Administration / Office / Operations Archives

🇸🇱 Job Vacancies @ Trócaire – Head of Finance and Administration

Description

Trócaire is a social justice organisation working in partnership with local organisations and communities to tackle the root causes of poverty, injustice, and violence. We support people to use their own power to create positive and lasting change. Trócaire works in up to 20 countries across Africa, Asia, Latin America, and the Middle East. We work towards five goals:

· Defend Human Rights and Promote Access to Justice

· Achieve Climate and Environmental Justice

· Ensure Women and Girls Protection, Voice and Influence

· Save Lives and Protect Human Dignity

· Mobilise the Public on the island of Ireland to achieve Global Justice.

In Sierra Leone, Trócaire works through partners to bring about positive and lasting changes around women’s socio-economic and political empowerment. Currently integrated programmes that promote women’s economic, social and political empowerment, climate change, agroecology are being implemented by 16 local civil society partner organisations, funded by a variety of donors including Irish Aid, European Union, USAID, UNDP, and different trusts and foundations. Core to Trócaire’s partnership approach in Sierra Leone is civil society strengthening and organisational development.

The role provides high level continuous and consistent operational support, providing proactive and strategic support that takes full account of the breadth of operations needed, and ensuring the coordination of reactive support to the country program leadership, in relation Finance, Budgeting and reporting, Administration, Logistics, components of HR and implementation issues as they occur.

The Head of Finance and Administration plays a pivotal role in the Country Management Team, heading the portfolio of Finance, Budgeting and reporting, Administration, Logistics, and components of HR. In addition, Head of Finance and Administration plays a key role in inputting into the development of policies, procedures, and systems to continuously improve in-country operations.

Reports to the Country Director and receives technical support from headquarter based International Accountants.

Managing a team of five: 3 Programme Accountants, 1 Finance Officer, 1 Admin Officer and other staff as appropriate

Requirements

As Member of the Country Management Team:

As a member of the Country Management Team, actively and constructively contribute to the overall leadership of Trócaire’s country program in Sierra Leone.

Actively participate in Country Management Team meetings, contributing to decisions on policy and strategic direction and playing a key role in the ongoing implementation and adaptation of Trócaire’s Sierra Leone Country Strategic Plan.

Support the Country Director and Director of Programs in cross cutting issues in programing by giving technical financial advice & expertise.

Engage with the CD and Head of Programs, Business Development and Grants Manager on the Country Business Development strategy, in line with country program needs and the institutional funding landscape.

·Provide guidance for country program strategic and managerial decisions by proactively identifying issues that might affect the country program, partners and programs, flagging these to the Country Director and Head of Programs.

·Ensure there is constant and open communication between the country finance and administration team and HQ for smooth operations of the Country Office and programs.

Support the Country Director in the Management of risk, including acting as control owner of financial management risks and ensuring that appropriate controls and mitigations are both in place and regularly reviewed.

Directly line manages a team of five staff (three Program Accountants, Finance Officer and an Administrator). Entire Finance and Administration team consists of eleven staff.

Organisational Financial Controls & Reporting

Oversight of the timely & accurate preparation of monthly management accounts for budget-holders and country management to ensure that management can monitor budget utilisation and take appropriate action on any significant variances.
Support the Program Accountants in preparation of projects budgets, generation of monthly BvA reports and donor reports and ensure compliance of programs with donor rules and requirements incl. financial tracking and reporting/ amendments for all grants/contracts. Support the organisation and participate at grant inception meetings, grant review meetings, and grant close out meetings. Closely monitor financial activities and strategically advise the Country Director about situations which have the potential for a negative impact on internal controls or financial management.
Manager of relationship with external auditors – for organisational audit and Sierra Leone specific audit. This includes preparation of year-end accounts and any documentation requirements as required.
Ensure full compliance with all Sierra Leone government requirements in relation to registration, taxation, labor law, auditing, fraud etc.
Ensure strong controls over cash & bank management are constantly monitored & updated to minimise the risk of fraud or misappropriation. Act as a key account signatory for country office bank accounts.
Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations.

Organisational Budgeting and Financial Management

Support the preparation of the Country Annual budget, the Strategic and Accountable Resource Allocation and Value for Money documents and submit for review in CMT budget meeting, share the budget pack after approval to HQ.
Prepare budget quarterly reviews from the approved annual budget, update Country budget considering all the dropped/new pipelines. Support effective cost recovery effort for core Trocaire costs at Country and HQ level.
Build strong working relationship with HQ finance team.
Attend and actively contribute to Global Finance meetings as required.
Proactively manage foreign exchange risk in country and partner budgets.
Analyse, prepare and submit, to Trócaire HQ, country cash flow projections in line with various budgets.
Keep up to date with donor regulations, relating to all current grants and communicate relevant changes to staff, ensuring links with HQ and Business Development and Grants Manager in terms of global donor strategies and updates on regulations.
Coordinate the Program Finance calendar of quarterly and annual reporting of project and program expenditure to ensure these reports are completed within set timelines and in line with the requirements of the Trócaire partner governance & finance manual and donor compliance requirements.

Finance and Governance in Partner Organisations

Oversee and coordinate the Finance team in Sierra Leone to support the work of program staff by reviewing partners’ project financial reports and providing financial information for decision-making.
Support the Partnership and Localisation Manager in partner capacity strengthening efforts, leading on the completion of identified Partner Capacity Assessment & Support exercises. Lead the provision of financial technical support to partner organisations, ensuring they are aware of the financial standards and requirements, and have adequate technical capacity. Where partners may need further financial and administrative support, provide support and guidance to the partner and Trócaire program accountants to address the support requirements.
Ensure that the Partnership Policy guides Trócaire’s engagement with partners in Sierra Leone and that all Program Accountants and program staff are familiar with and implement the policy.Support program teams on building the capacities of partners to handle contractual compliance issues, including project audit and verification requirements.

Administration, Logistics and Human Resources

Provide coordinated and integrated finance, administration, and HR advisory support to ensure the smooth running of all functions and foster effective and efficient project implementation.

Provide oversight and management of Trócaire systems; specifically Trócaire People, Salesforce, Agresso, Box, etc.

Support the Administrator to ensure that staff road movements are coordinated and approved, flight bookings within and without Sierra Leone are made in compliance with Trócaire policies and pre-approved.

Oversee monthly payroll processing and ensure Sierra Leone salaries are paid to staff on time and that statutory deduction are deducted and remitted to relevant government authorities in Sierra Leone, staff deductions are paid and accruals for other staff benefits is done and posted in the financial system.
In liaison with Country Director ensure yearly registration renewal for Trocaire with Federal government of Sierra Leone government is processed.

Establish regular team meetings to ensure that staff are familiar with each other’s work and to facilitate rolling out of organisational Operations processes and policies within the country team.

Ensure that all staff complete an induction process that equips them to deliver on their role confidently and effectively.

Ensure the effective implementation of performance management systems in line with organisational systems and policy.

Administering core payroll services including processing monthly payroll and statutory and internal deductions, maintaining payroll records, and issuing of monthly pay slips.
Provide oversight to ensure an up to date and accurate Assets Register is in place, assets are tagged and obsolete assets are highlighted for disposal according to donor requirements.
Ensure the procurement committee is functional, vendor lists are being updated, procurement plans and the monitoring tracker are being kept up to date with information provided by the program team.

Institutional Funding

Support the strategic risk management of multiple institutional funds including development of solutions to mitigate any implementation issues, scenario planning and risk assessment of funding opportunities.
Lead on development of institutional donor proposal budget preparation process and donor financial reports in coordination with Program and Finance colleagues, the Business Development and Grants Manager, and relevant program colleagues.
Plan and coordinate institutional donor project external audits.
In coordination with the Business Development and Grants Manager, provide all relevant information for institutional donor due diligence processes.
Ensure that all institutional donor fund cost recovery is implemented, reviewed, and updated as agreed by the Country Management Team.
Provide a strategic analysis of the country budget, regarding the projected income from external donors.
Maintain up to date understanding and knowledge of all relevant donor compliance requirements, ensuring that Trócaire Sierra Leone and local partners adhere to applicable requirements.
Finance lead point of contact with Institutional funders regarding financial compliance. Follow up on the fund/Institutional funds reconciliation process on an ongoing basis until consumption of all related funds. Ensure that an internal final report is prepared with an overview of expenditure.

Qualification for the Role:

Accounting commerce or business administration degree from a leading university, and relevant professional qualifications (CPA/CA/ACCA). Master’s degree in business administration of related field. (proof of qualification required).

Experience for the Role:

Minimum of 8 years’ experience working in Financial management and Administration in a complex organization.

Prior experience of managing large donor budgets and extensive knowledge of donor compliance requirements.

Prior experience of managing large budgets including the reviewing and preparation of financial reports.

Experience of working in multi-currency budgets and foreign exchange risk management.

Experience in interpreting financial information and preparing and presenting financial reports to non-finance professionals in an accurate and timely manner.

Experience in training/capacity building of partner staff.

Skills for the Role:

Strong leadership skills, including the ability to supervise and motivate qualified professional staff with strong personal value systems.

Excellent Excel skills including financial modelling.

Previous experience in a recognized accounting package e.g. Sage, Agresso, SAP or other

Demonstrated ability to meet corporate governance and accountability requirements of host governments, the organisation and donors;

In depth knowledge of managing grants and contractual requirements of institutional donors.

Excellent written, oral, and presentational communications skills.

Qualities for the Role:

Excellent at setting out a workplan and making planning deadlines.

Dynamic, willing to take initiative and able to manage multiple priorities.

Strong coordination skills with the ability to effectively coordinate with local partners and among team members.

A team player but also willing and able to work with minimal supervision.

Capacity to be flexible and adaptable to changing contexts and priorities.

Detail-oriented, flexible, and able to handle multiple concurrent tasks.

Ability to transfer skills through mentorship and accompaniment

A commitment to strengthening and supporting the work of local partners.

Other for the Role:

A strong commitment to the work of justice and an empathy with the ethos and work of the Catholic Church and Trócaire.

High personal integrity

Fluent in English

Benefits

For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits. This is a national role and women are strongly encouraged to apply.

🇸🇱 Job Vacancies @ Brac Sierra Leone – 2 Positions

BRAC Brac is recruiting to fill the following positions in Sierra Leone:

1.) Operations Manager
2.) Advocacy, Partnership and Knowledge Coordinator

See job details and how to apply below.

