POSITION TYPE: Full Time, Local Hire

DURATION: 1 year with possibility of extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Finance and Operations Manager

DIVISION: Global Health

REPORTS TO: Country Representative

Vacancy Link: APPLY

Application Deadline: July 31, 2024

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY: 

The Finance and Operations Manager will maintain all accounts and financial records of Project HOPE Sierra Leone by accurately recording and monitoring all daily financial transactions in accordance with Project HOPE’s policies and procedures and organizational guidelines. They will prepare budgets, manage and reconcile accounts payable and receivable, prepare payment requisitions, assist with external audits, generate financial reports, and maintain a complete filing system to support the financial records and transactions of Project HOPE Sierra Leone. The Finance and Operations Manager will lead on all operational and administrative functions.

PRINCIPAL RESPONSIBILITIES:

Procurement Support:

1. Receive and review all procurement requisitions from the regional offices and program staff and collect all necessary information and documents before submitting them for approval.
2. Coordinate and collaborate with staff and units to ensure efficient and effective dispatch and receiving of all goods, supplies and services required for timely, high-quality performance of the project.
3. Coordinate with staff and units to initiate, document, track, and report on procurement, distribution, and delivery of goods and services.
4. Establish and maintain updated records of procurement, logistics, asset inventories, movements (including staff movements), vendor price/cost analyses, vendor performance, local procurement and logistics laws, etc.

Finance and Accounting:

1. Prepare all payment requisitions to suppliers in line with Project HOPE financial policies, donor requirements, and GAAP principles and submit them for approval.
2. Enter all payment transactions into QuickBooks and other accounting systems as per various donors’ requests.
3. Process all payments through Electronic Financial Transaction (EFT) payments.
4. Monitor and control all regional petty cash logs, reconciliations, and replenishments in QuickBooks and other systems as per various donors’ requirements.
5. Prepare mid-month and monthly bank reconciliations in order to monitor the movement of funds of all programs.
6. Assist in collecting all missing tax invoices to be inserted in the VAT Returns before submission to the Receiver of Revenue.
7. Process all payroll statutory payments and other payroll deductions withheld.
8. Send Proof of Payments and related breakdowns of all payroll withholdings to the relevant institutions.
9. Scan all payment vouchers and email them to Project HOPE HQ monthly.
10. Maintain a complete filing system of electronic- and paper-based financial records.
11. Assist the Global Operations & Finance (GOF) Team to institute effective control systems required to minimize risk inherent in the programs.
12. Collect all missing supporting documents to be attached to payments as per donors’ requirements.
13. Assist the Sierra Leone Country Representative and GOF team with all budget and cash forecast preparations.
14. Assist the GOF team to prepare an audit file for internal and external auditors.
15. Provide support services to technical staff and management to facilitate the achievement of targets.
16. Support other Finance and Administrative staff at the regional offices.
17. Lead administrative and HR functions and provide guidance on all HR and administrative processes to the HR & Admin Officer and other staff.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

• A bachelor’s degree in accounting, finance, or business administration. A master’s degree is preferred.
• 7 years’ experience in the field of accounting and administration, preferably with NGOs working on donor-funded health programming.
• Proficiency in Microsoft Office (Excel, Word, and PowerPoint).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form.

Work environment:

• Typical office environment with exposure to a minimal noise level.
• Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Project HOPE is recruiting to fill the following positions:

1.) Finance and Operations Manager
2.) Senior Technical Officer
3.) Senior M&E Officer
4.) Technical Lead

See job details and how to apply below.

1.) Finance and Operations Manager

Location: Freetwon Sierra Leone

POSITION TYPE: Full Time, Local Hire

DURATION: 1 year with possibility of extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Finance and Operations Manager

DIVISION: Global Health

REPORTS TO: Country Representative

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY:

The Finance and Operations Manager will maintain all accounts and financial records of Project HOPE Sierra Leone by accurately recording and monitoring all daily financial transactions in accordance with Project HOPE’s policies and procedures and organizational guidelines. They will prepare budgets, manage and reconcile accounts payable and receivable, prepare payment requisitions, assist with external audits, generate financial reports, and maintain a complete filing system to support the financial records and transactions of Project HOPE Sierra Leone. The Finance and Operations Manager will lead on all operational and administrative functions.

PRINCIPAL RESPONSIBILITIES:

Procurement Support:

•  Receive and review all procurement requisitions from the regional offices and program staff and collect all necessary information and documents before submitting them for approval.
•  Coordinate and collaborate with staff and units to ensure efficient and effective dispatch and receiving of all goods, supplies and services required for timely, high-quality performance of the project.
•  Coordinate with staff and units to initiate, document, track, and report on procurement, distribution, and delivery of goods and services.
•  Establish and maintain updated records of procurement, logistics, asset inventories, movements (including staff movements), vendor price/cost analyses, vendor performance, local procurement and logistics laws, etc.

Finance and Accounting:

•  Prepare all payment requisitions to suppliers in line with Project HOPE financial policies, donor requirements, and GAAP principles and submit them for approval.
•  Enter all payment transactions into QuickBooks and other accounting systems as per various donors’ requests.
•  Process all payments through Electronic Financial Transaction (EFT) payments.
•  Monitor and control all regional petty cash logs, reconciliations, and replenishments in QuickBooks and other systems as per various donors’ requirements.
•  Prepare mid-month and monthly bank reconciliations in order to monitor the movement of funds of all programs.
•  Assist in collecting all missing tax invoices to be inserted in the VAT Returns before submission to the Receiver of Revenue.
•  Process all payroll statutory payments and other payroll deductions withheld.
•  Send Proof of Payments and related breakdowns of all payroll withholdings to the relevant institutions.
•  Scan all payment vouchers and email them to Project HOPE HQ monthly. eSsKuKI C0zl6U
•  Maintain a complete filing system of electronic- and paper-based financial records.
•  Assist the Global Operations & Finance (GOF) Team to institute effective control systems required to minimize risk inherent in the programs.
•  Collect all missing supporting documents to be attached to payments as per donors’ requirements.
•  Assist the Sierra Leone Country Representative and GOF team with all budget and cash forecast preparations.
•  Assist the GOF team to prepare an audit file for internal and external auditors.
•  Provide support services to technical staff and management to facilitate the achievement of targets.
•  Support other Finance and Administrative staff at the regional offices.
•  Lead administrative and HR functions and provide guidance on all HR and administrative processes to the HR & Admin Officer and other staff.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

•  A bachelor’s degree in accounting, finance, or business administration. A master’s degree is preferred.
•  7 years’ experience in the field of accounting and administration, preferably with NGOs working on donor-funded health programming.
•  Proficiency in Microsoft Office (Excel, Word, and PowerPoint).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

•  While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
•  Must be able to communicate in verbal and written form.

