (NRA).
  •  Apply, manage, track and record the MCOE Goods Services Tax (GST) reimbursements via the NRA.
  •  Troubleshoot financial aspects of project implementation.
  •  Communicate with PIH site staff on grant requirement, budget availability, budget changes and other relevant financial matters.
  •  Ensure that required reports are submitted on time and in compliance with any donor standards
  •  Provide any ad hoc reports and analyses requested by PIH leadership or external partners.
  •  Work closely with any internal and external auditors
  •  Supervise implementation of budget lines in accordance with rules and regulations and in coordination with Director of Operations.
  •  Develop a fluent understanding of operations components of the budget and make day-to-day spending decisions within decided upon guidelines.
  •  Assist with budget planning activities and ensure that any needed modifications are appropriately incorporated





Operational Planning and implementation

  •  Working closely with the MCOE Program Specialist, work with key staff involved in the MCOE project to set monthly priorities and determine key tasks, keeping an overall timeline of activities, proactively identifying what needs to be done to avoid unnecessary delays.
  •  Establish and nurture effective working relationships with the Tax and Revenue departments at the Ministry of Finance (MOF) and relevant MCOE budget holders at the Ministry of Health and Sanitation (MOHS).
  •  In collaboration with the MOHS and MOF, apply, manage, track and record the MCOE Duty Exemptions applied to all MCOE imports arriving in Sierra Leone.
  •  Support the procurement team to achieve timely clearance of imports – including supporting any relevant paperwork and assisting with necessary payments.
  •  Assist departmental and program Managers/Directors in day-to-day coordination and management of MCOE operational activities.
  •  Monitor, control and manage MCOE budgeting, planning, operations to meet staff expectations and organizational goals.
  •  Takes accountability for operations processes including quality assurance, control, and compliance. cvXpjwT B2MyjK
  •  Work closely with country leadership to develop, communicate, and implement necessary operational policies
  •  Communicate regularly with operations managers and supply chain managers to cross-share information and troubleshoot.
  •  Collaborate across the team to create and present timelines charts for key initiatives to facilitate planning and decision making
  •  Maintain accurate operations materials and documents for reference purposes
  •  Support the MCOE Program Specialist Coordinate project launches, organization meetings, and seminar s.
  •  Identify problems in financial or operational process related to the MCOE and resolve them in quickly and timely manner.
  •  Work with infrastructure director to understand operational needs of the MCOE and ensures that they are executed effectively and efficiently.

Human Resources

  •  Work with HR in systems reviews, policies, and procedures related to the Maternal Center of Excellence
  •  Monitor MCOE staff compliance to the organization standards and procedures and report to the MCOE Director to ensure constant level of high compliance .
  •  Work with team members to build capacity through regular professional development and mentoring.

Risk management

  •  Identify key financial, operational, HR and delivery risks for the MCOE and proactively propose, solicit and track

mitigating measures and their implementation

  •  Support Executive Director, Finance Director and Chief Operating Officer on special projects as required for the

successful implementation of the MCOE .





Education and Work Experience Requirements:

  •  Minimum of Bachelor’s-level degree in public administration, business, finance, economics, accounting, or a related field, Master’s preferred.
  •  Multiple years strong experience in financial management of large-scale projec ts, preferably capital projects.
  •  Solid experience working with Government Counterparts across ministries.
  •  Knowledge of supply chain principles and practices in low resource settings.
  •  Advanced Excel skills, Word, Power Point and Outlook.
  •  Ability to adapt to work remotely when needed.
  •  Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries under shifting and demanding timelines.
  •  Proven ability to manage people and projects.
  •  Proactive, clear, and compassionate communicator.
  •  Adaptability to work in a rapidly changing environment and flexibility with schedules.
  •  Ability to work unsupervised, set and meet deadlines independently.
  •  Strategic thinking .
  •  Comfortable with inheriting already established processes and tools, while also assessing areas for improvement, and proactively developing new processes and tools to minimize risk and improve staff collaboration
  •  Ability and willingness to spend extended periods of time working at the Kono office as needed.
  •  Passion for social justice and PIH’s values.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