1.) Operations Manager

Career with BRAC Sierra Leone

BRAC is an award-winning international non-governmental development organisation, with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realize their potential. BRAC is a leader in developing and implementing cost-effective, evidence-based programmes to assist poor and disadvantaged communities in low-income countries, including in conflict-prone and post-disaster settings. It is an organisation of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity. As well as being the world’s biggest NGO by number of staff and people directly reached, BRAC has regularly been ranked the number one NGO in the world by the Geneva-based NGO Advisor, an independent organisation committed to highlighting innovation, impact and governance in the non-profit sector. BRAC retained the top spot in 2020 among the top 500 NGOs for the fifth consecutive year.

BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first programme outside of Bangladesh in Afghanistan in 2002 and has since reached millions of people in 11 countries in Asia and Africa. BRAC has a holistic approach to development that uses a wide array of programmes and social enterprises, including in microfinance, education, health, agriculture, gender and human rights. BRAC believes that every person has inherent potential, and when an enabling environment is created and that potential is unleashed, even the poorest can become agents of positive change in their own lives, for their families and their communities.

BRAC Sierra Leone is looking for a trustworthy, skilled communicator, fast learner and creative individual with strong work experience in the development sector. If you believe you are accountable, competent, dynamic, and self-motivated then please apply for the following position:

.

POSITION: Operations Manager

JOB LOCATION: BRAC Sierra Leone Country Office

JOB PURPOSE:

The Operations Manager is a key managerial position responsible for ensuring that BRAC Sierra Leone operations run smoothly and efficiently. The position holder will also be responsible for developing and implementing strategies to improve the organization’s operational efficiency. The Operations Manager will oversee efficient procurement processes, and effective administration and Logistics, enabling BRAC Sierra Leone to achieve its mission and strategic goals.

KEY RESPONSIBILITIES:

Operational Strategy and Management

Develop and implement integrated operational policies and guidelines aligned with

organizational strategy.

Oversee all BRAC operations in line with the established standard procedures and

guidelines.

Ensure timely operations, within budget, and with quality assurance.
Lead and supervise the Procurement and Administration teams to ensure efficient operations and compliance with policies and procedures.

Guidelines Review and Compliance

Conduct regular reviews of BRAC International guidelines and statutory legislation to stay updated on changes and developments.
Collaborate with department heads and teams to assess existing processes and

practices for compliance.

Evaluate current organizational processes, policies, and procedures to identify areas that require compliance improvements.

Develop and implement effective processes and standards to enhance compliance and efficient operations.

Procurement Management

Oversee procurement processes, including vendor selection, negotiations, and

contract management, to ensure cost-effective and quality procurement of goods and services.

Implement procurement best practices and ensure transparency and accountability in procurement operations.

Administration and Facility Management

Ensure efficient administrative processes, including office management, logistics, and facility maintenance, to support the smooth functioning of BRAC Sierra Leone’s operations.
Develop and maintain relationships with key stakeholders (such as landlords and service providers)
Oversee compliance with health and safety regulations and the implementation of security measures.

Cross-functional Collaboration

Collaborate with other project leads and country management to align operational activities with program objectives and organizational priorities.
Foster a culture of cross-functional teamwork and communication to achieve shared goals.

Performance Monitoring and Reporting

Establish and track key performance indicators (KPIs) to measure the efficiency and effectiveness of operations. Prepare regular reports and presentations for management and stakeholders on operational performance.

SAFEGUARDING:

Establish a safeguarding culture across all levels of the programme by implementing the

safeguarding policy.

Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
Responsible to ensure team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

EDUCATIONAL REQUIREMENTS:

University Degree or Master’s in Finance, Procurement, Business Studies or a related field is desired.

EXPERIENCE REQUIREMENT:

Five (5) years job experience in INGO and/or the private sector.
Experience in similar management position

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at recruitment.sierraleone@brac.net

PLEASE MENTION THE NAME OF POSITION IN THE SUBJECT LINE

This is a National Position. Only completed applications will be accepted and shortlisted candidates will be contacted.

Application deadline: 30th November 2023

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.

BRAC is an equal opportunities employer.

2.) Advocacy, Partnership and Knowledge Coordinator

Career with BRAC Sierra Leone

BRAC is an award-winning international non-governmental development organisation, with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realize their potential. BRAC is a leader in developing and implementing cost-effective, evidence-based programs to assist poor and disadvantaged communities in low-income countries, including in conflict-prone and post-disaster settings. It is an organisation of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity. As well as being the world’s biggest NGO by number of staff and people directly reached, BRAC has regularly been ranked the number one NGO in the world by the Geneva-based NGO Advisor, an independent organisation committed to highlighting innovation, impact and governance in the non-profit sector. BRAC retained the top spot in 2020 among the top 500 NGOs for the fifth consecutive year.

BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first program outside of Bangladesh in Afghanistan in 2002 and has since reached millions of people in 11 countries in Asia and Africa. BRAC has a holistic approach to development that uses a wide array of programs and social enterprises, including in microfinance, education, health, agriculture, gender and human rights. BRAC believes that every person has inherent potential, and when an enabling environment is created and that potential is unleashed, even the poorest can become agents of positive change in their own lives, for their families and their communities.

ABOUT THE PROGRAMME

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) announced an initiative that is creating a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which was further amplified by the global pandemic. Through this partnership, scalable economic development approaches are being delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC Sierra Leone is implementing an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.

In this regard, BRAC Sierra Leone is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Sierra Leone

Programme:	Mastercard Foundation Accelerating Impact for Young Women in partnership with BRAC (AIM)
Job Title:	AIM – Advocacy, Partnership and Knowledge Coordinator
Location:	Country Office
Reporting to:	Program Manager – AIM
Level/Grade:	TBD
Number of direct reports:	N/A
Number of positions:	1

JOB PURPOSE:

BRAC International is looking for a dynamic, creative and results-oriented advocacy and mobilization professional to lead the AIM program’s advocacy and alumni engagement work at the country level. Working directly with AIM program participants and country-level staff, this position will be supporting the program’s advocacy agenda in the country; build capacity of adolescent girls and young women (AGYW) to advocate for their rights and influence policies and support program participants to identify advocacy spaces. The Officer will work closely with the program team to establish a detailed work plan, processes and procedures that will be geared towards ensuring a seamless transition for program participants while also developing effective strategies for alumni engagement and management. By doing so, we aim to ensure the sustainability of the program’s impact and foster continued self-advocacy among our alumni in their respective communities.

In addition, the role will also serve as the in-country knowledge management focal point, ensuring proper documentation, knowledge sharing, and dissemination of best practices to enhance the overall impact and effectiveness of the program.

KEY DUTIES AND RESPONSIBILITIES:

The Advocacy, Partnership and Knowledge Coordinator will be responsible for the development and delivery of the advocacy and alumni engagement strategy of the Mastercard Foundation Accelerating Impact for Young Women in Partnership with BRAC (AIM) program. Working closely with the Programme Manager – AIM, the position will do the following:

Advocacy and alumni engagement strategy

Support the Programme Manager in the development and rollout of the AIM programme advocacy and alumni (network of graduated programme participants) engagement strategy.
Work closely with the Programme Manager to prepare the annual work plan, complete with detailed activities, targeted towards the operationalization of the advocacy and alumni engagement strategy.
Prepare a mapping of key stakeholders’ instrumental to the operationalization of the advocacy and alumni engagement strategy and lead these engagements.
Coordinate tailored support to programme participants, including capacity strengthening on evidence-based advocacy, negotiation and effective communications and media engagement skills.
Coordinate and provide support to the national and subnational level Advocacy initiatives
Represent AIM in National and Regional forums as required
Support in research within the country to facilitate evidence-based Advocacy actions.
Work closely with field teams to research and identify transition options in the areas and create transition procedures ahead of the cohort completion. This will also involve working with Micro Finance (MF) teams to ensure the transition process to MF in the Standard Operating Procedure (SOP) is adhered to in practice.
Lead the transition and alumni management part of the AIM programme by ensuring most programme participants who transition to either MF groups or other networks are fully supported, and outcomes are tracked.
Work closely with the program team to institutionalize the Youth Development Committees (YDCs) to use the YDC platform for grassroots advocacy and undertake other relevant activities to deepen the impact of the YDCs at the community level.
Support field teams to organize local level workshops/meetings/sessions with external stakeholders to get the buy-in and approval of government authorities.
Provide support to the Monitoring & Evaluation Manager to evaluate the impact of advocacy initiatives; produce reports on the progress and outcomes of the advocacy work.
Knowledge Management

Work closely with the Manager – Knowledge Management & Learning (AIM) to support the knowledge management component at the country level.
Work as a knowledge champion and help support process documentation, good practices and success stories compilation.
Stay up to date on the latest research and remain informed on issues such as women’s social and economic development, youth-led advocacy, alumni engagement, group self-governance, and gender equality.

Outreach, external engagement and communications

Organize alumni events and keep alumni groups up to date with BRAC work including inviting them to BRAC events, learning sessions, field visits and other events.
Support delegation of young women’s participation in events such as the International Women’s Day and International Day of the Girl Child.
Lead in supporting the leadership in opportunity identification and advocacy networking including forging working relationships with strategic partners and key stakeholders.
Research and identify opportunities at the national and regional levels where BMT can bring the narrative, evidence, lessons, and priorities from the AIM programme to major national events to be shared with key decision-makers and practitioners.
Perform other responsibilities, as requested by the Programme Manager

SAFEGUARDING RESPONSIBILITIES

Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

REQUIRED SKILLS AND COMPETENCIES:

- Strong, smart, and ready to work.
- Healthy and honest

Punctuality

EDUCATIONAL REQUIREMENTS:

Bachelor’s Degree or Master’s in Social Sciences, International Development, Public Relations/Policy, Communications, Journalism

EXPERIENCE REQUIREMENTS:

4 – 6 years’ experience in leading advocacy portfolios, community mobilization, campaign management, stakeholder management, and/or supporting self-governance transition of youth groups, preferably in social and economic development.
A robust understanding of the policy landscape around AGYW’s social and economic development, preferably in the African context.
Prior experience in programme-related knowledge management processes.
Prior experience working with women groups in advocacy and campaign work.
Experience in strategic relationship and partnership management.

EMPLOYMENT TYPE: CONTRACTUAL

SALARY: NEGOTIABLE/ MENTION THE AGREED SALARY AMOUNT or RANGE

JOB LOCATION: COUNTRY OFFICE

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at bimcf.sierraleone@brac.net

Please mention the name of the position in the subject bar.