Work environment:

•  Typical office environment with exposure to a minimal noise level.
•  Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

APPLY

2.) Senior Technical Officer

Location: Freetown Sierra Leone

POSITION TYPE: Full Time, Local Hire

DURATION: 1 year with extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Senior Technical Officer

DIVISION: Global Health

REPORTS TO: Team Lead

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY:

Project HOPE seeks a Senior Technical Officer (STO) to support the GF-funded KP Program. The STO, in collaboration with other technical staff, will provide strategic oversight and technical support in the implementation and expansion of integrated quality HIV services to key populations (KPs) at program supported drop-in centers (DICs).

The STO will provide strategic support, oversight, and technical assistance to the implementation of comprehensive HIV services including PrEP, differentiated HTS, care and treatment, STI, and viral load testing. S/he will work collaboratively with the various DICs supporting different KP typologies. S/he will contribute to the improvement of access and quality of HIV services including the optimization of HTS, referrals/linkages with HIV/AIDS care and treatment other services (including lab) and the implementation of QI approaches.

S/he will also support other RMNCH activities including coordinating ToT and cascade trainings, supportive supervisory visits and onsite mentoring of health workers.

PRINCIPAL RESPONSIBILITIES:

Technical Responsibilities

•  Support drop-in center staff in the coordination, supervision and provision of optimized HTS, HIV prevention (including PrEP), linkages to/and care and treatment support, TB and other health services at DICs.
•  Ensure all clinical procedures at DICs follow national guidelines and protocols developed by the NACP and meet Global Fund minimum requirements.
•  Provide on-going coaching, mentoring and hands-on supervision to DIC staff and volunteers
•  Ensure linkages of newly diagnosed clients to care, in collaboration with DIC staff and volunteers,
•  Support drop-in center staff to conduct weekly data review meetings and determines pivots or adjustments to implementation, in collaboration with the M&E team,
•  Provide logistic support and oversight of laboratory sample transport and commodities and supplies for HIV services
•  Provides technical assistance and participate in supportive supervision of clinical staff to ensure quality health care delivery; support the DHMTs to do the same in select sites
•  Trains counselors and volunteers in HIV, HIVST, PrEP, community and adherence counseling, patient advocacy, case management and partners tracing
•  Request support from Project HOPE HQ/Technical Unit (TU) team, as required.

Managerial Responsibilities

•  Support weekly, monthly, and quarterly performance review meetings.
•  Coordinate and communicate with the Project HOPE TU team, as needed, including ensuring routine Feedback, Focus, Future (FFF) meetings with Project HOPE TU.
•  Represent the organization at relevant fora.

Fulfill other duties and responsibilities as may be reasonably assigned by the Technical lead.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

•  Medical Doctor, Pharmacist, Community Health Officer or related field is required. eSmTvij C0zl6U
•  Minimum of 5 years of experience working on HIV projects, preferably those involving health systems strengthening, capacity strengthening and/or HIV/AIDS, and/or line management experience.
•  Experience in implementing RMNCH projects will be an added advantage.
•  Demonstrated experience in clinical mentoring.
•  Strong writing and organizational skills for monitoring and reporting on program and study results.
•  Strong communication abilities, including communication with both technical and non-technical audiences.
•  Proven experience working with and building the capacity of Ministries of Health (MoHs) and understanding of MoH systems at national and sub-national levels.
•  Demonstrated leadership skills and the ability to work collaboratively with IPs, donors and host country partners and stakeholders.
•  Working knowledge of and experience with the GF program management, policies, regulations, and procedures.
•  Prior work experience in a non-governmental organization (NGO) is preferred.
•  Strong interpersonal, written, and oral communication and presentation skills in English.
•  Proficiency in at least one of Sierra Leone’s local languages.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

•  While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
•  Expect to travel 30-50% or more of the time (local travel within Sierra Leone).

Work environment:

•  Typical office environment with exposure to a minimal noise level.
•  Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

All positions will be based in Sierra Leone. Sierra Leone nationals are strongly encouraged to apply.

Due to the substantial number of inquiries we receive, only candidates who have met the required experience and qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

APPLY

3.) Senior M&E Officer

Location: Freetown Sierra Leone

POSITION TYPE: Full Time, Local Hire

DURATION: 1 year with extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Senior Monitoring and Evaluation Officer

DIVISION: Global Health

REPORTS TO: Country Representative, Sierra Leone

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY:

Project HOPE seeks a Senior Monitoring and Evaluation Officer to support the GF-funded KP Program. The SMEO will provide leadership and technical guidance to the KP program team on all monitoring, evaluation, and learning-related (MEL) issues. Reporting to the CR and working closely with technical leads, the SMEO will oversee the design, implementation, and quality assurance of all MEL aspects of the program. This includes leading and supervising the project learning agenda; ensuring the functioning and quality of any data management systems; ensuring data quality in reporting; planning and implementing data dissemination events and activities and data use. In addition, the SMEO will ensure any required technical assistance and capacity development of program staff and health system staff on continuous quality improvement (CQI) and data quality assessment (DQA), with the aim to improve quality of programmatic data. They will also provide strategic guidance for developing a robust learning agenda aimed at continuous learning, collaboration, and adaptation throughout the project’s duration. Acting as the main contact point, they will establish and manage an evaluation and monitoring system and plan aligned with the GF and Project HOPE reporting and learning requirements.

PRINCIPAL RESPONSIBILITIES:

Technical Responsibilities

•  Develop and implement the framework for project results measurement, accountability, learning and development effectiveness that will measure and report the KP Program’s success, including articulation of “theories of change” and program impact pathways, which affect what the KP Program does and how it does it.
•  Provide leadership, technical oversight, support, and direction on performance monitoring and research activities at the central and regional/district levels.
•  Ensure the KP Program’s MEL system adheres to the GF and Project HOPE guidelines and meets the needs of the program for learning, analysis, and reporting.
•  Ensure that lessons learned and best practices are captured, synthesized, reported, and disseminated, internally and externally.
•  Head the KP Program’s efforts at developing and implementing an effective knowledge management system to ensure lessons and best practices are incorporated into ongoing interventions and innovative approaches.
•  Lead the development, selection, and application of M&E processes and tools, including DHIS2.
•  Ensure that relevant project staff have the required skills for using and managing DHIS2 for reporting and monitoring.
•  Provide strategic guidance on and oversee MEL activities at the central, regional, and district levels, including indicator selection, baseline assessments, and targets setting.
•  Supervise, train, and mentor the KP Program’s MEL team, including M&E Officers at the regional/district level.
•  Support partners and other stakeholders in developing a CQI system that will allow for improved program performance.
•  Ensure the KP Program’s MEL team follows the integrated CQI processes according to standards.
•  Respond to requests from partners, ministries, and other stakeholders for information and technical assistance on M&E and research activities.
•  Oversee quarterly reports and presentations, annual reports and presentations, and final project reports and dissemination to the Government of Sierra Leone, The GF, and Project HOPE HQ.
•  Lead and advise on information management processes by reviewing data collection efforts, overall data reliability, consistency, and quality.
•  Establish and coordinate procedures for client verification to ensure the accuracy and authenticity of beneficiary data
•  Design and coordinate client satisfaction surveys and feedback mechanisms to gather insights from beneficiaries
•  Request support from Project HOPE HQ/Technical Unit (TU) MEL team, as required.