 

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancies at Mankind’s Activities for Development Accreditation Movement (MADAM) – 3 Positions

Mankind’s Activities for Development Accreditation Movement (MADAM) is recruiting to fill the following positions:

1.) Project Manager
2.) Finance/Administrative Officer
3.) Monitoring, Evaluation, Accountability and Learning (MEAL) Officer

 

Mankind’s Activities for Development Accreditation Movement (MADAM) is a National Non- Governmental Organization registered and operating in Sierra Leone since 1991. The objective of its establishment was and still is to help alleviate people out of poverty, reduce youth unemployment through promotion of market driven vocational and technical skills training and support to sustainable agricultural practices and systems. MADAM is committed to improving the livelihood security among rural communities focussing on women, youth and children. The organisation is driven by the belief that sustainability can only be achieved if people are empowered to take the lead in their own development aspirations through capacity building, advocacy and partnerships.





MADAM has received funds from the German Ministry of Economic Cooperation and Development (BMZ) through Deutsche Welthungerhilfe (WHH) for the implementation of the project title: “Promoting sustainable Food and Nutrition Security (ProFoNS) through organic farming in Falaba District, Northern Sierra Leone. The Project proposed to contribute to the improvement of the livelihoods of youths and women in Falaba District, North Eastern Sierra Leone. The purpose of the ProFoNS Project is to contribute to improving the Food and Nutrition security in Falaba District by ensuring that nutritionally vulnerable populations including children, pregnant and lactating women and adolescent girls have improved nutritional status in line with national targets through improved sustainable agricultural production systems, diversified nutrition, safe drinking water and rural financial services.

 

See job details and how to apply below.




 

1.) Project Manager

 

Job Purpose: The Project Manager (PM) is the central figure and provides overall directional leadership in ensuring that the ProFoNS project’s activities are implemented in an effective and |efficient manner to achieve the desired impacts. S/he will work closely with the Programme Manager, Deputy Director, the Director and team members to uphold organizational mission, values and standards. S/he is a member of the middle level management team and will be supervising, the Field supervisor, Monitoring, Evaluation, Accountability and Learning (MEAL) Officer.

The Project Manager (PM) will work as part of the projects’ management team and will report to the Programme Manager. The Project Manager (PM) will collaborate and participate in MADAM’s overall programme development.  S/he will work closely with and support MADAM’s programmes and shall have overall responsibility for the preparation and submission of donor report for the ProFoNS Project. The Project Manager (PM) will also work and liaise with the Finance/ Administrative Manager.

This position is based in Kabala Town and will require travel to communities of projects’ operation (maximum 30%)

 

Reports to: The Programme Manager

Location: Kabala Town

Main Responsibilities

 

  1. Provide Overall Project Management

  • Ensure strong leadership in the management of the ProFoNS Project

  • Ensure that project activities are continuously monitored, and evaluated as appropriate, including data collection according to agreed M&E plan and use of Programme learning to improve programming

  • Prepare and implement projects’ activity plans that correspond to the approved donor proposal and budgets and update these on a timely basis.

  • Prepare and share procurement plans with Administrative Officer, and update these on a timely basis.

  • Provide strong management and technical support to staff including engaging them in mentoring sessions, giving and receiving feedback on the programme

  • Identify training needs of staff and conduct capacity build training sessions.

  • Ensure high quality consolidated monthly and donor reports for the project activities for internal management purposes and for donors etc.

  • Ensure the projects contribute effectively to MADAM’s goal and that implementation is coordinated and integrated with other projects within MADAM’s two major Programmes: (I) Agriculture and Community Livelihood (ACoL) and (II) Youth Empowerment and Enterprise Development (YEED) programmes.

