The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd is recruiting to fill the following positions:

1.) Village Savings and Loan (VSLA) Officer
2.) WASH Technician
3.) Security Guard / Office Caretaker
4.) Project Manager
5.) Office Assistant
6.) LANN Field Officer
7.) Driver/ Mechanic

 

The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd was established as a social business to provide WASH services in rural and peri-urban communities in Sierra Leone. The Company is partnering with Welthungrehilfe to implement a WASH services project funded by Charity Water and Welthungrehilfe in three chiefdoms in the Bonthe District.

 

See job details and how to apply below.

 

1.) Village Savings and Loan (VSLA) Officer

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, with frequent filed visits, the VSLA Officer is responsible to facilitate planning, organizing, and management of VSLA conduct awareness /sensitization on VSLA activities among communities and local leaders to ensure successful project implementation.

 

Reporting to:

Project Manager

 

Key Responsibilities:

• Facilitating community vulnerability assessment in target communities to define community gaps and provide the basis for planning.

• Developing work plans (Weekly, Monthly, and Quarterly) to ensure effective implementation of VSLA related activities as outlined in the proposal documents.

• Facilitating the identification and formation, and mobilization of VSLA groups through local structures.

• Facilitating the identification of VSLA community mobilizers to enhance community awareness and ownership/sustainability of the VSLA approach.

• Identify technical capacity and challenges for beneficiaries and skills/knowledge they have in VSLA and Business development skills.

• Facilitating and ensuring the establishment of village savings and loans association groups within the target communities.

• Overseeing and regularly monitoring when the VSLA groups are meeting, conducting the share purchase, social contributions, and borrowing and repayment of loans to ensure proper documentation/recording of the VSLA field cash box.

• Training community mobilizers on VSLA methodology and sanitation marketing.

• Coaching, supervising, and mentoring the community mobilizers for effective facilitation and support of VSLA and Income generating activities.

• Facilitate and organize exposure or exchange visits among VSLA groups and any other events for the beneficiaries to foster learning and experience sharing.

• Ensuring that the VSLA kits/tools are supplied to beneficiaries and used appropriately.

• Sorting out any misunderstanding that may arise within VSLA group members to ensure smooth running and prevent dropout.

• Ensure that funds generated from VSLA activities used for WASH products and services

• Ensure that the VSLA groups participate in LANN activities and sanitation marketing sessions.

 

Desirable Qualification, skills, and competencies

• Diploma in the related topics

• Good communication and report writing skills and working knowledge of English

• Coordination and organizational skills

• Professional experience and background in WASH; experience in WASH Self Supply and Sanitation Marketing is an added value

• Professional experience in technical and financial project management

• A high level of resilience and readiness to travel and work in remote areas

• Ability to be proactive and work independently

• Good team player, creative, flexible, and capable of working in a fast-moving environment

• Have a valid driver license and can ride a motorbike

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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2.) WASH Technician

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, the WASH Technician frequently travels to the field. The WASH Technician will be responsible for the construction and rehabilitation of water points. The WASH Technician will work closely with the WaSAP Lead Technician in developing bills of quantities, drawing/designs, and day-to-day supervision of field technicians to ensure quality infrastructure.

 

Reporting to:

Project Manager

 

Key Responsibilities:

• Work with WaSAP Lead Technician to conduct a continual review of the designs and functionality of the constructed or rehabilitated water supply systems to ensure efficient operation and sustainability.

• Act as the technical person in the development of Bill of Quantities and designs for all WASH works on the various communities including but not limited to latrines construction, water points, and rehabilitation in the target communities.

• Work with the WaSAP Lead Technician to design templates, construction contracts for WASH-related works, and a system for monitoring the progress and performance of hired technicians.

• Provide rigorous supervision of WASH hardware works in the various communities.

• Provide technical inputs in the production of WaSAP regular reports internally and externally: Weekly, monthly, quarterly, etc.

• Liaise with the WaSAP Lead Technician on the quantity and quality of materials to be requested and requests on time for prompt delivery to the site

• Be involved in capacity building of Water Management Committees (WMCs) on routine maintenance techniques and maintaining the constructed or rehabilitated WASH infrastructure.

• Ensure that the Water Management Committees and VSLA groups work closely to ensure funds are available to maintenance the WASH infrastructure.

• Provide updates to the Project Manager on the state of Water and Sanitation infrastructure by working closely with the trained WMCs committees regularly.

• Maintaining an accurate record and taking proper care of all field equipment and material stocks for the company as per WaSAP standard.

• Cooperate with local authorities and local communities – attending meetings, taking notes, informing the Project Manager about the outcome of meetings attended.

• Any other assigned task by the Project Manager

 

Desirable Qualification, skills, and competencies

• Diploma in Civil Engineering, Water Engineering or Architecture or any relevant technical qualification

• At least two years of experience with a non-profit, non-governmental organization or private engineering firm

• Demonstrated skill in the use of AutoCAD, CAD, GIS software, and GPS device

• Experience in drafting Bill of Quantities for civil works

• Experience in groundwater development and rehabilitation. Excellent experience with Microsoft Excel, including use of formulas and pivot tables

• Strong skills with Microsoft Word

• Excellent English communication skills

• Ability to exercise sound judgment and make decisions independently

• Flexible, able to cope with stressful situations

• Willingness to travel to other locations outside Bonthe District as required by supervisor.

• Good team player, creative, flexible, and capable of working in a fast-moving environment

• Have a valid driver license and can ride a motorbike

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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3.) Security Guard / Office Caretaker

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, The Security Guard / Office Caretaker will be responsible to provide security services for the safety and cleanliness of office premises and the residences.

 

Reporting to:

Project Manager

 

Key Responsibilities:

As a Security Guard

• Ensure offices and residences are appropriately closed as required per office hours,

• Ensure that drivers for both WaSAP vehicles or private cars signs in and out on the ledger when entering/exiting the compound of the office premises or residences,

• Open and close the gates for staff and visitors,

• Keep an updated visitors’ book,

• Request purpose of visit or identification from external visitors and check back with the responsible person at the project/program office or residence,

• Escort visitors into the project/program office or residence,

• Guard office and residence equipment on the compound and in the buildings before and after office hours,

• Report loss or damage of office premises/residences and equipment,

• Report any incidences threatening office/organization security,

• Attend materials loading and offloading procedures,

As Caretaker

• Load/unload and set-up/dismantle equipment transported to and from the office

•  Cleaning the office after office hours

• Any other duties related to the job can be assigned

 

Desirable Qualification, skills, and competencies

• Diploma in the related topics

• Minimum 1year professional experience in a similar position

• Ability to take initiative and work independently

• Creative, flexible and capable of working in a fast-moving environment

1. Team player, able to work in a multi-cultural environment

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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4.) Project Manager

 

Contract Duration:

One year with the possibility of extension.

 

Job Objective(S):

Based in Mattru Jong, the Project Manager is responsible for planning, overseeing, and leading the project through completion. The position requires interaction with stakeholders to ensure successful implementation.

