Concern Worldwide is recruiting to fill the following positions:

1.) District Data Clerk (x2)
2.) Accountability Supervisor
3.) Project officer – Quality health services (x4)
4.) Project officer – Nutrition and gender (x4)
5.) District Delivery Manager (x2)
6.) Monitoring and Evaluation Officer (x2)
7.) Program Coordinator

 

See job details and how to apply below.

1.) District Data Clerk (x2)

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. . Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned roles:

01.  Job Title	District Data Clerk (x2)
Project	Saving Lives in Sierra Leone Phase 3
Reports to:	M&E Officer
Direct reports:	None
Liaises with:	All project team members, Project coordinator, District delivery manager, Area coordinator, National Health Coordinator All sector Programme Managers, Coordinators, Director of Programmes,  Country Director, Program Development & Quality staff, Systems and HR staff District Health Management Team, Ministry of Social Welfare, Gender and Children’s Affairs, and other partner agencies
Job Location:	Kambia or Western Area Urban
Contract Details:	Fixed term
Job Purpose:	Concern Worldwide is recruiting District Data Clerks for the Saving Lives 3 program in Sierra Leone based in Western Area Urban, And Kambia. The Data Clerks will work under the oversight of the M&E Officer in the respective districts. The DDCs will be responsible for carrying out data collection and entry while ensuring accuracy of data and supporting DHMT data staff. This position is contingent on funding.
Main duties &  Responsibilities:	Specific Responsibilities: Assist in timely data collection for M&E requirements including routine monitoring and periodic evaluations; Manage the program database in District – including updating/entering program data into the agreed framework/system; Support data cleaning and providing basic data summaries as required; Ensure that the program data is kept up to date at all times while liaising with the M&E Officer in case of any errors identified; Support District Delivery Manager to monitor the project indicators against activity work plans; Cross check the data with the data sources for accuracy before submitting the reports, carry out spot checks, data triangulation, validation, etc.; Maintain data confidentiality and security per Concern and country policies; Support DHMT data focal points; Contribute to reporting – internal, donor and GoSL – by providing relevant data sets and supporting analysis around it. Other responsibilities: Promote full accountability and staff, compliance with Concern’s Code of Conduct & Associated Policies, including promotion of Concern’s Complaints & Response Mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources; Under the supervision of the District Delivery Manager, ensure the mainstreaming of cross cutting themes by field officers in all activities: Gender and Equality; Environment and climate adaption, Protection, DRR and Partnership; Participate relevant meetings at District level; Promote and protect the reputation of Concern in external settings, ensuring that the organisation’s experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional organisation, guided by organisational policies and Concern’s Code of Conduct Complete any reasonable task requested by the Line Manager.
Person specification:	Education, Qualifications & Experience Required Education:   To effectively deliver this engagement, the applicant should meet the following requirements; At least A Level certificate with training(s) in the Microsoft packages i.e. Microsoft Excel & Microsoft Access; Experience Required: Hands on experience in data entry and analysis with a non-governmental organization; Experience in doing data entry in an online database (Familiarity with COMET, Box Folder, Mobile apps will be an added advantage); Special Skills, Aptitude or Personality Requirements: Strong IT-based communication skills; Ability for prompt and accurate inputting of data; Maintaining accurate records both digital and physical files; Sharing accurate and timely information; Communicate proactively about any delays or challenges; Understanding of importance of quality and timely data; Ability to work independently with minimum supervision; Good typing and data entry speed; A mature person of high professional discipline and moral integrity; Competent to work under stress as the situation may dictate; Fluent in English and Krio Fluent Themne is beneficial.
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Thursday 19th October, 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

---

2.) Accountability Supervisor

01.  Job Title	Accountability Supervisor
Project	Saving Lives in Sierra Leone Phase 3
Reports to:	CCU MEAL Manager
Direct reports:	Nil
Liaises with:	Safeguarding manager All project team members, Project coordinator, District delivery managers, Area coordinator, National Health Coordinator, Consortium Team Leader All sector Programme Managers, Coordinators, Director of Programmes,  Country Director, Systems and HR staff, Programme Development and Quality Coordinator and team Relevant Concern Head office advisors Ministry of Social Welfare, Gender and Children’s Affairs, District Health Management Teams, and other consortium and district partners
Job Location:	Freetown, Western Area with frequent travel to Moyamba, Kambia, Bombali, Kono and Kenema
Contract Details:	Fixed term
Job Purpose:	The Accountability supervisor will support in ensuring accountability within the Saving Lives Phase 3 Programme. This includes the management, functionality and popularisation of the Saving Lives Phase 3 Complaints Response Mechanism (CRM) system. The post holder will implementation, and maintain the context-specific community complaint and feedback mechanisms that can inform organizational accountability and best practice in the programme. Ensuring the CRM systems adheres to the key principles of Accessibility, Confidentiality, Transparency and Safety.  The successful candidate will be part of the Consortium coordination unit with strong linkage to the development and quality team and work within the wider organizational MEL framework. The Accountability supervisor will be expected to maintain the Saving Lives 3 CRM database by ensuring proper documentation and aggregation of CRM data including, ensuring confidentiality and qualitative and quantitative analysis of complaints received, investigated and responded. S/he will provide anonymous detailed summaries of complaints issues to feedback to the program team during monthly and quarterly meetings/reports. The post holder will promote accountability in the programme though capacity building, championing and technical guidance. The Accountability supervisor will work with key stakeholders (internal and external) to complement existing good practice and addresses current and emerging Accountability gaps. This position is contingent on funding.
Main duties &  Responsibilities:	Under the guidance of the CCU MEAL Manager, compile and ensure confidentiality of sensitive complaints like harassment, SEA, abuse, and exploitation and process according to the Concern CRM SOP. Develop an activity implementation plan for complaints and feedback with support from MEAL Manager. Lead/organize regular monitoring visits and if required project action plans revisions and modifications. Ensure compliance with Core Humanitarian Standards on Quality and Accountability. With the support of the MEAL Manager support partners to ensure that all programme participants and stakeholders have access to timely, accurate, and relevant information on their rights/ entitlements with in the Saving Live Programme ensure that the programme measures and improve accountability through assessments of performance on accountability- With the support of the MEAL Manager, support programme staff and partners to ensure that evidence generated and learnings are shared with programme participants, stakeholders and partners Working with MEAL Manager, ensure adequate data capturing and correct storing of project participants. Coordinate and support CRM activities, especially at the community level. These can include: delivering sensitizations and training, overseeing implementation and conducting monitoring in the field. Under the supervision of the MEAL Manager advisor provide practical advice and guidance to Consortium members. Take the lead in regular collection and categorisation of complaints and feedback including those received through the Complaints phoneline. Prepare monthly and quarterly analysis and reporting of incoming complaints and trends and identify solutions and share with line manager and CCU team lead Escalate complaints received to the Consortium Team Leader and Safeguarding manager in timeline as per SOP. Ensure that Information, Education, and Communication (IEC) materials on complaints and feedback are context specific and accessible (including language, content, and socio-cultural appropriateness). Serve as a focal person for CRM and accountability coordination and capacity strengthening for the consortium partners, including CRM spot check and capacity building. Represent the consortium within relevant coordination structures such as Community Engagement working groups. Other: Help ensure all aspects of Saving Lives 3 activities adhere to program quality standards and policies (PM&E, accountability and mainstreaming) in a coherent and integrated manner. Ensure the highest stands of accountability through ensuring good communication and information sharing within and outside the organization. Be aware of, understand, and comply with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management etc). Contribute to ongoing security management and planning as necessary. Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one). Undertake other related duties as may reasonably be assigned by line manager.
Person specification:	Essential Educated to Bachelor level in Development (or related discipline) OR equivalent professional experience. Between 2 and 3 years of experience in Accountability or Programmes in an (I)NGO in a high pressured, results focused and dynamic environment. Strong organisational and planning skills/experience with high level of accuracy and attention to detail. Excellent written, communication and interpersonal skills in English, including strengths in writing and editing narrative reports/documents. Excellent computer skills particularly Microsoft office (high proficiency in Excel, word, PowerPoint). Demonstrated ability of coaching, training and building the capacity of staff/teams and partners. Experience dealing with sensitive matters in a highly confidential and discrete manner and ability to build/maintain trust. Strong networking, influencing and leadership skills. Able to take initiative and work independently – while keeping line manager, etc. appropriately informed. Ability to work both as part of a team and independently. Ability to juggle competing priorities, meet deadlines and work under pressure. Strong analytical capability. Desirable Local languages; Krio and Temne. Trained in quality standards such as Core Humanitarian Standard (CHS), SPHERE, Red Cross Code of Conduct, etc. Experience of MEAL and Communications.
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Thursday 19th October, 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

---

3.) Project officer – Quality health services (x4)

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. . Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned roles:

 

01.  Job Title	Project officer – Quality health services (4)
Project	Saving Lives in Sierra Leone Phase 3
Reports to:	District Delivery Manager
Direct reports:	None
Liaises with:	All project team members and partners in district Area Coordinator; District & Freetown finance, system and HR staff; Freetown PDQ Coordinator, MEAL Coordinator, Equality and Gender Advisor, Advocacy and Communications Manager, Accountability Supervisor and Partnership Manager, Livelihoods Coordinator. Relevant Community, Chiefdom and District stakeholders from Ministries and District Council as well as Private sector actors.
Job Location:	Kambia or Western Area Urban
Contract Details:	Fixed term
Job Purpose:	Concern Worldwide is recruiting District based project officers for the Saving Lives 3 program in Sierra Leone based in Western Area Urban, and Kambia. The project officers will work under the oversight of the District Delivery Manager in the respective districts. This position is contingent on funding.
Main duties &  Responsibilities:	Specific Roles and Responsibilities – Under the supervision of the District Delivery Manager Project specific; Oversee and ensure quality of activities and outcomes for the community system strengthening activities under Saving Lives phase 3 Increased access to quality Health services Provide monitoring for the cascade mentorship program to ensure CHC mentors are visiting the target CHPs and MCHPs. Support the health facilities to track and document priority health issues as part of the Surge approach. Support the regular community data review through community dialogue meetings. Support the interaction between CHWs, community members and health facilities. Support the M&E team to conduct regular mystery client visits. Support the mentorship or health facilities on Adolescent and youth friendly services and respectful and dignified nursing care. Programme Cycle Management: Oversee, manage and ensure quality implementation of activities and achievement of Saving Lives Project 3 outcomes coordinating with district counterparts in DHMTs as well as community stakeholders Prepare regular narrative reports on project activities and submit to District Delivery Manager. Ensure all aspects of project activities under their responsibility adhere to programme quality standards and policies (PM&E, accountability and mainstreaming) in a coherent and integrated manner; Ensure that the project activities under their responsibility are accurately reflected in the integrated MEAL system, identifying activities to be monitored and data to be collected; highlight areas of the adaptation of District context; Contribute to the designing and delivery of training models, learning processes, resources, materials and workshops in your technical area of expertise; Participate as active participant in relevant project training of trainers; Ensure identification of and documentation of good practices (with PDQ unit); Build and maintain effective professional relationships with community leaders, Chiefdom, District stakeholders, project animators and implementing partners to aid successful programming; Participate in project planning and review meetings with staff, partners and stakeholders and ensure that key recommendations and learning are incorporated into day to day project implementation; Submit weekly work plans aligned with the overall programme implementation plan and monthly reports to District Delivery Manager; Contribute to the development of monthly, quarterly and annual reports; Preparation of documentation (ToR, SRs, training curriculum, budget, float request, transport request…) for a programmatic and logistical preparation to implement agreed field activities – trainings, workshops, coaching and monitoring visits; Participate and support project inception activities in district Other responsibilities: Promote full accountability and staff, compliance with Concern’s Code of Conduct & Associated Policies, including promotion of Concern’s Complaints & Response Mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources; Under the supervision of the District Delivery Manager, ensure the mainstreaming of cross cutting themes by field officers in all activities: Gender and Equality; Environment and climate adaption, Protection, DRR and Partnership; Participate relevant meetings at District level; Complete any reasonable task requested by the Line Manager.
Person specification:	Essential University degree in relevant area (Health; CHO, Midwife, SECHN, gender, community development, human rights, social studies, or accepted equivalent professional experience; Minimum of 4 years’ experience working in project implementation ideally integrated nutrition projects and/or gender empowerment and transformation; Minimum 3 year working with NGOs or CSOs; Field experience in community based projects working directly with communities, partners and government officials; Strengths in community mobilization, fostering multi-stakeholder networks and platforms and knowledge of participatory approaches. Special Skills, Aptitude or Personality Requirements: Excellent interpersonal and communication skills including report writing; Initiative and ability to work with minimal supervision; ability to work both as part of a team & independently; Enthusiastic, energetic and motivated; Ability to motivate and inspire others; Ability to work as part of a team for shared results and learning; Strong analytical skills; Excellent supervision skills; Good MS Office skills (Word, Excel); Experience in working with district sector offices (such as gender WASH, Nutrition, health…), local NGOs and INGOs; Strong spoken skills in Temne and Krio; Valid motorbike license and ability to ride (desirable).
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Thursday 19th October, 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

---

4.) Project officer – Nutrition and gender (x4)

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996.  Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned roles:

 