Managerial Responsibilities

•  Lead regular weekly, monthly, and quarterly performance review meetings.
•  Oversee training and mentoring support to partners, Technical Working Groups (TWGs), and MEL and project staff to ensure the implementation of robust M&E systems under the technical supervision of the Technical lead. eSmT0Jb C0zl6U
•  Provide managerial support and mentorship to the MEL team.
•  Coordinate and communicate with the Project HOPE TU MEL team, as needed, including ensuring routine Feedback, Focus, Future (FFF) meetings with Project HOPE TU.
•  Represent the organization at relevant fora.

Fulfill other duties and responsibilities as may be reasonably assigned by the Technical lead.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

•  A minimum of a Master’s degree in public health, health management, epidemiology, social work, sociology, psychology, health informatics, monitoring & evaluation, demography, biostatistics, statistics, analytics, or a related field is required.
•  Minimum of 7 years of experience working on MEL for donor-funded health projects, preferably those involving health systems strengthening, capacity strengthening and/or HIV/AIDS, including 8+ years of leadership, strong business acumen and/or line management experience.
•  Strong familiarity with The GF health and capacity strengthening programming.
•  Knowledgeable on reporting procedures, best practices, guidelines, and tools for MEL of health projects.
•  Knowledge and experience with DHIS2, including dashboard construction and data entry and DQA functions.
•  Knowledgeable about CQI processes and requirements.
•  Strong writing and organizational skills for monitoring and reporting on program and study results.
•  Strong communication abilities, including communication with both technical and non-technical audiences.
•  Experience using quantitative and qualitative data analysis methods, mixed methods, and MEL practices to answer program learning and evaluation questions and to inform adaptive management.
•  Proven experience working with and building the capacity of Ministries of Health (MoHs) and understanding of MoH systems at national and sub-national levels.
•  Demonstrated leadership skills and the ability to work collaboratively with IPs, donors and host country partners and stakeholders.
•  Working knowledge of and experience with the GF program management, policies, regulations, and procedures.
•  Prior work experience in a non-governmental organization (NGO) is preferred.
•  Strong interpersonal, written, and oral communication and presentation skills in English.
•  Proficiency in at least one of Sierra Leone’s local languages.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

•  While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
•  Expect to travel 30-50% or more of the time (local travel within Sierra Leone).

Work environment :

•  Typical office environment with exposure to a minimal noise level.
•  Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

All positions will be based in Sierra Leone. Sierra Leone nationals are strongly encouraged to apply.

Due to the substantial number of inquiries we receive, only candidates who have met the required experience and qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

APPLY

4.) Technical Lead

Location: Freetown Sierra Leone

POSITION TYPE: Full Time, Expat/Local Hire

DURATION: 1 year with extension

LOCATION: Sierra Leone

POSITION TITLE: Technical Lead

DIVISION: Global Health

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY:

Project HOPE seeks a Technical Lead. Under the supervision of the Country Representative, the Technical Lead will provide technical assistance for the design and implementation of interventions related to improving access and inclusion of services for KP and AGYW seeking HIV prevention, care, and treatment services. S/he will support the Country Representative, oversee a team of technical staff, and provide direct technical assistance to the Government of Sierra Leone, project sub-partners, and other project stakeholders. S/he will support the project implementation teams, local partners, and government counterparts to ensure that activities and service delivery are adhering to Global Fund and Government of Sierra Leone policies, guidelines, and standard operating procedures with a particular focus on HIV services. The Technical Lead will be responsible for overseeing the implementation of service delivery, system strengthening, and service quality interventions.

PRINCIPAL RESPONSIBILITIES:

Technical Leadership and Oversight

•  Provide technical leadership and strategic direction for the technical components of the project, ensuring the integration, quality, and sustainability of interventions.
•  Provide day-to-day technical oversight for the design, planning, and implementation of activities in support of the goals and objectives the HIV activities.
•  Establish and implement a system to ensure technical quality and fidelity across target geographic areas.
•  Collaborate closely with other team members to ensure harmonization of project’s approaches across technical and geographical areas.
•  Provide technical assistance to ensure activities adhere to GF and Government of SL policies and best practices.
•  Provide technical leadership to enhance local capacity for implementation of evidence-based HIV interventions.

Development and Implementation of Technical Approaches

•  Provide technical leadership to the development of the technical component of the project’s strategic plan, workplan, and project monitoring, in close collaboration with the Government of SL, GF, and other stakeholders.
•  Work closely with the Country Rep on setting the project’s priorities and directions and responding to requests for support from local counterparts.
•  Identify appropriate facility- and community-based strategies and lead the formulation of innovative approaches to deliver the project services.
•  Oversee efforts to provide mentoring and capacity building at the individual and district levels.

Monitoring, Evaluation, and Learning

•  Work with M&E staff to design and implement a plan to track data/results to inform adjustments to implementation.
•  Document successes, lessons learned, and challenges in implementation, as well as reports of activities and results, to the project and donor, including routine quarterly and annual reports and other reporting requirements, as requested.
•  Author/co-author abstracts, presentations, and articles for journals and conferences.

Stakeholder Engagement and Collaboration

•  Foster and maintain excellent relationships with GF, Government of SL counterparts, and other stakeholders as a representative of the project and develop rapid responses to requests.
•  Collaborate with all local stakeholders and implementing partners, to ensure all activities conform to requirements and regulations.
•  Facilitate the project team’s relationship with designated counterparts at GF, Government of SL, at both national and districts levels, private sector partners, and other key stakeholders such as NGOs and CSOs, to ensure effective technical assistance. eSmT5xC C0zl6U
•  Actively participate in relevant technical advisory/working groups and professional forums representing Project HOPE.

Management

•  Supervise technical staff and build, mentor, and manage a team of highly qualified staff to ensure rapid and sustainable results.
•  Manage technical contributions of subgrantees, including defining scopes of work.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

•  Master’s degree in public health, medicine, social sciences, community development, or a related degree.
•  Minimum 7 years’ experience which include both implementation and technical assistance around HIV interventions, preferably in SL or similar context.
•  Proficiency in implementing quality improvement activities at facility and community levels.
•  Skills in building the capacity of individuals and organizations.
•  In-depth understanding of the Sierra Leone healthcare system, particularly the public health system.
•  Proven track record managing a project team composed of several technical experts and fostering teamwork.
•  Familiarity with GF’s administrative, management, and reporting procedures and systems.
•  Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with GF, host-country counterparts, and representatives from other key stakeholders such as NGOs, CSOs, and the private sector.
•  Expertise in research to practice—identifying and adapting best practices to specific project contexts.
•  Excellent verbal, written interpersonal and presentation skills in English.
•  Proficiency in Microsoft Office applications, including Teams and PowerBi.
•  Ability to travel nationally and internationally 30-50%.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

•  While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
•  Expect to travel 30-50% or more of the time (local travel within Sierra Leone).

