Context

Sierra Leone will hold its fifth consecutive democratic elections since the end of the civil war, in June 2023. International IDEA is designing a 3-year donor funded programme to support the electoral process in Sierra Leone. The project aims to support democracy institutions and civil society (including the media) in Sierra Leone towards the credible and peaceful conduct of the 2023 elections and provide support to reform processes in the years after the elections to contribute to further consolidation of democratic gains in Sierra Leone’s transition trajectory.

The programme will support the active and inclusive participation of traditionally marginalised persons in electoral and political processes; strengthen the capacity of the election management bodies (EMBs) in Sierra Leone to conduct credible and inclusive elections in 2023 and beyond; improve the capacity of the EMBs and relevant civil society organisations capacities to contribute to resolving election disputes; and enhance stakeholder capacity for electoral and legal reforms beyond 2023.

The Driver and Logistics Assistant provides driving and logistical support, assists with the preparation of correspondence, bill payments and other office errands for the Sierra Leone Office.

Duties and Responsibilities

•  Carries out driving missions as assigned; Ensures passenger safety and adherence to traffic rules and regulations;
•  Takes responsibility for the maintenance of the vehicle;
•  Ensures all relevant paperwork including vehicle registration and insurance documentation is up to date;
•  Follows up with relevant Government Ministries for the approval of exemption and regulatory documents, issuance of motor vehicle number plates and logbooks and other official documentation as necessary;
•  Maintains all applicable vehicle and driver records in line with established time and reporting requirements;
•  Regularly checks and collects post, and assists in delivering messages and parcels to and from local authorities and government offices;
•  Arranges schedules for the purchase of items for the office, payment of the utilities and deposits cash for the office;
•  Contributes to the distribution of incoming mail and newspapers throughout the office;
•  Assists in meeting preparation, including physical setting-up of meeting rooms.

General Profile

•  Possesses and has developed knowledge and skills through formal training or work experience;
•  Works within established procedures with a moderate degree of supervision;
•  Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
•  Acts in accordance with International IDEA’ s core values: Respect, Integrity and Professionalism;
•  Integrates a gender and diversity perspective in all activities

Reporting line

•  Head of Programme – Sierra Leone

Education and Experience

•  High School Diploma;
•  A minimum of two (2) years’ experience within a similar role, in the provision of driver services with a safe driving record is required;
•  Valid driving license Category B, (Car, Jeep, Delivery Van) is essential;
•  Military or security background is an advantage;
•  Experience of working in an international context, e.g. in an intergovernmental organization, NGO or security company or diplomatic service would be considered an added advantage;
•  Fluency in written and oral English and Creole/Krio is required.

Terms of Contract:

•  Local Post.
•  Fixed term appointment with an end date of 30 September 2024.
•  Remuneration – Gross Salary of 5,996 Sierra Leonean Leone per month.

Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sierra Leone for the duration of the contract. International IDEA is not able to support work permit applications.

Applying for this position:

•  Applications should be submitted online no later than 23:59 (CEST) 08 June 2023.
•  Please note that all applications must be made in English.

Selection Process:

•  Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
•  Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
•  All candidates will be notified on the status of their application via email once the process has been finalized.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.

APPLY

Deadline: 8th June 2023

Driver, SSEIP2

FCDO awarded Mott MacDonald to lead the implementation of the Sierra Leone Secondary Education Improvement Programme (SSEIP) 2, which builds on the work of the first phase: Sierra Leone Secondary Education Improvement Programme (SSEIP), also called Leh Wi Lan (Krio for “Let’s Learn”). The programme will support the Ministry of Basic and Senior Secondary Education (MBSSE) to improve learning outcomes for boys and girls at secondary level and to increase the enrolment, retention and well-being of girls and children with disabilities in school.

Equality, diversity, and inclusion (EDI) are at the heart of our organization. We promote equal opportunities and have initiatives to create an inclusive workplace culture. WE ARE ESPECIALLY KEEN TO HEAR FROM FEMALE APPLICANTS TO CREATE A GENDER BALANCED TEAM. If you have a disability and would prefer to apply in a different format or would like us to make any adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.