01.  Job Title	Project officer – Nutrition and gender (x4)
Project	Saving Lives in Sierra Leone Phase 3
Reports to:	District Delivery Manager
Direct reports:	None
Liaises with:	All project team members and partners in district Area Coordinator; District & Freetown finance, system and HR staff; Freetown PDQ Coordinator, MEAL Coordinator, Equality and Gender Advisor, Advocacy and Communications Manager, Accountability Supervisor and Partnership Manager, Livelihoods Coordinator. Relevant Community, Chiefdom and District stakeholders from Ministries and District Council as well as Private sector actors.
Job Location:	Kambia or Western Area Urban
Contract Details:	Fixed term
Job Purpose:	Concern Worldwide is recruiting District based project officers for the Saving Lives 3 program in Sierra Leone based in Western Area Urban, and Kambia. The project officers will work under the oversight of the District Delivery Manager in the respective districts. This position is contingent on funding.
Main duties &  Responsibilities:	Specific Roles and Responsibilities – Under the supervision of the District Delivery Manager Project specific; Oversee and ensure quality of activities and outcomes for the gender equality, inclusion and nutrition activities under Saving Lives phase 3 Increased access to quality Health services Facilitate trainings and workshops in areas of responsibility ensuring all paperwork are properly filled and procedures followed (such as attendance list, payment receipt etc.); Support other project officers in quality health service activities where needed/appropriate; Coordinate with local partner where needed on activities. Facilitate with CHC colleagues regular cooking demonstrations to improve household dietary diversity. Support the roll out of activities relating to nutrition behaviours including: rolling-out of training modules on nutrition through community animators; promoting community  vegetable gardens; supporting participatory nutrition message creation and dissemination through different channels including media, drama, community structures, e.g. CHW, mother and fathers groups, Influential Women etc; Programme Cycle Management: Oversee, manage and ensure quality implementation of activities and achievement of Saving Lives Project 3 outcomes coordinating with district counterparts in DHMTs as well as community stakeholders Prepare regular narrative reports on project activities and submit to District Delivery Manager. Ensure all aspects of project activities under their responsibility adhere to programme quality standards and policies (PM&E, accountability and mainstreaming) in a coherent and integrated manner; Ensure that the project activities under their responsibility are accurately reflected in the integrated MEAL system, identifying activities to be monitored and data to be collected; highlight areas of the adaptation of District context; Contribute to the designing and delivery of training models, learning processes, resources, materials and workshops in your technical area of expertise; Participate as active participant in relevant project training of trainers; Ensure identification of and documentation of good practices (with PDQ unit); Build and maintain effective professional relationships with community leaders, Chiefdom, District stakeholders, project animators and implementing partners to aid successful programming; Participate in project planning and review meetings with staff, partners and stakeholders and ensure that key recommendations and learning are incorporated into day to day project implementation; Submit weekly work plans aligned with the overall programme implementation plan and monthly reports to District Delivery Manager; Contribute to the development of monthly, quarterly and annual reports; Preparation of documentation (ToR, SRs, training curriculum, budget, float request, transport request…) for a programmatic and logistical preparation to implement agreed field activities – trainings, workshops, coaching and monitoring visits; Participate and support project inception activities in district Other responsibilities: Promote full accountability and staff, compliance with Concern’s Code of Conduct & Associated Policies, including promotion of Concern’s Complaints & Response Mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources; Under the supervision of the District Delivery Manager, ensure the mainstreaming of cross cutting themes by field officers in all activities: Gender and Equality; Environment and climate adaption, Protection, DRR and Partnership; Participate relevant meetings at District level; Complete any reasonable task requested by the Line Manager.
Person specification:	Essential University degree in relevant area; Nutrition, Health (CHO, Midwife, SECHN), gender, community development, human rights, social studies, or accepted equivalent professional experience; Minimum of 4 years’ experience working in project implementation ideally integrated nutrition projects and/or gender empowerment and transformation; Minimum 3 year working with NGOs or CSOs; Field experience in community based projects working directly with communities, partners and government officials; Strengths in community mobilization, fostering multi-stakeholder networks and platforms and knowledge of participatory approaches. Special Skills, Aptitude or Personality Requirements: Excellent interpersonal and communication skills including report writing; Initiative and ability to work with minimal supervision; ability to work both as part of a team & independently; Enthusiastic, energetic and motivated; Ability to motivate and inspire others; Ability to work as part of a team for shared results and learning; Strong analytical skills; Excellent supervision skills; Good MS Office skills (Word, Excel); Experience in working with district sector offices (such as gender WASH, Nutrition, health…), local NGOs and INGOs; Strong spoken skills in Temne and Krio; Valid motorbike license and ability to ride (desirable).
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Thursday 19th October, 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

---

5.) District Delivery Manager (x2)

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. . Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned roles:

 

01.  Job Title	District Delivery Manager (x2)
Project	Saving Lives in Sierra Leone Phase 3
Reports to:	Program Coordinator
Direct reports:	Project Officers (4)
Liaises with:	All project team members, Project coordinator, Area coordinator, National Health Coordinator, Consortium Team Leader All sector Programme Managers, Coordinators, Director of Programmes,  Country Director, Systems and HR staff District Health Management Team, Ministry of Social Welfare, Gender and Children’s Affairs, District Council, and other partner agencies
Job Location:	Western Area or Kambia
Contract Details:	Fixed term
Job Purpose:	Concern Worldwide is recruiting for District Delivery Managers (DDM) for the Saving Lives Phase III program in Sierra Leone based in Western Area Urban and Kambia. The DDM will hold the overall responsibility for supporting the implementation of the Saving Lives 3 program in the assigned district. Working in close collaboration with the MoHS and other key stakeholders in the districts, the DDM will play a key role in ensuring that the Saving Lives 3 program is implemented to a high technical standard and is in full alignment with relevant national policies and protocols. S/he will be responsible for ensuring day to day oversite of project district budget, reporting and implementation of MEAL and procurement plans and with Line Manager ensure harmonisation of project activities and cross district learning.  S/he will coordinate with Concern’s other projects in the District and represent the Saving Lives 3 Programme in external meetings and related events at the District Level as well as build and maintain positive relationships with District Ministries, and other stakeholders. Approximately 50% of his/her time will be spent in the field carrying out supportive supervision visits to the project implementation areas This position is contingent on funding.
Main duties &  Responsibilities:	Specific Responsibilities:  Programme Management  Support the District Medical Officer (DMOs) and Medical Superintendent MS) in planning, management and implementation of the annual District Health Plan including; requests for and liquidation of funds. Co-lead with the DMO and MS, in their respective districts, on developing the Saving Lives Phase III district plan in accordance to the District Health Plan, while ensuring the effective use of resources Provide ongoing technical advice and mentorship on implementation of the Saving Lives Phase III plan In collaboration with the M&E officer provide support and mentorship to DHMT and hospital staff on how to interpret and interrogate qualitative and quantitative data for decision making Support and mentor DHMT and district hospital staff to ensure key human resource tools are available – job descriptions for key posts, organograms, key performance indicators, etc. Support DMOs in the coordination of all RMNCAH partners in the districts Support DMOs to organise monthly PHU-in charges meetings and use it as a forum for discussion and analysis of health data from facilities Mentor and support the Social Mobilisation lead in the DHMT to hold regular adolescent sexual and reproductive health stakeholder meetings Ensure adherence to the district level monitoring plan and timeline Conduct regular field visits to the targeted Community Health Centres (CHCs) in the respective districts to monitor performance of the District Clinical Mentors. Assist in preparing annual procurement and Detailed Implementation Plan (DIP), for respective District with realistic phased budget that correspond to approved donor proposal Ensure the project is implemented according to agreed District annual, quarterly and monthly work plans and budgets; delivers against timeframes, output and outcome targets Provide regular updates on project progress to Project Coordinator highlighting any areas of variance/risk with suggested corrective actions Lead on District inceptions activities with support from line manager Promote cross learning across project districts People Management:  Line manage Project Officers in your district, contributing to their capacity building and career development through technical support and on-the-job training and coaching, including a thorough induction at the start of their contract. Ensure that all team positions have accurate job descriptions and that each member of the team fully understands deliverables, which are expected of them, by setting SMART objectives, and that they are aware of the success criteria relating to their work. Ensure that all staff are aware of and comply with all of Concern’s Policies and Procedures; Monitor and review performance of your direct reports and hold them accountable for executing their job as per the agreed job description and performance objectives; give corrective feedback where required and take decisive action in the case of poor performance; conducting regular Performance Development Reviews; setting and identifying areas of staff development needs; Ensure that work within the team (s) is planned and organised in a way which will meet the organisation’s needs in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently. Routinely observe and monitor the co-facilitation of field activities to ensure they are carried out to the highest quality, providing critical and constructive feedback to Field Officers. Budget Oversight Monitor the Concern Worldwide district operational support budget in the respective district under the supervision and guidance of the Project coordinator. Provide support and oversight to the DMO and MS on operational fund in the district under the supervision and guidance of the Project coordinator. Ensure that the district resources are used effectively and transparently on prioritized RMNCAH activities Review Budget-vs-Actual, financial reports, and spending plans under the supervision and guidance of the Project coordinator. Promptly respond to all budget-related inquiries. Other: Promote accountability and ensure compliance with Concern’s Programme Participants Protection Policy, Anti- Fraud Policy and Humanitarian Accountability Partnership (HAP) standards, including the complaint and response mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources. Promote Equality, especially gender, and Concerns other cross cutting themes (Environment and climate adaption, Protection, DRR and Partnership), within the organisation and across programmes, in line with Concern’s Equality Policy and, and ensures targeting and project implementation is informed by How Concern Understands Extreme Poverty (HCUEP). Promote and protect the reputation of Concern in external settings, ensuring that the organisation’s experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional organisation, guided by organisational policies and Concern’s Code of Conduct Attend district level meetings and other workshops, working groups, and coordination forums as required to ensure close coordination and collaboration Analyze and present data in creative new ways to influence district-level discussions around and prioritization of RMNCAH activities and strategy implementation. Any other reasonable tasks as assigned by the Program Coordinator.
Person specification:	Education, Qualifications & Experience Required To effectively deliver this engagement, the applicant should meet the following requirements; Education   CHOs/Midwives/SECHNs with public health experience/trainings Experience Required: At least 7 years of relevant field experience with managing staff; 3 years in an (I)NGO Experience in planning and management of programmes in Sierra Leone, including experience in implementing/managing RMNCAH programmes Demonstrated experience in line management and building cohesive high performing teams. Able to work calmly and lead teams successfully in stressful/pressured environments Demonstrated knowledge and/or experience of having worked with district health systems and District Sector offices especially DHMT Strong computer and writing skills (in English) (World, Excel, PowerPoint). Ability to organise and plan effectively. Good budget and financial management skills. Excellent skills in representation and communication and the ability to Able to work independently, multi-task, and take initiative, but also able to delegate responsibilities, harness team efforts, and ask for help as needed Special Skills, Aptitude or Personality Requirements: Strong verbal communication skills and effective in representation and liaison with external actors Excellent English and Krio speaking/writing skills required. Ability to provide technical support and feedback with a high degree of tact and diplomacy
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Thursday 19th October, 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

---

6.) Monitoring and Evaluation Officer (x2)

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. . Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned roles:

 

01.  Job Title	Monitoring and Evaluation Officer (x2)
Project	Saving Lives in Sierra Leone Phase 3
Reports to:	National Monitoring and Evaluation Manager with dotted line to Saving Lives District Delivery Manager
Direct reports:	Saving Lives District Data Clerk
Liaises with:	All project team members, Project coordinator, District delivery manager, Area coordinator, National Health Coordinator, PDQ unit, Accountability supervisor All sector Programme Managers, Coordinators, Director of Programmes,  Country Director, Systems and HR staff District Health Management Teams, Ministry of Social Welfare, Gender and Children’s Affairs, and other partner agencies
Job Location:	Kambia or Western Area Urban
Contract Details:	Fixed term
Job Purpose:	The M&E Officer will be primarily responsible for M&E and program quality tasks associated with the Saving lives phase 3 program in the assigned district. The M&E Officer will ensure that the Saving lives phase 3 projects’ M&E systems are used effectively. S/he will facilitate project staff, target communities and other stakeholders to carry out monitoring and evaluation of project activities, facilitating accurate data collection through standardised data collection tools, accurate computer entry, targeted analysis and systematic use of findings for program learning and improvement.  The M&E Officer will work closely with Concern’s National M&E Manager and Project Coordinator to ensure accurate and effective program monitoring and evaluation.
Main duties &  Responsibilities:	Programme Cycle Management: Prepare and implement district M&E activity plans that correspond to the approved consortium M&E plan. Ensure that the Saving Lives 3 activities are accurately reflected in the integrated M&E system, identifying activities to be monitored and data to be collected. Support the Program Quality unit to integrate mainstreaming activities (gender, HIV&AIDS, accountability) in the Saving Lives 3 program Participate in reviews and revisions of project documents as necessary during the life cycle of the project Program Monitoring and Evaluation: Lead data collection, entry, and analysis activities for internal assessments including ongoing monitoring and periodic evaluations. Manage Saving Lives 3 field activity reports and other means of program monitoring for the assigned district. Clearly understand and support other project staff to understand the project log frame, objectives, indicators, and targets Draft Terms of Reference (TOR) for data collection activities including purpose, methodology, logistics, and budget. Conduct basic analyses of data and present in narrative, charts, tables, etc. Draft district reports for all internally conducted Saving Lives 3 assessments and M&E activities which include purpose, methodology, results, and discussion/recommendations. Communicate and collaborate with Consortium members on M&E activities. Attend partner meetings which pertain to M&E requirements. When necessary, guide and support external evaluators, enumerators, and other contracted workers. Participate in review and validation of externally produced M&E reports for Saving Lives 3projects. Maintain a systematic database system whereby relevant project information, data and lessons for the assigned district are documented and communicated to inform ongoing implementation and future programming. Directly supervise data entry clerk to collect, enter, and clean data with a high standard of accuracy and quality. People Management:  Line manage DDC in your district, contributing to their capacity building and career development through technical support and on-the-job training and coaching, including a thorough induction at the start of their contract. Ensure that all team positions have accurate job descriptions and that each member of the team fully understands deliverables, which are expected of them, by setting SMART objectives, and that they are aware of the success criteria relating to their work. Ensure that all staff are aware of and comply with all of Concern’s Policies and Procedures; Monitor and review performance of your direct reports and hold them accountable for executing their job as per the agreed job description and performance objectives; give corrective feedback where required and take decisive action in the case of poor performance; conducting regular Performance Development Reviews; setting and identifying areas of staff development needs; Ensure that work within the team (s) is planned and organised in a way which will meet the organisation’s needs in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently. Routinely observe and monitor the co-facilitation of field activities to ensure they are carried out to the highest quality, providing critical and constructive feedback to Field Officers. Learning: Participate in program development activities like contextual analysis, baseline studies, specific studies and project reviews when called upon. Respect, uphold, and actively support the broader Concern Worldwide Sierra Leone and Concern World organizational initiatives within the context of knowledge management, planning monitoring and evaluation, and sharing innovations and learning from Concern interventions. Support the professional development of direct supervisees and colleagues. Other: Help ensure all aspects of Saving Lives 3 activities adhere to program quality standards and policies (PM&E, accountability and mainstreaming) in a coherent and integrated manner. Ensure the highest stands of accountability through ensuring good communication and information sharing within and outside the organisation. Be aware of, understand, and comply with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management etc). Contribute to ongoing security management and planning as necessary. Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one). Undertake other related duties as may reasonably be assigned by the Country Director, Project Coordinator or National M&E Manager.
Person specification:	Essential University degree in in M&E, Mathematics, Statistics, Social Sciences, Development Studies or related field Minimum of 2 years’ experience in planning, monitoring, and evaluating donor funded projects for INGOs, preferably for RMNCAH projects Field experience in health projects working directly with communities, partners and government officials. Clear understanding and experience of quality assurance in data collection Strong analytical skills Excellent computer skills: MS Office (Word, Excel) and experience in analytical software packages such as SPSS an advantage Strong writing skills in English Ability to motivate a team to reach shared objectives Strong attention to detail Fluency in Krio language (spoken) Desirable Experience with Digital Data Gathering (DDG) Experience with both quantitative and qualitative data collection and analysis Experience with research methodologies Experience with basic Geographic Information Systems (GIS) functions such as using GPS Experience line-managing others
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Thursday 19th October, 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

---

7.) Program Coordinator

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. . Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned roles:

 