Work environment:

•  Typical office environment with exposure to a minimal noise level.
•  Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

All positions will be based in Sierra Leone. Sierra Leone nationals are strongly encouraged to apply.

Due to the substantial number of inquiries we receive, only candidates who have met the required experience and qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

APPLY

Catholic Relief Services (CRS) is recruiting to fill the following positions:

1.) Technical Advisor
2.) Field Operations Manager

See job details and how to apply below.

1.) Technical Advisor

CRS JOB ADVERT – INTERNAL/EXTERNAL 

CRS is recruiting for X1 Position: Technical Advisor – REACH Malaria Sierra Leone. 

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.  

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the  United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without  regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs  of emergency response, health, agriculture, education, microfinance and peacebuilding.

Job Summary: 

CRS seeks a Technical Advisor for the USAID’s President’s Malaria Initiative (PMI)-funded Reaching every at risk community and household with malaria services (REACH Malaria) global program for its Sierra Leone  country program. Reach Malaria aims is to provide implementation support services and technical assistance  to countries to accelerate progress in comprehensive delivery of facility and community-based malaria  services, including malaria case management, prevention of malaria in pregnancy, seasonal malaria  chemoprevention, health systems strengthening, data collection and use for service delivery, and other  malaria prevention interventions. CRS is a sub-recipient to a prime organization.

As a technical advisor, you will report to the Program Manager II and will provide technical leadership,  guidance, and support to a help introduce and implement malaria support services, and coordinate with  relevant ministries, CRS technical teams and other implementing partners globally. As Technical Advisor for you  will contribute to Quality Assurance and Diagnostics (TBH, local recruit) by offering technical and operational  assistance and national-level coordination for improving malaria diagnostics programming in the country.  Additionally, as the Advisor you will collaborate with the NMCP, Nation Reference Laboratory, Directorate of Laboratory  Services in the MOHS, the NMSA, and other partners to enhance and expand coordination, capacity building, and  supportive supervision.

Job Title: Technical Advisor – REACH Malaria Sierra Leone 

Department: PMI REACH

Reports To: Program Manager ll

Country: CRS-Sierra Leone.

Duty Location: CRS Freetown Office

Roles and Key Responsibilities: 

• Lead technical and monitoring aspects of project activity implementation and ensure adherence to  PMI technical guidance and global best practices.
• Provide technical solutions to REACH Malaria activities for strategic planning and how to best apply  program implementation standards, best practices, partnership principles, tools, and MEL, ensuring  high-quality implementation.
• Contribute to all laboratory OTSS activities, including planning, implementation, monitoring, evaluation, and  reporting.
• Support the development of laboratory SOPs, malaria proficiency testing (PT), MDRT, and ECAMM activities. • Support developing project work plans and guide the design of specific, quantifiable performance  indicators and targets for core and country programs and reporting results.
• Contribute to identifying and scaling-up best practices in malaria diagnosis and case management,  malaria in pregnancy, and community case management.
• Contribute to capacity strengthening initiatives in REACH Malaria programming for staff and partners through helping develop learning and training strategies and agendas/curriculums, conducting trainings and workshops, and mentoring and coaching to CP staff.
• Contribute to knowledge management and learning through collecting and analyzing program data, evaluating strategic projects, assisting with measuring program impact, capturing and sharing lessons learned and best practices, and research and internal reports. Contribute to the design and  drafting of research findings, publications, project updates, guidance documents, presentations and  donor reports.
• Establish and maintain relationships with relevant stakeholders, including ministries of health,  universities, NGOs, civil society, and private sector partners in coordinating activity implementation.  Participate in forums for malaria to collect and share best practices and promote REACH Malaria’s  work.

Basic Qualifications 

• Master’s degree in public health, Health or Medical Science, or other related area required.
•  Minimum of five years relevant international working experience in an advisory or management role  with progressive responsibilities, ideally with an international NGO, with minimum of three years  working for programming interventions in malaria.
• Demonstrated application of technical principles and concepts in malaria. General knowledge of  other related disciplines to ensure proper cross-sectoral approach.
• Experience in technical writing.
• Experience in mentoring, coaching, facilitation and training applying adult learning principles and  practices.
• Experience with program monitoring and evaluation, including applying data collection tools and  methodologies, data analysis, and data presentation.
• Experience and skills in networking and relations with donors, peer organizations, and faith-based  and civil society partners. Understanding of partnership principles.
• Proficient in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications,  information and budget management systems, knowledge-sharing networks.
• Experience supporting USAID and/or PMI funded health projects, with preference for malaria  interventions.
• Familiarity with stakeholders in the malaria services space, including malaria case management,  prevention of MiP, SMC, surveillance, health systems strengthening, data collection and use for  service delivery.

Required Languages – English Language

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to  travel up to 10 %.

Knowledge, Skills and Abilities 

• Excellent relationship management skills with ability to influence and get buy-in from people not  under direct supervision and to work with individuals in diverse geographical and cultural settings. • Strong strategic, analytical, problem-solving and systems thinking skills with capacity to see the big  picture and ability to make sound judgment.
• Strong written and oral communication skills.
• Strong presentation, facilitation, training, mentoring, and coaching skills.
• Proactive, resourceful and results oriented.

Supervisory Responsibilities: None 

Key Working Relationships: 

Internal: REACH Malaria Sierra Leone team, Head of Programs, Country Representative, Head of Operations, REACH Malaria Senior Coordinator and other REACH Malaria staff, Regional Technical Advisors, Senior  Technical Advisor – Malaria Lead, other HQ technical staff.

External: REACH Malaria Consortia Partners, USAID and PMI, National Malaria Control Program, local  organizations, WHO and other UN agencies, constituent of technical working groups. ____________________________________________________________________________________ 

Agency-wide Competencies (for all CRS Staff)  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to  fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the  commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a  part of our staff people of all faiths and secular traditions who share our values and our commitment to  serving those in need. CRS’ processes and policies reflect our commitment to protecting children and  vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with  dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further,  I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and  my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related  topics. 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant  certificates to email, SL_HR@crs.org

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social  Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities  associated with the position. 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults  from abuse and exploitation. 

Closing Date for the receipt of application packages is 31st July 2024.

2.) Field Operations Manager

CRS JOB ADVERT – INTERNAL/EXTERNAL 

CRS is recruiting for X1 Position: – Field Operations Manager 

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.  

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the  United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without  regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of  emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

CRS/Sierra Leone and Program Background 

Catholic Relief Services (CRS) started work in Sierra Leone in 1963 carrying out the commitment of the Catholic  bishops and the Catholic community of the United States to assist the poor and vulnerable overseas. For over  57 years, CRS has been on the front lines in responding to emergencies and promoting health, education,  agriculture, and urban resilience in Sierra Leone.

To date, the Country Program has a robust portfolio built around several major programs in Health,  Agriculture, Nutrition, Education and Urban Resilience such as the USDA/McGovern Dole Food for Education  and Nutrition (All Pikin for Learn) Program, Global Fund Malaria and COVID-19 Response Mechanism Project.  In addition, the country program is working on several high-profile opportunities to improve water security in  Freetown and support Freetown City Council to deliver its Transform Freetown strategy through slum  regeneration.