Job description
Job title	Driver
Salary range	Negotiable, contract position
Time commitment	Full time, contract position
Location	Based in Freetown with frequent travel to the provinces
Start date	May 2023
Report to	Operations Manager
Example duties and responsibilities	Summary of the Functions: Transport personnel and goods to their required destination safely, whilst adhering to traffic regulations, and to Mott Macdonald specific transport and vehicle policies/regulations Always maintain absolute compliance with ALL traffic regulations: i.e., speed limits, road signs etc. show consideration for pedestrians, and other users of the road. Maintain vigilance to all potential traffic hazards, and adherence to all Mott Macdonald safety procedures and regulations Maintain general cleanliness of the vehicle, engine, body interior and under carriage regularly. Responsible for proper day-to-day maintenance and servicing of the assigning vehicle i.e., check oil, water level, check tyres, brakes, fuel level etc. and perform minor repairs.  Ensure that the assigned vehicle is road worthy and report any condition/issue to the Logistics Officer. Report any maintenance issue observed on the vehicle to the Line Manager. Assume responsibility of the security of the vehicle, and all items inside the vehicle, while on duty. Ensure cost-savings by proper use of vehicle through accurate maintenance of daily vehicle logs. Meet official personnel/Consultants at the airport/ Water taxi jetty and take them to the required accommodation services. Make field trips in a professional and safe manner. Ensure that the steps required by rules and regulations are taken in case of involvement in accident. In the event of an accident, ensure that Mott MacDonald Sierra Leone rules and regulations are duly adhered to. Immediately report the accident to the nearest Mott Macdonald office and follow instruction by that office. Deliver Purchase Orders to supplies and collect Office supplies when required Check that copies of all relevant vehicle documentation is safely always stored in the vehicle: i.e., registration papers, insurance certificates, daily logbook, and any other necessary documents. Also ensure that the vehicle has an up to date first aid kit. Complete any other tasks as instructed by the Line Manager.
Closing date	Applications must be received by CLOSE OF BUSINESS  25th May 2023
How to submit	Please click on the link and follow the instructions. https://jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25141&siteid=5169&Areq=64184BR NO HARD COPIES ACCEPTED
What to submit	Completed cover letter AND Curriculum Vitae, including 3 referees preferably HRs or line managers of your former and current employers. Please use the Job Title as the subject of your email application

 

Candidate profile
Experience/skills	Valid driving license Demonstrable defensive driving skills (in town and on dirt roads) Good communication skills- fluent in English and other SL languages Basic routine maintenance and vehicle handling skills Willingness to be flexible and prepared to contribute to the company in other duties as required. Additional requirements References – one professional referee and one social referee Successful security check Previous experience of working within a multi-national team or project environment is highly desirable Excellent knowledge of Freetown and major roads in Sierra Leone Extensive experience in professional driving	Mindset	Treat all individuals with respect; respond sensitively to differences and encourage others to do the same. Upholds organizational and ethical norms. Maintain high standards of trustworthiness. Role model for diversity and inclusion.
Qualifications	Certified professional driving training (preferred) Previous experience of working within a multi-national team or project environment is highly desirable Excellent knowledge of Freetown and major roads in Sierra Leone Extensive experience in professional driving	Language	English (professional proficiency)

 