  • Work with MADAM Programme Manager to prepare and complete accurate and realistic budgets for donor approval

  • Ensure all expenditures are authorized and in accordance with MADAM and donor procedures.

  • S/he shall be the lead person in the development of the “MADAM’s Centre of Excellence” in the production of green fertilizer.

  • Ensure the allocated budget is utilized effectively and any necessary adjustments are requested in a timely manner.

  • Ensure all aspects of the project activities adhere to programme quality standards and policies (Transparency and accountability)

     




  1. Liaison and Networking

  • Strengthen linkages and liaise closely with other partners, local authorities and relevant government line ministries and agencies (Ministry of Agriculture and Food Security, Ministry of the Environment, District Councils, regarding project activities to ensure and promote a coordinated approach to projects implementation

  • Attend technical working and coordination meetings of the Agriculture sector in Falaba Districtic and, Freetown as the case maybe

  1. Human Resources

  • Line manages all staff of the projects and contribute to their capacity building and career development through technical support and on-the-job training and coaching.

  • Ensure that the staff are executing their job as per the agreed job descriptions and through ensuring that interim and annual Performance Development Reviews/Appraisals are done in accordance with MADAM’s guidelines.

  • Ensure that all project staff are aware of and comply with all of MADAM’s and WWW/BMZ policies and procedures.

  • Monitor and review performance of all staff, support and hold them accountable for meeting their success indicators/criteria; give corrective feedback where required and take appropriate action in the case of poor performance.

  • Ensure that work within the team is planned and organised in a way which will meet the projects’ needs in the most cost-effective manner possible; ensuring that team members are given appropriate workloads

 

  1. Programme Development

  • Actively participates in fund raising through programme/project proposal development processes

  • Support in programme quality review and implementation

  • Proactively track funding opportunities

  • Any other task assigned by supervisor

Qualification and Experience

A Master’s Degree in any of the Social Sciences discipline and/or Agriculture plus 5 years’ experience OR a Bachelor’s Degree + 10 years’ experience in a similar position with a similar organization

Skills and Competencies

  • Planning and Coordination skills,

  • Knowledge of Agro-Ecology and Organic Farming systems in Sierra Leone.

  • Strong Project management experience.

  • Highly experienced in writing donor reports

  • Highly experienced in writing funding proposals

  • Experience supporting complex, multi-programme initiatives will be a value.

  • Strong track record in fostering effective working relationships with Agriculture sector stakeholders at various levels.

  • Knowledge in Project budget management with a clear understanding of the ‘Concept of Value for money”

  • High level of all aspects of managerial experience, experience in complex decision making under difficult circumstances.

  • Very strong interpersonal and communications skills.

  • Professional writing and facilitation skills.

  • Commitment to the core values and vision of MADAM, WHH and BMZ

 

Women are strongly advised to apply.

 

Applications together with the recent CVs and photocopies of relevant certificates should be sent to: The Administrative Officer, MADAM, 250 Magburaka Highway, Makambo, Makeni or by Email:

recruitment4madam@gmail.com

Closing Date: 22nd October, 2021at 4.00 PM local time

 





2.) Finance/Administrative Officer

 

Job Purpose: Manage the project’s/program’s accounting and Control financial transactions and overall financial situation. He/she should also assist in MADAM/ project’s financial management.  He/she is charged with the overall responsibility for the day-to-day and long-term project support functions. He/she is responsible for running the project office administration, inventories, human resources and procurement. He/she works with the Project Manager to ensure smooth and effective operations of the project support activities in compliance with generally accepted practices of general administrative and human resources policies and procedures of MADAM. Must be familiar with the MADAM’s vehicle, inventory, administrative and HR reporting system. He/she will also ensure high quality, cost efficient and effective and timely services to the project in accordance with MADAM policies and procedures.