 

Key Responsibilities:

Under the overall supervision of the General Manager / Executive Director and working in close collaboration on WASH technical issues with the Welthungrehilfe WASH Expert, the Project Manager will perform the following tasks:

• Leading project planning activities

• Coordinating staff activities and internal resources

• Managing project progress and adapt work as required

• Ensuring projects meet deadlines

• Managing relationships with communities and stakeholders

• Conducting project review and designing risk mitigation plan

• Preparing monthly and quarterly project reports

• Managing field officers and technicians

• Ensuring the Promotion of Sanitation Marketing and linking it to the Village Savings and Loan Association (VSLA) and LANN approach

• Conceptual development of project activities as indicated in the project document

• Any other assigned task by the General Manager / Executive Director

 

Desirable Qualification, skills, and competencies

• BSc or MSc in the related topics

• Good communication and report writing skills and working knowledge of English

• Coordination and organizational skills

• Professional experience and background in WASH; experience in WASH Self Supply and Sanitation Marketing is an added value

• Professional experience in technical and financial project management

• A high level of resilience and readiness to travel and work in remote areas

• Ability to be proactive and work independently

• Experience working with community-driven development and participatory methodologies

• Experience in networking with government and private sector stakeholders at district and national level

• Sound project management experience, including financial administration and human resource/team management

• Good team player, creative, flexible, and capable of working in a fast-moving environment

• Have a valid driver license and can ride a motorbike

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

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5.) Office Assistant

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, The Office Assistant will be responsible to Performs clerical support tasks. This may include organizing files, scheduling appointments, photo copying and receiving guests.

Reporting to:

Project Manager

 

Key Responsibilities:

• Performs clerical duties, including, but not limited to, photo copying, and filing correspondence.

• Interacts with clients, visitors, and vendors.

• Arranges meetings by reserving rooms and managing refreshments.

• Photocopies, scans, and files appropriate documents.

• Maintains accurate records and enters data.

• Assists with organizing events when necessary.

• Signs for delivered packages and distributes them to the appropriate recipient.

• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary.

• Protects the WaSAP office compound and building against vandalism and illegal intrusion.

• Protects all exterior WaSAP properties regarding unauthorized use.

• Aids and direction to all members of the public and visiting the office compound for private or business purposes.

• Conducts regular patrols of interior and exterior of WaSAP properties to establish and maintain security controls.

• Maintains good working relations with local law enforcement agencies.

• Conducts casual surveillance on all members of the public visiting the WaSAP compound relative to irrational behaviour.

• Responds to complaints by WaSAP employees regarding members of the public carrying out irrational acts.

• Administers first aid to members of the public or WaSAP employees who may receive injuries when on the premises.

• Acts on established programs related to fire evacuations.

Any other assigned by management.

Desirable Qualification, skills, and competencies

• Previous working experience in a similar position is desired.

• Must be prepared to spend much time in remote areas with limited facilities.

• Ability to work under pressure; Flexibility in terms of working hours and working locations.

• Valid Sierra Leone Driving License.

• Excellent knowledge of driving rules and regulations.

• Good knowledge of Sierra Leonean places, roads and road conditions.

• Safe driving record and at least 3 years of experience driving on and off road in difficult and unusual road conditions.

• Excellent knowledge of vehicle operation and ability to undertake basic maintenance and running repairs if in remote locations.

• Primary education certificate, Secondary School certificate or its equivalent an asset.

• Creative, flexible and capable of working in a fast-moving environment

• Team player, able to work in a multi-cultural environment

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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6.) LANN Field Officer

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, with frequent filed visits, the Linking Agriculture and Natural Resource Management towards Nutrition Security (LANN) Field Officerisresponsible to Responsible for promoting sustained behavior and practices conducive to improving nutrition security among project target communities with limited access to markets and quality health services. The LANN Officer will supports households to pursue a higher convergence of feasible nutrition-sensitive strategies across the linkages among agriculture, nutrition, income generation, and WASH.

 

Reporting to:

Project Manager

 

Key Responsibilities:

• Conducting a multi-dimensional nutrition-sensitive assessment that captures information related to the core areas of LANN+ in the target communities to foster a comprehensive understanding of the situation and enable an integrated response.

• Analyzing the Food Nutrition Security (FNS) situation to get an in-depth understanding of issues related to immediate and underlying causes of malnutrition in the targeted communities.

• Assessing the context at local level, analyze underlying and basic causes of malnutrition, design appropriate activities addressing types and causes of malnutrition.

• Incorporating nutrition objectives and indicators community programs.

• Targeting the most vulnerable (marginalized groups, women, etc.) and aim to improve equity

• Collaborating and coordinate with other stakeholders

• Incorporating nutrition education into community programs (incl. health and hygiene behaviors, promote adequate caring practices, especially for women of reproductive age and young children (First 1000 days!)

• Promoting diversity production and increase production of nutrient-rich foods

• Providing training to communities to improve Post-Harvest Management (processing, storage, preservation)

• Ensure that the LANN communities are part of the VSLA groups.

• Any other assigned task by the Project Manager

 

Desirable Qualification, skills, and competencies

• Diploma in the related topics

• Good communication and report writing skills and working knowledge of English

• Coordination and organizational skills

• Professional experience and background in WASH; experience in WASH Self Supply and Sanitation Marketing is an added value

• Professional experience in implementing LANN or LANN related project

• A high level of resilience and readiness to travel and work in remote areas

• Ability to be proactive and work independently

• Good team player, creative, flexible, and capable of working in a fast-moving environment

• Have a valid driver license and can ride a motorbike

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

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7.) Driver/ Mechanic

 

Contract Duration:

One year with the possibility of extension

 

Job Objective(S):

Based in Mattru Jong, The Security Guard / Office Caretaker will be responsible to provide security services for the safety and cleanliness of office premises and the residences.

 

Reporting to:

Project Manager

 

Key Responsibilities:

• Responsible for driving and maintaining the WaSAP Company vehicle in good condition.

• Supports the logistic department with the transport of material and staff during official duty trips.

• Must be comfortable as a proactive member of the team, seek to identify and communicate potential problems and propose solutions to the management as far as motor vehicles and other assets are concerned.

• Drive WaSAP Company vehicle in order to transport staff and goods for project purposes in a responsible manner according to Sierra Leone traffic laws.

• Maintain the vehicle assigned in a good condition. This always includes cleaning the vehicle and keeping it ready for travel, servicing, licensing registration, insurance, fuel & engine oil, water, and tyres checked.

• Informing logistics officer immediately in case of mechanical problems and advices on action to be taken.

• Supervises closely and assist any repair, maintenance or services done to the vehicle by WaSAP mechanics.

•  Report any incident/problem to the office or Logistics officer immediately.

• Follow WaSAP regulations for transport. These include:

  • Non-unauthorized passengers on board the vehicle

  • No weapons in the vehicle

  • No private business to be under taken with the vehicle

  • No alcohol before or during driving and working hours

  • Speed limit for driving within town is 40km/h and 80km/h on the highway outside town.

  • Keep all items (tools for the vehicle, first aid boxes, etc) in a good condition.

• Complete the logbook before and after every journey (km, input of fuel, services, and signature) and filling in monthly vehicle cards. Ensure that fuel consumption is normal.

• Assist in delivery of materials or goods needed by WaSAP to other project locations (in cooperation with logistics) – has to keep clear records, following the WaSAP guidelines for logistics and procurement.

• Assist in clearing goods and items for WaSAP from customs or other official institutions; responsible for reception of goods delivered from other locations by road (including off- loading trucks & vehicles).