Driver – Role profile

Location	Freetown, Sierra Leone	Department		International
Reports to (Job Title)	Business Systems Manager	Salary Band		G
Matrix manager (if applicable)	Click here to enter text.	Competency level		5
Role definition
Role purpose To provide logistics support within Christian Aid’s office in-country. To drive staff, visitors and goods to required destinations timely and safely.  To maintain all Christian Aid vehicles, including safety equipment. To ensure any complex vehicle repairs are carried out by the appropriate service provider. Key outcomes Ensure vehicles are fueled and log kept as appropriate Adhere to road safety rules and all CA rules Ensure maintenance of vehicles on a periodic basis Pick-up guests and other staff and drop them off to their required destinations Deliver important documents and parcels to required destinations Ensure that all deliveries have been signed and delivered to the correct recipient Always keep vehicle clean and maintained Perform preventative and regular maintenance on vehicle Role agility Expected travel per annum Over 75 days On call/unsocial hours Yes Surge capacity for emergency responses No In order to respond to ever changing demands within the environment, Christian Aid operates within an agile framework (both in workforce and operational) that requires from all employees, a high level of responsiveness and adaptiveness to processes and structures, making flexibility and a project based working approach the norm. To sustain this system, managers may/will agree further details of specific tasks and duties as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility, and employees may be required to change the focus of their role from time to time.
Role context
The role works within the Administrative Unit and is key to ensuring staff, visitors and goods are taken to their required destination within Christian Aid’s offices in-country. Significant travel within country and occasional travel within region / division required.
Role requirements
Relationships  External The post holder will interact with implementing partners and visitors in-country and will also be required to have contact with traffic officers. Internal The role is managed by the Business Systems Manager.  The post holder will work closely with all staff.
Decision making Budgetary/savings responsibility
Analytical skills Ability to use judgment to determine safety of travel.
Developing self and others Number of Direct reports 0 Overall people management responsibility 0
Role related checks   Child protection clearance Not required  Counter terrorism screening Not required
Person specification
Applied skills/knowledge and expertise Essential Educated to school certificate level with basic knowledge of computer skills.  Must have driving licence and any other documentation required to drive a vehicle. A minimum of five years professional driving experience.   Desirable   Other administrative skills.
Digital/IT competencies required  Word, Excel, PowerPoint  Basic Web content design & development N/A Internet based collaboration tools and video calling N/A Social Media Basic Data Visualisation Intermediate
DATE CREATED			17/02/2021

 

Further details of specific tasks and duties will be agreed with the line manager as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility.

This role profile is not prescriptive; it merely outlines the key behaviours the role-holder requires to be successful in the role; the key behaviours and responsibilities are subject to change. Any changes will be made in consultation with the role-holder.

You will be expected to abide by the Code of Conduct, policies and procedures within Christian Aid which may be updated from time to time.

You must empathise with the aims, beliefs and values of Christian Aid as it seeks to work on relief, development and advocacy for poverty eradication.

How to apply 

We invite interested and qualified firms/ individuals to submit an application letter and resume with any other relevant documents to sierra-leone-info@christian-aid.org  with the subject line, ‘Application for Driver’

Deadline for submissions is end of day Friday 19th May 2023.  Please direct any questions or clarifications to the same address.

Functional Title: Driver (1) on full time position

Job Purpose: To safely drive the Country Representative and other staff/volunteers of German Doctors e.V.

Reporting: The Driver will report to the Finance and Admin Coordinator

Duty Station: Bo with regular trips to other operational districts

 

About German Doctors e.V: German Doctors e.V. is a non-governmental organisation working in 7 countries across the world. We believe in the right of every human being to have access to medical care no matter their origin. Our volunteer doctors offer medical treatments to the poorest of the poor in developing countries. We advocate for a life in dignity and provide healthcare services and training for disadvantaged people in our operational areas. We also strive to improve the health of our patients over the long run through prevention programs, accompanying nutrition programs and training in water and hygiene.

 

Our doctors perform missions for 6 weeks either during their annual holidays or after retirement on a voluntary basis. Over 7700 missions with more than 3,500 doctors have been performed since 1983. We have been offering our patients continuous help for 40 years.

 

Since 2011, German Doctors is operating in the medical sector in Sierra Leone. We are currently implementing a Pediatric training program in collaboration with the Ministry of Health and Sanitation and the School of Clinical Sciences Makeni. We are also working on health prevention programs through Sierra Leonean non-governmental organizations in Bo, Pujehun, Bombali, Tonkolili and Kailahun districts.

 

Specific Responsibilities/Duties:

»      Drive the staff and volunteers of German Doctors e.V.