 

Reports to: Finance & Administrative Managers

Location:  Kabala town, Koinadugu District

 

Main Responsibilities

  1. Manage the project’s/program’s accounting

  • Maintain accounting related data on the basis of Quick Books accounting software

  • Prepare monthly, quarterly, half-yearly, and yearly financial reports for submission to donors and for periodic audit

  • Prepare account monthly bank reconciliation

  • Fill up the check-book form as required per deadline

  • Prepare vouchers for book-keeping and indicate their cost classification

  • Verify correctness of vouchers, including supporting documents

  • Check receipts and balance from    the field offices’ cash sheets

  • Prepare and control the monthly project journal/balance sheet and present to supervisor

  • Handle petty cash (cash box)

  • Execute cash payments, collect and prepare proper receipts

  • Follow up on and arrange for a/c receivables and payables settlement (e.g. payment of utilities)

 

  1. Control financial transactions and overall situation

  • Monitor the cash-flow situation

  • Prepare monthly and annual budgets and tracking variances

  • Verify the correctness of the cash book (petty cash and bank transactions) and report results

  • Verify the numerical correctness of contracts and execute payments

  •  Control the annual budget of project components

  • Monitor time allocated to project components

  • Provide necessary documents and reports for internal controlling




 

  1. Assist in the project’s/program’s financial management

  • Prepare monthly payment sheets for staff (salaries) with all deductions

  • Calculate daily allowances and overtime payments

  • Process claims for travel expenses

  • Provide necessary documents for the project’s/program’s financial planning

  • Maintain the office inventory list

  • Immediately reports all problems involving finance and regulations

  • File all important documents regarding the project’s/program’s accounting and finances

 

  1.  General administrative services and logistical activities

Key Tasks:

  • Management of day-to-day office requirements as appropriate and effective for office administrative system

  • Deal with all utilities services, e.g VHF, water, light, etc.

  • Protect MADAM/Project properties, negotiation due to miscellaneous problems, accident and theft case.

  • Oversee security arrangements at office to ensure the safety and security of MADAM/Project personnel and property.

  • Development and management of appropriate coordination mechanisms to ensure that all units are interacting well with each other, with program teams and across different geographical areas.

  1. Provide overall administrative support in relation to human resource and fleet

Key Tasks:

  • Provide daily support to management/project team. This includes ensuring that all HR related documentation is completed, filed and up-to-date at all times:

  • Create and maintain personnel files

  • Regularly update staff contact and performance assessment (mid and end year) `information in files and then update organization staff emergency tree and circulate to teams.

  •  Track staff movements in the office including processing of annual leave, prolonged sick leave, maternity leave, unauthorized absence, prepare and submit monthly leave reports by 10th of the following month etc.

  • To support in the recruitment process including receiving application forms, preparation for interviews, contacting candidates, preparing information for appointment letters, etc.

  • Ensure proper induction and clearance of all staff and consultant are done

 

  1. Procurement of Goods/Services

Key Tasks:

1. Ensure that procurement of materials, equipment and services for the office are in accordance with MADAM’s policies and procedures. Ensure the integrity and transparency of the processes, seeking authority as required.

2. Support the preparations for and conduction of the internal and external audits.

3. Ensure that goods and services are procured based on information supplied by support/other projects staff and ensure that charging information is correctly entered.

4. Check /review procurement request/Store requisition in compliance with the approved budget for all kinds of procurement. Collect quotations, prepare bid analysis (BA), contract purchase order (CPO) and work order as and when necessary according to MADAM procurement policies and procedures

 

  1. Ensure that office/project property & assets records are accurately maintained and updated all the time.




Key Tasks:

  • Prepare and maintain office/project inventory records to include all existing items and ensure receipt of updated reports on the added items. Ensure that the office universal coding system for the furniture fixture and equipment items (FF&E) is followed.

  • Periodically audit FF&E items to ensure accountability and ensure the preparation of monthly report and Yearly inventory report for project materials accurately and submit to the project Coordinator/Director

  • Establish and maintain the organization guidelines for property & assets items movement among various locations.