01.  Job Title	Program Coordinator
Project	Saving Lives in Sierra Leone Phase 3
Reports to:	National Health Coordinator
Direct reports:	District Delivery Manager (2)
Liaises with:	All project team members, CCU team, Area coordinator, National Health Coordinator All sector Programme Managers, Coordinators, Director of Programmes,  Country Director, Systems and HR staff Ministry of Social Welfare, Gender and Children’s Affairs, District Health Management Team, and other partner agencies
Job Location:	Freetown with travel to operational Districts
Contract Details:	Fixed term
Job Purpose:	Concern Worldwide is recruiting for Program Coordinator for the Saving Lives Phase III program in Sierra Leone based in Freetown with regular travel to field sites in Western Area, and Kambia. The Saving Lives Project Coodinator will work under the oversight of the National Health Coordinator. Overall the role of the Project Coordinator is to provide strong management of the Saving Lives III program operating in Western Area, and Kambia. The Project Coordinator will provide solid leadership and management of the District Delivery Managers and other project staff and ensure accurate and timely program planning, budgeting and reporting. S/he will be responsible for the day to day management of the district based teams, developing project plans and ensuring they are carried out, and ensuring the M&E plan is properly implemented. Approximately 60% of his/her time will be spent in the operational districts carrying out supportive supervision visits to the team and 40% will be office based in Freetown. The Project Coordinator will ensure that close coordination between the health team and other sectors is maintained at all stages of the project while also maintaining positive relationships with District ministries, Consortium Partners and other district partner organisations.
Main duties &  Responsibilities:	General Responsibilities:  Promote accountability and ensure compliance with Concern’s Programme Participants Protection Policy, Anti- Fraud Policy and Humanitarian Accountability Partnership (HAP) standards, including the complaint and response mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources. Promote Equality, especially gender, within the organisation and across programmes, in line with Concern’s Equality Policy and, and ensures targeting and project implementation is informed by How Concern Understands Extreme Poverty (HCUEP). Promote and protect the reputation of Concern in external settings, ensuring that the organisation’s experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional organisation, guided by organisational policies and Concern’s Code of Conduct Specific Responsibilities:  Technical Directly line manage the 2 District Delivery Managers and ensure they are appropriately managing their district teams. Collaborate with consortium partners to monitor and share learning on all aspects of program delivery and maintain clear information flow from National level to operational districts. Support District Delivery Managers to develop fully costed annual district RMNCAH plans with DMOs in collaboration with the district councils. Coordinate activities with other Consortium members to meet the wider objectives of the program; Participate in supportive supervision in the operational districts for RMNCAH related activities, as and when needed; Support the District Delivery Manager and coordinate with consortium colleagues on the delivery of training for the DHMTs; Support the District Delivery managers to coordinate activities of all RMNCAH partners in the districts Support all assessments for the programme by providing information and/or data as and when needed. Responsible for compiling National level reporting for internal, donor and GoSL compliance and coordination. Programme Management As the budget Holder for the Concern Worldwide Saving Lives III budget, track budget and ensure spending is meeting projections. Participate in Budget revision exercises throughout the project period. Develop activities based budgets for each of the districts and support District delivery Managers to utilise these for day to day management of district specific implementation. Support District Delivery Managers to Plan work schedules and ensure the Detailed Implementation Plan for the program is harmonised across districts Be flexible and use negotiation skills in dealing with problems in the field and Concern Worldwide office levels; Support the District Delivery Manager on all programme related work; Other: Attend National level RMNCAH meetings and other workshops, working groups, and coordination forums as required to ensure close coordination and collaboration as requested. Any other reasonable tasks as assigned by the National Health Coordinator.
Person specification:	Education, Qualifications & Experience Required effectively deliver this engagement, the applicant should meet the following requirements; Education   At least a bachelor’s degree in Public Health, management, other related field Experience Required: At least 5 years of relevant programme management experience Experience in planning and management of programs in Sierra Leone, including experience in implementing/managing RMNCAH programmes Demonstrated knowledge and/or experience of having worked with district health systems Special Skills, Aptitude or Personality Requirements:  Demonstrated strong data analysis skills Excellent English and Krio speaking/writing skills required.
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Thursday 19th October, 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

Save the Children is recruiting to fill the following positions:

1.) Senior Malaria Advisor – SIHSA
2.) MEAL Manager (MEA) – EAA
3.) MEAL Advisor (MEA) – SIHSA
4.) MandE Advisor
5.) Director of Finance and Administration

 

See job details and how to apply below.

1.) Senior Malaria Advisor – SIHSA

Job Description

TITLE: Senior Malaria Advisor

TEAM/PROGRAMME: Health

LOCATION: Coordination Office

GRADE: TBC

CONTRACT LENGTH: one Year

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: Save the Children is submitting a funding proposal to the anticipated USAID-funded Strengthening Integrated Health Services Activity (SIHSA) in Sierra Leone. The Activity will improve the quality of family planning, maternal newborn child and adolescent health, and malaria services; promote adoption of crucial health behaviors; and strengthen the stewardship and governance of the Ministry of Health and Sanitation, both at central and district levels.

The Senior Malaria Advisor reports to the Technical Director/Deputy Chief of Party (TD/DCOP) and ensures technical implementation of high impact, proven interventions that meet stated goals and reporting requirements. The Senior Malaria Advisor will ensure the technical and methodological soundness of activities and, in collaboration with the project team and partners, help to plan and design a comprehensive malaria control program. In addition, the Senior Malaria Advisor will manage the implementation of key program activities throughout the targeted districts, oversee the work of technical staff, and ensure efficient technical and operational support for the project team.

This position is contingent upon donor approval and funding.

SCOPE OF ROLE:

Reports to: Deputy Chief of Party

Budget Responsibilities: Yes

Role Dimensions: (N/A)

KEY AREAS OF ACCOUNTABILITY

BEHAVIOURS (Values in Practice)

Accountability:

•  Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•  Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

•  Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
•  Widely shares their personal vision for Save the Children, engages and motivates others
•  Future orientated, thinks strategically and on a global scale.

Collaboration:

•  Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
•  Values diversity, sees it as a source of competitive strength
•  Approachable, good listener, easy to talk to.

Creativity:

•  Develops and encourages new and innovative solutions
•  Willing to take disciplined risks.

Integrity:

•  Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

•  Master’s Degree in Global Health, Public Health, or International Development or a Medical Degree is ideal; Bachelor’s Degree is required.
•  Minimum of seven years of direct experience implementing malaria prevention and treatment programs internationally, preferably in Sierra Leone or other West African countries.
•  Previous experience interacting with US government agencies, host country governments and other global and national stakeholders
•  Proven technical skills in program design, supervision, monitoring, evaluation and research skills.
•  Background in malaria prevention and treatment programs is essential.
•  Demonstrated ability to manage complex, multi-intervention health development programs in collaboration with national health ministries, international partners and local governorates.
•  Demonstrated ability to mobilize and coordinate partners around selected malaria intervention approaches and indicators.
•  Commitment to producing high quality project deliverables on time as well as within a highly time sensitive environment.
•  Prior experience and knowledge of USAID regulations and requirements.
•  The ability to foster teamwork and to work as a team member.
•  Strong oral and written communication skills in English.

EXPERIENCE AND SKILLS

Essential

Desirable

•  Contribute to the development of evidence-based, appropriate clinical training materials and standards, supervisory systems and other materials needed for implementation in relation to the malaria control initiatives.
•  Develop and maintain excellent relationships with colleagues, partners and donors.
•  Provide technical leadership to increase access to, use, and quality of services.
•  Mobilize and coordinate partners around selected malaria intervention approaches and indicators.
•  Assist in the coordination of assessments and analysis of clinical service delivery issues that impede access to care, and the development and testing of appropriate strategies for a long-term, sustainable resolution.
•  Assist in the assessment of clinical training needs and in the design and implementation of appropriate measures to address those needs.
•  Contribute to ensuring a technically sound, evidence-based and responsive approach to the needs of USAID and the local government.
•  Keep the Chief of Party and project team informed of successes, challenges and lessons learned in implementing programs in areas of technical expertise.
•  Represent Save the Children in professional forums by participating and presenting in pertinent meetings and conferences.
•  Contribute to the development of work plans, long-term strategies and reporting.
•  Share with program and technical staff experiences, lessons learned and challenges.
•  Provide training, follow-up support and supportive supervision as necessary with activities.
•  Oversee monitoring and evaluation of program activities.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

About Us

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

•  No child dies from preventable causes before their 5th birthday
•  All children learn from a quality basic education and that,
•  Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Job Info

•  Job Identification 3575
•  Job Category Programme Operations
•  Posting Date 09/22/2023, 02:16 PM
•  Apply Before 10/20/2023, 11:59 PM
•  Job Schedule Full time
•  Locations CO – Freetown
•  MEAL Advisor (MEA) – SIHSASierra Leone Posted on 09/22/2023Be the First to Apply

This requisition seeks for a Monitoring and Evaluation (M&E) Advisor for an anticipated five-year USAID-funded Strengthening Integrated Health Services Activity (SIHSA) program Save the Children International will be implementing in Sierra Leone. This position will be based in Freetown with frequent visits to the provinces and it is a national role. Women and persons with disabilities are encouraged to apply. Closing date: 20th October, 2023. -Kindly note that this publication is a rolling recruitment and CVs will be reviewed periodically while the original advert is live. Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance for dual employment. Any request in this direction should be immediately reported.

APPLY

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2.) MEAL Manager (MEA) – EAA

Job Description

TITLE: Monitoring Evaluation Accountability and Learning (MEAL) Manager–Sierra Leone Country Office

TEAM/PROGRAMME: OOSC NGO Consortium

LOCATION: Based in Freetown with frequent field visit

GRADE: 2

CONTRACT LENGTH:12 months renewable up to 3 years

CHILD SAFEGUARDING: Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: Save the Children is seeking a MEAL Manager for the anticipated Delivering Learning for Out of School Children (OOSC) Project. The Ministry of Basic and Senior Secondary Education (MBSSE) in partnership with the Qatar-based Education Above All (EAA) Foundation seek to implement a five-year program to facilitate enrolment into formal and non-formal learning programs for out of school children. The MBSSE through the World Bank will receive funding for a program aiming to provide effective accelerated learning programmes that support the enrolment, retention, completion, learning outcomes and transition of OOSC. An NGO Consortium led by Save the Children has been formed to co-implement this project alongside MBSSE.

The MEAL Manager will provide leadership to the MEAL component across the OOSC NGO Consortium Partners, ensuring that there is a well-established, robust MEAL system. His/her leadership will ensure that quality and accountability standards and learning are integrated into programme design. By promoting participation and contextual data analysis, the MEAL Manager will support the project teams to strategically adapt activities/strategies to ensure efficacy and efficiency of programming, and maximise the positive impact of the project. The MEAL Manager will oversee the programme including both quantitative and qualitative approaches proposed and provide technical and field support for implementation of research, learning, monitoring, and evaluation activities, data analysis, and application of findings in coordination with technical teams.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: SC OOSC Chief of Party and to the Country Office Head of MEAL

Staffs reporting to this post: MEAL Officers

Dimensions: Works with FEPS MEAL Manager (At MBSSE), Collaborates with SCUK TAs, works multiple Consortium project teams ensure each Partner is effectively implementing a harmonized MEAL System.

Budget responsibilities None

KEY AREAS OF ACCOUNTABILITY:

Technical Leadership

•  Lead the development and implementation of the OOSC NGO system, ensuring the highest standards in monitoring, evaluation, accountability, and generation of learning across the components of the project.
•  Develop a detailed research, monitoring, evaluation, accountability and learning plan, including longitudinal studies and impact monitoring methodologies, in consultation with the Chief of Party and the Head of MEAL
•  Engage with SCUK Technical Advisors and through the Consortium’s MEAL Working Group to ensure there is robust and functional MEAL System across all Consortium Partners.
•  Provide hands-on technical and managerial support to and oversight of MEAL activities, and provide technical assistance and guidance to Consortium Partners to implement the OOSC NGO Consortium MEAL system.
•  Serve as the focal point for the use of new technology in support of monitoring, evaluation, research, learning and quality improvement initiatives in the OOSC program.
•  Collaborate with Country Office MEAL and other technical specialists at regional, center and member offices, seeking relevant technical assistance and recommendations.
•  Set up and manage an electronic database for OOSC ensure efficient and effective tracking of OOSC from enrolment to completion
•  Ensure that quantitative and qualitative research and MEAL tools are developed and systematically implemented by the teams, in cooperation with the Chief of Party.
•  Ensure the timely submission of accurate, well-written and compliant quarterly, interim and annual reports including KPI updates.
•  In consultation with Chief of Party and Head of MEAL, technical support from and Consortium technical working group to , design, and coordinate a baseline survey, midline survey and end line evaluation across all 10 Target Districts
•  Coordinate the development and implementation of improvement plans aimed to strengthen the OOSC programming and Non Formal Education (NFE) interventions based on the assessment’s findings in line with Key Performance Indicators
•  Ensure that programming data and feedback is valid, verifiable, timely and regularly used to inform programming decisions.
•  Ensure that all assessment/evaluation reports meet Save the Children’s quality criteria, and promote the integration of recommendations and lessons learnt in project planning and future programming.
•  Work with the country MEAL team to ensure standardisation of project monitoring tools, dissemination of lessons learnt and maximise opportunities for capacity building.
•  Maintain Save the Children MEAL culture as design in Project Management Methodology including MEAL modules in PRIME.
•  Ensure that the project’s contribution to the CSP implementation and reporting is popularized among project team. Contribute to child-focused and child-led programme implementation, by promoting child-friendly MEAL methodologies.
•  Ensure that the project monitoring plan is based on an understanding of gender & age relations and that monitoring and evaluation methodology
•  Produce quarterly lessons learnt and quality cases studies; and ensure they are included in every report.

Collaboration and Staff Development

•  Establish and Lead or Co-Lead relevant MEAL Working Group for the Consortium Partners.
•  Support the MEAL staff of the TWG and provide technical oversight.
•  Conduct coaching and mentoring sessions for all those who directly report to him/her and facilitate professional development opportunities
•  Coordinate and facilitate learning events and activities for all Education and Child Development MEAL staff.
•  Work closely with FEPS colleagues within the MBSSE to strengthen MEAL to capture more comprehensive, accurate and better disaggregated education data

Reporting and Publications

•  Ensure that timely and accurate information on indicators is provided for all quarterly, biannual and annual reports to donors and other audiences.
•  Systematically compile and share project and program data during departmental and project review and planning meetings as well as with external partners and stakeholders.
•  Collaborate with advocacy, communications and media colleagues to ensure that all data and information used for publications and media products are accurate and acceptable.
•  Support Communication Officer with the documentation and dissemination of project and program achievements, success stories and lessons learned to a broad range of audiences.
•  Collaborate with the PQD Director and Senior MEAL Manager on the development of the Country Annual Plans (CAP), Country Annual Reports (CAR), and cross-thematic learning and knowledge management activities.

Representation and Advocacy

•  Develop partnerships and collaboration with academic and research institutions within and outside Sierra Leone and ensure robust technical standards in research and publications.