»    Responsible for the routine check of the assigned vehicle – check oil, water, battery, brakes, tyres etc. on a daily basis

»    Log all trips in the logbook provided daily; i.e. mileage, gas, oil changes, etc. and ensure the logbook is available, whenever required

»    Ensure proper maintenance of the assigned vehicle and perform minor repairs, where applicable

»    Inform the Finance and Admin Coordinator of any major repairs required

»    Ensure that the vehicle is kept clean at all times

»      Report all accidents and comply with rules relating to accidents

»    Adhere to all the driving rule and road signs as mandated by government of Sierra Leone

»    Ensure all accessories including toolbox, first aid kits, umbrellas, etc. are available in the vehicle assigned at all times and promptly report misplacement or depletion to supervisor for necessary action

»    Willingness to work on weekends and public holidays, whenever required

»      Perform other job-related duties as required

 

Required Skills and Experience:

»      Carry a valid driver’s license with a clean driving record

»    At least 3 years experience as a professional driver

»      Ability to fill in the logbook in English

»    Ability to communicate with doctors in English

»      Reliability and punctuality

»      Skills in minor vehicle repair are desirable

 

Interested candidates shall submit a cover letter with their expected salary and CV via email to santigie.kamara@ext.german-doctors.de along with all supporting documents or hand deliver these to the Sierra Leonean office of German Doctors e.V. at the School of Clinical Science Makambo, Makeni City, on or before 7^th April, 2022 by 4:45pm. Women are strongly encouraged to apply. Late submissions will not be accepted

THE ROLE-DRIVER 

Save the Children International (SCI) is recruiting energetic and hard-working women/ men to serve as Drivers for different locations (Coordination, Pujehun, and Kailahun).  If you have a passion for children, and you wish to be part of a dynamic team supporting development in Sierra Leone, then we look forward to your application!  Women are strongly encouraged to apply.

 

As an integral member of the Save the Children program team, your role will be to provide support to our program by safely transporting staff, partners, visitors, and other people to ensure we are able to deliver our work to children and those that help them.  You will also be responsible for assisting with the secure transportation of goods and materials that assist us to perform our work.

The post holder must recognize that he/she is often seen as the public face of the organization and so will be expected to behave in a suitable manner and ensure that our vehicles reflect this in how they are driven and maintained.

 

QUALIFICATIONS  

• Must have attained at least a basic certificate in education or Form 3.

• Must have at least 3 years of driving experience preferably with an INGO

• • Must possess a valid Driver’s License.

• Sound knowledge of road systems.

• Knowledge of Vehicle systems.

• Experience & knowledge in performing basic maintenance checks.

• Must be able to write and speak English.

• Must be able to communicate clearly, effectively, and confidently with international Staff through one-to-one contact and by use of cell phone and HF & VHF Radio equipment.

• Ability to be reasonable to other road users and must be security conscious.

• Must be flexible and sociable.

• Commitment to and understanding of Save the Children’s aims, values, and principles.

• Willingness to commit to Save the Children’s code of Conduct, Child Protection, Fraud & Whistle Blowing Policies.

 

EXPERIENCE AND SKILLS

• Must have attained at least a basic certificate in education or Form 3.

• Must have at least 3 years of driving experience preferably with an INGO

• Sound knowledge of road systems.

• Knowledge of Vehicle systems.

• Experience & knowledge in performing basic maintenance checks.

• Must be able to write and speak English.

• Must be able to communicate clearly, effectively, and confidently with international Staff through one-to-one contact and by use of cell phone and HF & VHF Radio equipment.

• Ability to be reasonable to other road users and must be security conscious.

• Must be flexible and sociable.

• Commitment to and understanding of Save the Children’s aims, values, and principles.

• Willingness to commit to Save the Children’s code of Conduct, Child Protection, Fraud & Whistle Blowing Policy.

 

 CONTRACT LENGTH: 12 MONTHS 

 

Closing date: 5th April 2023

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from quality basic education and,
• Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance for dual employment.  Any request in this direction should be immediately

Please apply using a cover letter and an up-to-date CV as a single document with details of your salary expectations.