  • Establish and regularly update a computerized FF&E lists of office items, conduct physical count of FF&E items of the organization for specific period as and when required and provide the necessary feedback to the Project Coordinator/ Director for necessary action.

  • Monitor that the inventory number affix for all items (newly procured) are kept updated. Ensure that the room-wise FF&E items of office are correctly prepared and updated as needed

 

  1. Vehicle and workshop Management

Key Tasks:

  • Manage operation, use, and maintenance of office/project vehicles including motorcycles. Complete and/or obtain all necessary governmental vehicle documentation concerning vehicle licence, driving licence, insurance, and other documentation. Also, ensure that such documents/copies are properly filed and kept updated.

  • With the assistance from the mechanic staff ensure repair and maintenance of office vehicles is accurately done in a timely and cost-effective manner. Review all   repair requests and determine urgency of each request.

  • Review and verify the fuel voucher expenses each month for submission to Director. Oversees vehicle expenditures (fuel, maintenance, repairs, etc.) and enter into the vehicle control program and prepare monthly reports on vehicle.

  • Ensure that third party insurance coverage for all organization/project vehicles including motorcycles are obtained and renewed each year.

  • Deal with all administrative reports including accident or loss reports as and when required.

  • Monitor vehicle use to determine if negligence or misuse of MADAM/project vehicles has occurred. In such event, inform to supervisor immediately. Manage the maintenance and use of organization vehicles and ensure compliance with vehicle policy including use of logbooks. Supervise all drivers and make sure that they are maintaining vehicle properly, driving safely, and that vehicles are used effectively and efficiently.

  • Ensure that venue, food, stationary, and other logistics arrangement are in place before the start of workshop.




 

Skills and Competences

  • Some experience in ToT experience

  • Interpersonal and communications skills

  • Professional writing and facilitation skills

  • Commitment to the core values and vision of MADAM

  • Ability to take initiative and work independently

  • Good written and oral communication skills

  • Creative, flexible and capable of working in a fast-moving environment

  • Team player, able to work in a multi-cultural environment

  • Team player, able to work in a multi-cultural environment

 

Qualification and Experience

Applicant must possess a university degree in Accounting and Business Management or any related courses in finance and administration with 5 years of relevant professional work experience in an NGO setting with proven experience in office management, administration, human resources management, finance or in a relevant field of discipline in a similar position with a similar organisation.  Fluency in English.  Knowledge of the local working language of the duty station is an asset.

Computer Skills: Advanced PC skills; Word and Excel a MUST.

 

Women are strongly advised to apply.

 

Applications together with the recent CVs and photocopies of relevant certificates should be sent to: The Administrative Officer, MADAM, 250 Magburaka Highway, Makambo, Makeni or by Email:

recruitment4madam@gmail.com

Closing Date: 22nd October, 2021at 4.00 PM local time

 





3.) Monitoring, Evaluation, Accountability and Learning (MEAL) Officer

 

Job Purpose: The MEAL Officer is in charge of establishing M&E systems, processes, tools and procedures throughout the implementation of the ProFoNS project. The MEAL Officer will lead on the implementation of the MEAL plan, systems and processes including accountability and feedback mechanisms, and all learning, review and evaluation activities in the operational district. The MEAL Officer manages information and reporting processes and products to ensure professional, high-quality communication about the ProFoNS projects.

Reports to: Project Manager

Location: Kabala Town- Koinadugu District

Main Responsibilities

  • Ensure that effective and participatory MEAL systems for the above projects are established by developing the overall framework for project MEAL, for example, annual project reviews, participatory impact assessments, process monitoring, operations monitoring lessons learnt and workshops.

  • Design and maintenance of a Relational Database as a source for the project Information System

  • Create data Collect formats/tools for field and training session, monitoring and organize field staff teams for data collection to increase the monitoring efficiency.

  • Performs and documents procedures for data preparation including data cleaning, standardization and analysis.