• Follow the security guidelines when on duty and adhere to the safety and security policy of WaSAP

• Assist in any other duties assigned by the direct supervisor or overall supervisor

 

Desirable Qualification, skills, and competencies

• Previous working experience in a similar position is desired.

• Must be prepared to spend much time in remote areas with limited facilities.

• Ability to work under pressure; Flexibility in terms of working hours and working locations.

• Valid Sierra Leone Driving License.

• Excellent knowledge of driving rules and regulations.

• Good knowledge of Sierra Leonean places, roads and road conditions.

• Safe driving record and at least 3 years of experience driving on and off road in difficult and unusual road conditions.

• Excellent knowledge of vehicle operation and ability to undertake basic maintenance and running repairs if in remote locations.

• Primary education certificate, Secondary School certificate or its equivalent an asset.

• Creative, flexible and capable of working in a fast-moving environment

• Team player, able to work in a multi-cultural environment

 

Starting date:

Immediately after interview

 

Mode of Application

Please submit your application by hand to:

The General Manager / Executive Director

Water and Sanitation Promotion (WaSAP) Company (SL) Ltd

Crossing Village- Six Mile

Or

By email to info@wasap.life

 

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Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

JAM (Joint Aid Management) is recruiting to fill the following positions:

1.) Receptionist/Admin Assistant
2.) Office Cleaner

 

See job details and how to apply below.

 

1.) Receptionist/Admin Assistant

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Specific tasks include, but are not limited to, the following:

Reception and Administration;

• Responsible for manning reception, receiving and directing visitors after liaising with the hosts

• Ensure all visitors adhere to covid19 precautions

• Keep a log of all visitors, who they visited and purpose;

• Ensure reception area is tidy and presentable, with all necessary stationery and material

• Responsible for answering JAM incoming calls, taking, recording and following –up on messages

• Ensure all office public notice boards are cleaned and up to date;

• Ensure all wall clocks have correct readings and continuously powered;

• Responsible for daily office checklist

• Help in scanning, photocopying, binding of office documents

• Handle incoming and outgoing mail;

• Maintain the office supplies logbook/stock card and ensure reorder levels

• Responsible for month end stock report

• Responsible for collating monthly timesheet and leave request on a monthly basis

• Maintain contact lists monthly;

• Provide other administrative support as required from time to time;

• Compilation of documentation packs for meetings with external clients;

• Any other duties as assign by supervisor

  
  
  
  

Communication: 

• Able to work and converse effectively with all levels of colleagues, clients, and other external contacts.

Requirements;

 

• Diploma level – or equivalent

• At least 2 years’ experience of working within an office environment and INGO

• Familiarity with the use of office equipment i.e. fax, photocopiers etc.

• Implementing admin systems and databases

• Excellent verbal communication skills with a good telephone manner

• Good written skills

• Good interpersonal skills

• Computer literate, with keyboard skills and experience of word-processing, (Microsoft Word, Excel)

• Combined with ability to acquire other skills as necessary (e.g. databases and spreadsheets).

• Ability to work on own initiative and take responsibility where necessary and to work as part of a team.

 

To Apply

Qualified candidates should submit a cover letter and resume to:

jamsl@jamint.com and cc:

 admire.hamilton@jamint.com

noting the job title in the subject line.

Closing date for all Applications will be 12th July 2021

 

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2.) Office Cleaner

 

Generally, the Office Cleaner will:

• Ensure that the kitchen, toilets and the office environment is properly kept clean;

• Ensure clean plates, cutlery and glasses are dry and available at all times;

• Ensure waste are properly emptied at the bin provided at the the office and monitors that it is properly cleared

• Sweep, dust and mop office floors by using cleaning supplies

• Replenish towels, soap and toilet paper in bathrooms on a regular basis

• Ensure proper cleanliness of the areas around the office such as walkways and parking lots

• Ensure dustbins in offices are emptied twice a day

• Move around furniture for the purpose of storage or rearranging

• Ensure the dispenser is always clean and there is drinking water

• Monitor water usage and reports

• Report damaged furniture and fittings to admin;

• Run office errands as required;

• Collaborate with all JAM Staff to ensure smooth running of the office in terms of office facilities and equipment.

• Perform dusting, disinfecting and polishing of surfaces and furniture as needed

• Ensure the door knobs and are disinfected three times a day to observe COVID 19 precautions

• All other duties that may be assigned within the scope and capacity of the employee

Requirement:

• Communication skills: applicants should be a able to read, write, and speak English language at a level necessary for efficient performance. They also need good communication skills to effectively follow written or verbal instructions

• In-depth knowledge of modern cleaning equipment and chemicals

• Been able to use chemicals in a safe manner

• Able to operate janitorial equipment properly and safely

• Able to clean all fixtures and furniture safely

• Any other duties as assigned

To Apply;

Qualified candidates should submit a cover letter and resume to:

jamsl@jamint.com  and cc:

admire.hamilton@jamint.com

noting the job title in the subject line.

Closing date for all Applications will be 12th July 2021.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

PREVIOUS APPLICANTS NEED NOT TO APPLY

Plan International Sierra Leone is seeking to recruit top-notch professional to fulfil the position of Head of Operations (national position) based at the Country Office-Freetown to deliver the tasks outlined below:

SUMMARY OF THE POSITION

This role is needed to provide leadership, management, strategic direction for the Operations function within Sierra Leone according to Plan’s global ICT and supply chain principles, policies, global standards as well as best practices while taking cognizant of the local environment and business needs in line/engaging with the Country Strategy linking up to the Plan International Global strategy.

DIMENSIONS OF ROLE

The Head of Operations reports to the Country Director and is a member of the Country Management Team of Plan International Sierra Leone along with other country managers and is expected to contribute to Plan International Sierra Leone’s understanding and strategic direction in the country.

She/He will be responsible for the management and oversight of the country operations, which includes ICT, logistics, procurement, warehouse, asset management and administration.

This position is responsible for ensuring the execution of Operations departmental plan and adequate operational support for the country to implement a wide variety of programs which includes developing systematic ways of handling the function and managing adequate documentation and compliance of processes.