• Candidates should know that Save the Children is no longer using slejobopportunity@savethechildren.org for job advertisements and therefore candidates should apply through the link that is provided below
• Applicants should attach a copy of a valid Labour Card to their applications

 

FOLLOW THE LINK BELOW TO APPLY

Note that all applicants should apply through the following link provided below (Taleo Link). FEMALE CANDIDATES ARE ENCOURAGED TO APPLY

Job Description – Driver (230001K5) (taleo.net)– Driver

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

Economic Community of West African States (ECOWAS) is recruiting to fill the following positions:

1.) Driver
2.) Office Manager – Bilingual Secretary

 

See job details and how to apply below.

 

1.) Driver

Under the supervision of the Administrative Officer, the position provides support to Fleet Management & Transport with everyday operations in making sure of the smooth running of the Commission’s fleet of vehicles.

ROLE AND RESPONSIBILITIES

•  Perform the daily preventive maintenance checks before moving a particular vehicle for the first time in the day.
•  Monitor consumption of fuel and lubricants by vehicles to ensure their efficient use.
•  Initiate timely requests for fuel replenishments.
•  Maintain accurate record of fuel/lubricant usage for planning and audit purposes.
•  Ensure accurate completion of vehicle log books by drivers.
•  Carry out any other duties that may be assigned.
•  Take/Receive officials and guests to and from the airport or other authorized locations.
•  Ensure security of goods and persons transported.
•  Respond immediately to accident emergencies by notifying emergency response providers.
•  Ensure cleanliness of the vehicle.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

•  West African School Certificate or equivalent certificate with a formal driver training certificate and a valid driver’s license/ certification to operate assigned vehicle.
•  Two (2) years of experience as a driver, preferably for an international organization involving a variety of makes and models of vehicles.
•  Working knowledge of traffic rules and regulations, and ability to read and interpret traffic signs and documents such as safety rules, and operating and maintenance instructions.
•  Maintain a log book.
•  Knowledge of defensive driving practices, chauffeur protocol and courtesies, local roads and conditions, and protocols of relevance to safety and security of passengers during inclement weather, terrorism events, motor accidents, criminal and violent incidents.
•  Knowledge of basic vehicle maintenance (e.g. circle check) and ability to assess vehicles for mechanical fitness and minor vehicle repairs.

AGE LIMIT

•  Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

•  understands own role in the team, making every effort to contribute in a meaningful way.
•  adapts quickly to new ways of doing things.
•  ability to follow simple instructions and to consistently complete work in a timely manner.
•  Ability to learn from others, on-the-job and independently by reading instructions, guidelines and work manuals.
•  Ability to motivate self along the organizational structure.
•  Ability to interact with others in a candid, timely and straightforward manner.
•  ability to communicate general information in an accurate and customer-friendly way.
•  Capable of dealing with difficult clients or situations in an effective manner, understanding own limitations and when to call for assistance.
•  Ability to deal honestly with clients and avoid conflict of interest.
•  Knowledge of ECOWAS diversity management and multiculturalism.
•  Ability to interact with others in a manner that is adapted and that respects multicultural and diversity policies/expectations.
•  Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•  Ability to ask questions in order to clarify multicultural and diversity expectations in the day to day execution of assigned tasks and learns from experiences.
•  Clearly understands the goals and targets of assigned work.
•  Knowledge of the mandate of the organization.
•  Ability to understand, apply and explain ECOWAS procedures and work instructions.
•  Ability to display values in the execution of assigned duties that reflect ECOWAS expectations.
•  Keep high quality records that are easy for others to understand.
•  Knowledge of who to seek within ECOWAS for information important to the execution of assigned duties.
•  Ability to write with correct grammar and spelling and draw reasonable conclusions from written instructions.
•  Good written communication skills in order to understand correspondence/emails and reply accordingly.
•  Ability to use technology as determined by assigned responsibilities and internal standards.
•  Proficiency in information communication technologies(ICT).
•  Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
•  Approaches and carries out all duties in a thorough and organized manner.
•  Ability to identify and appreciate the urgency and importance of different tasks.
•  Knowledge of the need for quality record keeping in planning and implementation of assigned tasks.
•  Ability to execute tasks in accordance with step by step instructions.