  • Develops data collection and evaluation methodologies, including format design, project criteria and requirements, data compilation, relevance and usage.

  • Determines data needed to be collected and the appropriate data resources for the project. Formulates, implements, and enforces proper data collection policies and procedures. Establishes data quality standards and ensures standards are met.

  • Training of staff (Field officers and marketing officer) on data collection tools, and processes (documents, equipment, etc).

  • Coordinate the development of MEAL plan and system by seeking stakeholder inputs in order to produce these plans.

  • Prepare reports on MEAL findings, working closely with Finance officer, Project staff and stakeholders.

  • Develop and implement field monitoring and reporting tools for field officers

  • Create a beneficiary registration data base that incorporates all beneficiaries with clear identification data of each beneficiary. Ensure linkage with similar databases for project actors like SPs and Trainers etc.

  • Design questionnaires and data processing tools for data analysis.

  • Regular reporting on MEAL and data analysis results and consecutive findings and recommendations.

  • Ensure easy public access to MEAL reports and data and make sure they are widely distributed (design and maintenance of a Blog, Facebook profile, Instagram, etc).

  • Help develop/revise the project log frame matrix, particularly in the areas of the monitoring mechanism.

  • Undertake regular visits to operational communities in Falaba to support implementation of MEAL and to identify where adaptations might be needed.

  • Prepares and submit quarterly technical narrative report of project implementation.

  • Performs any other tasks assigned by supervisor

Qualification and Experience

A Degree in Social Sciences or Research, Monitoring and Evaluation with a minimum of 6 years sound MEAL experience in development cooperation

Skills and Competencies

  • Extensive experience in designing and implementing standard MEAL tools for agriculture projects and designing relational databases (MsAcces or similar, it is a must).

  • Extensive experience in designing and maintenance profiles in social networks (Facebook, Instagram, Blogs, etc –it is a must).

  • Can think analytically. (identify key issues and patterns in complex situations, plan independently)

  • Can think flexibly. (adapt to situations, consolidate different views and adjust approaches)

  • Can manage resources. (make decisions aimed at improving processes and performance)

  • Can work in and with teams. (foster a collaborative environment and drive (a) team(s) in one direction)

  • Is diplomatic. (understand other people and display cross-cultural sensitivity)

  • Can align with organizational standards. (show integrity and act in compliance with organizational needs, and priorities)

  • Interpersonal and communications skills.

  • Professional writing and facilitation skills.

  • Experience riding motorcycles (Motor Driver’s License available).

Computer Skills: Advanced knowledge of basic office programmes (i.e. OpenOffice, MS Office, Access, Excel, Power Point and Word, Blog Design, SPSS).

Excellent knowledge of modern communication technology (i.e. Email, Skype, Chat).

 

Women are strongly advised to apply.

 

Applications together with the recent CVs and photocopies of relevant certificates should be sent to: The Administrative Officer, MADAM, 250 Magburaka Highway, Makambo, Makeni or by Email:

recruitment4madam@gmail.com

Closing Date: 22nd October, 2021at 4.00 PM local time





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Sierra Leone Social Marketing and Development Agency (SLaDA) – Finance & Admin

Department: Finance & Admin

Reporting to: Executive Director

Position Title: Finance and Admin manager

Incumbents Name (if applicable)

Current Grade (if applicable):

Location: Freetown (70 Freetown and 30 % Regional Offices)




JOB SUMMARY: The primary function of the Admin and Finance Manager is to develop, manage and administer  SLaDA’s plans for proper recording, documentation, control, monitoring and reporting of financial operations in  compliance with SLaDA and donor rules and regulations. The Admin and Finance Manager is solely responsible for  planning, organizing and directing all financial and general administration of SLaDA. S/he manages financial systems  of the organization, ensuring that control measures are implemented. S/he provides oversight of the day-to-day  financial operations, and is accountable for organizing and providing high level quality financial series to SLaDA  programs, projects and units.