Any other relevant duties assigned by Supervisor

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

•  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•  Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

•  Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
•  Widely shares their personal vision for Save the Children, engages and motivates others
•  Future orientated, thinks strategically

Collaboration:

•  Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
•  Values diversity, sees it as a source of competitive strength
•  Approachable, good listener, easy to talk to

Creativity:

•  Develops and encourages new and innovative solutions
•  Willing to take disciplined risks

Integrity:

•  Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

•  A minimum of a Bachelor Degree in Statistics, Education, Economics, or any other relevant discipline.
•  An advanced degree or post graduate certificate in Statistics, Monitoring and Evaluation or Educational Testing and Measurement, is desirable
•  Experience in education is an added advantage

EXPERIENCE AND SKILLS

•  At least 5 years hands-on experience in monitoring evaluation and research work in the education sector or related development fields.
•  Significant experience in designing and maintenance of program management information systems and tools
•  Understands and able to develop terms of reference (ToRs) for, independent consultants, supervision of independent consultants, and reviewing research/evaluation reports.
•  Significantly demonstrated programme management and/or advisory experience in educational measurement, monitoring, evaluation and research-related roles.
•  Excellent community skills, including community-led planning monitoring and evaluation; and management information systems (CBMIS).
•  Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure
•  Good communication ability to work as part of a team
•  Commitment to and understanding of Save the Children’s aims, values and principles.
•  Willingness to travel to field offices and work in difficult environment from time to time
•  Ability to work within a multicultural setting

Additional job responsibilities

•  The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

•  The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

•  We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

•  The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

About Us

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

•  No child dies from preventable causes before their 5th birthday
•  All children learn from a quality basic education and that,
•  Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Job Info

•  Job Identification 3578
•  Job Category Monitoring, Evaluation, Accountability and Learning
•  Posting Date 09/22/2023, 01:11 PM
•  Apply Before 10/06/2023, 11:59 PM
•  Job Schedule Full time
•  Locations FO – Freetown
•  MEAL Advisor (MEA) – SIHSASierra Leone Posted on 09/22/2023Be the First to Apply

This requisition seeks for a Monitoring and Evaluation (M&E) Advisor for an anticipated five-year USAID-funded Strengthening Integrated Health Services Activity (SIHSA) program Save the Children International will be implementing in Sierra Leone. This position will be based in Freetown with frequent visits to the provinces and it is a national role. Women and persons with disabilities are encouraged to apply. Closing date: 20th October, 2023. -Kindly note that this publication is a rolling recruitment and CVs will be reviewed periodically while the original advert is live. Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance for dual employment. Any request in this direction should be immediately reported.

APPLY

---

3.) MEAL Advisor (MEA) – SIHSA

Job Description

JOB TITLE: Monitoring and Evaluation (M&E) Advisor

Team / Programme: Strengthening Integrated Health Services Activity (SIHSA)

Rental: Freetown, Sierra Leone

GRADE: 2

Contract Length: This position is contingent upon donor approval and funding

CHILD SAFEGUARDING:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

ROLE PURPOSE: Save the Children is seeking a Monitoring and Evaluation (M&E) Advisor for an anticipated five-year USAID-funded Strengthening Integrated Health Services Activity (SIHSA) program in Sierra Leone. The program will focus on improving the quality of family planning and maternal, newborn, child, and adolescent health and malaria services; promote adoption of crucial health behaviors; and strengthen the stewardship and governance of the Ministry of Health and Sanitation, both at central and district levels.

The M&E Advisor will develop, implement, and continuously improve M&E systems for all project activities. S/he will incorporate best practices to ensure information collected is accurate, timely, and disseminated appropriately in high quality reports. The M&E Advisor will use these findings to improve the program and achieve activity objectives. She/he will also be actively involved in promoting learning through documentation of lessons learned and developing approaches for community analysis and using data for decision making

SCOPE OF ROLE:

Reports to: Head of MEAL with matrix line management to Chief of Party

Supervisory Responsibility: Matrix line management for MEAL Officers working on SIHSA project.

Partnership Management: None

Role Dimension: Works closely with key SIHSA project staff, field office staff and coordination staff.

Budget Responsibilities: No

KEY AREAS OF ACCOUNTABILITY:

Monitoring and Evaluation (M&E) Advisor

•  Provide leadership, training and mentoring to develop and implement M&E activities (including designing tools, implementing data collection and analysis, and sharing and using data) to assess and improve program impact.
•  Develop plan and systems for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impact.
•  Design methodology and coordinate research activities for project operations and assessments.
•  Effectively rollout M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed.
•  Capture appropriate cost information to track financial indicators, including benchmarking information to analyze program effectiveness and cost-effective inputs.
•  Ensure programming alignment to targets and indicators contained in project proposal and use the information from the M&E systems and tools to improve program effectiveness.
•  Support all project reviews and evaluation activities, including coordinating mid-term and final evaluations, and supporting donor and external reviews.
•  Provide on-going support to maintain M&E systems; identify skill gaps and build capacity among project team members, partners and stakeholders.
•  Integrate digital health technology applications into the program.
•  Prepare high quality, accurate and timely reports for Save the Children, project partners, and donors as required.
•  Ensure that data collection methodologies used at field level are standardised, enabling the specific vulnerabilities of different target groups to be captured and analysed.
•  Ensure that verifiable, quantitative data is routine collected and analysed for Save the Children’s projects, across all operational sectors.
•  Ensure that monthly quantitative data analysis is shared with relevant stakeholders to inform programme design and review.
•  Ensure that all Save the Children internal and external reporting requirements are met with timely, relevant, triangulated and well analysed data.
•  Contribute to child-focused and child-led programme implementation, by promoting child-friendly qualitative methodologies.
•  Support project teams with assessment/evaluation planning, ensuring that minimum criteria for quality evaluations are integrated into design and implementation.
•  Ensure that all assessment/evaluation reports meet the Save the Children’s quality criteria, and promote the integration of recommendations and lessons learnt in project planning and future programming.

Accountability & Participation

•  Ensure that all project staff at all levels, including senior managers and directors, fully understand and promote accountability in general and to children in particular, through training and coaching.
•  Contribute to improvements in existing policies and procedures to enhance effective accountability mechanisms.
•  Develop and report against accountability and participation-related indicators and issues, and produce an annual report on the accountability and participation work.
•  Ensure that participation activities are well documented and learning is shared.
•  Ensure that participation activities are appropriately planned and budgeted for in programme design and funding applications.
•  By facilitating information sharing with key stakeholders, including beneficiaries, ensure that Save the Children promotes transparency throughout all stages of implementation.
•  Ensure that project activities are designed to promote feedback and response mechanisms and include systems to effectively manage complaints.
•  Ensure that activities are carried out to raise awareness of prevention of sexual exploitation and abuse and handling of serious complaints in line with child safeguarding policy.

Learning

•  Support the MEAL team to communicate program learning (through document sharing, presentations, etc).
•  Participate in designing and implementation of studies, assessments and learning in coordination and cooperation with sectors’ technical coordinators and programme staff.
•  Seek opportunities for information sharing and learning exchanges with local actors/INGOs to promote coordination at local and national level.

Technical supervision, performance management and capacity building of staff

•  Provide leadership, motivation, guidance and technical support to the project MEAL team, in coordination with the CO MEAL structure.
•  Provide technical supervision of the field-based MEAL staff through regular contact, field visits and meetings.
•  Identify training needs of staff and conduct trainings to address the capacity gaps, in collaboration with their line-manager (the field manager) and the human resources department.
•  Contribute to performance management of staff within the MEAL team, in cooperation and collaboration with their line-manager and the human resources department.

Others

Comply with all relevant Save the Children policies and procedures with respect to child safeguarding policy, health and safety, equal opportunities and other relevant policies.

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

•  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•  Holds the team and service providers accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve

Ambition:

•  Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
•  Widely shares their personal vision for Save the Children, engages and motivates others
•  Future orientated, thinks strategically and on a global scale.

Collaboration:

•  Builds and maintains effective relationships, with team, colleagues, member, and service providers.
•  Values diversity, sees it as a source of competitive strength
•  Approachable, good listener, easy to talk to.

Creativity:

•  Develops and encourages new and innovative solutions
•  Willing to take disciplined risks.

Integrity:

•  Honest, encourages openness and transparency; demonstrates highest levels of integrity

EDUCATIONAL QUALIFICATIONS

•  Bachelor’s degree in Statistics, Mathematics, or related field is required.
•  Advanced training in quantitative methodologies, including database management; experience in qualitative research techniques a plus.
•  Minimum of seven years of experience in monitoring and evaluation related to global health, especially maternal, newborn, child and adolescent health; family planning; and malaria.

EXPERIENCE AND SKILLS

•  Strong analytical skills and an understanding of monitoring, evaluation and assessment tools to promote evidence-based learning.
•  Ability to analyze complex data and summarize it for a range of audiences.
•  Ability to gain support from staff across teams and to build the capacity of others.
•  Sound strategic thinking and planning skills, including ability to think creatively, innovate, and set manageable work plans and priorities and evaluate progress.
•  Excellent oral and written communication skills in English.
•  Familiarity with the political, social, and cultural context of Sierra Leone is preferred.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

About Us

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

•  No child dies from preventable causes before their 5th birthday
•  All children learn from a quality basic education and that,
•  Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Job Info

•  Job Identification 3572
•  Job Category Monitoring, Evaluation, Accountability and Learning
•  Posting Date 09/22/2023, 01:40 PM
•  Apply Before 10/20/2023, 11:59 PM
•  Job Schedule Full time
•  Locations CO – Freetown
•  Senior Malaria Advisor – SIHSASierra Leone Posted on 09/22/2023Be the First to Apply

This requisition seeks for a Senior Malaria Advisor for an anticipated five-year USAID-funded Strengthening Integrated Health Services Activity (SIHSA) program Save the Children International will be implementing in Sierra Leone. This position will be based in Freetown with frequent visits to the provinces and it is a national role. Women and persons with disabilities are encouraged to apply. Closing date: 20th October, 2023. -Kindly note that this publication is a rolling recruitment and CVs will be reviewed periodically while the original advert is live. Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance for dual employment. Any request in this direction should be immediately reported.

MEAL Manager (MEA) – EAA

Sierra Leone Posted on 09/22/2023

This requisition seeks for a Senior Malaria Advisor for an anticipated five-year USAID-funded Strengthening Integrated Health Services Activity (SIHSA) program Save the Children International will be implementing in Sierra Leone. This position will be based in Freetown with frequent visits to the provinces and it is a national role. Women and persons with disabilities are encouraged to apply. Closing date: 06th October, 2023. -Kindly note that this publication is a rolling recruitment and CVs will be reviewed periodically while the original advert is live. Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance for dual employment. Any request in this direction should be immediately reported.

APPLY

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4.) MandE Advisor

Summary

Save the Children is seeking a Monitoring and Evaluation (M&E) Advisor for an anticipated five-year USAID-funded Strengthening Integrated Health Services Activity (SIHSA) program in Sierra Leone. T he program will focus on improving the quality of family planning and maternal, newborn, child, and adolescent health and malaria services; promote adoption of crucial health behaviors; and strengthen the stewardship and governance of the Ministry of Health and Sanitation, both at central and district levels.

The M&E Advisor will develop, implement, and continuously improve M&E systems for all project activities. S/he will incorporate best practices to ensure information collected is accurate, timely, and disseminated appropriately in high quality reports. The M&E Advisor will use these findings to improve the program and achieve activity objectives. She/he will also be actively involved in promoting learning through documentation of lessons learned and developing approaches for community analysis and using data for decision making.

This position is contingent upon donor approval and funding.

What You’ll Be Doing (Essential Duties)

•  Provide leadership, training and mentoring to develop and implement M&E activities (including designing tools, implementing data collection and analysis, and sharing and using data) to assess and improve program impact.
•  Develop plan and systems for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impact.
•  Design methodology and coordinate research activities for project operations and assessments.
•  Effectively rollout M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed.
•  Capture appropriate cost information to track financial indicators, including benchmarking information to analyze program effectiveness and cost-effective inputs.
•  Ensure programming alignment to targets and indicators contained in project proposal and use the information from the M&E systems and tools to improve program effectiveness.
•  Support all project reviews and evaluation activities, including coordinating mid-term and final evaluations, and supporting donor and external reviews.
•  Provide on-going support to maintain M&E systems; identify skill gaps and build capacity among project team members, partners and stakeholders.
•  Integrate digital health technology applications into the program.
•  Prepare high quality, accurate and timely reports for Save the Children, project partners, and donors as required.

Required Qualifications

•  Bachelor’s degree in Statistics, Mathematics, or related field is required.
•  Advanced training in quantitative methodologies, including database management; experience in qualitative research techniques a plus.
•  Minimum of seven years of experience in monitoring and evaluation related to global health, especially maternal, newborn, child and adolescent health; family planning; and malaria.
•  Strong analytical skills and an understanding of monitoring, evaluation and assessment tools to promote evidence-based learning.
•  Ability to analyze complex data and summarize it for a range of audiences.
•  Ability to gain support from staff across teams and to build the capacity of others.
•  Sound strategic thinking and planning skills, including ability to think creatively, innovate, and set manageable work plans and priorities and evaluate progress.
•  Excellent oral and written communication skills in English.
•  Familiarity with the political, social, and cultural context of Sierra Leone is preferred.

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

No matter your role when you join Save the Children, each and every day you will challenge yourself to devote your skills, talent and expertise to changing the world for kids. It’s an ambitious goal, and a meaningful one no matter how you see yourself professionally: an accountant, a writer, a data analyst, a teacher, a driver, a designer, or any one of the hundreds of dozens of roles we’re looking to fill every day.

You see, Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

APPLY

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5.) Director of Finance and Administration

Summary

Save the Children is seeking a Director of Finance and Administration (DFA) for an anticipated five-year USAID-funded Strengthening Integrated Health Services Activity (SIHSA) program in Sierra Leone. T he program will focus on improving the quality of family planning and maternal, newborn, child, and adolescent health and malaria services; promote adoption of crucial health behaviors; and strengthen the stewardship and governance of the Ministry of Health and Sanitation, both at central and district levels.

The DFA oversees all financial management, internal controls, and financial compliance aspects of the program in accordance with USAID guidance and regulations. S/he provides financial and operational management to ensure the best use of resources by preparing sound budgets, monitoring project expenses, and providing accurate and timely financial reports for donors.

This position is contingent upon donor approval and funding.

What You’ll Be Doing (Essential Duties)

•  Review and consolidate monthly financial reports to ensure accuracy and to provide regular feedback to senior management.
•  Ensure all financial plans, invoices, reports, and other financial documents and transactions are accurate, timely, and consistent with Save the Children and USAID guidelines and regulations.
•  Prepare and monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their respective budgets.
•  Prepare quarterly reports, consolidated annual fiscal reports, cumulative life of project report, and any other required donor submissions.
•  Verify that appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations.
•  Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with Save the Children’s policies and procedures and USAID grants and contracts requirements.
•  Oversee subgrant monitoring and compliance including organizational assessments, review of financial reports/advance requests, and financial tracking; develop subgrant monitoring plans; and perform and document compliance visits.
•  Supervise the finance and operations staff, conducting performance evaluations and revising job descriptions as necessary. Develop the capacity of the team and facilitate their professional growth.
•  Provide capacity building in financial and operations management to local partners and government stakeholders.
•  Prepare and revise finance and operation guidelines to ensure adherence to SC and USAID requirements;
•  Encourage a work environment of mutual respect where team members strive to achieve excellence.