This is a National Position. Only completed applications will be accepted and shortlisted candidates will be contacted.

Application deadline: 30th November 2023

BRAC is an equal opportunities employer.

🇸🇱 Job Vacancies @ Trocaire – 2 Positions

Trocaire is recruiting to fill the following positions:

1.) Head of Finance and Administration
2.) Terms of Reference (TOR) for Consultancy

See job details and how to apply below.

1.) Head of Finance and Administration

VACANCY NOTICE

Trócaire is an International NGO. We work with local partners in the world’s most at-risk communities and with people in Ireland to tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring about positive and lasting change for a just world.

Job Title: Head of Finance and Administration

Location of position: Freetown, Sierra Leone

The Head of Finance and Administration plays a pivotal role in the Country Management Team, heading the portfolio of Finance, Budgeting and reporting, Administration, Logistics, and components of HR. In addition, Head of Finance and Administration plays a key role in inputting into the development of policies, procedures, and systems to continuously improve in-country operations.

Requirement

Accounting commerce or business administration degree from a leading university, and relevant professional qualifications (CPA/CA/ACCA). Master’s degree in business administration of related field.

Key Responsibilities:

Oversee and coordinate the Finance team in Sierra Leone to support the work of programme staff by reviewing partners’ project financial reports and providing financial information for decision making.
Engage with the CD and Head of Programmes, Business Development and Grants Manager on the Country Business Development strategy, in line with country programme needs and the institutional funding landscape.
Support the preparation of the Country Annual budget, the Strategic and Accountable Resource Allocation and Value for Money documents and submit for review in CMT budget meeting, share the budget pack after approval to HQ.
Oversee and coordinate the Finance team in Sierra Leone to support the work of programme staff by reviewing partners’ project financial reports and providing financial information for decision making.
Oversight of the timely & accurate preparation of monthly management accounts for budget holders and country management to be able to monitor budget utilization and take appropriate action on any significant variances.
Ensure full compliance with all Sierra Leone government requirements in relation to registration, taxation, labor law, auditing, fraud etc

Closing Date For Applications is 1 December 2023

The successful applicant will be expected to sign up to and adhere to Trócaire’s Safeguarding Policy

https://apply.workable.com/trocaire/j/334798CF26/

2.) Terms of Reference (TOR) for Consultancy

TERMS OF REFERENCE (TOR) FOR CONSULTANCY

PRE-WORKSHOP TECHNICAL PLANNING, WORKSHOP FACILITATION AND DOCUMENTATION, POST-WORKSHOP SUPPORT TO CLIMATE CHANGE ADVOCACY NETWORKS

15TH – 17TH NOVEMBER 2023, FREETOWN, SIERRA LEONE

1.0 SUMMARY.

General objective	Provide facilitation and rapporteuring consultancy services to National Climate Change Advocacy Network Launching and Pre-COP28 Dialogue Workshop
Location	Freetown, Sierra Leone
Consultant	To be determined
Consultation manager	Trocaire Sierra Leone
Time frame	21st November to 23rd November, 2023.

2.0 BACKGROUND

2.1 About Trócaire

Trócaire is the overseas development agency of the Catholic Church in Ireland that works in partnership with local organisations in multiple countries to tackle the root causes of poverty and injustice, as well as contributing together with partners to bring about a positive and lasting changes.

Trócaire works exclusively with local partners to achieve climate and environmental justice; ensure women and girls’ protection, voice & influence; and save lives and protect human dignity. Trócaire actively supports work on the prevention of sexual and gender-based violence, women’s political participation and leadership, sustainable livelihoods and economic empowerment, natural resource management and environmental conservation, and humanitarian preparedness and response.

Trócaire Sierra Leone is implementing a Climate Change programme, with support from the Irish Aid. The programme expects to support the agency of communities to adapt to the impact of climate change, as well as strengthen new and existing coordinating bodies to increase the voice, agency and visibility of local advocates, communities, and individuals, particularly women and youth, in climate change and create new forums where appropriate. The programme, aligned with Sierra Leone’s National Adaptation Plan (NAP), also seeks to support community mainstreaming of climate change adaptation through supporting local management and governance initiatives and partnerships. The programme will introduce forest enterprise development practices to provide opportunities for forest-edge communities to diversify and strengthen the resilience of their production systems, improve livelihoods, ecosystem services, improved sectoral and public involvement, and enhanced capacities and awareness towards conservation through the set-up of community natural resource management committees.

2.2 About the Workshop

The roles of Civil Society Organizations (CSOs) in climate change adaptation and mitigation efforts cannot be overemphasised. They are a key stakeholder in national and international climate processes, playing a crucial role in contributing to bringing ground-level vulnerabilities into decision-making processes, providing technical support to policy processes that aim to tackle climate change. While noting the significance of their roles, it is worth mentioning that there is more to be demonstrated to justify the said roles through capacity strengthening for climate change advocacy, participate in climate discourse, and progress in positioning key issues of climate change in critical processes, including negotiations to better mainstream climate change in national development.

The urgency of the climate change conversation cannot be overstated. We are confronted with unprecedented global crises – from climate change and biodiversity loss to poverty and inequality. It is now less than one month from the opening of the UN Climate Change Conference (COP28/CMP18/CMA5) in the United Arab Emirates (UAE), where the world must come together to deliver a critical milestone in the implementation of the Paris Agreement, notably through the conclusion of the first Global Stocktake. This is an opportunity to measure the effectiveness of Sierra Leone’s climate policies and actions, to assess whether our goals and targets are aligned with the magnitude of the challenges we face.

The overarching outcomes of COP28, including the outcome on the global stocktake, will set the direction for climate action across all pillars of the Paris Agreement to provide a comprehensive response through aligned policies and efforts, following science and equity considerations. It will send clear signals to policy makers, the private sector, local communities, and all those looking to take concrete steps to combat climate change, setting the collective direction and pathways that Sierra Leone, Africa and the world at large need to follow to achieve low greenhouse gas and resilient development for all.

Transformational pathways to low-emission climate resilient development can only be built on actionable solutions that have ambition and implementation at their core. Turning this vision to reality requires political leadership.

It is against this backdrop that CSOs, MDAs and other key stakeholders are coming together to launch the Sierra Leone Climate Change Advocacy Network – with an aim of engaging at key national, regional and international advocacy platforms. One of the first initiatives this formalised structure will undertake is the launching of the “Keep Your Promise Campaign” (developed by the Pan African Climate Justice Alliance in September 2023 for COP28) to enhance the effectiveness of climate response measures in Sierra Leone by securing greater leadership and accountability by leaders in Sierra Leone. Another will be to strengthen CSOs’ capacities in climate change negotiation streams and foster CSOs and MDAs engagement in Pre-COP28 deliberations, with a view to shape a positive and mutually supportive vision of the future of climate and development action to achieve the goals under the Paris Agreement, with a particular focus on Sierra Leone.

3.0 Workshop Objectives

The objectives of the three (3) days workshop are as follows:

Launch the Climate Change Advocacy Network – with an aim of engaging at key national, regional and international advocacy platforms;
Launch the “Keep Your Promise Campaign” (in alignment with the PACJA campaign) to enhance the effectiveness of climate response measures in Sierra Leone by securing greater leadership and accountability by leaders in Sierra Leone; and
Strengthen CSOs’ capacities in climate change negotiation streams and foster CSOs and MDAs engagement in pre-COP28 deliberations, with a view to shape a positive and mutually supportive vision of the future of climate and development action to achieve the goals under the Paris Agreement, with a particular focus on Sierra Leone.

3.1 Specific Objectives

The workshop will seek to achieve the following key specific objectives during the three (3) days:

Day 1:

Review draft Terms of Reference (ToRs) for the Thematic Working Groups (TWGs).
Develop an organogram for the network.
Forge strengthened collaborations and relations between CSOs and faith actors hinged on priority actions for influencing realization of climate justice at local, national and global level.
Develop consolidated action plans and mechanisms for advancing and implementing network-based advocacy and influence process as a build up to COP28 mobilization.
Nominate representatives and inaugurate a national coordination body of climate change actors (including CSOs, faith actors, etc.)
Launch the Climate Change Advocacy Network – with an aim of engaging at key national, regional, and international advocacy platforms.

Day 2:

Making sure the government follows through on promises about climate-friendly development and actions, including their NDCs.
Getting more people involved in the Global Stock Take process to contribute to global awareness.
Urging the Sierra Leone Government (part of the Paris Agreement) to take more responsibility by highlighting where they are falling short, as well as other African and developed countries’ investment priorities in Africa.
Encouraging developed countries and other major polluters to be more accountable in reducing emissions, keeping their climate funding promises, and following through on fair cooperation agreements.
Bringing together all non-government groups to work towards an environment that is free from corporate violations of environmental rights and doesn’t rely on false solutions.

Day 3:

Engaging and empowering stakeholders to drive climate action across the country, communities, and economies.
Heighten the political mobilization for the cause of climate justice, setting the CSOs agenda for COP28 and priority discussions and commitments that should be secured in climate space.
Strengthen CSOs core messages on climate change for COP28 related to various thematic and negotiation streams to achieving Sierra Leone’s aspirations in COP28.
Amplify CSOs mobilization through the Keep Your Promise Campaign.

3.2 Expected Outcomes

Day 1:

Finalised Terms of Reference (ToRs) for the Thematic Working Groups (TWGs).
Finalised organogram for the network.
Strengthened collaboration and relations between CSOs and faith actors hinged on priority actions for influencing realization of climate justice at local, national and global level.
Development of consolidated action plans and mechanisms for advancing and implementing network-based advocacy and influence process as a build up to COP28 mobilization.
Establishment of a national coordination body of climate change actors (including CSOs, faith actors, etc.) and government agencies – Climate Change Advocacy Network to engage at key national, regional and international advocacy platforms.

Day 2:

Using proof to urge quick action on climate change.
Helping people and groups become better at leading campaigns.
Making sure developed and high-income countries and UNFCCC organizations are more responsible.
Improving the global stock process to better help communities on the frontlines.
Making the campaign and its urgent message more widely known in all places.

Day 3:

People who can help CSOs take action for fair climate policies at COP28.
Making sure CSOs really understand and promote important messages about climate change at COP27.
The most important result of the Forum will be the “CSOs Communiqué on COP28,” which will list the important actions needed to make sure COP28 helps vulnerable people in Sierra Leone.