II. RESPONSIBILITIES AND TASKS:

JOB RESPONSIBILITY# 1: Financial System Operations Management and Data Processing

  • The Admin and Finance Manager plays a crucial coordination and management role in financial system  operations to ensure the system is functioning properly and is being used effectively by staff.
  • S/he provides day-to-day oversight of financial operations and ensures efficient process flows and  controls over finance and accounting functions are processed in the system accurately and reported to  donors, management and other partners timely.
  • Work with Executive Director to prepare and review all funding application budgets
  • Ensure policies, procedures and other quick reference guides are available to staff and  disseminated
  • Determine short and long term cash needs and coordinate cash requests and approvals,  including the submission of cash flow projections
  • Ensure journal entries are processed timely and accurately and cash receipts are recorded  properly
  • Supervise the quality and integrity of financial data and supporting documentation and ensure  completeness of data recorded in the system.
  • Ensure costs/expenses are managed properly within approved budgets




JOB RESPONSIBILITY# 2: Financial Analysis, Compliance and Control”

Tasks;

  • Perform quality reviews and analyses of books as well as financial performance reports and provide  feedback to the National Director to improve financial management (Bank reconciliation, balance  sheet, income statement, grants/contracts report, actual expenses vs budgets, payroll allocation,  etc.)
  • Ensure compliance with SLaDA’s accounting policy and procedures and generally accepted  accounting principles (GAAP)
  • Ensure the payroll and other systems provide adequate controls
  • Review all leases, agreements and/or contracts that require current and future use of the  organization’s assets and make any relevant recommendations to the National Director
  • Ensure SLaDA complies with donor rules and regulations
  • Ensure SLaDA prepares for annual financial and donor audits
  • Facilitate internal and external audits, and assist the National Director in preparing responses to audit  findings as well as planning and implementing audit recommendations
  • Ensure cash deposit are done for all condom sales activity on a daily basis with relevant documents  in place

JOB RESPONSIBILITY# 3: General Administration

Tasks;

  • Ensures functionality of the information technology systems
  • Work with relevant staff to establish a central asset management system by ensuring that SLaDA’s  universal coding system for the Furniture Fixture and Equipment items (FF/E) is applied in all  locations. Establish and maintain guidelines for property/assets items movement, and develop and  implement the maintenance plan for property/assets items and ensure the proper safe guard and  disposition plan of these items
  • Responsible for NGO MODEP and SLaNGO registration




JOB RESPONSIBILITY# 4: Staff Management and Development (Talent Management and Capacity  Building).

Tasks;

  • Identify gap in skills, develop training materials and provide training in accounting and financial  management as needed
  • Work with the Executive Director to develop and manage talent in the admin and finance department  KNOWLEDGE, SKILLS

AND COMPETENCIES

  • Required: Bachelor’s degree in Accounting, Finance or Business Management
  • Desired: Master’s degree in Business Administration or Accounting
  • At least 5 years’ experience in not-for-profit financial, budgeting, accounting, financial reporting,  grants/contract management and business management
  • Solid accounting systems experience and thorough understanding of financial accounting,  reporting, grants and contract management processes
  • Ability to quickly learn new systems, processes and procedures and adapt local practices to global  standards
  • Ability to work on teams, work at detailed level and understand the larger picture ∙ Facilitations skills to conduct training sessions for small, medium and large sized groups  ∙
  • Solid analytical skills, problem solving and experience working with donors
  • Strong oral and written communication skills; Customer focused while handling multiple priorities
  • Good management, coaching and negotiation skills
  • Proficiency in using financial software applications
  • Proficiency in Microsoft Office including Excel and Word





How to Apply

Interested candidates should apply via :

admin@slada-sl.com

Hand delivery copies are also encouraged.  You can deliver your application at the SLaDA office at 11 Old Railway Line, Wilberforce, Freetown

Deadline: 20th October 2021





Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.