Required Qualifications

•  Bachelor’s degree in finance, business administration, or other relevant field; professional qualification/certification in Accounting and graduate work desired.
•  Minimum of seven years of experience managing finance for USAID-funded projects; in-depth knowledge of USAID financial management rules and regulations.
•  Proven ability to prepare budgets and donor financial reports.
•  Strong analytical, leadership and interpersonal skills; demonstrated ability to lead and work effectively in team situations.
•  Experience as a coach/mentor to train staff and develop financial skills of colleagues.
•  Excellent oral and written communication skills in English. Knowledge of local language preferred.
•  Familiarity with the political, social, and cultural context of Sierra Leone is preferred.

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

No matter your role when you join Save the Children, each and every day you will challenge yourself to devote your skills, talent and expertise to changing the world for kids. It’s an ambitious goal, and a meaningful one no matter how you see yourself professionally: an accountant, a writer, a data analyst, a teacher, a driver, a designer, or any one of the hundreds of dozens of roles we’re looking to fill every day.

You see, Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

APPLY

Life By Design (LBD) is recruiting to fill the following positions:

1.) HR & Admin Intern
2.) Communication & Marketing Coordinator

 

See job details and how to apply below.

1.) HR & Admin Intern

Role: HR & Admin Intern

Effective Date: 15th September 2023

Company: LBD Group

 

Company Overview:

The Life By Design, “LBD”, Group is a consolidation of four intentional companies who are committed to transforming the business landscape in Sierra Leone by providing world class business support services.  Life By Design and Grow Salone teams are focused on talent development for professional or entrepreneurial careers, Inkee Media are our media and brand management team; while iDT Labs provides process and systems software solutions. As The LBD Group, we pride ourselves as the “One Stop Shop” for business solutions.

Purpose of the Role

You will provide critical support to the HR department and also perform client support & receptionist duties.

You will be responsible for ensuring that visitors to the office and online queries done virtually are processed following established protocols.

Your HR duties will include supporting the administration & management of employee data, attendance & leave, and the Employee Reward & Recognition Scheme.

 

Areas of Responsibility

HR Support

1. Assign leave to employees by utilizing the HRIS after they have submitted their approved leave requests. Keep track of leave balances and make sure the Head of HR approves these requests through the HRIS system.
2. Contribute to the supervision and oversight of attendance records, monitoring employee punctuality and attendance compliance to ensure smooth workforce management.
3. Maintaining & updating new & existing employee physical records, ensuring that files are updated with employee C.Vs, personal information forms, certificates, medical certificates, and other relevant documentation.
4. Support in the organization and maintenance of the Human Resources Information System (HRIS), ensuring that relevant employee data are updated, accurate and complete.
5. Assist in the execution of the employee reward and recognition programs, supporting the coordination and documentation of planned activities to enhance employee engagement and motivation.

 

Receptionist Support

1. Welcoming visitors to the office, addressing their queries and needs, following established protocols.
2. Providing Online customer support Managing incoming calls and messages to the office phones, recording their needs and queries,  following established procedures.

 

Key Competencies

The HR & Admin Intern will  play a critical role in attracting talent, nurturing employee relations, ensuring legal compliance, enhancing workforce performance, and fostering a positive workplace culture. You should have the ability to handle sensitive information with discretion, adapt to change, and drive organizational success through strategic HR practices.

 

Some of the key competencies include

• Communication: Strong written and verbal communication skills for effectively conveying HR policies, procedures, and information to employees and management.
• Employee Relations: Skill in managing and maintaining positive relationships between employees and the organization, addressing conflicts, and resolving workplace issues effectively.
• Compliance and HR Policies: Knowledge of labor laws, regulations, and company HR policies, ensuring that all HR practices are in compliance with legal requirements.
• Ethical and Confidentiality: A commitment to maintaining the highest ethical standards and the ability to handle sensitive employee information with discretion and confidentiality.
• Problem-Solving: Strong problem-solving skills to address HR-related challenges and find effective solutions.
• Interpersonal Skills: Strong interpersonal and relationship-building skills to effectively interact with diverse groups of employees and stakeholders.

 

Qualification & Experience:

• Educational Background: A bachelor’s degree in Human Resources, Business Administration, or a related field is typically required.
• HR Knowledge: Strong foundational knowledge of human resources principles, practices, and applicable laws and regulations is essential.
• Experience:  Fresh

 

Performance Evaluation:

Your performance will be assessed based on the achievement of measurable targets and individual Key Performance Indicators (KPIs) outlined in this job description.

 

HOW TO APPLY :

Submission of application: interested applicants can send their applications to ajalloh@idtlabs.xyz and Copy ikamara@lbd.group

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2.) Communication & Marketing Coordinator

Company Overview:

The Life By Design, “LBD”, Group is a consolidation of four intentional companies that are committed to transforming the business landscape in Sierra Leone by providing world-class business support services.  Life By Design and Grow Salone teams are focused on talent development for professional or entrepreneurial careers, Inkee Media is our media and brand management team, while iDT Labs provides process and systems software solutions. As The LBD Group, we pride ourselves as the “One Stop Shop” for business solutions.

 

Purpose of the Role

The Marketing & Communications Coordinator will be responsible for developing & implementing the Marketing & Communication Strategies for the Group.  Your ultimate objective will be to promote the Group’s brands, products & services, expanding its digital footprint and brand awareness to improve the Group’s profitability.

A key responsibility is to lead the execution of the Group’s Inbound Marketing Strategy. This will involve developing and maintaining an inbound content plan and coordinating the execution of all planned activities.

You will also have the responsibility to evaluate the effectiveness of all marketing campaigns, using relevant and established KPIs such as website traffic and social media interactions.

 

Areas of Responsibility

1. Lead the development and implementation of communication & marketing strategies for the group in close collaborations with Business Units & other stakeholders.
2. Manage the execution of an inbound content marketing program, driving collaboration with internal stakeholders and production teams.
3. Design and implement a content plan for print & digital publication aimed at generating website traffic and increasing audience awareness & interest in our brands, products, and services. Contents will include publication pieces for our websites, social media, blogs, newsletters, etc.
4. Create and manage an editorial calendar, delegating tasks, and ensuring content production & publication deadlines are met.
5. Update and manage the Group’s and its business unit’s website and their social media pages.
6. Analyze web traffic metrics and generate ideas to increase web traffic & customer engagement.

 

Key Competencies

The Marketing & Communication Coordinator is expected to be a go-getter, highly driven, and result-oriented, with a can-do attitude and exceptional professionalism. You are also expected to have a strong background in marketing and be up-to-date with new technologies and marketing trends.

 

You should be an exceptional communicator, with strong project management skills, and proven ability to  cultivate relationships with both internal & external stakeholders.

 

Some of the key competencies & skills include:

• Planning & Organisational Skills: The ability to plan, organize, and deploy resources to achieve set objectives.
• Effective Communication: able to communicate with all internal & external stakeholders effectively; ability to produce exciting and engaging marketing pieces
• Time Management Skills: have excellent time management skills, which include being able to set up tasks, follow timelines, and meet deadlines.
• Excellent interpersonal skills to build strong relationships with colleagues – the ability to work with others to efficiently deliver results and achieve shared goals & objectives.

 

Qualification & Experience

• A University Degree in Marketing, Media, Communications, any of the Social Sciences, and other relevant & related fields.
• 5+ Yrs demonstrative experience in a similar role or performing similar and/or related tasks.
• Experience & knowledge using SEO best practices to write creative copy that includes effective keyword placement.
• Advanced written communication skills with a good command of the English language.
• Computer literate, especially with technical knowledge of MS Office.
• Experience with social media engagement strategies and best practices.
• Strong skills in creating original content that targets a specific audience and meets company objectives.

 

 

HOW TO APPLY :

Submission of application: interested applicants can send their applications to ajalloh@idtlabs.xyz and Copy ikamara@lbd.group

 

The Marketing and Communications Coordinator will be evaluated based on the achievement of measurable targets and individual KPIs accompanying this JD.

SCOPE OF WORK

(Recruitment, PSC Duties, and Performance Reviews)

 

Organization	US Government – Peace Corps Sierra Leone
PSC Position Title	Programming & Training Administrative Assistant (PTAA)
Reports To	Director of Programming and Training
Supervises	N/A
Annual Base Salary Range	74,022.00 SLE to 114,738.00 SLE plus benefits
Contract Type	Full-Time, 40 Hours per Week
Duty Location	Freetown, Sierra Leone

• Minimum Requirements:

At a minimum, the successful candidate’s CV must demonstrate the following:

• Education/Certification:
  • Completion of Secondary School education
  • A Diploma from an accredited university/Vocational Institution in business administration, accounting, finance, marketing, economics or a closely related field;

• Years of Experience: A minimum of two (2) years’ experience in receptionist duties, clerical and computer skills with administrative experience.
• Proven proficiency in spoken and written English at a professional level, and spoken Krio
• Experience working in a multi-cultural environment
• Demonstrated knowledge and experience with MS Office computer applications (Word, Excel, Outlook).

 

• Preferred Qualifications: 

• Preferred candidate should have in-depth knowledge of interpreting Sierra Leonean culture.
• Experience supporting teams with complex operations and budgets.
• Ability to work independently with little to no supervision.
• Excellent interpersonal skills and ability to work across multiple units.
• Demonstrated ability to prioritize and multitask with competing demands.
• Detailed oriented and works well under pressure and in a fast-paced environment.

 

• Background

The mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to Sierra Leone in 1962, since then hundreds of Peace Corps Volunteers have worked in the fields of Education, Health, Agriculture, and Community Economic Development. The work of Peace Corps Contractor does not limit itself to the role: active support of the Peace Corps mission is paramount to the job because contractors are representatives of Peace Corps in Sierra Leone.

 

Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals:

• To help the people of interested countries in meeting their need for trained men and women
• To help promote a better understanding of Americans on the part of the peoples served
• To help promote a better understanding of other peoples on the part of Americans

 

• Objective of the Position

The Programming and Training Administrative Assistant (PTAA) position will serve as a liaison between the Programming & Training (P&T) and Administration Departments to ensure all administrative tasks are completed for all P&T events. The PTAA is responsible for performing standard secretarial, logistical and fiscal administration support functions for the P&T Department that aides in the administrative support for trainings, meetings and conferences.  Depending on the activity/ event, the incumbent will work under the supervision of the Director of Programming and Training (DPT)  and Training Manager (TM).  A portion of the PTAA’s time is supporting Pre-Service Training (PST).

 

Due to the myriad of duties required, the PTAA requires a high degree of prioritization, organizational skills and attention to detail and can reasonably expect to work some evening, holiday and weekend hours.

 

• Tasks & Deliverables 

Administrative Responsibilities:

• Serves as a point person between P&T Department and Admin Department for the administrative and clerical tasks for P&T events such as (not limited): PST, IST, COS Conference, etc.
• Ensures the required information for P&T related contracts and other administrative tasks are completed timely and accurately.
• Works with programming and training and administrative staff members to assure appropriate budgets and expenditures.
• Other duties as assigned.

 

During PST:

• Provides secretarial support for all PST staff, which includes but not limited to:
  • Maintaining files and calendars (electronic and hard copies):
    • Staff rosters, including housing locations, and files.
  • Ensures the P&T office is efficient and effective by:
    • Establishing an inventory system for the office and Trainees
    • Tracks usage of stationary products
    • Makes copies/ binding
    • Maintains office IT: copier, printer
  • Maintains efficient flow of information.
• Photocopies and binds printed materials.
• Maintains timesheets for all staff, checks for completeness, and submits to Administrative Assistant every two weeks.
• Serves as sub-cashier following all relevant procedures and process related to this function.
• Performs other duties, as necessary and appropriate, for the smooth functioning of PST

 

Volunteer Support:

• Supports Program Managers’ efforts to enhance Volunteer effectiveness.

• Identifies and immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD).

• Provides support to the Language and Cross Culture Coordinator for host families identification as per request.

 

During PST:

• Responds to Trainee and PCV Resource requests for assistance in regards to office equipment and supplies.
• Observes strict confidentiality in regards to Trainee appraisals and discussions at all times.
• Dresses according the P&T dress code and interacts professionally with staff and trainees.
• Meets regularly with the Training Manager and other training staff to discuss trainees’ and volunteers’ progress as well as planning any upcoming events.

 

Site Development:

• Assists Program Managers and Community Liaison Officer in site identification, preparation, monitoring and assessments.
• Ensures quality of the site files and documentation

• • Ensures all site files have been signed by Medical, Safety and security and the Country Director.

• Assists with the purchasing of the housing upgrades- compliance and documentation.

• Assists in the drafting and execution of trip plans for P&T staff.

 

Other Duties

• Ensure complete confidentiality regarding all information related to PC staff, volunteers and operations.
• Provides training to staff and Peace Corps Volunteers as requested.
• Serves as back-up support for and/or carries out the duties and responsibilities of the Executive Assistant, or Medical Secretary when deemed necessary by the Country Director and/or Supervisor for the successful management of Peace Corps operations.  For example, this could be during periods when those individuals are on leave and/or during lapses of staffing or periods of staffing shortages.
• Performs other duties or assignments, when deemed necessary by the Country Director and/or Director of Management and Operations (DMO) for the successful management of Peace Corps operations.

 

Standard Roles and Responsibilities:

OMH: Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.

 

S&S:

• Other Programming Staff

Addresses Volunteer safety and security by adhering to Peace Corps site development policies and procedures. Identifies and immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD). Assists Program Managers/APCDs to ensure that prospective sites meet established programmatic and safety/security criteria (e.g., safe housing, a clearly defined assignment with an organization that shows real interest in working with a Volunteer, etc.). Reviews and references site history files when evaluating potential sites, and incorporates appropriate safety and security-related information into site history files. Monitors Volunteer compliance with Peace Corps policies, especially related to safety and security. Participates in the design and implementation of the Emergency Action Plan (EAP). Acts as duty officer, as needed. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.

 

1. IGF:

• May be designated a principal or alternate cashier after consultation with OCFO/GAP, pending final approval by FSC Charleston or Bangkok. Responsibilities as a cashier include performing limited cash disbursements as directed by the DMO, proper disbursing and collecting of funds, proper accounting for funds advanced, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing cashier duties. (See MS 760 and OFMH 13)
• May be designated a sub-cashier after approval by OCFO/GAP. Responsibilities as a sub-cashier include performing limited cash disbursements as directed by the DMO, proper disbursing and collecting of funds, proper accounting for funds advanced, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing sub-cashier duties. (See MS 760 and OFMH 13)

 

• Logistics & Level of Effort & Duty Station

Duty station is the main office. May be required to work in another town during 10 weeks of training in the autumn. May also be required to travel up country.  Performs duties during a 40 hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone.

 

• Application Requirements

 

In order to be selected for this position, the applicant must be a Sierra Leone Citizen with residency, and must not have been employed in intelligence-related activities.

 

All applications must be submitted before the date and time documented below and must include the following supporting documentation:

 

• Typed letter of interest
• CV that clearly documents how you meet each of the above required qualifications
• At least three traceable professional references and contact information
• Copies of all certificates related to the qualifications needed for this position
• A legalized photocopy of the ID card and proof of legal residence
• The subject line of the typed letter of interest must indicate the PSC Position Title of the job you are applying to be considered for review.

 

Submit your application by email to: SL-PCJobsPermissions@peacecorps.gov  or by hand to: HR Specialist, Peace Corps/Sierra Leone, 34 Old Railway Line, Signal Hill, Freetown, Sierra Leone on or before 5:00PM October 3rd, 2023.