Program Background  

CRS Sierra Leone is implementing the fifth phase of the McGovern-Dole (MGD) “Lan for u future” project  funded by the United State Department of agriculture (USDA).

In September 2022, the ‘Lan for u future’ project was approved for four years, with a coverage of 5 chiefdoms  (Kamukeh, Wara Wara Bafodia, Diang, Kalian, Nieni) of Koinadugu district and 10 chiefdoms (Dembelia Sinkunia, Kebelia, Sulima, Wollay Barawa, Morifindugu, Mongo, Nyedu, Neya, Delemandugu, and Kulor  Saradu) of Falaba district, in the north of Sierra Leone.

The program aims to; improve literacy of school age children by building teachers and school administrators’  skills and knowledge, by improving teachers’ attendance and their access to school supplies and improved  literacy instruction materials.

It is also meant to improve students’ attentiveness by increasing access to food and improving nutrition and  health practices to reduce hunger and absences. Improve students’ attendance by providing nutritious meals,  take home rations and presenting parents with economic incentives and address cultural practices that may  be detrimental to school attendance. Increase use of health and dietary practices by increasing students and  communities’ knowledge of health and hygiene practices, by training food preparers on safe food preparation  and storage, by increasing access to clean water and sanitation, by increasing access to deworming  medications, and by increasing access to the requisite food preparation.

The project works with the MBSSE both in Freetown and in Koinadugu and Falaba Districts, Caritas Makeni,  Teach for Sierra Leone (TFSL) and the University of Makeni (UNIMAK)for the training of teachers. Additionally,  the project is working with the Nutrition unit of the District Health Medical Teams (DHMT) and Mother Support  Group with Caritas Makeni as the only subrecipient implementing the health and nutrition activities.

Job Title: Field Operations Manager 

Department: Program Quality MGD project 

Reports To: Deputy Chief of party with Matrix to Hoops 

Country: Catholic Relief Services Sierra Leone Program 

Duty Location: CRS Field Office must be willing and able to trave up to 20% to Freetown & Field 

Job Summary:  

In collaboration with the Senior Program Manager provide strategic oversight to the following operational  functions-Human Resources (HR), Logistics, Procurement, Administration, Fleet, Information and  Communication Technology (ICT) and Audit – in support of the Catholic Relief Services’ (CRS) mission to serve  the poor and vulnerable. You will promote stewardship of resources, help ensure principle compliance,  proactively identify risk issues, and lead operational improvements in line with organizational policies.

Roles and Key Responsibilities: 

• Manage or coordinate operations functions – systems, processes and staffing – that meet CRS  standards, donor requirements, and local regulations and support high-quality programming.  Collaborate with programming leads to ensure appropriate operational needs in line with financial  plans and proper stewardship of material sources.
• Coordinate and monitor day-to-day operations to ensure support services are delivered with high quality in an efficient manner. Identify and help address challenges that affect the proper stewardship  and optimal utilization of program assets and resources (financial, human, and material). Proactively  manage security and mitigate security risks.
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide  coaching, strategically tailor individual development plans, and complete performance management  for direct reports. Monitor and assess performance to ensure adequate capacity for successful support  of high-quality programming.
• Provide guidance on internal processes for approving expenses, monitoring spends, and making  budget adjustments in line with operational needs and with donor requirements.
• Contribute to effective staffing of the Field Office needs and adherence to HR systems, policies and  practices that support a high-performance culture, staff development and retention. Help assure  quality personnel administration and a work environment that truly reflects the agency’s guiding  principles.
• Coordinate with internal compliance for periodic systems checks, review and assessment of  operations policies and procedures. Coordinate response to issues that emerge from internal and  external audits and provide guidance to implement improvements at field level.
• Help maintain the proper conditions for learning – a safe environment for the sharing of ideas,  solutions, and difficulties and the capacity to detect, analyze and respond quickly to small deficiencies.  Identify capacity-strengthening needs and provide guidance for project teams and partners, which  includes cross-departmental learning.

Typical Background, Experience & Requirement  

Education Requirements 

• Bachelor’s degree in business administration, Finance, Accounting, or a relevant field. Masters  preferred.
• Minimum of 5 years work experience in finance, human resources, logistics, or administration  office/support level position with progressive responsibilities.
• Additional education may substitute for some experience; additional experience may substitute for  some education.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications, and  information and budget management systems.

Preferred Qualifications 

• Management experience a plus. Experience with an NGO preferred.
• Understanding of financial systems, including budgeting and budget/expense analysis experience  preferred.
• Knowledge of Sun Systems and vision accounting software or similar financial reporting software is a  plus.
• Knowledge of multiple public donors’ regulations, including USDA/USAID, a plus. • Staff management experience and abilities that are conducive to a learning environment a preferred.

Knowledge, Skills, and Abilities 

• Good strategic, analytical, systems thinking, and problem-solving skills and ability to make sound  judgments and decisions.
• Good relations management abilities.
• Ability to work collaboratively.
• Ethical conduct in accordance with recognized professional and organization codes of ethics. • Proactive, resourceful, solutions-oriented and results-oriented.

Required Languages – English

Travel – Must be willing and able to travel up to 20% to Freetown and the field.

Key Working Relationships: 

Supervisory Responsibilities: (HR Officer, Procurement Officer, Fleet Officer and Admin Officer)

Internal: Senior Program Manager, Chief of Party, Deputy Chie of party, Head of Operations, Senior  Operations Manager, Head of Programming, Country Representative.

External: District stakeholders, Bank officials etc.

Agency-wide Competencies (for all CRS Staff)  

Based on the mission, values, and guiding principles of the agency, CRS competencies are to be  exemplified by all staff in fulfillment of his or her respective roles and responsibilities.

• Integrity 
• Accountability and Stewardship 
• Builds Relationships 
• Develops Talent 
• Continuous Improvement & Innovation 
• Strategic Mindset 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the  commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a  part of our staff people of all faiths and secular traditions who share our values and our commitment to  serving those in need. CRS’ processes and policies reflect our commitment to protecting children and  vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with  dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further,  I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and  my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related  topics. 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social  Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities  associated with the position.  

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults  from abuse and exploitation. 

Closing Date for the receipt of application packages is 31st July 2024.