Assessment method: Assessment of qualified candidates may include a written exercise and a competency-based interview.

Special Notice: This position is subject to local recruitment pursuant to staff rule article 9.3 of the ECOWAS Staff Regulations (revised 2021). All staff in the General Service and related categories shall be recruited from ECOWAS citizens who are resident in the Member state where the position has been advertised. A staff member subject to local requirement shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

APPLY

---

2.) Office Manager – Bilingual Secretary

Under the guidance and direct supervision of the Resident Representative of the President of ECOWAS Commission Sierra Leone, the Office Manager should play a vital role in the smooth running of the office. From welcoming visitors, to the reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondences and filling of documents. He/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.

ROLE AND RESPONSIBILITIES

•  Management of the Supervisor’s schedule

Manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor.

•  Administrative Management

Organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office.

•  Management of mail and documents

Create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval.

•  Computer skills

Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese.

•  Assists colleagues with administrative tasks.
•  Contributes to team effort by accomplishing related results as needed.
•  Undertakes such other duties as may be assigned by the supervisor.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

•  HND or equivalent in secretarial studies or administration from a related field from a recognized University.
•  Six (6) years of progressively responsible experience in administrative services, Secretarial services including such tasks as the maintenance of personnel and financial records, technical cooperation planning and/or implementation.
•  Understanding of administrative-related policies, procedures, and processes, and ability to recommend suitable office administration-related software and systems to be used.
•  Technical competence in relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
•  Demonstrate sound judgment and the ability to make reasonable decisions with little supervision.
•  knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.

AGE LIMIT

•  Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

•  ability to provide suggestions based on own observations that will improve the way work is accomplished and confidently lead on their implementation as requested.
•  demonstrated experience working effectively as a team member, mentoring teams and occasionally leading on discussions and/or replacing other leading roles as required.
•  ability to support the team by keeping abreast of the team’s initiatives, events and needs, assisting team leaders as required.
•  ability work under pressure and be dependable for results.
•  ability to take responsibility for own career and performance and to regularly and independently engage in self-assessment activities.
•  Ability to develop and maintain skills and expertise required to perform in the role effectively.
•  Excellent work ethics, positivity, motivation, flexibility and problem-solving skills to carry out tasks associated with position.
•  Ability to take initiative to resolve semi-routine problems and make recommendations to improve the quality/quantity of services to clients.
•  Ardent desire to help others in a variety of circumstances of relevance to own work area and to refer to appropriate person for further assistance as required.
•  Ability to work as part of a team in articulating the needs of clients.
•  Ability to manage own time effectively and meet service standards and objectives related to assigned responsibilities.
•  understands how to access internal resources or services to enhance cultural awareness and actively seeks to improve multicultural skills when interacting with others with culturally and linguistically diverse backgrounds, especially within west Africa.
•  ability to listen attentively to people’s ideas, requests and concerns and to understand, internalize and develop diversity management skills in accordance with ECOWAS rules/policies.
•  ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•  Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors.
•  basic understanding of the ECOWAS organization mandate and its functions, particularly those of own institution/agency.
•  knowledge of ECOWAS routine procedures and practices as it relates to assigned responsibilities and work tools.
•  ability to apply ECOWAS standards for emailing and other routine tasks and to keep records, and information pertaining to assigned work in accordance with rules and regulations.
•  Ability to apply ECOWAS procedures relevant to tasks and demonstrate understanding of associated systems, processes, rules and/or standards sufficiently to explain their necessity and to identify errors and consequences.
•  numeracy skills with the ability to collect, collate, classify and summarize data following clear and simple instructions.
•  ability to be innovative with established procedures with a view of improving performance and/or outputs.
•  ability to detect and correct errors and to keep accurate records of simple indicators/information.
•  Ability to gather and arrange information and data in a simple and understandable manner.
•  ability to provide accurate and complete information to supervisor/co-workers/clients as requested, using good judgment, tact and diplomacy.
•  ability to use computers with advanced word-processing skills including a working knowledge of spreadsheets, database, inter/intranet, email and social media.
•  ability to read/listen and understand routine instructions and carry them out with limited supervision.
•  ability to produce clear, concise, logical and grammatically correct written material in at least two out of the three ECOWAS official languages and to have equal verbal language proficiency.
•  ability to address issues with others in a candid, polite, timely and straightforward manner.
•  Proficiency in information communication technologies(ICT).
•  Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
•  ability to organize routine work tasks, to identify solutions to address conflicting priorities or uncertainty in carrying out new or changing tasks.
•  ability to develop work goals and identify the steps needed to achieve these goals.
•  ability to understand and contribute to team or work unit goals as directed by supervisor.
•  Ability to work within well-established office practices and balance multiple tasks within set deadlines.