4.0 Organization and Target Participants

The workshop will be convened by Trocaire and its partners, through a vigorous and inclusive consultative process. It will benefit directly CSOs, faith actors, academia, government MDAs, INGOs and other national and international entities working in strengthening synergies in pursuit of climate justice. The workshop will adopt a hybrid model where participants from CSOs, NGOs, women and youth networks, sector-thematic groups, development partners, and government MDAs will attend physically, while provision will be made for virtual attendants.

5.0 Purpose/Objective of the consultancy

Provide consultancy services and support to National Climate Change Advocacy and Network Launching and Pre-COP28 Dialogue Workshop.

5.1 Description of activities

Participate in the technical aspects of the pre-workshop planning process.
Facilitate the three (3) day workshop.
Develop and deliver presentations on key concepts, namely Climate Change Adaptation and Mitigation, Climate Finance, Loss and Damage, Technology Development and Transfer, Climate Change Research, and Climate network formation.
Develop guiding questions, session guides and facilitate group discussions.
Prepare session summary reports.
Support Thematic Working Groups (TWGs) to consolidate and/or finalize their workplans and budgets, in the days following the end of the workshop.
Develop detailed report for the three-day workshop.

5.2 Outputs

Pre-workshop technical planning support provided to the workshop planning process.
Facilitation provided to a three (3) day workshop.

Key concepts, namely Climate Change Adaptation and Mitigation, Climate Finance, Loss and Damage, Technology Development and Transfer, Climate Change Research, and Climate network formation developed and delivered at the 3-day workshop.

Guiding questions, session guides and facilitate group discussions developed.
Working group and plenary session summary reports prepared.
Thematic Working Groups (TWGs) supported to consolidate and/or finalize their workplans and budgets, in the days following the end of the workshop.
Detailed workshop report prepared and submitted.

6.0 Scope of Work

No.	Activity	Responsible	No. of working days
1	Sign consultancy contract / start of consultancy	Trocaire/Consultant	0.5
2	Read and understand relevant literature	Consultant	0.5
3	Hold consultation sessions with the relevant Trocaire staff	Consultant	0.5
4	Develop a plan of action	Consultant	01
5	Facilitate the National Climate Change Advocacy and Network Launching and Pre-COP28 Dialogue Workshop.	Consultant	03
	Write workshop report and present to Trocaire	Consultant	05
6	Support TWGs to consolidate and/or finalize their climate change workplans and budgets, in the days following the end of the workshop.	Consultant	05

7.0 Key Deliverables

One action plan developed and submitted to Trocaire.
All agreed pre-workshop materials and planning done and submitted to Trocaire.
One National Climate Change Advocacy and Network Launching and Pre-COP28 Dialogue Workshop conducted/facilitated.
One report on the National Climate Change Advocacy and Network Launching and Pre-COP28 Dialogue Workshop prepared and submitted to Trocaire, including the post-workshop support provided to networks.

8.0 Timeline

The consultancy shall last for a period of four weeks, starting 20th November (pre-workshop meeting) to 30th November, 2023 (allowing five business days after workshop to complete inception report).

9.0 Profile of the Consultant

a) Educational qualifications
• Master’s degree in any of the following: Environmental Science, Sustainable Development, Social Sciences, or any relevant field of study.

b) Experience, skills, and competencies
• Seven (7) or more years of experience in programme/project cycle management and strategic management, more specifically in the field of environment and/or climate change.
• Extensive experience working with CSO networks at national and/or international levels.

Solid understanding and knowledge of the climate change and environmental context in Sierra Leone.
Demonstrable experience conducting similar tasks.

10.0 Payment schedule

The payment will be done as follows:

30% upon signing of the contract and submission of the action plan;
40% upon submission of National Climate Change Advocacy and Network Building Workshop report;
30% upon submission of the report on post-workshop support provided to the networks prepared and submitted to Trocaire.

11.0 Special notes regarding rapportuering/report writing

Please note that the facilitator may identify a rapporteur as a separate individual to take notes. If this is desirable, the facilitator must indicate this in their submission. If the facilitator would like to be the rapporteur themselves, then please indicate this in their submission.

The rapportuering/report writing tasks will include, but not limited to the following:

Before the sessions

Rapporteur should ensure that they:

Are familiar with the speakers, their bio data and their names.
Meet before the session to define the methodology that they will use to ensure consistency while covering each session.

During the session

Rapporteur (per theme) should ensure that he/she:

Take note on the main discussion sessions/workshop proceedings, conclusions and recommendations of each Presentation or speech.
Take note of those questions/remarks from the floor which could be of interest for consideration in the session Summary Report, as well as of the replies from the speakers.

After the session

Specifically, the Rapporteur is to prepare the electronic Report for each day (per theme) that must include details of key Statements and Recommendations from the session’s meetings, issues/constraints raised and details of Participants.

After the session

Specifically, the rapporteur is to:

Prepare the electronic Report for each meeting that must include details of key Statements and Recommendations from the session’s meetings, issues/constraints raised and details of Participants.
The Rapporteurs will verify the Report of conclusions in collaboration with the Chair of the sessions/Moderator and present them to Treocaire as soon as possible after the meeting takes place.

Ethical considerations

In accordance with its foundational mission principles, Trocaire Sierra Leone is committed to the highest ethical standards and opposes all forms of discrimination, exploitation, and abuse. We intend to create and maintain a work and living environment that is safe, productive, and respectful for our colleagues and for all we serve. We require that all staff and representatives (consultants, contractors, vendors/suppliers, interns, trainees, volunteers, agents and implementing partner organizations) take seriously their ethical responsibilities to Safeguarding our intended beneficiaries, their communities (especially women and young people), and all those with whom we work.

While working for the organization, the consultant has responsibilities to maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members, and promotes the implementation of Trocaire’s code of conduct. Throughout the assignment, the consultant is expected to adhere to Trocaire Sierra Leone’s code of conduct including the safeguarding policy ensuring that all measures are taken to protect the rights, safety, and welfare of the individuals and communities involved.

Application Process

Applications or expressions of interest should be submitted by email to: henry.bayoh@trocaire.org, copying emily.curran@trocaire.org.

Technical Proposal – outlining your understanding of the TOR, the methodology that will be used in undertaking the assignment, work plan, and team composition, including Curriculum Vitae (CV) and contact details of at least three (3).
Financial proposal (maximum 1 page) outlining all relevant costs, including consultant fees.

NB: This bid is open to both individuals and organizations. The successful candidate/organization will be expected to provide two reference letters of previous work done.

Deadline for Submission of Expressions of Interest is COB 17th November 2023.

(Only shortlisted consultants will be contacted for an interview).

🇸🇱 Job Vacancy @ United Nations Development Programme (UNDP) – Operations Analyst

Closing date: Saturday, 18 November 2023

Operations Analyst

Location : FREETOWN, SIERRA LEONE

Application Deadline : 18-Nov-23 (Midnight New York, USA)

Type of Contract : TA Local

Post Level : NO-B

Languages Required : English

Duration of Initial Contract : 364 days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Among the 10 UN Women offices present in West and Central Africa (WCARO), UN Women Senegal is based in Dakar, Senegal, and works with the government, civil society organizations (CSOs), other UN agencies and the private sector to help achieve gender equality and women’s empowerment in Senegal.

In Sierra Leone, UN Women is recognized as a central stakeholder in advancing global norms and standards for gender equality and the empowerment of women. UN Women’s work in Sierra Leone started through UNIFEM in 2002. UN Women provides unique support to national gender machineries, cooperating with UN and public, private, and community-level non-UN institutions to empower women and advance gender.

Women account for about 51% of the 7.9 million Sierra Leoneans, yet occupy less than 20% of elected positions, and own less than 17% of businesses. Women actively participate in the electioneering process as voters, campaign agents, political party activists, and candidates/aspirants, but their role is not reflected in the elective and appointive seats obtained. Currently, women represented only 13% of parliamentarians, 13% of Cabinet members and held 19% of local government positions.

Sierra Leone made key strides in the promulgation of laws and policies relating to Sexual and Gender-Based violence, women’s leadership in public life and in peace and security, and their access to land. In line with the principle of Leaving No One Behind, UN Women makes deliberate efforts to develop partnerships which address the needs, demands and interests of women facing multiple and intersecting forms of discrimination, vulnerability and marginalization. The Agency’s portfolio in Sierra Leone includes the following flagship Programme Initiatives across the country:

Women’s Participation and Leadership in Governance and Politics.
Ending Violence Against Women.
Women in Peace, Security and Humanitarian Actions.
Women’s Economic Empowerment.

Reporting to the Head of Office the Operations Analyst serves as a member of the senior management team, with oversight responsibilities for all aspects of the Senegal CO operations, this includes strategic financial and human resources management, efficient procurement and logistical services, security management, information and communications technology (ICT) and common services consistent with UN Women rules and regulations. The Operations Analyst additionally serves as a key advisor to the Country Representative on matters of organizational integrity with the aim of ensuring: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized.

The Operations Analyst leads and guides the Country Office Operations Team and fosters collaboration within the team, with programme staff and with other UN Agencies and a client-oriented approach. The Operations Analyst works in close collaboration with programme teams in the Office, providing close guidance to programme staff who perform adjunct operations functions, ensuring that such staff are knowledgeable of rules and procedures governing programme finances, donor reporting, and personnel. She/he also works in collaboration with operations staff in other UN Agencies.

Duties and Responsibilities

1. Coordinate the operations in the Country Office (CO) in accordance with UN Women rules and regulations and policies and strategies

Provide professional expertise and technical support to the Country Representative on operational issues;
Draft the annual workplan for the Operations Team and oversee its implementation and monitoring;
Participate in review meetings and provide technical support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team;
Guide and implement business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Team’s functions;
Implement corporate, budget, financial, procurement, and HR policies and systems and identify training for staff and project personnel on these issues;
Ensure a continuous flow of information between the Country Office and Regional Office/HQ;
Oversee all operations activities, including finance, human resources, procurement, transport, IT, security, administration and ensure they follow UN Women rules, regulations, policies and procedures;
Supervise operations personnel: Finalize performance plans and evaluation standards; conduct performance assessments, provide feedback and coaching.