ACCOUNTABILITIES

• Strategic planning, reporting and support to programmes delivery
• Contribute to the strategic development and management of the country in line with the Country Strategic Plan (CSP), ensure that operations are an engaged and effective business partner for Programme departments to carry out quality programmes with excellent operational support
• Support the Country Leadership Team in developing a transformation design that will strengthen the operational side of Plan International Sierra Leone to guarantee excellence
• Oversee the planning and delivery of all general services and logistical requirements of program work in line with established procedures – including procurements, storage, transportation and distribution
• Engage in project proposal and design including project budgeting as well as providing input to project proposals on key logistical and administrative aspects
• Develop, review and implement specific logistics, procurement, warehouse and administrative procedures
• Review Standard Operating Procedures (SOPs) to provide institutional guidance on the areas of assignment
• Advise on the various grant rules and regulations and monitor transactions on administration, warehouse, asset and fleet management to ensure compliance at all times
• Take part and contribute to the identification, assessment capacity building & support, monitoring and coordination of partners on the Operations related function
• Manage and mitigate risk including fraud and corruption
• Ensure Work Permit and resident ID of international staffs are processed in line with the law of Sierra Leone
• Responsible for proposal and supporting the development of adequate logistics control mechanisms of operations in Procurement in Emergency in order to a) identify weaknesses in the CO supply chain (b) monitor compliance to the Logistics Handbook and (c) make recommendations for improvements
• Capacity build staff and concerned stakeholders on various administration and logistics processes and donor rules
• Conduct logistics compliance checks on country and field offices.
• Translate global legal management standards into reality in Plan International Sierra Leone
• Cascade global standards, policies and procedures to all staff while ensuring clear understanding and application at all times
• Ensure Plan complies with all applicable laws and regulations in Sierra Leone
• Ensure Plan enters contracts that are reasonable, protect its interests and are risk free
• Ensure Plan complies with obligations resulting for it from signed agreements
• Ensure Plan maintains an appropriate registration, understands and complies with its requirements
• Ensure consistent application of Plan’s Anti-Terrorism Screening (ATS) policy
• Ensure that all Plan contracts are based on pre-approved format by Plan’s lawyer and on Plan’s minimum guidelines of contracts/agreements
• Ensure contracts management including troubleshooting, negotiation and supplier performance management for logistics and admin related contractual engagements.
• Ensure procurement activities support timely and quality program delivery
• Collaborate with department heads and staff to ensure purchase of goods and materials is properly planned, timely delivered in the required quantity and quality at an effective cost
• Regularly assess risks that are likely to hamper continuous delivery of procurement activities and monitor the mitigating actions that will have been designed.
• Ensure a professional management of Plan International Sierra Leone’s assets and inventories
• Ensure assets are tagged, monitored, and an asset count exercise is conducted at least once every year
• Ensure disposal are carried out in due respect of organizational procedures and sound documentation is kept of the process
• Ensure that Plan International Sierra Leone’s facilities are covered by appropriate insurances and a monitoring mechanism exists to ensure damages are promptly repaired by the insurer
• Facilitate the annual insurance survey and submit quality report to Global Hub
• Ensure notification is made to relevant persons using the incident/loss notification form within the 48 hours of occurrence of incidents, damages or losses
• Ensure mechanisms and relevant tools are in place to document asset transfer
• Ensure stock is managed as per organizational procedures and most accepted standards.
• Ensure Plan’s facilities are safe and secure for Plan’s work
• Ensure there is a sound mechanism for the regular, timely and effective maintenance of Plan premises
• Ensure that Plan’s office, compounds and housing are in good standard of management
• Ensure that Plan has in place an adequate security system in its premises for staff, vehicles, equipment’s, etc.
• Supervise/facilitate conferences /workshops and visits arrangements.
• Ensure Plan’s fleet support effective delivery of program activities
• Ensure that all Plan vehicles are always in good working condition
• Ensure there is an adequate insurance cover for all vehicles in all time and their licenses are always up to date
• Ensure there is a cost effective coordination mechanism for vehicle movements between Country office and program implementation and influencing areas
• Submit monthly report in support to recovery of costs.
• ICT and applications support
• Applications and systems support : Oversee the in-country rollout/ support of corporate systems and applications including finance systems (SAP, Y.O.D.A, ERP), HR Information System (HRIS) and other corporate applications;
• ICT Leadership support: Provide technical leadership, foresight and senior level ICT advice and information to meet needs and guide strategic and operational decision-making of Country Leadership Team
• ICT Strategy : Build on, implement and communicate Plan’s ICT strategy, operational plan, policies, procedures, systems and tools, ensuring these are tailored and adapted to suit the realities and needs across all levels of the organisation;

• ICT Policies and Procedures : Work with relevant colleagues (GH/RH) to monitor compliance with ICT policies and procedures across the organisation and providing quality control in ICT
• In country ICT Infrastructure : Providing a secure and efficient network infrastructure to support Plan’s operation.
• Ensure safety and security for Plan’s operations in Sierra Leone
• Periodically update Plan International Sierra Leone’s security SOPs and ensure awareness and consistent application by staff and other stakeholders
• Periodically review and update the Travel Safety and Security Advisory (TSSA) and ensure visitors receive an e-copy before travelling to Sierra Leone and that they are briefed on the content upon arrival in Plan’s office
• Prepare a monthly security update and share it with the Regional Security Advisor after review by the supervisor
• Conduct Security Risk Assessment (SRAs) for all Plan’s offices at least once a year and carry out SRAs for residences to be rented by Plan prior to Plan signing agreements
• Ensure the security company deploying security agents in Plan’s facilities is clear about Plan’s security standards and review its monthly report before payment of its services by Plan
• Work with the Disaster Risk Management Focal Point to ensure Plan’s offices have in place the adequate evacuation systems
• Prepare Quarterly Security Reports and present them during the Country Leadership Team (CLT) Meetings
• Periodically update a contingency Plan for Plan International Sierra Leone
• Ensure that Plan is on top of security Key Performance Indicators (KPIs)
• Periodically train staff on security related matters to ensure they are up to date with security standards and equipped to react properly in emergency.
• Develop and lead a competent and motivated administration team
• Human resource planning – Recruit, grow and retain staff
• Performance Management – Manage, motivate, develop and oversee the performance of Operations staff in line the organization’s systems, rules and regulations
• Create a positive working environment in which continuous improvement, service- mindedness, transparency and open communications are key values.
• Nurture good relationships with the Government of Sierra Leone
• Ensure that the Country Office adheres to all aspects of the Country Agreement between Plan and Sierra Leone Government
• Ensure there is a system of monitoring of all items purchased through duty free exemptions
• Ensure that equipment purchased with duty free are not sold or donated to third party without payment of duty
• Ensure that required reports from Plan to Sierra Leone Government are sent in a timely manner.

KEY RELATIONSHIPS

Internal contacts

• Country Director
• Country Leadership Team (CLT) and Extend Country Leadership Team (ECLT)

External contacts

• Line Ministries
• Plan’s Legal Retainer
• Minimum contact with vendors/Suppliers

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Education/Professional Background

• B.A/Sc. degree in Supply Chain management/ Logistics Management/ Business Administration, Procurement or related field of studies
• At least 7 years work experience out of which 3 years in a similar position

Essential Skills

• Strong technical skills in supply chain
• Professional integrity and accountability
• Able to keep the big picture in mind and work in detail
• Ability to work under pressure
• Able to work in a team and independently
• Work well with others
• Planning and organisation skills on short and long time frames
• Decision making and analytical skills
• Solutions orientated focused on program outcomes
• Budget skills including effective use of resources
• Coaching and mentoring skills
• Develops mutual trusting relationships with complex partnerships that have excellent business outcomes
• Remains calm and positive under pressure and in difficult situations.

Desirable

• Good communication skills and Good writing skills in English.
• Comfortable working with colleagues from different cultures and various internal departments;
• Preference for team work and a collaborative working environment
• Listening skills, discreet and tactful.
• Commitment to continuous learning
• Ability to respond/manage multiple demands from various sites/departments
• Work experience in similar position in an International Non-Governmental Organization (NGO)

PHYSICAL ENVIRONMENT

The incumbent will be based in Freetown, Sierra Leone with 30% within the different sites & 70% of the time on office related activities.