APPLY

Job title:   Admin Officer (x4) – Nationals Only

Work Location: Kailahun District, Sierra Leone

Department: Operations & Facility Management Advisor Operations

Reports to: Line Management Office Assistant

Requisition #:4231

Duration of Contract: Twelve (12) Months with possibility of extension

Application Status: External Advert

Organisation Profile 

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

Administrative Officers manage the daily tasks of the organization by providing administrative and clerical support. The duties and responsibilities of an Administrative Officer typically include:

Essential Duties and Responsibilities: 

Responsibilities

• Maintains administrative staff by; upholding a safe and secure work environment, and also monitoring and controlling movement in and around the office.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and enforcing systems, policies, and procedures within the administrative department.
• Facilitate the provision of supplies by identifying needs for reception, general office, guest houses, and kitchen; establishing policies, procedures, as to usage and accountability.
• Provides communication systems by identifying needs; evaluating options; maintaining office equipment (e.g. projectors office printers, photocopiers, Freezers, and speaker phones) and helping to manage IT systems.
• Align required printing materials and forms; negotiating usage, quality, delivery and inventory system.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules and producing meeting agendas and minutes; monitoring results, etc.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Maintains continuity with other organizations, division, and local work teams by documenting and communicating actions, abnormalities, and continuing needs.
• Contributes to team effort by accomplishing related results as desired.
• Collaborate with Freetown admin team to make sure experts stay are regularized.
• Maintain and up keep Top-up (phone credits) Close user group (CUG) by coordinating with the HR team on newly recruited staff and those that are departing the organization.
• Monthly update of fixed assets register and office inventory, and further undertake quarterly physical verification of the assets register and inventory list.

Prevention of Sexual Exploitation, Abuse and Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures

Qualifications/Requirements

• Bachelors/ Higher or Advanced Diploma in Business Administration
• Minimum of 3 years of Admin or office administration experience.
• Comfort with ambiguity, shifting priorities, and need to juggle competing demands in a fast-paced and challenging work environment.
• Strong qualitative and written skills with expertise in Micro soft word excel, power point
• Ability to plan, organize, and lead projects.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments.
• Strong organizational skills and operational and business analytics thinking.
• Prior experience working in rural settings
• Sense of humor and flexible disposition very helpful.
• Interest in social justice and global health.

Social Justice

We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

Method of application

Interested candidates are required to apply through our website: www.pih.org/employment.  In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Friday 19th July 2024

APPLY

Trocaire is recruiting to fill the following positions:

1.) EU Project Coordinator
2.) Finance & Admin Assistant Intern
3.) Finance Officer Intern

See job details and how to apply below.

1.) EU Project Coordinator

VACANCY NOTICE 

Trócaire is an International NGO. We work with local partners in the world’s most at-risk communities and  with people in Ireland to tackle the underlying causes of poverty and injustice and respond to the crises  they create. Together we bring about positive and lasting change for a just world.

Job Title: EU Project Coordinator 

Location of position: Freetown, Sierra Leone

EU Project Coordinator – The EU Project Coordinator is responsible for the overall implementation of a  EU contract focusing on supporting Gender Equality & Social Accountability through a strengthened civil  society in 14 wards in Western Area Rural, Kambia and Bombali districts.

Requirement 

• Graduate university degree in Development of related field of study.

Experience: 

• At least 5 years of demonstrable experience in the management of development of projects, Key Responsibilities:  
• Provide overall support to partners in project implementation and ensure timely and qualitative  implementation of the project by partners in line with Trócaire and donor requirements and  regulations.
• Act as a focal point for the project with the partners in the field; and ensure effective referral and  support on technical issues by relevant Trocaire Technical Advisors, Program Accountant. • Work closely with the Business Development and Grants Manager to ensure donor compliance,  grants management and timely reporting.
• Organise Implementation Committee meetings with implementing partners. • Conduct frequent field visits to the project sites to assess activities and ensure efficient use of  resources.
• Review the Project Budget versus Actual reports to avoid under/overspending and ensure  accurate budget forecasting and expense planning.
• Take the lead in ensuring quality and timely implementation activities to strengthen the  managerial, organisational, technical and financial capacities of local CSOs and CBOs to  effectively promote women’s inclusion and participation in governance and developmental  processes.

Closing Date For Applications is 12th July 2024 

The successful applicant will be expected to sign up to and adhere to Trócaire’s Safeguarding Policy 

APPLY

2.) Finance & Admin Assistant Intern

Job Title: Finance & Admin Assistant Intern 

Location: Freetown – Sierra Leone 

Date: June 2024 

Description of the  

unit / department: 

Reporting to: 

Contract Duration: Background to the  role: 

Safeguarding1 

Children Policy: 

Key duties and  

responsibilities:

Trócaire is one of Ireland’s leading INGO’s, with over 50 years’ of experience  in international development. Trócaire works through a partnership  approach and is a member of worldwide networks such as Caritas and  CIDSE. This is an exciting time in the history of the organisation as we embark  on our new strategic plan for 2016-2020. 

In Sierra Leone, Trócaire is working with partners to bring about positive and  lasting changes around women’s socio-economic and political  empowerment, as well as the needs of people and communities affected by  the Ebola Virus Disease (EVD). Currently four programmes (Gender,  Governance, Sustainable Livelihoods, Emergency Preparedness and  Response) are being implemented by 15 partners, but under Trócaire’s new  strategic plan, they will all be joined into a single integrated programme  model.

Head of Finance and Administration

3 Months

The Finance & Admin Assistant Intern has responsibility of supporting the  implementation of general finance and admin functions for the Sierra Leone  office. The Finance & Admin Assistant Intern works in close collaboration  with the Head of Finance and Administration, Finance Officer and  Administrative Officer to achieve strategic and operational goals of Trócaire  in Sierra Leone.

The successful applicant will be expected to sign up to and adhere to  Trócaire’s Safeguarding Policy.

Financial control, reporting and internal processes: 

• Guided by the HFA and FO, ensure that the Trocaire organisational  financial policies and procedures are adhered to and implemented in a  standardised manner across the country programme.

• Assists in the preparation of the petty cash on excel and disbursement  of funds.

• Assists in improvement of work processes and increase efficiency  within the scope of responsibility.

• Assist with donor, external and internal control audits as required.

• Assists if the need requires for Field payments in support to the program  team.

1 All offers of employment with Trócaire may be subject to Garda Vetting/PSNI clearance.  All new hires are required to complete a Self-Declaration Form and sign up to our Code of Behaviour  contained in our Safeguarding Children Policy. For additional information please consult the Human  Resources Department in our Head Office.

Page 2 of 2

Operational 

• Assist with Processing of daily financial needs of Trócaire in Sierra Leone  in a timely manner.
• Assist with filing of supporting documentation including vouchers are

in place for all financial transactions.

• To ensure that all finance documents are properly managed (original

and copies), secure and complete.

Admin 

• Liaising with suppliers and vendors.
• Assist with Partner Finance Workshops.
• Assist with hotel bookings up country.
• Assist with stock taking of stationery and office suppliers.
• Coordinating accommodation for for visitors and staff travelling to the  districts

Ad-Hoc 

• Any other ad-hoc tasks, which may be assigned from time to time by

the HOF, FO or Administrator commensurate with the general thrust of

this job description.

Person Specification – Essential Requirements (E) 

(E) Qualification

• Bachelor’s degree, Higher National Diploma, Ordinary Diploma or  Certificate in Business Administration or another relevant discipline.

(E) Experience 

(E) Skills • Flexibility, problem-solving skills, accuracy, ability to work under  pressure and good communications skills.

(E) Qualities • High level of reliability, dynamism, objectivity and integrity.

• Strong value driven in line with Trόcaire.