2. Coordinate the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies

Provide professional expertise and technical support to the management of office and programme financial resources;
Exercise proper financial controls;
Report locally and to HQ in a timely manner on established structures; seek advice from RO when deviations may be necessary;
Review and take corrective action as appropriate on audit findings;
Perform Manager Level 1 role in QUANTUM for voucher and PO approvals.

3. Provide Human Resources services

Coordinate and facilitate recruitment processes and contract management; liaise with the HQ and service providers as necessary.

4. Oversee procurement processes

Manage the provision of goods and services for the CO and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations in connection with eventual agreements;
Provide professional recommendations to the preparation of procurement plans;

5. Oversee fixed Assets and Leases Management

Ensure proper management, safeguard, data integrity and inventory controls of UN Women office assets, facilities and logistical services
Coordinate Asset verification activities in accordance with Asset Physical Verification Procedure
Manage the leases and premises agreement in accordance with delegation of authority.
Where applicable, coordinate proper common premise and services organization and management with other UN Agencies as applicable, including establishing memorandums of Understanding and maintenance.

6. Coordinate information and communications technology (ICT) management

Oversee the implementation of ICT systems;
Make professional recommendations and introduce new ICT systems which affect the productivity of the overall office staff performance.

7. Serve as the focal point for security issues and ensure safety and security of staff

Brief supervisor and staff on security matters and disseminate relevant information as advised by UNDSS, brief UN Women visitors on security;
Ensure full compliance with MOSS and MORSS procedures on security of staff and office premises;
Provide professional recommendations to the Business Continuity Plan for the Country Office as necessary;
Liaise with HQ-based Security Advisor or their designated staff member on all security matters.

8. Participate in inter-agency activities

Participate in inter-agency meetings and working groups to ensure UN Women’s interests are reflected in common system activities related to common services and premises, cost recovery and cost sharing arrangements, privileges and immunities, entitlements and salary surveys, security etc;
Liaise with UNDP and other UN agencies on operational issues, activities, and collaboration.

9. Contribute to knowledge sharing between the CO and RO

Ensure knowledge is shared and adequately applied between the Country Office and other COs/MCOs in the region.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Good knowledge of operation, finance, procurement, human resources, ICT, and security systems and processes, particularly in the UN system is an asset;
Ability to provide advice and support;
Ability to contribute to the formulation and monitoring of management projects;
Ability to handle confidential information;
Negotiating skills;
Good IT skills.

Required Skills and Experience

Education and certification:

Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

At least 2 years of progressively responsible experience at the national or international level, in office management, operations or finance;
Experience leading a team is desirable;
Experience in working in a computer environment using multiple office software packages, and experience in handling of web based management systems and ERP systems are required, preferably Oracle Cloud;
Experience of accrual accounting, IPSAS or IFRS is desirable;
Professional background in programming/ projects management is desirable.

Language Requirements:

Fluency in English is required
Knowledge of French is desirable.

Application

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

In accordance with the UN Staff Regulation 4.5 (b) A temporary appointment does not carry any expectancy, legal or otherwise, of renewal. A temporary appointment shall not be converted to any other type of appointment. This temporary appointment is budgeted for a maximum term of 729 days.

Note

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

🇸🇱 Job Vacancies @ United Nations Office for Project Services (UNOPS) – Project Management Support Specialist (Finance and Operations)

UNOPS (United Nations Office for Project Services)

Closing date: Sunday, 12 November 2023

Background Information – Job-specific

Organisational Context:

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organisations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

Multi-Country Office Context:

The UNOPS Ghana Multi Country Office (GHMCO), located in Accra, Ghana is responsible for projects in Anglophone West Africa, covering Ghana, Gambia, Liberia, Nigeria and Sierra Leone. GHMCO is responsible for managing strategic and operational risks engagements portfolio, developing and delivering cost effective services contributing to partners’ sustainable results and achievement of UNOPS management results.

Local Context

UNOPS has been active in Sierra Leone since 2000 and has delivered a variety of infrastructure projects nationwide, particularly in the fields of Renewable Energy, Health and Security Infrastructure, and has implemented and procured a variety of vehicles, non-medical health related items, medical equipment, and Solar Photovoltaic systems

Under the overall guidance and supervision of the Project Manager(s), the incumbent’s primary role is to provide Project Management Support to the Sierra Leone Country Office with the structures, tools and techniques needed to ensure that it has the right programmes and projects in place, that operational and change priorities are balanced, the governance and decision making is facilitated and it has the resources and capability to deliver them consistently well.

Position Information

The primary role of Project Management Support Specialist (PSMM) is to provide Sierra Leone Country Office with the structures, tools and techniques needed to ensure that it has the right programmes and projects in place, that operational and change priorities are balanced, the governance and decision making is facilitated and it has the resources and capability to deliver them consistently well.

The functions and services of the Project Management Support Specialist include:

Strategic Planning/Portfolio Support: Ensuring UNOPS is focused on doing the right projects by supporting management decision-making.
Delivery Support: Ensuring UNOPS is doing projects the right way, through the effective delivery of the programme and projects.
Best Practices: Applying UNOPS standards in project management, encouraging consistent working practices and ensuring appropriate application.

The Project Management Support Specialist reports to the Project Manager(s) who provides broad supervision and guidance. The role is responsible for supporting the Project Manager(s) with the day-to-day operations of the mission and coordinating mission progress and implementation. He/she maintains a close eye on the operational and financial performance, identifies probable issues that may need attention, supports in problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondences to stakeholders concerned and preparation of mission reports. The Project Management Support Specialist is most likely required to work in complex and challenging environments with limited resources

Functional Responsibilities

Summary of functions:

Project implementation
Financial management
Project monitoring and reporting
Stakeholder management, coordination and liaison
Knowledge management, coordination and liaison

1. Project implementation

Prepare and maintain project files, including internal and external project reports.
Coordinate information flows and oversee change controls, risk registers and issue management, by establishing document control procedures.
Coordinate assigned delivery of work packages and take responsibility for progress.
Coordinate and liaise with the Project Manager(s) on the implementation progress.
Identify and escalate to the Project Manager(s) of any deviations from the plan and update plans.
Work with the Project Manager(s) to identify and manage risks. .

2. Financial management

Implementation of financial management strategy and system to ensure effective and accurate financial resources management focusing on achievement of the following results:
Financial resources management through planning, guiding, controlling of the resources in accordance with UNOPS rules and regulations.
Preparation and monitoring of project budgets and expenditures
Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status and budgets delivery levels.
Elaboration of proper mechanisms to eliminate deficiencies in budget management.
Advice to Project Manager(s) on strategic financial resources management
Continuous analysis and monitoring of the financial situation, presentation of forecasts of the projects in coordination with the Project Management Office.
Full compliance of financial activities, financial recording/reporting system and audit follow up based on UNOPS rules, regulations, policies and strategies.
Proper planning, expenditure tracking and audit of financial resources in line with UNOPS rules and regulations
Elaboration and implementation of cost saving and reduction strategies.
Monitoring of financial reports for unusual activities, transactions, and investigating anomalies or unusual transactions.
Ensure accurate data entry into UNOPS ERP (Enterprise Resource Planning) system.

3. Monitoring and reporting

Provide substantive inputs to assist the Project Manager(s) in the preparation of project reports and documents, ensure compliance with contractual obligations and UNOPS policies, processes and procedures
Maintain records of project files and other supporting documents.
Maintain the following records: Quality Register, Configuration Item Records and all other registers/logs delegated by the Project Manager(s)
Support the Project Manager(s) in maintaining the following:
- Electronic Blue File,
- Procurement, HR and Finance files as required by UNOPS policies
Manage the compilation, consolidation and analysis of relevant data of the projects
Assist the Project Manager(s) in the preparation of project completion reports and ensure compliance with contractual obligations

4. Stakeholder engagement

stablish effective and fruitful working relationships with project’s stakeholders including but not limited to the project Beneficiaries and Clients, as appropriate, providing advice and guidance on specific and general issues and where the appropriate system and fling matters;
Support the coordination and management of communications;
Contribute to building strong partnerships and effective coordination among relevant project stakeholders (e.g. United Nations, government and non-governmental organizations or other relevant partners) for the purposes of facilitating activities and improving the quality of the project products;
Pursue engagement of national stakeholders in project implementation and their ownership of project products;
Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
Champion and communicate the project’s sustainability aspects with key stakeholders.

5. Knowledge management and innovation

In conjunction with the Project team, provides appropriate levels of programmatic management and administrative support to the Project Manager(s) regarding all ongoing project activities, while maintaining and implementing appropriate standards and best practices in line with UNOPS policies and procedures.
Directly contribute to strategic oversight, advice and direction on Programme and project management activities in line with service agreements and project documents.
Ensure proper development, implementation and, as and when appropriate, amendments, of project budgets and staffing resources, ensuring synergies across the different implementing partners.
Develops and establishes resource tracking systems for use within the Project, complementary to UNOPS’ online tools, to ensure effective planning, forecasting and tracking of delivery across the Programme.
Identifies, and anticipates in a timely manner, potential risks and issues and advises mitigating measures to the Project Manager(s).

Impact of Results

The Project Management Office (PMO) – Specialist directly impacts on achievement of project results by assisting the Head of Programme to implement effective project management methods and strategies, reduced risks, cut costs and improve success rates. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements

A. Education

A Master’s Degree (Advanced University Degree or Higher) in Project Management, Business Administration, Finance, Financial Management, International Relations or related field is required.
Bachelor’s Degree (First Level University Degree) in a relevant field such as in Project Management, Business Administration, Finance, Financial Management, International Relations or related field with a combination of an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

B. Work Experience

A minimum of at least 5 years of relevant and progressive professional experience, specifically in the field of Project Management, Financial Management with experience of successful implementation and/or oversight of projects is required.
Previous experience of working within a Project Management environment is an advantage.
Strong experience with data analysis, management reporting and project management tools and information management systems is highly desirable.
Experience in the use of google software packages (Google Doc, Sheets and Slides) and experience in handling web-based management systems is an added advantage.

C. Language Requirement

Full working knowledge of English is required.
Fluency in one or more additional official UN languages is an advantage.