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

 

How to Apply

To apply for this job, kindly click on “Apply” Your application should include:

• A cover letter
• A comprehensive CV including details of two referees, one of whom should be your current or most recent supervisor

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

 

Closing Date: 22nd July,2021

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Reports To:  Director of Finance of Sierra Leone Red Cross Society

Sierra Leone Red Cross Society (SLRCS) is a humanitarian organisation that believes every human being is entitled to a life of dignity and opportunity. With the help of our partners, staff and volunteers, we work in vulnerable communities to improve the lives of vulnerable Sierra Leoneans.

SLRCS is seeking talented, hard-working, and dynamic Sierra Leoneans for the position of Finance and Admin Assistant, for ICRC Project

Date required: July 2021.   Duty station: Freetown with frequent travels to provinces as and when required.

Fixed term – 1 year with possible extension based on performance.

 

JOB SUMMARY: The overall purpose of this position is to support the Director of Finance in ensuring the overall financial management of the ICRC Project Support to the Sierra Leone Red Cross Society. The post holder also expects to give support to programs in ensuring effective and timely implementation of the ICRC supported project.

 

Main Duties

1. Work with the Director of Finance, to prepare project budget and budget revisions in close cooperation with programme staff and ICRC project Coordinator and Accountant based in Abidjan.

2. Prepare timely and accurate Quarterly project financial reports (expenditure and balances) including the Working Advance Report

3. Prepare Project Cash Book and Reconciliation on a Monthly basis and submit to Director of Finance for Review and approval

4. Receive and Review all Project Request for accuracy, budget provision and submit to the Director of Finance for approval

5. Receive and Review all Returns/liquidations submitted by Program staff and ensure the appropriate supporting documents are attached before submitting to the Director of Finance for approval

6. Work with Programs to prepare quarterly cash forecast and submit to ICRC.

7. Scan, copy and send originals of all Project Finance supporting documents to ICRC office in Abidjan via DHL

8. Submit Bank Statements to ICRC office in Abidjan upon requests.

9. Liaise with Bank to prepare Receipt for Fund Received and confirm same with ICRC Abidjan.

10. Maintain and updated asset and Inventory register of all assets/inventory procured using Project Funds.

11. File all Project Supporting Documents

12. Responsible for payment of all Project taxes- NASSIT, PAYE and Withholding Taxes timeously.

13. Work with HR to ensure Project Staff Salaries are paid and all supporting documents including Pay Slips are available.

14. Work closely with the SLRCS Logistics and Procurement unit on all Project related procurement and logistics.

15. Post all Project transactions in the SLRCS Accounting System.

16. Serve as the Liaison with ICRC team and keep the Director of Finance involved in all communications.

17. Carryout any other duties assigned by the Director of Finance

 

Education and Experience

BSc in Accounting & Finance with 2 years working experience in the Non-profit sector preferably INGO.

HND/ND in Accounting & Finance with minimum 3 years’ experience working in the non-profit sector preferably INGO.

Working experience of project financial planning and reporting

Experienced in using accounting software like Microsoft Dynamics Nav or similar

Knowledge of International Financial Reporting Standards (IFRS) and Generally Accepted Accounting Principles (GAAP)

Proven bookkeeping, accounting, and reporting skills, including payroll, payables and budgeting.

Experience using MS Office-Excel & Word

Skills, Knowledge and Abilities

Possesses High integrity

Result oriented, analytical thinking, focus on quality.

Attention to detail without losing the bigger picture.

Good communication and interpersonal skills

Ability to work independently and to take initiative.

Flexible, patience and diplomatic

Ambition to learn and support others to develop.

 

Languages

• Excellent level of English (written and spoken)

Applications should be forwarded under confidential cover marked the position you have applied for with an up-to-date C.V, names of two referees (none relatives) and supporting documents to:

The HR Department, 6 Liverpool Street, Freetown/2 Cockril North Off Wilkinson, Freetown.

Closing date for receipt of applications: 15th July 2021 at 17:00 hrs.

 

“WOMEN ARE PARTICULARLY ENCOURAGED TO APPLY”

 

NOTE: CORRESPONDENCE WILL BE LIMITED TO SHORTLISTED APPLICANTS ONLY. TELEPHONE ENQUIRIES WILL NOT BE PERMITTED

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Introduction

Marie Stopes International (MSI) is a global social business providing personalised, high quality, affordable contraception and safe abortion services to women and girls. MSI has 13,000 team members working in 37 countries to deliver our mission: children by choice, not chance. Marie Stopes Sierra Leone (MSSL) is a founding member of the MSI Partnership, operating in Sierra Leone for 30 years and becoming the largest non-governmental provider of family planning (FP)and sexual & reproductive health (SRH) services in the country. MSSL delivers services in every district of Sierra Leone through its outreach, centres/clinics and social marketing channels.

The Team Coordinator is responsible for providing office services by implementing administrative systems, procedures and policies, monitoring administrative projects and enable the smooth running of MSSL’s business whether Programme channels or Sales/Marketing. S/he will coordinate, and provide support and manage essential data, timetabling, logistics and activities planning.

The Team Coordinator shall be of services to visitors by welcoming and directing them appropriately, notifying team members of visitor’s arrival, manning the reception area, answering incoming calls, management of stores, facilities management, clerical duties, organising, planning and coordinating meetings and events. The role has archivist and intelligence responsibilities as well as providing frontline connection with outside stakeholders to manage visits, correspondence and the like.

Job Functions

Administration,Executive Management,Facilities & Property Manager,Inventory

Industries

Ngo / Non-Profit

Specification

Provide a full range of confidential administrative and secretarial services to the Country Director:
•Prepare meeting papers and agendas for meetings that they are attending, as well as for the meetings they are hosting/chairing.
•Coordinate and manage the calendar of the Country Director, including Emails, calls and visitors.
•Anticipate needs of the Country Director and act as gatekeeper (visitors, emails and sign-off documents), understanding organizational staff, board of directors and donor priorities.
•Represent MSSL to meetings and on behalf of the Country Director as when required.
•Serves as Personal/Executive Assistant to the Country Director including being a note taker, image maker with/to internal and external stakeholders.
•Proactively manage the diary and make informed judgments based on understanding complex demands and conflicting priorities.
•Inform the CD of any urgent items to address and prepare him for critical telephone calls or meetings by providing background documents and contract information. Work closely with HODs and key external contacts to co-ordinate schedules and meetings.
•Manage conference room and reception area ready for visitors and business.
•Give high quality standards; demonstrate service excellence skills in dealing proactively with staff, board, partners, visitors and other stakeholders.
•Create communication templates and send emails on behalf of the CD and SMT. Handle enquiries, filter and respond to e-mails and messages on behalf of the CD, aligning them with priorities.

Plan and organise team meetings, retreats, conferences and workshops:
•Plan team meetings, retreats including but not limited to, offsite room bookings, travel, accommodation, scheduling, presentations, IT equipment, invitations, catering and team building activities. Organise other meetings led by the CD.
•Manage and schedule strategic meetings including monthly SMT meetings, and when agreed communicate outcomes to all staff.
•Book flight tickets for staff and visitors traveling overseas.
•Book hotels for staff and visitors.
•Ensure payments are made to service providers within the shortest possible time.
•Assist with planning and organising international team member trips

Reception:
•Welcome visitors, directing and announcing them appropriately.
•Maintain safe and clean reception area by complying with procedures, rules, and regulations.
•Ensure that the reception area is adequately covered always.
•Perform other clerical duties such as scanning, photocopying, etc.
•Receive and sort daily mail/deliveries/couriers.
•Provide word-processing and secretarial support to SMT.
•Assist in the planning and preparation of meetings, conferences and workshops.
•Answer incoming calls and direct appropriately.
•Organise meetings and catering as required.