 

All experience, skills and qualifications will be verified. Applicants with high potential will be scheduled for an interview at the Peace Corps office in Freetown.  Employment is contingent on a favorable security background and medical check.

 

Please include “Ref: Programming and Training Administrative Assistant” on the envelope submission and or in the subject line for on-line application

All applicants wishing to apply for any Peace Corps job are required to provide the following information below and submit with your application package.

Name of Applicant: ___________________________________________________________

Position you are applying for: ______________________________________________________

 

Details                                                                 YES        NO

1. Have you ever served in the Peace Corps as a Trainee or Volunteer (Including Response or Virtual)? ☐           ☐

 

If so, please specify______________________________________________________

 

2. Have you ever been employed as a Peace Corps staff member (US Direct Hire (USDH), ☐            ☐

Personal Service Contractor (PSC), Foreign Service National (FSN)?

If so, please specify______________________________________________________

 

3. If your answer to any of the questions above is yes, please provide the following information below.

 

• Position location: ________________________________________________________

 

• Position type: ___________________________________________________________

 

• Title: __________________________________________________________________

 

• Start date: ______________________________________________________________

 

• End date: ______________________________________________________________

 

___________________________________                                                 __________________

Signature of Applicant                                                                                                      Date

Jhpiego is recruiting to fill the following positions:

1.) Senior Finance Officer
2.) Administrative Officer

 

See job details and how to apply below.

1.) Senior Finance Officer

INTERNAL/EXTERNAL  

VACANCY ANNOUNCEMENT  

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University.  For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and  their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries  across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment  and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce  capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

Position: Senior Finance Officer (1 Position)  

Reports To: Finance and Operations Director  

Job Location: Freetown, Sierra Leone  

Duration: 12 Months  

Duties and Responsibilities:  

∙ Provide guidance to the program teams regarding the financial requirements of the projects and  office operations.

∙ Implements and oversees a detailed financial reporting and reimbursement process in accordance  with Jhpiego’s established financial system.

∙ Prepares the monthly financial report by using adapted finance software (QuickBooks) and  ensures accuracy and timeliness

∙ Uses various software applications such as spreadsheets, relational databases, statistical packages,  and graphic packages to assemble, analyze, and format data and/or reports

∙ Ensures financial management systems provide accurate, current, and complete disclosure of  financial transactions

∙ Support the Finance Manager in the financial reporting process to donors

∙ Ensure that required financial controls and cost-performance monitoring mechanisms are in place  and adhered to: prevents over or under-expenditure of budgets, ensures proper safeguards of  funds, and ensures compliance with established USG and Jhpiego’s global financial, accounting,  and administrative procedures.

∙ Regularly review accounting transactions to ensure costs are allowable and reasonable Regularly  review QBE: review of balance sheet, aging analysis, detailed GL, expenditure by ION, advance  balance

∙ Preforms other projects related activities as assigned by the supervisor or by Jhpiego management  ∙ Thorough understanding of the monthly reporting circle

∙ Monthly reconciliation of the receivables and payables

∙ Demonstrated experience of at least 2 years’ experience in staff supervision  ∙ Advanced knowledge of QBE is required

∙ A certification in QBE is a plus

Required Qualifications, Knowledge, Skills, and Abilities:  

∙ Degree in Accounting, Finance or its recognized equivalent

∙ An MBA in Accounting or at level 2 of a professional qualification (CPA, ACCA or recognized  equivalent) is highly desired. 

∙ 5+ years relevant experience in finance and accounting.

∙ Knowledge of institutional donors (e.g. USAID) regulations, procedures and requirements a plus.  ∙ Be of high integrity and have a sense of confidentiality

∙ Be willing to take on extra responsibilities, sometimes working overtime, in order to achieve the  goals/objectives set by the organization

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  SL-Recruitment@jhpiego.org. Clearly state in the subject area the position you are applying for, if not  clearly stated your application will not be considered.  

Deadline for the submission of applications: September 27th, 2023.  

Please note that due to the sheer volume of applications often received, only shortlisted candidates  will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

---

2.) Administrative Officer

INTERNAL / EXTERNAL  

VACANCY ANNOUNCEMENT  

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University.  For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and  their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries  across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment  and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce  capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

Position: Administrative Officer (1 Position)  

Reports To: Finance and Operations Director  

Job Location: Freetown, Sierra Leone  

Duration: 12 Months  

Job Overview:  

Supports the organization’s administrative function.

Duties and Responsibilities:  

∙ Coordinates all travel arrangements for staff and guests i.e. booking of flights and tickets, airport  pick up, hotel accommodation, etc.

∙ Manages the company’s vehicles

∙ Maintains office equipment and premises

∙ Maintains the assets register

∙ Ensures assets and inventories are well maintained and annual physical verifications are  undertaken

∙ Works with the procurement team in the purchase of office supplies and stationery  ∙ Makes arrangement for phone credits for all staff

∙ Ensures the payment of utilities

∙ Coordinates work and resident permits for expatriate team members

∙ Ensures adequate and organized record-keeping of project activities

∙ Manages petty cash

Other Duties: 

∙ Performs any other duties that may be assigned from time to time.

Required Competencies:  

Educational/Academic Qualifications: (state min entry level qualification)

∙ A good first degree in Business Administration or its equivalent.

∙ Experience in developing and implementing administrative systems

∙ Knowledge and experience of office procedures and processes

∙ Five (5) years of post-qualification experience

∙ Good planning and organizational skills

∙ Good oral and written communication skills

∙ Ability to work independently and as a member of a team

∙ Supervisory skills

∙ Knowledge and experience in petty cash management

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  SL-Recruitment@jhpiego.org Clearly state in the subject area the position you are applying for, if not  clearly stated your application will not be considered.  

Deadline for the submission of applications: September 27th, 2023.  

Please note that due to the sheer volume of applications often received, only shortlisted candidates  will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

World Food Programme (WFP) is recruiting to fill the following positions:

1.) Fleet Associate
2.) Administration Officer

 

See job details and how to apply below.

1.) Fleet Associate

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The Job holder report to a Head of Unit, Administration Officer.

At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.

JOB PURPOSE

To coordinate and provide high quality, client-focused and value-for-money oriented fleet administration services.

KEY ACCOUNTABILITIES (not all-inclusive)

•  Verify resource requirements in the area of responsibility (WFP Light vehicle fleet, Motor bikes, Generator sets and fuel products). Assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
•  Responsible for provision of enabling services such as Generator, Motor bikes and Light vehicle Fuel products, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
•  Data analysis and visualization. An analytical mindset and good problem-solving skills to support the effective and timely management of WFP resources.
•  Ensure fleet utilization /optimization reports/overview, as well as key performance indicators, are generated monthly.
•  Ensure fuel consumption, light vehicle, generator repair and maintenance costs are extracted directly from the organization’s corporate tools.

OTHER SPECIFIC JOB REQUIREMENTS

•  Cost performance report for Light vehicles, Motor Bikes and Generators, is produced from FMS monthly
•  Provide training and guidance to drivers and other fleet staff. Support, discipline and encourage your assigned drivers.
•  Vehicles’ status report is produced from FMS reviewed monthly and presented to the Office Management.
•  Real time data input on fuel, vehicle maintenance cost and Vehicle optimization in the organization’s corporate system
•  Regular review of Light vehicles, Motor bikes and Generator allocation and redeployment strategy based on actual SLCO operations.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

•  Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

•  Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

•  Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

•  Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Business Support Services & Reporting

Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.

Internal Controls & Risk Management

Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction.

Resource Management

Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.

Specialised Knowledge in Administrative Services

Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services.

Customer Focus

Monitors and supervises administrative work against the established standards and protocols for service excellence. Ensures that customer problems are identified and resolved.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Language: Fluency (level C) in English language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

•  Strong understanding of fleet management/operation, principles including fuel management and vehicle maintenance.
•  Excellent problem-solving skills. Should be adept at identifying and resolving issues during fleet operations.
•  Familiarity with fleet management software and other relevant technologies in streamlining fleet operations.
•  6 years or more years of progressively responsible work experience in the relative business stream with experience in general administrative and fleet management.

TERMS AND CONDITIONS

Position open to Sierra Leone Nationals only

Only shortlisted candidates will be contacted.

Qualified female candidates are strongly encouraged to apply.

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations..

DEADLINE FOR APPLICATIONS

18th September 2023

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

APPLY

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2.) Administration Officer

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders in the field typically report to the Country/Deputy Director or the designate. Job holders in RBs or HQ typically report to the Deputy Regional/Division Director or the designate. Job holders operate with a high degree of independence, manage more junior staff to ensure that administrative objectives are achieved in full. They are heavily involved in day–to-day activities and analytical work.

JOB PURPOSE

To contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

KEY ACCOUNTABILITIES (not all-inclusive)

•  Contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
•  Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
•  Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
•  Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
•  Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
•  Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
•  Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
•  Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
•  Support the capacity building of WFP staff and partners through the organisation or design of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
•  Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
•  Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

•  Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
•  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

•  Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

•  Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

•  Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Business Support Services & Reporting

Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.

Internal Controls & Risk Management for Administration and Engineering

Demonstrates in-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses, mitigate risks to mission-critical WFP operations and maximise client satisfaction.

Resource Management for Administration and Engineering

Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account.

Specialised Knowledge in Administrative Services

Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards , processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise.

Customer Focus

Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration.

Language: Fluency (level C) in English language

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

•  Has gained strong experience in administration.
•  Has provided direction and instruction to more junior staff members within area of expertise.
•  Has 3 years of professional working experience in administrative field

TERMS AND CONDITIONS

Position open to Sierra Leone Nationals only

Only shortlisted candidates will be contacted.

Qualified female candidates are strongly encouraged to apply.

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

DEADLINE FOR APPLICATIONS

14th September 2023

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

APPLY

Department: Africa Global Operations/ Impact Malaria

Based in Freetown, Sierra Leone

Reports to the Country Representative

Who We Are

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 5,000 entrepreneurial development professionals located in over 40 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using it’s global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer empowered healthcare.

 

Join us!

We are looking for a Director of Finance and Administration to provide overall technical and management leadership, guidance and oversight of the organization’s operations, finance, grants, and contract’s portfolio. She/ he will be the custodian of financial, accounting, IT, branch operations, supply chain, grants, and contracts process to ensure PSI Sierra Leone is compliant with donor and PSI global finance, budget, procurement, grants, and compliance standards and that the processes enable PSI Sierra Leone achieves its strategic priorities. In addition, to strong technical knowledge and experience, the Director of Finance and Administration will be a key leader within the organization whose leadership style should reflect high Emotional Intelligence (EI) and their ability to lead while nurturing talent. The Director of Finance and Operations will be working closely with the Country Representative and Chief of Party for the Impact Malaria Project.

Sound like you? Read on.

Your contribution

 

Strategic Leadership and Oversight Role

 

• Provide direction and strategic leadership to the organization’s finance, IT, supply chain, branch operations, grants, and contracts portfolio to ensure that operational processes efficiently support program objectives.
• Ensure that the finance, IT, supply chain, grants and contracts systems and process align with PSI Sierra Leone’s Strategic Plan and priorities.
• Ensure that PSI Sierra Leone policies and procedures align with PSI Global Services Finance, Procurement, Grants and Contracts policies, procedures, and requirements, and proactively identify and manage any potential conflicts to ensure compliance with the necessary regulations.
• Design and maintain internal systems that ensure accurate and timely reporting on financial performance of the organization.
• Consistently demonstrate a leadership style that reflects high emotional intelligence, nurtures talent, and reinforces the right tone at the top of the organization.
• Promote and demonstrate an ethical environment, in line with PSI’s values of honesty and acting with integrity.
• Supervise and provide leadership to PSI Sierra Leone’s Finance, IT, Supply Chain, Branch Operations and Sub-Awards teams.

Financial Reporting and Policies

• Establish and/or refine and disseminate policies, systems and practices for effective management, procurement, disbursement and accounting for all financial resources in line with PSI Global accounting policies, funder requirements and local law where required.
• Work closely with the finance team to prepare submission of monthly financial packages to PSI/W and to ensure complete, accurate and timely recording and reporting of transactions.
• Work closely with the Senior Management team and relevant teams at the PSI headquarters to achieve quality and timeliness in Donor reporting.
• Coordinate with Programs and co-lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives, Budgeting, Financial Analysis and Donor compliance.

Budgeting, Financial Analysis, Compliance

 

• Lead the annual operating budgeting process.
• Validate monthly common cost analysis and update cost ratios to ensure each donor bears the correct proportion of common costs in line with PSI’s global policy, as applicable.
• Manage the common direct cost budget to ensure efficient and effective use of donor funds to support common direct costs, when necessary.
• Develop, track and review PSI Sierra Leone consolidated budget and departmental budgets in consultation with budget holders and finance team and conduct detailed activity status review and give input to DC and budget holders.
• Prepare and track donor budgets. Prepare modifications and Activity realignments as necessary.
• Monitor performance and efficiency of on-going Donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.

Technical Support, Audits and Legal

• Support preparation and successful conclusion of internal and external auditing activities.
• Ensure that the PSI Sierra Leone team responds to audit requests on a timely basis, and provides clear, complete, and accurate information to auditors.
• Review management comments for audit reports and ensure appropriate action is taken to correct audit findings.
• In collaboration with PSI Legal Counsel, minimize legal risk to the organization and engage any legal issues confronting the organization.
• Review and test controls to ensure PSI Sierra Leone systems are compliant with PSI Global Services Finance, Grants and Contracts policies, donor requirements, as well as Sierra Leone’s laws.
• Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance.

Operational Management and Administration

• Ensure branch operations, IT, procurement, warehouse, and fleet management activities are delivered efficiently.
• Coordinate with Head of Operations to establish and support suitable accounting, IT, Fleet Management and general administrative systems and personnel in all PSI Sierra Leone field offices.
• Work with Head of Supply Chain to ensure that PSI Sierra Leone’s procurement system is adequately updated in line with PSI Global Procurement Manual and changing funder guidelines.
• Ensure adherence to PSI Global Responsibilities Matrix on Approval limits for Procurement of Goods and Services.
• Conduct quarterly oversight and supervision visits to field offices to review the quality of business operations systems and activities and provide support, when necessary.

Sub-Award and Sub-Contractor Management

 

• Lead the development and negotiation of sub-award agreements, workplans and budgets.
• Coordinate monthly reporting process from sub-awardees and joint programmatic and financial reports reviews, ensuring that costs are in line with the progress on delivery and implementation and that budget variances explanations are provided.
• Conduct regular sub-award visits / evaluations to verify adherence to contract terms and gauge internal control systems to obtain confidence in the reports submitted to PSI Sierra Leone.
• Design and implement a proactive, rigorous, risk-based and effective sub-awardee monitoring system and approach.
• Contribute to designing the capacity building plan for sub-awardees in financial management, internal control systems, budgeting and forecasting, technical programs implementation and coordinate the provision of trainings when needed
• Lead sub-award closeout in accordance with PSI Sierra Leone policies and procedures.

What are we looking for?