D. Certification

PRINCE2 Practitioner Certification is highly desirable.
MSP certification (Foundation and/or Practitioner) is an advantage.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contract Agreement (LICA)
Contract level: LICA 10/ ICS 10
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance’.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspxAdditional Information

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

🇸🇱 Job Vacancy @ Life By Design (LBD Group) – Front Desk & Client Relation Officer

Role: Front Desk & Client Relation Officer

Reports to:

Effective Date:

Company: LBD Group

Company Overview

The Life By Design, “LBD”, Group is a consolidation of four intentional companies who are committed to transforming the business landscape in Sierra Leone by providing world class business support services. Life By Design and Grow Salone teams are focused on talent development for professional or entrepreneurial careers, Inkee Media are our media and brand management team; while iDT Labs provides process and systems software solutions. As The LBD Group, we pride ourselves as the “One Stop Shop” for business solutions.

Purpose of the Role

The Front Desk and Client Relations Officer serves as the first point of contact for our organization, responsible for delivering exceptional customer service and fostering positive client relationships. This role involves managing the front desk operations, addressing inquiries, and ensuring a welcoming environment for clients and visitors.

Areas of Responsibility

Front Desk Functions:

Welcome clients and visitors with a courteous and professional attitude.
Register clients, provide them with required information, and direct them to the appropriate department or personnel.
Address client inquiries and requests in person, via telephone, or email.
Provide accurate information regarding company services, policies, and procedures.
Manage the scheduling of client appointments, ensuring efficient coordination.
Collaborate with the relevant departments to schedule and confirm appointments promptly.
Maintain a secure environment by controlling visitor access and issuing visitor badges.
Monitor the front desk area for any unusual activity and report security concerns as necessary.

Client Relationship Functions:

Cultivate and maintain positive client relationships by understanding their needs and preferences.
Continuously improve client satisfaction and loyalty through effective communication and personalized assistance.
Address and resolve client concerns, complaints, and issues promptly and professionally.
Collaborate with the appropriate departments to ensure client problems are resolved to their satisfaction
Keep clients informed about updates, services, and relevant information.
Follow up with clients to gather feedback and assess their level of satisfaction
Perform various administrative tasks, such as data entry, filing, and document management, to support client relations efforts.
Maintain detailed records of client interactions, feedback, and action items for improvement
Work collaboratively with other departments to address client inquiries and issues efficiently.
Provide support to the client services team in achieving departmental goals and objectives.

Key Competencies

The Front Desk and Client Relations Officer is responsible for maintaining the front desk operations and building strong client relationships. This role encompasses a variety of responsibilities related to client interaction and administrative tasks. This role requires exceptional interpersonal and organizational skills, the ability to handle various tasks simultaneously, and a commitment to maintaining a professional and friendly atmosphere at the front desk & Client Relation. Adaptability, discretion in managing information, and a customer-centric approach are key components of excelling in this role.

Some of the key competencies include

Demonstrated experience in a front desk representative or related role.
Exceptional interpersonal and communication skills.
Proficiency in using office software and equipment.
Ability to maintain professionalism and composure under pressure.
Strong problem-solving skills and meticulous attention to detail.
Familiarity with the company’s products and services is a plus.
Approachable and friendly demeanor.
Ability to thrive in a dynamic, fast-paced work environment

Qualification & Experience

Educational Background: A bachelor’s degree in a relevant field such as Business Administration, Hospitality, or a related area is often required.
Experience: Previous experience in a customer service or front desk role can be advantageous.

HOW TO APPLY :

You may submit your application via email to ajalloh@idtlabs.xyz

🇸🇱 Job Vacancies @ Helen Keller – 2 Positions

JOB DESCRIPTION

District Delivery Manager

Job Type: Full Time

Location: Bombali & Moyamba, Sierra Leone (1 each)

Start Date: 1st December 2023

End Date: 30th November 2028; Annual contract (renewable)

Reports to: Program Coordinator (Nutrition)

Open to Expatriates: No

Grade: I

Introduction :

Guided by the remarkable legacy of its co-founder, Helen Keller, Helen Keller Intl partners with communities that are striving to overcome longstanding cycles of poverty. By delivering the essential building blocks of good health, sound nutrition, and clear vision, we help millions of people create lasting change in their own lives. Working in 20 countries – across Africa, Asia, Europe, and the United States – and together with a global community of supporters, we ensure every person has the opportunity – as Helen did – to reach their true potential.

Helen Keller has been operating in Sierra Leone for nearly 20 years in support of the reproductive health, nutrition and Neglected Tropical Disease (NTDs) components of the National Health Development Plan of the Ministry of Health, as well as food security component of the Ministry of Agriculture. The organization is committed to generating evidence, carrying out robust research and a high input into research publications.

Helen Keller is recruiting for a District Delivery Manager (1 each in Bombali & Moyamba) for the FCDO funded Saving Lives Phase III program in Sierra Leone. The program aims to support the Government of Sierra Leone (GoSL) to deliver on improving maternal, child and reproductive health outcomes in country while strengthening health systems for a sustainable solution.

The District Delivery Manager (DDM) will hold the overall responsibility for overseeing and supporting the implementation of the Saving Lives III program in their respective district. Working in close collaboration with the Ministry and other key stakeholders in the districts, the DDM will play a key role in ensuring that the Saving Lives 3 program is implemented to a high technical standard and is in full alignment with relevant national policies and protocols.

S/he will be responsible for ensuring day to day oversight of project district budget, reporting and implementation of monitoring, evaluation and learning in addition to the procurement plan and harmonization of project activities and cross district learning. S/he will coordinate with Helen Keller’s other projects in the district and represent the Saving Lives III program in external meetings and related events at the district level as well as build and maintain positive relationships with District Ministries, and other stakeholders. Approximately 50% of his/her time will be spent in the field carrying out supportive supervision visits to the project implementation areas.

Key Responsibilities :

Support the District Medical Officer (DMO) and Medical Superintendent (MS) in planning, management and implementation of the annual District Health Plan including requests for and liquidation of funds, as needed.
Co-lead with the DMO and MS, in their respective districts, on developing the Saving Lives Phase III district plan in accordance with the District Health Plan, while ensuring the effective use of resources and value for money.
Provide ongoing technical advice on implementation of the Saving Lives Phase III plan.
In collaboration with the M&E staff provide support and mentorship to District Health Management Team (DHMT) and hospital staff on how to interpret and interrogate qualitative and quantitative data for decision making.
Support the DMO in the coordination of all RMNCAH partners in the districts.
Support DMO to organize monthly PHU-in charges meetings and use it as a forum for discussion and analysis of health data from facilities.
Support and mentor DHMT and district hospital staff to ensure key human resource tools are available – job descriptions for key posts, organograms, key performance indicators, etc.
Mentor and support the Social Mobilization lead in the DHMT to hold regular adolescent sexual and reproductive health stakeholder meetings.
Ensure adherence to the district level monitoring plan and timeline.
Conduct regular field visits to the targeted Community Health Centers (CHCs) in the respective districts to monitor performance of the District Clinical Mentors.
Assist in preparing annual procurement and detailed implementation plan (DIP), for your district with realistic phased budget that corresponds to approved donor proposal.
Ensure the project is implemented according to agreed district annual, quarterly, and monthly work plans and budgets; delivers against timeframes, output and outcome targets.
Provide regular updates on project progress to the supervisor highlighting any areas of variance/risk with suggested corrective actions.
Lead on district inception activities with support from the supervisor.
Promote cross learning across project districts.

People Management:

Line manage Project Finance & Admin Officer and Driver in your district, contributing to their capacity building and career development through technical/operational support and on-the-job training and coaching, including a thorough induction at the start of their contract.
Have dotted line supervisory responsibility for the District Family Planning Officer and District Data Clerk.
Ensure that each member of the team fully understands deliverables, which are expected of them, by setting SMART objectives.
Ensure that all staff are aware of and comply with all of Helen Keller Policies and Procedures.
Monitor and review performance of your direct reports and hold them accountable for executing their job as per the agreed job description and performance objectives; give corrective feedback where required and take decisive action in the case of poor performance; conducting regular Performance Reviews; setting and identifying areas of staff development needs as per the Helen Keller policy.
Ensure that work within the team (s) is planned and organized in a way which will meet the organizations and project’s needs in the most cost-effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently.
Routinely observe and monitor the co-facilitation of field activities to ensure they are carried out to the highest quality, providing critical and constructive feedback to the team.
Budget Oversight for your respective districts.
Monitor the project district operational support budget in the respective district under the supervision and guidance of the Project Coordinator.
Provide support and oversight to the DMO and MS on operational fund in the district under the supervision in consultation with and guidance from supervisor.
Ensure that the district resources are used effectively and transparently on prioritized RMNCAH activities.

Review Budget-vs-Actual, financial reports, and spending plans for your district; Promptly respond to all budget-related inquiries.

Others:

Understand organizational safeguarding and gender policies.

Understand the relevance of safeguarding to their work and is able to implement safeguarding requirements in your area of responsibility.
Promote accountability and ensure compliance with all Helen Keller Policies and code of conduct inlcuding but not limited to safeguarding considerations to ensure maximum protection of program participants and the efficient and transparent use of Helen Keller resources.
Promote equality, especially gender, as a cross cutting theme within the organization and across programs, in line with Helen Keller Policy.
Represent, promote, and protect the reputation of Helen Keller in external settings, ensuring that the organization’s experience and expertise is well communicated and consistently presented, in a professional manner.
Attend district level meetings and other workshops, working groups, and coordination forums as required to ensure close coordination and collaboration.
Analyze and present data in creative new ways to influence district-level discussions around and prioritization of RMNCAH activities and strategy implementation.
Any other reasonable tasks as assigned by the Program Coordinator.

Qualification and experience

CHOs/Midwives/SECHNs with public health experience/trainings
A bachelor’s degree in nutrition or public health a big plus
At least 7 years of relevant field experience with managing staff
Experience in planning and management of programs in Sierra Leone, including experience in implementing/managing RMNCAH programs.
Able to work calmly and lead teams successfully in stressful/pressured environments
Demonstrated knowledge and/or experience of having worked with district health systems and District Sector offices especially DHMTs will be a big plus.
Strong measurement, analytical and data skills inlcuding demonstrated experience in developing both quantitative and qualitative data collection tools.
Strong computer and writing skills (in English) (World, Excel, PowerPoint).
Ability to organize and plan effectively.
Good budget and financial management skills
Excellent skills in representation and communication
Able to work independently, multi-task, and take initiative, but also able to delegate responsibilities, harness team efforts, and ask for help as needed.

To apply, please send your CV and cover letter to SierraLeone.Recruitment@hki.org or hand-deliver to: Helen Keller Int Office at 16H James Macarthy Drive, off Spur Road, Wilberforce, Freetown.