Facilities Management and Stores Management
•Ensure proper and effective stores management of the stationery and consumables stores.
•Ensure that goods received from the main store are well documented. Must be properly supported by signed stores request form.
•Submit monthly stock report on all stationery and consumables with a view of monitoring stock level and replenishing.
•Responsible for the supplies of stationery and office consumable to Support Office and ensure records are kept and updated.
•Conduct facility checks to ensure the head office has an enabling working environment.
•Supervise and line manager the SUPPORT OFFICE cleaners to ensure that the office is clean and tidy always.
•Ensure facilities maintenance requests from the centres are addressed immediately.
•Additional assignments as requested by line manager.

Travel:

•Manage all MSSL and MSI travel diaries, arrangements and logistics for all international travel including visa services, flights bookings, pre-departure briefings & arrival briefings, meet and greet etc.
•Prepare travel pack to include meeting materials and country background documents, ensure appropriate meeting space, prepare and format presentations; organise meeting schedules with internal and external contacts.
•In consultation with HoD / host team member draft and agree on visitor itinerary and schedules.

Requirements

•Degree (essential) or Diploma in Business Management and Administration or any related Social Sciences from a recognised university; any additional qualification and experience in a related field will be an added advantage (desirable).
•An experience to demonstrate ability in the competencies of coordination, organization, negotiation etc
•Knowledge of the non-profit sector an advantage.
•Knowledge on SharePoint and/or strong willingness to adopt new technology.
•Confident in providing
•An interest in Sexual and Reproductive Health an advantage.
•Strong planning, prioritising and organisation skills.
•Manages time well and helps others to do so too.
•Excellent oral and written communication skills.
•Knowledge of IT operating software applications, databases, spreadsheets, and/or word processing required.

Job Closing Date

08/07/2021

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

 

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Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Summary

Under the direction of the Administrative Assistant, this position is responsible for performing janitorial duties for the Country Office. Knowledge or willingness to learn proper cleaning techniques is essential.

Duties and RESPONSIBILITIES ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms. Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.

• Maintain the cleanness of the office (all surfaces, floors, windows, wastepaper bins emptied, bathrooms and as required) and front entrance of building.
• Sweeping, dusting and mopping of flooring, rooms and stairs, and cleaning office desks and furniture
• Cleaning windowsills and windows in the office building
• Clean and sanitize bathrooms/toilets.
• Clean sinks, countertops, microwaves, and refrigerators in offices
• Wash teacup, saucers, trays, towels and other dirty items of all staff members and visitors
• Wash window curtain periodically
• Sweep and mop as necessary all outdoor areas in compound (including balconies)
• Uproot shrubs and grass and clear debris from grounds.
• Follow procedures for the use of chemical cleaners and power equipment, in order to prevent damage to floors and fixtures.
• Move heavy furniture, equipment, and supplies,
• Monthly planning of procurement of all cleaning items to be submitted to the Admin Officer (e.g. cleaning fluid, garbage bags, soap, toilet paper etc.).

• Identify needed repairs in the compound and premises and alert Admin Officer for action
• Once cleaning is done, assist in other office work such as photocopying documents, filing and other minor administrative job when requested by staff.
• Conduct herself/himself both professionally and personally in such a manner as to bring credit to ChildFund and not jeopardize its humanitarian mission.
• Spray insecticides and fumigants to prevent insect and rodent infestation.
• Other duties assigned.

EDUCATION Attempted WASCE exam

SKILLS AND KNOWLEDGE REQUIRED

• At least a year’s experience as Office assistant and or janitorial service
• Good communication and interpersonal skills.
• Good client/customer service skills.
• Ability to follow oral and written instructions.
• Ability to prioritize multiple tasks.
• Ability to work effectively with a team.
• Ability to work independently as needed to support the group effort.
• Basic knowledge of cleaning products or willing to learn.

PERSONAL QUALITIES

• Excellent interpersonal skills.
• The ability to work independently/self-starter.

ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.

Deadline for Application: 1st July, 2021

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Introduction

Marie Stopes International (MSI) is a global social business providing personalised, high quality, affordable contraception and safe abortion services to women and girls. MSI has 13,000 team members working in 37 countries to deliver our mission: children by choice, not chance. Marie Stopes Sierra Leone (MSSL) is a founding member of the MSI Partnership, operating in Sierra Leone for 30 years and becoming the largest non-governmental provider of family planning (FP) and sexual & reproductive health (SRH) services in the country. MSSL delivers services in every district of Sierra Leone through its outreach, centres/clinics and social marketing channels.

The HR and Administration function is responsible for ensuring that the appropriate, sustainable, organisational structure is in place for MSSL to achieve its mission, goals and objectives. The HR and Administration team is responsible for the management of HR, administration, payroll, logistics, governance, legal and security risk management. The Administration team is responsible for the long- and short-term planning, implementation, and high-quality delivery in relation to facilities, health and safety, premises and estates, assets, insurances, office management and reception.

As a key member of the Middle Management Team (MMT), the Admin Manager is responsible for the smooth running of daily head office and regional operations by planning and supporting the most effective administrative procedures. The Admin Manager will proactively liaise with other Managers, Channel Leads, and support office team with regards to administrative needs, to foster the smooth implementation of programs and ensure timely administrative support. The role will involve regular travel to MSSL’s 9 clinics across all 14 districts in Sierra Leone.

The team contributes to furthering MSI’s mission: Children by Choice not Chance by bringing modern business approaches to MSSL’s administrative and support services in order to move the organisation towards efficiency, financial sustainability, high productivity and growth.

Job Functions

Administration,Coordinator,Facilities & Property Manager,Inventory,Management,Operations,Quality Control,Warehousing

Industries

Ngo / Non-Profit

Specification

Facilities management and administration

• Support the HR and Admin Director in ensuring that the office is operationally efficient and effective.
• Support the HR and Admin Director to improve processes and policies and lead long term organisational planning, manage daily office operations, contracts, standard operating procedures, etc.
• Ensure the smooth running of the daily office operations, including office maintenance, office systems, cleaning, reception, planning meetings and actively managing health and safety, office space planning.
• Oversight of regional offices ensuring adequate systems of control are maintained and that they are adequately supported.
• Manage, update and renew all insurance policies at all levels that are exposed to risk with the organisation.
• Manage leases and rental agreements.
• Work with external suppliers and contractors, ensuring that expectations are clear, maintained and monitored; value for money is obtained and work is carried out in a compliant manner that avoids, reduces and controls foreseeable risks to workplace safety and health.
• Support the Estates and Facilities Lead (HR & Admin Director) with the efficient and effective management of premises and, in particular the daily reactive and planned preventative maintenance. These include but are not restricted to mechanical, plumbing, building fabric repairs, cleaning, decorating and room setups.
• Plan and manage the work of the administration team. Provide a quality facilities management service to internal and external customers, responsible for checking facilities, amenities and health and safety activities to ensure a safe and comfortable environment is provided.
• Manage any refurbishments, renovations and office moves
• Liaise with the procurement team, research the procurement of goods and services, and arrange the provision of office materials and equipment to all offices.
• Manage and review external services such as cleaning, security repairs and building maintenance.
• Ensure the ongoing security of premises. Ensure health and safety policies and procedures are in place, updated and in line with legislation and implemented across the organisation.
• Lead on all administrative projects of the organization.
• Develop and maintain a suite of administration policies and procedures for the organisation appropriate to all its services and business activities.
• Responsible for the efficient and effective control of the facilities and admin budget.
• Proactively liaise with other departments as necessary to forecast/plan administrative needs.