The candidate we hire will embody PSI’s corporate values:

Collaboration: You can work independently but thrive within a team.

Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates

Pragmatism: You dive in and maintain momentum even when things are ambiguous, and you do not let perfect get in the way of good enough.

Honesty: You are not afraid to speak up and speak your mind.

Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.

Commitment: You are independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.

The basics

• Bachelor’s degree or Advanced degree in Finance, Accounting or related field.
• Professional qualifications like ACCA, CIMA, CPA preferred.
• At least 8 years post qualifications experience in general management, financial management and at least 5 years of experience with donor-funded projects at a senior management level required.
• Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Lawson, or another ERP. Advanced computer skills, with strong Office 365 skills preferred.
• Have demonstrated grants management experience and in-depth understanding of current donor rules and regulations. Experience working with USAID, DfID, KfW and other international donors.
• At least 3 years of experience living or working in a developing country and working experience in challenging environments in Africa will be an added advantage preferred.
• High level of written and verbal communication skills. Written and verbal fluency in English required.
• Exceptional quantitative data analysis skills.
• High emotional intelligence, people management and interpersonal skills; High level staff management and leadership skills.
• Ability to work in a diverse cultural environment with multiple stakeholders (including Ministry of Health authorities (MoH), beneficiaries, implementing partners, program staff, donors)
• References will be required.
• The successful candidate will be required to pass a background check.

 

What will get us excited (personal and management characteristics)?

 

• Successful candidates will be customer service oriented, exhibit excellent communication and interpersonal skills; have proven problem solving ability; be able to work efficiently and quickly under pressure; be able to prioritize and perform multiple tasks; and have the ability to work with minimal supervision and follow through on assignments. Preference will be given to candidates with demonstrated experience in international health and development issues, and technology innovation.
• Be self-starter, effective team player and demonstrated verifiable result-oriented track record. Act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results; aggressively promotes the need for breakthrough improvements.
• Acting with Long Term Perspective: Take actions today to build a strong foundation for future success, identify and take advantage of emerging opportunities, keep PSI Sierra Leone’s long-term goals in mind when addressing short-term issues and problems.
• Adaptive and flexible in approaches to work, comfortable with changing approach based on the evidence of what works.
• Passionate about learning, documenting, and sharing what does and does not work.
• Proven ability to develop routines to manage large workloads and organize work efficiently.
• Ability and desire to coach and transfer learning capacity to partners and program staff.

Is that really you? And are you interested?

Please submit your application letter, accompanied with your CV (including three referees) and copies of your certificates to the address below:

The Country Representative

Population Services International (PSI)

3 Fadika Drive

Freetown

Or email the application to the following email address: recruitment@psi-sl.org

**The deadline for the submission is 5PM on the 15th of September 2023.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

GIZ Sierra Leone is recruiting to fill the following positions:

1.) Administrative Assistant
2.) Junior Energy Advisor
3.) Junior IT Specialist

 

See job details and how to apply below.

1.) Administrative Assistant

Job Description

Salary band 2 Assistant 2A	Administrative Assistant
Reports to:	Deputy Program Director
Deputy:	Administrative Specialist

 

Overview

The Energizing Development Programme Sierra Leone is an energy access programme with the objective of increasing access to affordable modern energy services in Liberia, Guinea, and Sierra Leone. It is a global initiative in more than 20 countries that GIZ is implementing on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). Donor countries are Germany, the Netherlands, Norway, Sweden, Switzerland, and the United Kingdom. EnDev has been active in Liberia since 2012; in 2014, the project activities were expanded to the neighbouring countries of Sierra Leone and Guinea. EnDev cooperates with government institutions, national and local non-governmental organization, donors, and the private sector.

 

In Sierra Leone, the programme consists of two components a) access to electricity through Pico PV, solar home systems and mini-grids and b) access to modern cooking systems through energy-efficient cookstoves, sustainable biomass production to avoid deforestation including efficient charcoal production. The present position will support all activities of component

The position supports, advice, and partially manages; in particular:

 

1. Responsibilities

The Administrative Assistant is responsible for

• Ensuring that the secretariat runs smoothly.
• Good communication flow, particularly with the project manager
• Daily operational performance of all administrative tasks for the project manager and the entire office
• Filing documents in reference files or in DMS in line with GIZ’s filing rules
• Over-sees the adherence of office related working processes in line with GIZ.
• Ensures management of stationary and other materials.

 

The Administrative Assistant performs the following tasks: 

 

1. Tasks 1. Secretariat work and services  

The Administrative Assistant 

• Organises and coordinates the Project Director schedule.
• Reminds, updates, and notifies the project manager of daily appointments.
• Prepares and organises information materials for the project manager and deputy.
• Answers, reviews, forwards and/or takes calls if necessary.
• Manages incoming and outgoing correspondence (post, fax, email) and prioritises and organises it
• Replies and looks after correspondence.
• Photocopies and scans documents as needed.
• Participates in internal and external (team) meetings and workshops and assists with documenting these, e.g., by taking minutes.
• Ensure and that invitation letters, resident permits and visa processing are done accordingly.

 

2. Office coordination, office management and general coordination The Administrative Assistant

• Deals with annual and other leave requests for contracted experts.
• Coordinates and monitors schedule and ensure agreed blocks of time are kept clear for planned events relating to the GIZ office.
• Coordinates and organises rooms for meetings.
• Coordinates equipment etc. required for meetings with the responsible person.

 

• Administration The Assistant

 

• Assists in creating and maintaining a filing system for the office, treats information confidentially, specifically in the areas of personnel and finance.
• Updates the filing system daily with incoming and outgoing correspondence.
• Maintains the inventory list for the office/project/programme.

 

• General tasks The Assistant

1. • Welcomes visitors in a friendly manner and serves them with beverages.
   • Interprets and translates as required.

 

• Other duties/additional tasks The Assistant

1. • Performs other duties and tasks at the request of management.

 

 

 

1. Required qualifications, competences, and experience Qualifications. 

• At least Diploma in Secretarial Studies/administrative Studies or similar area

 

Professional experience 

• At least 3 years’ professional experience in a comparable position

 

Other knowledge, additional competences 

• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and proven experience in MS- Office applications (e.g., word, excel, outlook)
• Excellent skills in spoken and written English
• Good management, organisational and communication skills
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organisational skills
• Proficiency in appointments scheduling and call forwarding systems.
• Excellent written and verbal communication skills
• Has exceptional interpersonal skills

 

Mode of Application:

 

Suitable candidates are invited to apply not later than 08.09.2023 to the email address recruitmentsl@giz.de .Only applicants shortlisted will be contacted for an interview.

GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply.

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2.) Junior Energy Advisor

Job Description

Salary band 3 – Junior Professional 3T	Junior Energy Advisor   – 1X
Reports to:	Program Director
Deputy:	Key Team Lead RE-Tech

 

Overview

 

The Energizing Development Programme Sierra Leone is an energy access programme with the objective of increasing access to affordable modern energy services in Liberia, Guinea, and Sierra Leone. It is a global initiative in 26 countries that GIZ is implementing on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). Donor countries are Germany, the Netherlands, Norway, Sweden, Switzerland, and the United Kingdom. EnDev has been active in Liberia since 2012; in 2014, the project activities were expanded to the neighbouring countries of Sierra Leone and Guinea. EnDev cooperates with government institutions, national and local non-governmental organization, donors, and the private sector.

 

In Sierra Leone, the programme consists of two components a) access to electricity through Pico PV, solar home systems and mini-grids and b) access to modern cooking systems through energy-efficient cookstoves, sustainable biomass production to avoid deforestation including efficient charcoal production. The present position will support all activities of component.

The position supports, advice, and partially manages; in particular:

 

• Responsibilities

• Work closely with the Key Team Lead (KTL) RE-Tech team from acquisition, planning, costing, procurement, through implementation to closure for technical and strategic issues.
• Support with administrative tasks in the absence of the RE-Tech team lead in solar related fields.
• Coordinate end users regarding solar items or possibly ICS and provide them with orientation and other technical training.
• Stock keeping and control of all solar equipment under the supervision of the RE- Tech team lead.
• Secure timeliness, respect to GIZ rules and discipline within the Endev Team.

 

The Technician performs the following tasks:

 

• Tasks

• Technical 

The Technician

• Collecting data on renewable energy systems for testing or research analysis.
• Support in the needed data regarding the upcoming EU TEA project.
• Conduct technical feasibility study and data collections in RE related field for our project partners.
• Checking electrical installations for proper wiring, polarity, grounding, or integrity of terminations.
• Office Generator and Building repairs and maintenances.

 

• Supports and Training 

The Technician

• Assist with monitoring, apps, ITC4 Renewables, online monitoring of system performance and data interpretation if the need arise.
• Assist the administrative specialist with his/her tasks as instructed.
• Perform other duties or tasks for any of the key teams when required.
• Coordinate and conduct solar trainings and installation with other GIZ projects and partners.
• Provide basic training package to end users or partners when the need arises.
• Provide technical assistance remotely.

• Maintenance 

The Technician

• Laise with the SIMs team, to help develop maintenance strategies.
• Keep track and take note of any known maintenance need.
• Provide technical specification to colleagues and procurement for buying of solar products and spear part.
• Carry out trouble shooting and repairs as necessary liaising with RE-Tech Team
• Performing routine system maintenance and diagnosing problems with photovoltaic systems for GIZ sister projects and Partners.

 

• Other duties/additional tasks

The Technician

• assists other experts, if necessary, as translator
• Secure soft and Hard copy structures for relevant document in the absence of the RE-tech team lead
• Follow-up on all technical requests from EnDev partners as instructed by the KTL RE-Tech
• Continue with the filing system of both soft and Hard copy of Documents.
• performs other duties and tasks at the request of management.

 

• Required qualifications, competences, and experience.

Qualifications 

• university degree in an area that is related to the project/programme objectives.

 

Professional experience

• At least 1-2 years’ work experience in a comparable position with references

 

Other knowledge, additional competences

• • ideally, a knowledge of Kerio, or the European language widely used in the country.
  • sensitivity in handling and disposing of documents which may be important.
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office, Access, or another database programme)

• experience of project management and research experience in an area related to the project’s/programme’s requirements is desirable.

• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

 

Mode of Application:

 

Suitable candidates are invited to apply not later than 08.09.2023 to the email address recruitmentsl@giz.de . Only applicants shortlisted will be contacted for an interview.

GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply.

 

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3.) Junior IT Specialist

Job Description

Salary Band 3 – Junior Professional 3T	Junior IT Specialist1X
Reports to:	Program Director
Deputy:	Key Team Lead KIM

 

Overview

The Energizing Development Programme Sierra Leone is an energy access programme with the objective of increasing access to affordable modern energy services in Liberia, Guinea, and Sierra Leone. It is a global initiative in more than 20 countries that GIZ is implementing on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). Donor countries are Germany, the Netherlands, Norway, Sweden, Switzerland, and the United Kingdom. EnDev has been active in Liberia since 2012; in 2014, the project activities were expanded to the neighbouring countries of Sierra Leone and Guinea. EnDev cooperates with government institutions, national and local non-governmental organization, donors, and the private sector.

 

In Sierra Leone, the programme consists of two components a) access to electricity through Pico PV, solar home systems and mini-grids and b) access to modern cooking systems through energy-efficient cookstoves, sustainable biomass production to avoid deforestation including efficient charcoal production. The present position will support all activities of component

The position supports, advice, and partially manages; in particular:

 

Responsibilities:

The Junior IT professional provides support in

• Dealing with all questions arising in this area.
• Identifying relevant problems and issues and assisting in formulating implementation-oriented solutions.
• Further developing instruments and assisting in introducing innovation and change
• managing knowledge by disseminating and documenting know-how, experience, and information.
• Develop and maintain a list of all hardware and software systems, and regularly updates this to reflect changes.

 

The Junior IT professional performs the following tasks:

 

• Tasks

• Hardware

The Junior IT Professional

• Assists in purchasing and maintaining hardware (notebooks, printers, digital cameras, scanners, servers, and all PCs) in accordance with current GIZ standards.
• In consultation with management, helps purchase and improve hardware and networks, assists with testing new hardware systems, and identifies options for upgrading existing systems and peripherals.

 

• Software

The Junior IT Professional

• Helps maintain all GIZ standard software (e.g., APS, AMS, MS Office, WinPACCS, SAP)
• Helps update and purchase new software.
• Helps regularly update antivirus software.

 

• Internet, websites

The Junior IT Professional

• Assists with website maintenance.
• After consultation with management, makes necessary modifications to the existing home page.
• Provide support and troubleshooting both on-site and off-site and ensure he/she is always present.

 

• Operational support

The Junior IT Professional

• • Helps install and maintain the local area network (LAN).
  • In consultation with management and within the limits of his/her authority to act, consults with suppliers to ensure that the network, telephone system and computer hardware function properly.

• Incorporates market developments on relevant IT issues on his/her own initiative.

• General tasks

The Junior IT Professional

• Backs up data and safeguards the system against hackers.
• Resolves all computer and internet problems, prepares all the necessary information, and provides phone support.
• Ensures an IT emergency service.
• Assists in advising on IT projects.
• Maintains a list of all hardware and software systems, and updates this to reflect changes.
• Documents the installation and settings on the server and on all computers.

 

• Other duties/additional tasks

The Junior IT Professional

• Performs other duties and tasks at the request of management.

 

• Required qualifications, competences, and experience.

Qualifications

• BSc in IT
• Familiarity with IT hardware and software used, IT network systems, database software, cloud-based operational resource planning software such as (SAP, APS, AMS, WINPACCS, etc.)

 

Professional experience

• Initial experience (internship or similar) in this area

 

Other knowledge, additional competences

• Outstanding working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
• Good knowledge of the European language widely used in the country, ideally a knowledge of English.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

 

Mode of Application:

 

Suitable candidates are invited to apply not later than 08.09.2023 to the email address recruitmentsl@giz.de . Only applicants shortlisted will be contacted for an interview.

GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply.

BRAC Sierra Leone is recruiting to fill the following positions:

1.) Resource Mobilisation Manager
2.) Communications Coordinator

 

See job details and how to apply below.

1.) Resource Mobilisation Manager

Career with BRAC Sierra Leone

 

With over 100,000 employees reaching an estimated 135 million people, BRAC is the world’s largest non-governmental organization.

 

BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first programme outside of Bangladesh in Afghanistan in 2002 and has since reached millions of people in 12 countries in Asia and Africa. BRAC has a holistic approach to development that uses a wide array of programmes and social enterprises, including in microfinance, education, education, healthcare, legal services and more, BRAC invests in communities’ own human and material resources, catalyzing lasting change and creating an ecosystem in which the poor have the chance to seize control of their own lives. BRAC believes that every person has inherent potential, and when an enabling environment is created and that potential is unleashed, even the poorest can become agents of positive change in their own lives, for their families and their communities.

 

BRAC is one of the few based in the South, BRAC Sierra Leone is seeking application from competent, dynamic and self-motivated individuals to fill up the following position:

 

Position: Manager, Resource Mobilisation 

Duty Station: BRAC Sierra Leone Country Office 

 

Purpose:

 

The Purpose of this role is to support the Country Director leading role in creating Partnership at country level. The role will search for new funding opportunities, development partnership with other organisations for consortium building, writing concept notes and proposals and support / lead donor liaison to secure funding for new projects and programmes for the country office.