- Please mark your application as per the post above (referencing the SUBJECT heading)

Closing date for the receipt of applications for the above vacancy is November 17th, 2023, at 17:00hrs.

Only short-listed candidates will be contacted.

“Female candidates are strongly encouraged to apply.

🇸🇱 Job Vacancies @ Teach for Sierra Leone – 2 Positions

Teach for Sierra Leone is recruiting to fill two positions:

1.) Recruitment, Selection & Matriculation Officer
2.) Finance and Administration Manager

See job details and how to apply below.

1.) Title: Recruitment, Selection & Matriculation Officer

Reporting to: Chief of Staff
Start Date: January, 2024 Employment Type: 12-month Initial Contract
Location: Freetown (occasional travel to the provinces) Closing Date: 17th November 2023

Position Summary
The Recruitment, Selection and Matriculation department seeks a highly motivated, persuasive individual with a desire to build relationships at all the universities in Sierra Leone. You will adopt a sales and marketing approach to compel talented individuals to apply to the Teach For Sierra Leone Leadership Development Programme and build a movement at various university campuses to ensure Teach For Sierra Leone secures at least 3000 applications across the entire country each year. The RSM Officer will assist in the implementation of the RSM strategy and will be supervised by the Chief of Staff. Please note that evening (and occasionally weekend) work will be required to deliver an effective recruitment campaign. This will include significant travel to designated universities as necessary during term time with overnight stays where necessary.

Key Responsibilities
Deliver a diverse cohort of participants from target universities (c. 100 hires)
Build a strong brand on campus for Teach For Sierra Leone – expertly and knowledgably promoting the TFSL Leadership Development Programme to students, finalists, postgraduates and recent graduates from assigned universities.
Identify key talent at assigned universities and influence good quality candidates to engage with Teach for Sierra Leone’s vision.
Lead and run events on campus and nationally.
Establish, foster and maintain added value relationships with important networks at assigned universities including cultural societies on campus through clear communication plans which engage key stakeholders with Teach For Sierra Leone’s vision.
Maintain candidate contact through the recruitment process in line with guidelines set by the Selection team.
Cultivate potential talent and incoming participants through events, regular telephone calls, online and in-person meetings.
Build a sense of community within the incoming cohort through events and relationship management.
Manage teams of brand managers at university campuses, providing feedback on their operation as required.
Build a Teach for Sierra Leone movement across first and second year talent pools at target universities to ensure sustainable future growth of the organization.
Manage budget for assigned universities and maintain detailed records of campus activities.

Technical Competencies
Results-driven and goal-orientated with a drive to exceed aspirational targets.
Exceptional relationship-building skills; the ability to establish effective working relationships with people of all working styles, backgrounds, industry-experience, etc.
Excellent persuasive communication, compelling presentation skills and the ability to articulate the vision passionately.
Creativity and innovation to devise solutions to effectively market the Leadership Development Programme.
Strong organisational skills and the ability to assess, prioritise and manage a varied workload.
Self-starter with initiative, confidence, drive, and flexibility to deal with unexpected situations or last-minute changes in a dynamic organisation.
A good team player who is willing to take the lead on projects and also has the ability to work under their own initiative to meet deadlines.
Ability to analyze data, draw accurate conclusions and devise/implement solutions.
Financial reporting and budget management.
Proficiency in Excel, Word, PowerPoint and Outlook (and ability to develop working knowledge of Teach For Sierra Leone’s CRM software)
Knowledge and preferably experience of the Universities in SL (type & education system)
In depth knowledge of Teach For Sierra Leone Leadership Development Programme and operation, including the schools we work with.

Education and Experience:
Minimum Bachelors degree with 5+ years relevant work experience.
An advanced degree in Education or a related field preferred, MBA or Management degree with 3+ years of relevant experience in talent acquisition is a bonus

Skills and Attributes
Demonstrated ability and experience in designing, implementing, and evaluating framework, log frames, and data collection and analytical tools.
Strong in Critical, Logical, and Analytical thinking.
Ability to lead as well as maintain a relationship with rest of the team based on TFSL’s value of mutual respect and responsibility.
High willingness and ability to quickly learn different tools, modules, framework and software.
Strong written communication skills in English required.
Willing to travel within the 6 operational districts. This position requires regular visits to TFSL placement schools in rural Sierra Leone. Therefore, ability to drive a motorcycle will be advantageous.
Flexible approach to working hours.
Committed and aligned to the mission, vision and core values of Teach For Sierra Leone;
Ability to take leadership, problems solve, and function with very little supervision.
Ability to multi-task and prioritize work.
Experience in managing multiple projects at a time.
Additional responsibilities
To work closely with the CEO to do fundraising and partnership drives on behalf of the organization.
Share knowledge and best practices to work with the broader global Teach for All network.
Compensation
Salary for this role is attractive. Additionally, there is ample opportunity for professional development and Mobility within the organization, as well as access to professional development through the global network Teach For All.

How to Apply
Please email your resume and a one-page cover letter to info@teachforsierraleone.org. Please indicate the position applied for in the subject line of your email. Your cover letter should be no longer than one page and answer the following questions: 1) Why are you interested in Teach For Sierra Leone? 2) What compelled you to consider this specific position? 3) What strengths would you bring to this position?

INTERVIEWS WILL BE CONDUCTED BETWEEN 27th – 30thNOVEMBER 2023
JOB DVERTISEMENT

2.) Title: Finance and Administration Manager

Reporting to: Chief of Staff
Start Date: January, 2024 Employment Type: 12 months Initial Contract
Location: Freetown Closing Date: 14th November 2023

Position Summary
The Finance and Admin Manager as part of the Strategic Leadership Team of TFSL provides direction and supervision for the development and implementation of administrative and financial systems that will aid efficient financial operations of the organisation. The Finance and Administration Manager will provide the TFSL Team with smooth and appropriate financial operations, administrative and human resources support to effectively implement the organisation’s program of activities. The Finance and Admin Manager is expected to build and maintain strong financial controls and to prepare accurate and timely financial reports for the attention of the management team of the Institution; help in the development of strategic plans, developing staff, producing and monitoring of key performance indicators, etc. This position collaborates closely with other units of the organization for the attainment of it’s objectives by providing strategic and financial guidance to ensure that the financial commitments are met; also to develop all necessary policies and procedures to ensure sound financial and administrative management and control of the operations of TFSL.

Major Responsibilities
Finance:
Keep financial records and perform financial procedures (e.g., receipts, payments requests, petty cash).
Assist the institution and management in coordinating internal and external audits.
Ensure expenses are authorized and processed in accordance with agreed procedures for both the organisation and donors.
Maintain accounting reporting process that ensure accuracy and completeness of ledgers and all supporting documentation in compliance with finance and procurement regulations.
Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded.
Ensure agreed reporting timelines are maintained in line with TFSL policies.
Assist in managing partners’ financial reporting ensuring compliance with TFSL and donor regulations.
Carry out reconciliation on a monthly basis.
Ensure proper internal control procedures are followed in all day-to-day accounting as laid down in the organisation’s internal controls manual.

Office Administration:
Develop and maintain effective office systems (e.g. IT support, office maintenance, fixed assets, supplier contact), ensuring these are consistent with TFSL’S operating requirements.
Support the efficient running of TFSL’s daily financial operations.
Ensure all procurement processes are in compliance with TFSL and donor regulations.
Support logistics for TFSL programme activities.
Advise on HR policies when required to ensure these comply with the TFSL’S statutory regulations.
Ensure staff handbook is reviewed and updated as required to comply with TFSL’s statutory financial procedures.
Maintain personnel financial records.
Execute other administrative duties as agreed.

Required skills and experience
Experience in using Quickbooks is desirable.
Excellent written and oral communication skills with proven ability to communicate at all levels including management and subordinates.
Excellent stakeholder management skills and an ability to communicate complex financial issues.
Strong computer skills (MS Office, Accounting and Financial Management tools) are needed, along with strong analytical & communication skills.
Outstanding organizational skills with demonstrated ability to prioritize workload, delegate work and concurrently manage multiple projects.
High level of analytical thinking with strong aptitude for planning and forecasting methodologies.
Flexible team player who thrives in environments requiring ability to effectively prioritize and j0ggle multiple projects concurrently.
Motivated self-starter who takes initiative.
Exude confidence and aptitude to clearly present and explain ideas.
Confident, hard-working and committed to achieving excellence.
Two professional references.

Education and Experience:
A recognized accountancy qualification (ACCA, ACA, CIMA or equivalent) is preferred.
Bachelor’s Degree with 10+ years of relevant work experience in Accounting and Financial Management
An advanced degree in Accounting and Financial Management or a related field preferred, MBA or Management degree with 5+ years of relevant experience.
Experience in managing a team of people.
Experience in managing multiple projects at a time.
Additional responsibilities
To work closely with the CEO to do fundraising and partnership drive on behalf of the organization.
Share knowledge and best practices to work with the broader global Teach for All network
Compensation
Salary for this role is attractive. Additionally, there is ample opportunity for professional development and Mobility within the organization, as well as access to professional development through the global network Teach For All and our other partners.

How to Apply
Please email your resume and a one-page cover letter to info@teachforsierraleone.org. Please indicate the position applied for in the subject line of your email. Your cover letter should be no longer than one page and answer the following questions: 1) Why are you interested in Teach For Sierra Leone? 2) What compelled you to consider this specific position? 3) What strengths would you bring to thisposition?

🇸🇱 Job Vacancy @ Life By Design (LBD) Group – HR & Admin Officer

HR & Admin Officer

Company Overview

Purpose of the Role

The HR and Admin Officer will provide administrative support to the HR Manager in all HR functions, including assisting in the coordination of payroll and benefits administration processes, and help maintaining employee records and files in compliance with policies and regulations.

Supporting the administration & management of employee data, attendance & leave, and the Employee Reward & Recognition Scheme.

Areas of Responsibility

Payroll and Benefits:

Collaborate with the HR Manager to process employee payroll and benefits.
Help ensure accuracy and timeliness in payroll processing.
Assist in administering benefits programs and addressing employee inquiries.
Assist with payroll and benefits reporting as needed.
Work with the HR Manager to stay updated on changes in payroll and benefits regulations.