(E) Other • Basic knowledge of Excel, Word and email software.

• Knowledge of electronic and paper filing systems.

• Availability to travel regularly to partners’ offices outside of Freetown.

Closing Date For Applications is 12th July 2024 

Send your applications to :fatmata.barrie@trocaire.org or bring hard copy  of your application to Trocaire office @ 31c Lower pipe Line Off Wilkinson  Road 

The successful applicant will be expected to sign up to and adhere to  Trócaire’s Safeguarding Policy

3.) Finance Officer Intern

Job Title: Finance Officer Intern 

Location: Freetown – Sierra Leone 

Date: June 2024 

Description of the  

unit / department: 

Reporting to: 

Contract Duration: Background to the  role: 

Safeguarding1 

Children Policy: 

Key duties and  

responsibilities:

Trócaire is one of Ireland’s leading INGO’s, with over 50 years’ of experience  in international development. Trócaire works through a partnership  approach and is a member of worldwide networks such as Caritas and  CIDSE. This is an exciting time in the history of the organisation as we embark  on our new strategic plan for 2016-2020. 

In Sierra Leone, Trócaire is working with partners to bring about positive and  lasting changes around women’s socio-economic and political  empowerment, as well as the needs of people and communities affected by  the Ebola Virus Disease (EVD). Currently four programmes (Gender,  Governance, Sustainable Livelihoods, Emergency Preparedness and  Response) are being implemented by 15 partners, but under Trócaire’s new  strategic plan, they will all be joined into a single integrated programme  model.

Head of Finance and Administration

3 Months

The Finance Officer intern has responsibility for the implementation of  general finance functions for the Sierra Leone office. The Finance officer  intern works in close collaboration with the Finance Officer to achieve  strategic and operational goals of Trócaire in Sierra Leone.

The successful applicant will be expected to sign up to and adhere to  Trócaire’s Safeguarding Policy.

Financial control, reporting and internal processes: 

• Guided by the HFA, ensure that the Trocaire organisational financial  policies and procedures are adhered to and implemented in a  standardised manner across the country programme.

• Assist the HFA and Finance Officer on following up on any issues arising  from the monthly reports making any corrections as deemed  necessary.

• Keep the HFA advised of all situations which have the potential for a  negative impact on internal controls or financial management.  • Assists in improvement of work processes and increase efficiency  within the scope of responsibility.

• Assist with donor, external and internal control audits as required, and  in the implementation of recommendations internally.

1 All offers of employment with Trócaire may be subject to Garda Vetting/PSNI clearance.  All new hires are required to complete a Self-Declaration Form and sign up to our Code of Behaviour  contained in our Safeguarding Children Policy. For additional information please consult the Human  Resources Department in our Head Office.

Page 2 of 2

Operational 

• Assist with Processing of daily financial needs of Trócaire in Sierra Leone  in a timely manner.
• Ensure day to day banking requirements are met.
• Ensure that supporting documentation including vouchers are in place

for all financial transactions.

• To ensure that all finance documents are properly managed (original

and copies), secure and complete.

• Ensure that staff floats are managed in accordance with Trócaire

procedures.

• Ensure that monthly bank reconciliations are completed on a timely

basis and that the final reconciliation are duly reviewed and signed of

• Assist with payment of Trόcaire Sierra Leone national tax obligations

by making tax payments on time.

Ad-Hoc 

• Any other ad-hoc tasks, which may be assigned from time to time by

the HFA commensurate with the general thrust of this job description.

Person Specification – Essential Requirements (E) 

(E) Qualification • Bachelor’s degree, Higher National Diploma, Ordinary Diploma or  Certificate in Business Administration or another relevant discipline.

(E) Experience 

(E) Skills • Flexibility, problem-solving skills, accuracy, ability to work under  pressure and good communications skills.

(E) Qualities • High level of reliability, dynamism, objectivity and integrity.

• Strong value driven in line with Trόcaire.

(E) Other • Basic knowledge of Excel, Word and email software.

• Knowledge of electronic and paper filing systems.

• Availability to travel regularly to partners’ offices outside of Freetown.

Closing Date For Applications is 12th July 2024 

Send your applications to :fatmata.barrie@trocaire.org or bring hard copy 

of your application to Trocaire office @ 31c Lower pipe Line Off Wilkinson  Road 

The successful applicant will be expected to sign up to and adhere to  Trócaire’s Safeguarding Policy

United Nations Development Programme is recruiting to fill the following positions:

1.) Operations Manager
2.) Personnel Management support (Request for Proposal)

See job details and how to apply below.

1.) Operations Manager

Job Description

APPLY

2.) Personnel Management support (Request for Proposal)

4.3.2 Personnel Management support for the #FREETOWNTHETREETOWN

 Project Procurement Process

:RFP – Request for proposal

Office- :UNDP-HQ – SIERRA LEONE

Deadline :01-Jul-24 @ 12:00 PM (New York time)

Published on :31-May-24 @ 12:00 AM (New York time)

Development Area :OTHER

Reference Number :UNDP-HQ-01042,1

Contact :SDG Action Procurement – sdgaction.procurement@undp.org

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Introduction :

4.3.2 Personnel Management Support for the #FREETOWNTHETREETOWN Project, Freetown, Sierra Leone

BACKGROUND AND RATIONALE

UNDP is supporting Freetown City Council to implement the #FreetownTheTreeTown project which includes a portfolio of community reforestation projects. Freetown, Sierra Leone, is among the world’s rainiest cities. They have also experienced rapid tree loss in recent years, estimated at some 555 hectares – or 500.000 trees – annually since 2011. The national government oversees the legal framework governing land use, limiting Freetown’s options for curbing tree loss, and requiring reforestation. Heavy rains, coupled with this deforestation, have resulted in devastating landslides, including an event in 2017 which claimed nearly 1,000 lives. #FreetownTheTreetown is an initiative to reforest the city and surrounding areas to reverse tree loss and reduce disaster risks

To address this serious issue, the Freetown City Council launched the #FreetownTheTreeTown campaign in January 2020. In the first four years of the project (2020 – 2024) 977,000 trees have been planted, digitally tracked and ‘tokenized’, with 1000 hectares of urban land in and around Freetown restored against a goal to plant and grow one million trees. At this stage a ‘token’ is created for each verified tree to give it a value which goes into Freetown’s digital wallet, from where it can go into a market and be sold to create revenue to fund the #TreeTown campaign. Attaching value (a ‘token’) to each tree has enabled an income for a household to look after that tree in the community where the reforestation is happening. Freetown is creating a market for reforestation to fund the trees’ growth and support further planting through the private and voluntary carbon markets.

The one million tree goal has been expanded to 5-7 million trees by 2030 and a 500,000-ton CO2 sequestration potential has been determined, but sustainable finance is required to meet this goal and people need to continue to be incentivized to continue to engage with the #TreeTown Campaign; as well as planting new trees to enable equitable and sustainable access to ecosystem services. #FreetownTheTreetown is helping to discourage environmentally harmful practices, such as sand mining, and to reduce deforestation and mangrove destruction in targeted areas. The full ecosystem services from the trees planted during the initial three-year campaign will come later, around 2030, once they are more established. There has already been a discernible reduction in flooding and landslide risk because of planting in the upper catchment areas. The Campaign has also directly and indirectly created over 1,500 green jobs along the value chain, from workers in tree nurseries to community growers – of whom 80% are youths and 48% are women.