 

Key Responsibilities: 

• Lead Proposal and Concept note writing, in cooperation within country program teams/ finance teams, with the support of Head office teams, GRP, Program, Finance, Legal.
• Identification of new funding opportunities through donor website, meetings and interaction with donors, national and international NGOs and other key stakeholders
• Tracking latest funding trends and contribute to the further development and implementation towards the relevant donor segments.
• Review the funding opportunities and check alignment with country strategy, organizational policies, programme priorities and country capacity etc.
• Assure BRAC SL pipeline management as well as compliance to SOPs etc.
• Coordinating and facilitating general information sharing with in country teams, GRP BI and BRACUS and BRACUK
• Gather information on country situation and become familiar with the requirements and guidelines of various funders.
• Identifying /establishing possible partnership and consortiums
• Support the development of program and country factsheets.
• Maintain database of funding situation, donor feedback and refusals; and share with BI HO and affiliates.
• Analyze the failed projects proposals, documentation and share with relevant authority for future improvement.

 

• Establish an archive of past and current proposals for any future/further reference.
• Attend donor liaison meeting, donor visits and answer funding related queries.
• Assure timely updates to country director and program director.

 

Person Specifications:

• • Results driven with demonstrated success raising development capital from a range of fundraising sources, including an appreciation of the changing donor and development funding landscape.
  • Demonstrated excellence in communication and working with diverse groups of people.
  • Excellent proposal writing/ report writing, donor requirement understanding/conceptual skills, coordination & networking (information gathering analysis), budgeting and presentation skills.
  • A confident communicator and presenter with excellent written and spoken English.
  • Knowledge, understanding of and commitment to poverty eradication, global justice, gender equality, etc.

• Ability to work in a collaborative, dispersed team to tight deadlines, providing critical insights into donor’s needs and to be an active member of a creative team.

 

Safeguarding:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

 

• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

 

Educational Requirements:

Bachelor’s degree in social science or relevant subject

Experience Requirements: 

At least 5 years’ experience in relevant experience.

 

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at recruitment.sierraleone@brac.net OR by hand to our Head Office 2 Samuel Bannister Drive, Wilberforce.

 

PLEASE MENTION THE NAME OF POSITION IN THE SUBJECT LINE

 

Only complete applications will be accepted and shortlisted candidates will be contacted.

 

• Application deadline: 24th August 2023

Women are strongly encouraged to apply

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2.) Communications Coordinator

Career with BRAC Sierra Leone

 

With over 100,000 employees reaching an estimated 135 million people, BRAC is the world’s largest non-governmental organization.

 

BRAC is a development success story, spreading anti-poverty solutions born in Bangladesh to 11 other developing countries in Asia and Africa, making it a global leader in providing opportunities for the world’s poor.

 

With a holistic approach that uses a wide array of tools including microfinance, education, healthcare, legal services and more, BRAC invests in communities’ own human and material resources, catalyzing lasting change and creating an ecosystem in which the poor have the chance to seize control of their own lives. Of the world’s top development and humanitarian relief organizations, BRAC is one of the few based in the global South. BRAC Sierra Leone is looking for a skilled communicator, fast learner, and creative individual with strong work experience in the development sector. If you believe you are creative, competent, dynamic, and self-motivated then please apply for the following position.

 

Position: Communications Coordinator

Duty Station: BRAC Sierra Leone Country Office 

 

Purpose:

The Communications Coordinator is responsible for ensuring high quality, innovative and effective organisational communication to ensure capturing, promoting, and disseminating best practices of BRAC programmes in Sierra Leone to raise visibility and strengthen organisational profile. The job holder will enhance the image of BRAC in the country through building relationships with a wide range of stakeholders while maintaining sensitivity and integrity of information and demonstrate a collaborative approach in developing and leading the Unit. This role will have a close relationship with all programme and department Heads, Regional and Provincial Managers, dotted reporting to the BRAC International Head Office Communications team, and direct reporting to the Country Director.

 

Key Responsibilities: 

• Ensure the development and implementation of a flexible and result-oriented communications strategy for both internal and external communications.
• Generate ideas and create content for social media/digital channels. Develop content that is easily understandable, and readers can connect with. Write and edit programme participant/client stories, scripts for videos, blogs, case studies, factsheets, capacity statements, and annual reports. Maintain an editorial calendar and oversee the monthly and yearly content production process.
• Regularly monitor the Country-specific web page and sections to identify information that needs to be updated and follow through with the Head Office Comms team for keeping the website up to date.
• Capture and disseminate knowledge/best practices from the project/programme on a regular basis.
• Provide communications support during emergency situations and crisis management.
• Conceive media strategies and plan/implement those strategies to enhance the positioning of BRAC Country with the media, ministries, partners organizations and donors.
• Conceptualize and organize special events or BRAC Country with a view to reaching wider audience, and compile and generate relevant materials.
• Establish a safeguarding culture across all levels by implementing BRAC safeguarding policies. Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment for all.
• Identify opportunities to share compelling content with the development communities of practice.
• Work with the wider BRAC communication teams to improve overall outreach and visibility efforts.
• Support to develop presentations, speeches, talking points. Connect and coordinate relevant opportunities for speaking engagements.
• Support creation or facilitate production via third-party vendors of communication products/videos that explain the BRAC Country’s programmes, approach, and the impact it has on households, wider community, other practitioners, and overall efforts to combat social challenges.
• Provide support in planning and implementation to achieve communications and marketing objectives of the Microfinance entity. Ensure brand consistency, boost media engagement through effective PR, and organise campaigns to enhance visibility of the One BRAC brand.
• Provide creative planning and execution support to develop social and behaviour change materials in coordination with internal and external design teams, product, impact and social performance experts and various functional leads of BRAC International Microfinance.

 

Person Specifications:

• Experience of working with Adolescent Girls and Young Women (AGYW).
• Developing communications campaigns to raise voices of youth to bring about policy change.
• Excellent written and spoken fluency in English.
• Effective time management skills and ability to complete assigned tasks within deadlines.
• Must be a confident communicator and presenter.
• Strong writing, editing, proofreading, professional printing/publishing skills are essential, including ability to present concepts verbally.
• Strong hold on aligning all communication products with BRAC brand guidelines.
• Strong knowledge and understanding of current trends in digital media/social media.
• Self-motivated with a positive and professional approach to management.
• Understanding of the local context and risks associated with dealing with stakeholders.
• An understanding of, and willingness to use, public opinion research and social media data to effectively develop strategies that build support for our values, and our policy advocacy are desirable.
• Strong initiative and follow-through, ability to shift priorities according to international news developments and ability to work well under pressure.
• Prior experience working with similar multi-faceted organisations is a plus.
• Knowledge of BRAC’s vision, mission, and programmes; good understanding of development themes and issues; very good knowledge of contemporary communication styles and platforms.
• Ability to plan strategic campaigns; project management and event management; expert in developing ideas and content for various digital media platforms; strong creative and technical writing abilities.

 

Safeguarding

 

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

 

• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

 

Educational Requirements:

Bachelor’s any of the following:  Development Studies, Mass Communication, Geopolitics, Law, Sales, Public Policy/Administration, International Business, Economics, Business Administration, International Relations or equivalent with a demonstrable commitment to poverty reduction and social justice issues

Experience Requirements: 

• At least 5 years’ experience in relevant experience.

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at recruitment.sierraleone@brac.net OR by hand to our Head Office 2 Samuel Bannister Drive Freetown, Wilberforce.

 

PLEASE MENTION THE NAME OF POSITION IN THE SUBJECT LINE

 

Only complete applications will be accepted and shortlisted candidates will be contacted.

 

• Application deadline: 25th August 2023

Women are strongly encouraged to apply

Job Description – Senior Finance and Administration Manager

Manager

 

Unit	Senior Finance and  Administration and Manager
Location	Freetown at Restless Development Sierra Leone Head Office
Salary	Approx. gross salary: SLL205,000
Benefits	-In addition to salary, we offered End of Service Benefit,6% of gross annual salary housing allowance, and NASSIT (10% employer contribution) for all staff.
Contract duration	Fixed Term Contract for two years
Reports to	Hub Director, Sierra Leone
Direct Reports	1 Finance and Admin Coordinator  3 Finance Officers 1 Admin Officer
Key Internal Staff  To Work With To Deliver Role	     International Finance Director       Senior Leadership team Sierra Leone
Expected travel	Full-time Freetown based but with occasional travel to the programmes
Context	Restless Development is the leading national banner carrier for youth-led development in Sierra Leone.  This role will lead on financial management, accounting and scenario planning ensuring Restless Development is transparent, accountable, and able to mitigate risks as it moves forward. This role will involve maintaining oversight of our income, cash flows, accounting, and financial practices across the organization. With the support of a talented team of finance and administration staff, you will work closely with the programmes directorate to ensure high-quality operational and project budgets are developed and managed. You will work closely with the Hub Director and management team to maintain oversight on financial planning and decision making producing user-friendly management reports, and play an active role in fundraising and proposal development from the financial perspective. You will be a committed and talented individual who will be part of our Senior Leadership Team, and will proactively engage in supporting leadership of the organization. Within this body, you will provide technical advice on financial management and planning. The Senior Leadership Team will work closely with you to ensure they and their teams meet all key performance objectives in relation to financial management.

Main Duties	     Leadership of all aspects of financial management, accounts and controls       Produce monthly accounts and variance analysis for decision making      Prepare annual budget, cash requests, and quarterly re-forecasts      Implement internal and external audit recommendations      Prepare year end accounts and ensure to complete external audits on time.  Prepare   donor   budget   and   financial   reports   in   line   with   contract requirements      Ensure policies and procedures are upheld, review and updated annually      Line manage a team of five across four offices      Uphold and embody our values and staff code of conduct at all times
30% of time	Financial Management
Main Responsibilities	 Ensure organizational compliance with Sierra Leone & the Agency’s finance regulations       Lead development of financial plans, budgets and forecasts      Prepare financial statements and lead preparation of year end accounts   .     Liaison with an external auditor to fix the audit dates and ensure completion of the audit on time.      Produce monthly income and expenditure statements for Restless Development Sierra Leone and its donors      Monitor donor funded projects and provide accurate reporting      Review financial processes and procedures on an annual basis      Prepare accurate and timely financial reports and fund requests to donors as required    Prepare the consolidated cash flow monthly for review by Leadership team and submission to International monthly  Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases
25% of time	Accounting Functions
Main Responsibilities	     Ensure that accounting records and books of accounts are kept up to date and are in accordance with Restless Development’s financial policies and procedures   Maintain a web based accounting system (FinancialForce) for the management of Restless Development Sierra Leone expenditures and reports  Ensure that all payments to supplies and/or projects are in accordance with relevant Restless Development regulations and approved plans/budgets  Manage   monthly   payroll, and   ensure   necessary   deductions   and reimbursements are processed against staff accounts  Ensure that donor funds are received as per disbursements agreements and that expenditure by all staff is coded by unit and donor correctly  Ensure that all bank, Staff, Debtors, Creditors and Funding statement reconciliation monthly  Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept in a safe and secure custody  Annually review accounting timelines and processes to ensure accounts are being produced across our four offices in the most effective manner
15% of time	Financial Controls and Risk Management
Main Responsibilities	     Implement annual internal and external audit recommendations       Build capacity among your team to strengthen supervision by finance  Work with management to build a culture of values and transparency in finance      Oversee adherence to Restless Development’s financial policies and procedures, and continuously improve systems and mitigate risks      Oversee management and control of fixed assets, equipment and supplies      Conduct monthly spot checks to ensure a strong control environment  Provide  guidance  and  develop  new  tools  and  systems  to  strengthen financial controls and risk management
15% of time	Operations, Human Resource Management and Development
Main Responsibilities	 Ensure Restless Development complies with required statutory requirements and certifications for effective operations management in Sierra Leone      Processing monthly payroll on time     Monthly payroll journal and staff cost allocations to projects     Wages control account reconciliation      Provide line and performance management to your team  Develop mechanisms to ensure regular communication and planning of priorities takes place across your team  Provide training and coaching to the finance team and other staff as per organizational capacity building plans      Oversee   induction   of   new   staff (finance   and   other) to   Restless Development ‘s finances, financial procedures and policies with support of your team  Uphold Restless Development codes of conduct and staff policies at all times personally and within your team
10% of time	Contribute to Strategy and Direction as part of the Senior Leadership Team
Main  Responsibilities	 Support financial planning, risk management and value for money work within the organization   Contribute to strategic planning and organizational management as a member of the Senior Leadership Team as a team player  Support   the Director   and   the Senior Leadership Team   in   the governance, oversight and direction of non-programmatic units  Support the Director to develop and engage the Senior Leadership Team in the strategic growth and business expansion of Restless Development  Act as a role model to our staff and for young people in Sierra Leone by upholding our values and policies at all times      Create and maintain a values-based ethic across Restless Development (Sierra Leone) to ensure that the Restless Development’s values, codes  of conduct, policies and standards are understood clearly by all and adhered to in practice
5% of time	Other Duties
	Other duties may be required from time to time, including responsibilities which require work on weekends and holidays for which time off in lieu may be taken.
	Skills and Qualifications
Essential	Qualified accountant(ACCA/CIMA/CPA) with Finance, Accounting or relevant Degree  At least 2 years’ management experience, ideally in increasingly senior positions Experience leading, engaging, motivating and coaching a team of staff Experience of meeting donor financial requirements and reporting, including ideally for DFID, EU and/or USAID Extensive experience of budget and financial management Extensive experience of implementing and strengthening internal control frameworks Demonstrable track record of strengthening systems and identifying innovative solutions to challenges in finance and operations Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast-paced environment with tight deadlines Experience in managing logistics, procurement and office functions Experience in Human Resource Management an added advantage Good analytical skills and Excel skills Excellent IT, written and verbal communication skills
Desirable	At least 2 years’ senior leadership experience Knowledge and experience of Financial Force Knowledge and experience of working in Sierra Leone, or a similar context

For more information on Restless Development’s mission, values and work, please visit: www.restlessdevelopment.org.

∙ 24 days’ annual leave pro rata (in addition to public holidays and with an extra day of annual leave given for each full year of service, up to a maximum of 28 days).

∙ Access to flexible working.

∙ Generous study leave, maternity, paternity or adoption leave, and other leave allowances.

Professional development 

Restless Development is proud to be an employer who recognizes potential and invests in the development of its staff. We are committed to the professional development of our staff through:

∙ Empowering opportunities to work on significant projects which stretch and inspire staff – allowing them to develop on-the-job.

∙ Regular performance management.

∙ Training and development opportunities, including supporting our staff to identify mentors both within and outside of the agency.

∙ Quarterly Staff Workshops for all staff to give and receive agency updates, receive training, and  socialize.

KEY DATES ∙ Please send in your CV and Cover Letter  by 5pm -Thursday  14th August,  2023 to sierraleonejobs@restlessdevelopment.org  and copy tamba.aliyu@restlessdevelopment.org , with the subject line ‘Application: Senior Finance and Administration Manager’.