Employee Relations:

Collaborate with the HR Manager to address workplace issues and conflicts.
Provide support in conducting investigations into employee complaints and grievances.
Assist in developing and implementing employee engagement initiatives.
Coordinate employee satisfaction and morale monitoring efforts.
Support the HR Manager in advising and training managers on employee relations matters

Recruitment, Selection & Onboarding:

Work closely with the HR Manager to implement recruitment strategies.
Assist in sourcing, screening, and interviewing job candidates.
Help coordinate the selection process, reference checks, and background screenings.
Support the HR Manager in developing and delivering onboarding programs.
Ensure a positive candidate and new hire experience with the HR Manager’s guidance

HR Documentation and Record Keeping:

Collaborate with the HR Manager to maintain and organize employee records and files.
Ensure compliance with data protection and record-keeping regulations.
Assist in the development of HR policies and procedures.
Support the HR Manager in generating HR reports and maintaining documentation.
Collaborate with the HR Manager to manage the retention and disposal of records

Compliance and Reporting:

Assist the HR Manager in ensuring HR compliance with labor laws and regulations.
Collaborate on regular audits to identify and address compliance issues.
Help prepare and submit mandated reports to relevant authorities.
Provide support in offering guidance and training on compliance requirements.
Stay informed about changes in labor laws and regulations to support the HR Manager

Training and Development:

Collaborate with the HR Manager to identify training needs and develop training programs.
Assist in the coordination of training sessions, workshops, and seminars.
Support the HR Manager in monitoring and evaluating the effectiveness of training programs.
Work with the HR Manager to create a culture of continuous learning and development.
Coordinate with department managers to address specific training needs.

HRIS (Human Resources Information System)

Collaborate with the HR Manager to maintain and manage the organization’s Human Resource Information System (HRIS), including data input, and updates.
Assist in generating HRIS reports for analysis and decision-making.
Support in the implementation of HRIS-related projects and upgrades.

Key Competencies

The HR & Admin Officer will play a critical role in attracting talent, nurturing employee relations, ensuring legal compliance, enhancing workforce performance, and fostering a positive workplace culture. You should have the ability to handle sensitive information with discretion, adapt to change, and drive organizational success through strategic HR practices.

Some of the key competencies include

Communication: Strong written and verbal communication skills for effectively conveying HR policies, procedures, and information to employees and management.
Employee Relations: Skill in managing and maintaining positive relationships between employees and the organization, addressing conflicts, and resolving workplace issues effectively.
Compliance and HR Policies: Knowledge of labor laws, regulations, and company HR policies, ensuring that all HR practices are in compliance with legal requirements.
Ethical and Confidentiality: A commitment to maintaining the highest ethical standards and the ability to handle sensitive employee information with discretion and confidentiality.
Problem-Solving: Strong problem-solving skills to address HR-related challenges and find effective solutions.
Interpersonal Skills: Strong interpersonal and relationship-building skills to effectively interact with diverse groups of employees and stakeholders.

Qualification & Experience

Educational Background: A bachelor’s degree in Human Resources, Business Administration, or a related field is typically required.
HR Knowledge: Strong foundational knowledge of human resources principles, practices, and applicable laws and regulations is essential.
Experience: A minimum of 2-3 years of experience in HR roles is typically expected. This experience should include exposure to various HR functions such as recruitment, employee relations, compliance, and preferably some exposure to HRIS systems.

Performance Evaluation:

Your performance will be assessed based on the achievement of measurable targets and individual Key Performance Indicators (KPIs) outlined in this job description.

HOW TO APPLY :

You may submit your application via email to ajalloh@idtlabs.xyz

🇸🇱 Job Vacancies @ Care International – 2 Positions

Care International is recruiting to fill the following positions:

1.) Finance and Operations Director
2.) Monitoring, Evaluation and Learning (MEL) Director

See job details and how to apply below.

1.) Finance and Operations Director

CARE seeks a Finance and Operations Director for the anticipated USAID-funded Strengthening Integrated Health Services Activity (SIHSA) in Sierra Leone. The goals of the activity are to improve quality Family Planning and Reproductive, Maternal, Newborn, Child, Adolescent Health (FP/RMNCAH), and malaria services; and increase adoption of selected key optimal behaviors to improve health in selected districts.

The Finance and Operations Director will provide leadership and direction to the finance and operations team with close oversight of the project’s finances, including financial analysis and accounting management. The Director will provide oversight functions for the administrative operations of the USAID funded project to ensure compliance to CARE, local and donor policy. The Director will partner with other members of the core program team to manage implementation and ensure program quality.

This activity is expected to be a five-year program in the $25 million to $50 million range.

This position is subject to project award and funding. This position does not include international post allowances or relocation and national candidates are encouraged to apply. The position will be based in Freetown, Sierra Leone.

Primary responsibilities:  

Support the Chief of Party in day-to-day financial management and ensure that the program meets all CARE, USAID and host country regulations and requirements related to USAID funds usage, accountability, and operations within the country.
Establish efficient financial and operational systems including internal audits, compliance, and risk management for this activity in collaboration with existing Country Office team.
Lead the annual budgeting process and review all financial plans and budgets, monitoring progress and changes.
Manage project procurement and human resources as needed.
Co-lead the training and coaching staff on donor regulations, grant management systems, financial management, procurement, and administrative procedures for USAID grant.
Track and analyze all costs incurred under the award; oversee all payments.
Monitor program budget and advise senior management on burn rates and other programmatic considerations; provide complete and compliant required reporting; and maintain financial records for all program activities.
Oversee subgrantee budgets and expenditures; provide relevant capacity building on financial and operational requirements for local partners as needed.
Supervise a small team of finance and operations staff.
Ensure that appropriate financial record-keeping policies and practices are established and maintained throughout the life of the program.
Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the project.
Liaise with CARE’s home office financial, compliance and field operations teams.

Required qualifications:

Master’s degree (or equivalent) in business, accounting, administration, or relevant field.
At least eight (8) years of experience in managing the finances and operations of international donor-funded programs.
Experience with finance management, accounting and auditing, procurement, establishment of internal controls, grant compliance monitoring and management.
Demonstrated supervisory experience with excellent interpersonal, leadership, and managerial skills.
Experience managing USAID cooperative agreements and/or contracts.
Proven track record of implementing fraud mitigation practices and risk management.
Experience with strategic program planning, annual work planning, and budgeting.
Fluency in written and spoken English.
Excellent interpersonal and written and oral presentation skills.
Demonstrated commitment to principles of Gender Equity, Diversity, Belonging and Inclusion.
Demonstrated commitment to Prevention of Sexual Exploitation and Harassment (PSEAH).
Ability and willingness to travel as required.

HOW TO APPLY :

Kindly see below the link which interested Candidates can use to apply for this position.

Position Description (taleo.net) Finance and Operations Director

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

Starting salaries are based on internal equity, candidate experience, and the cost of labor where the job is based. Salaries listed only apply to jobs based in the US.

2.) Monitoring, Evaluation and Learning (MEL) Director

CARE seeks a Monitoring, Evaluation and Learning (MEL) Director for the anticipated USAID-funded Strengthening Integrated Health Services Activity (SIHSA) in Sierra Leone. The goals of the activity are to improve quality Family Planning and Reproductive, Maternal, Newborn, Child, Adolescent Health (FP/RMNCAH) and malaria services and increase adoption of selected key optimal behaviors to improve health in selected districts.

The MEL Director is responsible for leading the monitoring, evaluation and learning functions including the full range of activities required to identify and address knowledge gaps, successes, challenges, and sustainable impact. The MEL Director will adopt appropriate MEL strategy and ensure documentation using standard and innovative approaches to support learnings and its dissemination. The MEL Director will oversee the Collaborating, Learning and Adapting (CLA) approach, MEL plan, learning agenda, and data collection, analysis, and reporting to ensure the program achieves and demonstrates desired results. The MEL Director will partner with other members of the core program team to manage implementation and ensure program quality.

This activity is expected to be a five-year program in the $25 million to $50 million range.

Primary Responsibilities:

   Provide technical leadership and oversight of M&E systems, tools, and procedures. Promote the use of information to guide implementation through well-analyzed, timely feedback.

· Lead the design and implementation of the program MEL framework and information system to track delivery against outputs, outcomes, and impacts.

· Collaborate with Chief of Party to ensure the alignment of MEL activities with program goals and contribute to the development of annual work plans to identify project targets and ensure the inclusion of M&E activities.

· Oversee periodic M&E phases such as baseline, mid-term reviews, and final evaluations as well as operational research.

· Provide up-to-date, evidence-based information to management for strategic planning, decision making, and improved project performance.

· Develop and implement tools for data collection, processing, and analysis in line with CARE and USAID requirements. Lead data analysis to assess progress, areas for improvement, and learning.

· Identify best practices, generate learning, and impact evidence, and ensure these are consistently applied across the Activity.

· Lead the development of learning briefs and support dissemination to key stakeholders

· Ensure the activity includes adaptive learning within and across its multi-sectoral interventions. This includes but is not limited to USG, host country government, international donors, local civil society organizations, multilateral organizations, and private sector investments. 

· Ensure timely and accurate submission of project reporting activities to the donor, including progress against targets set in the award agreement and annual work plan, as well as quarterly and annual reports.

· Guide, supervise, and build the capacity of the MEL team in the M&E system and procedures.

Qualifications: 

· Master’s degree (or equivalent) in statistics, public health, population studies, social sciences, sociology, management, or relevant field of study.

· At least ten years’ experience in monitoring, evaluating and research of USAID or other major donor-funded public health programs, at least 8 years with programs of similar size and complexity.

· Strong knowledge of data analysis and synthesis, performance evaluation and correction, and report writing.

· Experience managing M&E for FP/RMNCAH and malaria programming.

· Demonstrated experience in organizational and peer-to-peer learning, capacity strengthening, and collaborative learning and adaptation. 

· Demonstrated ability to build and maintain partnerships and productive working relationships with a wide variety of stakeholders.

· Familiarity with relevant USAID policies and guidance documents.

· Fluency in written and spoken English.

· Excellent interpersonal and written and oral presentation skills.

· Demonstrated commitment to principles of Gender Equity, Diversity, Belonging and Inclusion.

· Demonstrated commitment to Prevention of Sexual Exploitation and Harassment (PSEAH).

· Ability and willingness to travel as required.

HOW TO APPLY :

Kindly see below the link which interested Candidates can use to apply for this position.

Position Description (taleo.net) MEL Director

Starting salaries are based on internal equity, candidate experience, and the cost of labor where the job is based. Salaries listed only apply to jobs based in the US.