Leadership and capacity building

• Coach, develop, mentor and supervise team members and influence them to take positive action and accountability for their work.
• Ensure that training records are up to date, that performance reviews are completed on time and that personal development plans (PDP) are in place for all team members.
• Ensure training needs of team are recorded, complete annual performance management and reviews.
• Communicate all disciplinary action and allegations to the HR team immediately.
• Role model MSI’s core values and demonstrate MSI leadership behaviours at all times.
• Collaborate with other MSSL teams to promote innovation and effective ways of delivering services, boosting team morale, fostering oneness and promoting MSSL’s vision, mission and values.

Requirements

• Degree or Masters in related subject (desirable).
• Additional qualifications in HR, law, administration, security, conflict management, coaching and mentoring, training and development (desirable).
• Skilled in the manipulation of IT database systems (desirable).

Closing Date

07/07/2021

 

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Our vision is of a world where no one is blind from avoidable causes and where visually impaired people participate equally in society. Each year, we improve the lives of millions of people in the poorest parts of the world.

Position: Finance and Support Services Officer (FSSO)

Location:  Freetown, Sierra Leone Country Office – with visits to project locations

Salary: Competitive, local terms and conditions will apply

Contract: 18 month Fixed Term Contract

An excellent opportunity has arisen for a Finance and Support Services Officer to join Sightsavers Country Office team in Sierra Leone and be responsible for effective financial management of project funds, manage the financial aspects of donor funded programmes such as the People’s Post Code Lottery, and to work closely with partners, colleagues and other stakeholders to identify areas of improvement and growth.

As the Finance and Support Services Officer you will be responsible for the operational management of project funds, which includes budgeting/forecasting and spending as per the PFAs. You will prepare monthly journals and ensure financial records are complete and accurate, prepare month end AMC checklist and monthly project financial reports, and carry out regular partner visits.

 

Further duties include;

 

• Submit monthly, quarterly and yearly reports on partners fund transfers and expenditure

• Work with the programme staff(POs/PM) to ensure that partners fund requests and monthly partner financial reports are made promptly.

• Work with Sightsavers Programme officer and partners to prepare yearly budget

• Support collaboration between finance and programme teams for joint review of project/programme reports, planning and analysis

• Ensure compliance to EU Financial Framework

• Undertake other general finance duties as required to facilitate the smooth running of accounting and project finance activities.

As the successful candidate you will have a relevant professional accounting qualification or bachelors degree (or equivalent)in Finance/Accounting, possess a good level of working experience in a similar role, ideally within an INGO, and have experience of financial management, programme and project management and administration.

This is not an exhaustive list of duties or required professional skills, so if you are interested in the role and finding out more please read the complete Job Description for further details. We are only accepting online applications submitted via our recruitment portal for this role (no CVs please).

Vacancy: Finance and Support Services Officer (FSSO)

Location: Freetown, Sierra Leone Country Office – with visits to project locations

Salary: Competitive, Local Terms and Conditions will Apply

Contract: 18 Months Fixed Term Contract

This role will report to the Country Director

The closing date for applications is 27th June 2021

Closing date: 27 June 2021

 

How to apply

To apply, and for further details about the role, please follow this link here

As an equal opportunity employer, we actively encourage applications from all sections of the community.  Qualified people living with a disability are particularly encouraged to apply.

We are truly committed to creating an inclusive culture which values and recognises diversity as something that will only ever make an organisation better. We encourage anyone to apply who possesses the qualities and behaviours outlined or who believes they have the propensity to learn them fast. You will be joining an inclusive and supportive team who welcome people from all backgrounds.

Sightsavers does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

Further details relating to each role, including the job descriptions are available on My Portal.

If you would like to apply for the Finance and Support Services Officer (FSSO) role – Sierra Leone, please complete an internal application form (available on My Portal) and return to:

jobs@sightsavers.org

For online application, the direct link to the role is:

https://jobs.sightsavers.org /job/finance-and-support-services -officer-2/

If you have any questions or would like more information on the recruitment process, please contact a member of the HR Operations Team.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Department: Africa Global Operations/ Impact Malaria

Based in Freetown, Sierra Leone

Reports to the Chief of Party

Who We Are

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 5,000 entrepreneurial development professionals located in over 40 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using it’s global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer empowered healthcare.

Join us!

We are looking for a Director of Finance and Administration to provide overall technical and management leadership, guidance and oversight of the organization’s operations, finance, grants, and contract’s portfolio. She/ he will be the custodian of financial, accounting, IT, branch operations, supply chain, grants, and contracts process to ensure PSI Sierra Leone is compliant with donor and PSI global finance, budget, procurement, grants, and compliance standards and that the processes enable PSI Sierra Leone achieves its strategic priorities. In addition, to strong technical knowledge and experience, the Director of Finance and Administration will be a key leader within the organization whose leadership style should reflect high Emotional Intelligence (EI) and their ability to lead while nurturing talent. The Director of Finance and Operations will be working closely with the COP and Deputy COP.

Sound like you? Read on.

Your contribution

Strategic Leadership And Oversight Role

• Provide direction and strategic leadership to the organization’s finance, IT, supply chain, branch operations, grants, and contracts portfolio to ensure that operational processes efficiently support program teams.
• Ensure that the finance, IT, supply chain, grants and contracts systems and process align with PSI Sierra Leone’s Strategic Plan and priorities.
• Ensure that PSI Sierra Leone policies and procedures align with PSI Global Services Finance, Procurement, Grants and Contracts policies, procedures, and requirements, and proactively identify and manage any potential conflicts to ensure compliance with the necessary regulations.
• Design and maintain internal systems that ensure accurate and timely reporting on financial performance of the organization.
• Consistently demonstrate a leadership style that reflects high emotional intelligence, nurtures talent, and reinforces the right tone at the top of the organization.
• Promote and demonstrate an ethical environment, in line with PSI’s values of honesty and acting with integrity.
• Supervise and provide leadership to PSI Sierra Leone’s Finance, IT, Supply Chain, Branch Operations and Sub-Awards teams.

Financial Reporting And Policies

• Establish and/or refine and disseminate policies, systems and practices for effective management, procurement, disbursement and accounting for all financial resources in line with PSI Global accounting policies, funder requirements and local law where required.
• Work closely with the finance team to prepare submission of monthly financial packages to PSI/W and to ensure complete, accurate and timely recording and reporting of transactions.
• Coordinate with Programs and co-lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives, Budgeting, Financial Analysis and Donor compliance.