UNDP is seeking a provider to provide Personnel management support to the City of Freetown to implement the #FreetownTheTreeTown including contracting and payment of personnel.

The project is one of the winners of the Global Mayors Challenge and has a completion date of 30th September 2025.

OBJECTIVE OF THE SERVICE

To provide Personnel management support to the City of Freetown to implement the #FreetownTheTreeTown, including contracting and payment of personnel though Long-Term Agreement (LTA).

TYPE OF CONTRACTS

Service providers shall participate in a request for proposal process in which fixed unit commission rates are set for the services requested herein for the term of the Long-Term Agreement (LTA).

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. n case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in the guides available in UNDP website:  https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

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Amendment : Amendment 1: Requirements in the Bid Data sheet (Section 3) 4.3.2 Personnel Management Support for the #Freetownthetreetown Project, Freetown, Sierra Leone. This Amendment (Amendment No. 1) to Request for proposal: 4.3.2 Personnel Management Support For The #Freetownthetreetown Project, Freetown, Sierra Leone is issued to incorporate the following items: 1. The following form has been modified: Section 3 _BDS_REVISED For your easy reference, the changes are in red ink within it. 2. All other terms and conditions of this RFP remain unchanged. Attachments: Section 3 _BDS_REVISED

Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)

Job no: 498294
Work type: Intern Full-time
Location: Sierra Leone – Freetown
Categories: Operations

Advertised: 24 Jun 2024 Greenwich Standard Time
Applications close: 05 Jul 2024 Greenwich Standard Time

APPLY

Chemonics seeks an Operations Assistant for the ongoing USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project in Sierra Leone. The project aims to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief, the President’s Malaria Initiative, and Population and Reproductive Health.

The Operations Assistant will provide operational/administrative and HR assistance to support the implementation of GHSC-PSM project activities in Sierra Leone. This position will be based in Freetown, Sierra Leone. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include:

Administration

• Provide day to day office operations support
• Provide, coordination support and logistics management for project meetings, workshops, and trainings
• Assist with international and domestic travel arrangements, clearances, and hotel reservations for all short-term consultants traveling to the field, and local staff traveling to other districts

Human Resources Management

• Support human resources needs including posting job advertisements, scheduling interviews, maintaining personnel files, and drafting employment agreements and amendments
• Manage timely collection of timesheets for all short-term and long-term project employees, review timesheets for accuracy and file appropriately

Procurement:

• Receive and review vendor invoices and submit for payment
• Under the supervision of the Operations and Finance Manager, support procurement of all office equipment, furniture, supplies, services, etc. in line with USAID regulations and Chemonics policies
• Draft project procurement documents including procurement action requests, negotiation memos, purchases orders, RFQs or RFPs, and fixed price subcontracts
• Maintain clear and concise procurement files and procurement tracking systems that document project compliance with USAID regulations and Chemonics policies
• Conduct inventory tracking and management of all project property
• Develop and maintain basic administrative systems to ensure project compliance with USAID and Chemonics policies.

Qualifications:

• High school diploma required, Bachelor’s preferred
• Minimum of two years of relevant working experience in operations and administrative areas (including procurement, human resources, etc.)
• Experience working on USAID or other donor-funded projects, preferably with responsibilities in procurement, human resources, and/or operations, highly preferred
• Basic financial management experience preferred
• Strong understanding of the operating environment in Sierra Leone
• Able to work in a fast-paced environment and handle multiple responsibilities
• Strong interpersonal, written, and oral communications skills, excellent organizational skills and strong attention to detail
• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat
• Demonstrated leadership, versatility, and integrity

• Fluent written and oral English communication skills are required

Location of Assignment:

The Operations Assistant will be based in Freetown, Sierra Leone.

Application instructions:

Please send an email with your CV and cover letter attached and “Operations Assistant” in the subject line to PSMSierraLeoneRecruitment@chemonics.com 5^th July 2024. No telephone inquiries, please. Chemonics will contact finalists.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice/.

Job Announcement  

Receptionist  

Helen Keller International is a global health organization dedicated to eliminating preventable  vision loss, malnutrition, and diseases of poverty. Helen Keller Intl partners with communities that  are striving to overcome longstanding cycles of poverty and is devoted to scaling up evidence based, cost-effective solutions to improve care practices and ensure that basic health  interventions reach vulnerable people, with a focus on women, youth, and children.

Helen Keller Intl has been operating in Sierra Leone for over 20 years in support of the Nutrition  and Neglected Tropical Disease (NTDs) components of the National Health Development Plan of  the Ministry of Health and Sanitation, as well as food security component of the ministry of  Agriculture. The organization is also committed to generating evidence, carrying out robust  research and a high input into research publications.

The Receptionist will provide the necessary administrative directives to visitors/guest and ensuring  appropriate notifications are provided in a professional manner between Helen Keller staff and  visitors. The Receptionist also maintains security consciousness by following appropriate  procedures; answers or refers inquiries, monitors logbook and issues visitor are tagged.

Essential Duties and Responsibilities  

Specific tasks include, but are not limited to, the following:  

• Attends to visitors by greeting, welcoming, and directing them appropriately.
• Notifies Helen Keller Intl personnel of visitor arrival.
• Maintains contact lists for staff and other interlocutors
• Directs visitors by maintaining employee and department directories.
• Maintain security by following procedures; monitoring logbook; issuing visitor badges.  • Maintain safe and clean reception area by complying with procedures, rules, and  regulations.
• Contribute to team effort by accomplishing related results as needed.
• Receive and sort daily mail/deliveries/couriers.
• Maintain proper records of all correspondence (eg. Register Tenders in and out on  available ledger).
• Perform clerical receptionist duties such as filing, photocopying, collating, Scanning  etc.
• Receive supplies from vendors and sign Delivery Notes for same, on behalf of Helen  Keller Intl.
• Provide support to Supervisor and Country Director, as needed

Knowledge and Skills:  

• Verbal and written Communication in English language
• Telephone Etiquette
• Microsoft Office Skills
• Listening skills
• Professionalism and ability to work with others as a team.

Qualification and experience  

• 3 – 5 years related experience
• High School Diploma required. Professional Degree/Diploma/Certificate or courses  in administration a plus
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of customer  service principles and practices
• Ability to maintain confidentiality.

To Apply  

Qualified candidates should submit a cover letter and an updated CV with three (3) referees to  SierraLeone.Recruitment@hki.org. Closing date for the receipt of applications is on 28th June  2024. Only short-listed candidates will be contacted. 

“Female candidates are strongly encouraged to apply”.  

In the spirit of our founder and namesake, Helen Keller is dedicated to building an  inclusive workforce where diversity in all its forms is fully valued.