Budgeting, Financial Analysis, Compliance

• Lead the annual operating budgeting process.
• Validate monthly common cost analysis and update cost ratios to ensure each donor bears the correct proportion of common costs in line with PSI’s global policy, as applicable.
• Manage the common direct cost budget to ensure efficient and effective use of donor funds to support common direct costs, when necessary.
• Develop, track and review PSI Sierra Leone consolidated budget and departmental budgets in consultation with budget holders and finance team and conduct detailed activity status review and give input to DC and budget holders.
• Prepare and track donor budgets. Prepare modifications and Activity realignments as necessary.
• Monitor performance and efficiency of on-going Donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.

Technical Support, Audits And Legal

• Support preparation and successful conclusion of internal and external auditing activities for the COP, PSI/W and for the donor annual audit reporting.
• Ensure that the PSI Sierra Leone team responds to audit requests on a timely basis, and provides clear, complete, and accurate information to auditors.
• Review management comments for audit reports and ensure appropriate action is taken to correct audit findings.
• In collaboration with PSI Legal Counsel, minimize legal risk to the organization and engage any legal issues confronting the organization.
• Review and test controls to ensure PSI Sierra Leone systems are compliant with PSI Global Services Finance, Grants and Contracts policies, donor requirements, as well as Sierra Leone’s laws.
• Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance.

Operational Management And Administration

• Ensure branch operations, IT, procurement, warehouse, and fleet management activities are delivered efficiently.
• Coordinate with Head of Operations to establish and support suitable accounting, IT, Fleet Management and general administrative systems and personnel in all PSI Sierra Leone field offices.
• Work with Head of Supply Chain to ensure that PSI Sierra Leone’s procurement system is adequately updated in line with PSI Global Procurement Manual and changing funder guidelines.
• Ensure adherence to PSI Global Responsibilities Matrix on Approval limits for Procurement of Goods and Services.
• Conduct quarterly oversight and supervision visits to field offices to review the quality of business operations systems and activities and provide support, when necessary.

Sub-Award And Sub-Contractor Management

• Lead the development and negotiation of sub-award agreements, workplans and budgets
• Coordinate monthly reporting process from sub-awardees and joint programmatic and financial reports reviews, ensuring that costs are in line with the progress on delivery and implementation and that budget variances explanations are provided.
• Conduct regular sub-award visits / evaluations to verify adherence to contract terms and gauge internal control systems to obtain confidence in the reports submitted to PSI Sierra Leone.
• Design and implement a proactive, rigorous, risk-based and effective sub-awardee monitoring system and approach.
• Contribute to designing the capacity building plan for sub-awardees in financial management, internal control systems, budgeting and forecasting, technical programs implementation and coordinate the provision of trainings when needed
• Lead sub-award closeout in accordance with PSI Sierra Leone policies and procedures.

What are we looking for?

The candidate we hire will embody PSI’s corporate values:

Collaboration : You can work independently but thrive within a team.

Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates

Pragmatism: You dive in and maintain momentum even when things are ambiguous, and you do not let perfect get in the way of good enough.

Honesty: You are not afraid to speak up and speak your mind.

Measurement : You set clear and challenging goals and hold yourself accountable to driving measurable results.

Commitment : You are independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.

The basics

• Bachelor degree or Advanced degree in related field in Finance, Accounting
• Professional qualifications like ACCA, CIMA, CPA preferred.
• At least 7 years post qualifications experience in general management, financial management and experience with donor-funded projects at a senior management level required.
• At least 1 years of supervisory experience preferred
• Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Lawson, or another ERP. Advanced computer skills, with strong Office 365 skills preferred
• Have demonstrated grants management experience and in-depth understanding of current donor rules and regulations. Experience working with USAID, DfID, KfW and other international donors.
• At least 3 years of experience living or working in a developing country and working experience in challenging environments in Africa will be an added advantage preferred
• High level of written and verbal communication skills. Written and verbal fluency in English required.
• Exceptional quantitative data analysis skills.
• High emotional intelligence, people management and interpersonal skills; High level staff management and leadership skills.
• Ability to work in a diverse cultural environment with multiple stakeholders (including Ministry of Health authorities (MoH), beneficiaries, implementing partners, program staff, donors)
• References will be required
• The successful candidate will be required to pass a background check.

What will get us excited (personal and management characteristics)?

• Successful candidates will be customer service oriented, exhibit excellent communication and interpersonal skills; have proven problem solving ability; be able to work efficiently and quickly under pressure; be able to prioritize and perform multiple tasks; and have the ability to work with minimal supervision and follow through on assignments. Preference will be given to candidates with demonstrated experience in international health and development issues, and technology innovation.
• Be self-starter, effective team player and demonstrated verifiable result-oriented track record. Act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results; aggressively promotes the need for breakthrough improvements.
• Acting with Long Term Perspective: Take actions today to build a strong foundation for future success, identify and take advantage of emerging opportunities, keep PSI Sierra Leone’s long-term goals in mind when addressing short-term issues and problems.
• Adaptive and flexible in approaches to work, comfortable with changing approach based on the evidence of what works.
• Passionate about learning, documenting, and sharing what does and does not work
• Proven ability to develop routines to manage large workloads and organize work efficiently
• Ability and desire to coach and transfer learning capacity to partners and program staff.

STATUS

• Exempt

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

About Easy Solar

Easy Solar is a leading solar company in West Africa, distributing and financing high-quality solar products and appliances for those with limited or no access to the conventional grid. Customers can finance their purchase over time by paying in weekly or monthly installments, with the option to pay via cash or mobile money. To date, Easy Solar has reached more than 400,000 beneficiaries, distributed through its extensive network of agents and outlets throughout Sierra Leone and Liberia.

About the Operations Assistant Role

Under the general supervision of the Operations Officer, the Operations Assistant ensures timely and cost-effective delivery of supplies to respective end users whilst displaying high levels of commitment, integrity and ability to effect change in the organization.

General Responsibilities:

• Assist the Operations Officer with stock counts and reconciliation
• Perform general office administrative and clerical duties including souring quotes, following up on pending work from suppliers/contractors.
• Store, file, and retrieve corporate documents and reports as and when needed.
• Assist with product installation.
• Support the Operation Officer in managing and resolving operational issues.
• Assist other departments with the transportation and delivery of documents
• Produce timely and detailed service reports to Operations Officer/HQ
• Follow all company’s filed procedures and protocols
• Cooperate with Easy Solar team and share information across the organization
• Comprehend customer requirements and make appropriate recommendations/briefings
• Build positive relationships with customers, community, and other Easy Solar employees/agents

Required Skills, Education, and Experience

• Proven field service experience.
• Ability to troubleshoot, test, repair and service technical equipment.
• English and Krio literacy.
• A high school diploma or equivalent.
• Ability to work flexible shifts and to adapt to changing work schedules.
• Familiarity with mobile tools and applications.
• Owner of driver’s license with not less than 6 months – 2 years’ experience
• Ability to travel on short notice.

What Easy Solar Offers

• A very attractive, performance-based, remuneration with benefits.
• Plenty of opportunities to grow within the company and take management positions.
• The opportunity to take part in Sierra Leone’s most exciting entrepreneurial companies that has a strong commitment to outstanding customer service, user-friendly, high-quality life-changing devices and environmental sustainability.
• Frequent coaching and training.
• The opportunity to work closely with a young, international, tech-driven team of renewable energy enthusiast.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.