APPLY

Childfund is recruiting to fill the following positions:

1.) Grants Finance Officer
2.) Driver

 

See job details and how to apply below.

1.) Grants Finance Officer

JOB Advertisement

Title: Grants Finance Officer
Div/Dept: Program and Sponsorship
Location: Country Office
Reporting Relationship: Partnership Portfolio Manager with dotted line reporting to CO Accountant and WA Finance Director

Summary

The position holder will oversee, track, and report on the expenditures for grant projects. He/she ensures that grant/project related financial transactions are executed and documented in accordance with International Financial Reporting Standards, laws and regulations and donor requirements. The incumbent is also accountable for timely preparation and submission of quarterly, bi-annual, annual, and audit preparedness as required by donors. Preparation of regular reports on all grant funded activities.

DUTIES/RESPONSIBILITIES

·        Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.

·        Implement a system that will allow the program to anticipate risks and ensure compliance with ChildFund and prime donors requirements.

·        Maintain an up-to-date inventory of project funded fixed assets and property.

·        Conducts training to build capacity of the finance and non-finance staff working on projects, including partners, in financial systems, policy, procedures and compliance requirements.

·        Prepare documents for audit and donor monitoring visits and maintain key copies of finance records and documents in an orderly and secure manner.

·        Works with Budget Holders and grants and resource mobilization personnel to ensure implementation of all donor compliance requirements, fiscal planning of budget, to anticipate delays and variations in spending and initiate corrective actions, to prepare any budget revisions and projections and respond to any questions, to ensure appropriate financial advances, reports are submitted to the donors.

·        Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans, support the Budget Holder and partners to prepare monthly cash forecast in a timely manner.

·        Conduct monitoring visits with partner and field offices, at least once per quarter focused on troubleshooting and supportive on-the- job training.

·        Maintain an up-to-date list of donor regulations that ensure compliance and disseminates the same to all program teams as is relevant.

·        Support program close out from both financial and programmatic side.

·        Prepare and review monthly financial reports and ensure that they are consolidated for monthly distribution to budget holders

·        Review monthly financial reports from and provide regular feedback to project staff and partners.

·        Provide monthly, quarterly, and mid-year financial reports on actual vs budget spend and analysis of grant financial performance and submission to donors as appropriate.

·        Ensure all program budgets are tracked according to funding ceilings and ensure monthly reporting to program teams on expenditure. Alert the program team, Partnership and Portfolio Manager, Global Finance Team and Sponsorship and Programs Director immediately of any variances including under or overspending and propose immediate solutions.

·        Responsible for the tracking of cost share expenses as required by the award and identify other areas for program cost share.

·        Contribute to the development of proposals for grants and NSP to ensure all operational shared program support costs and LOE are budgeted and participate in budget revisions and development of annual work/activity plans.

·        Actively participate in grant start up workshops to prepare detail budget forecast by working with program and agree on reporting and budget monitoring template/format and coding in e financial.

·        Communicate donor’s requirement and grants information including coding to all stakeholders.

·        Accountable for timely preparing and submitting quarterly, bi-annual, annual, or as required by donors, reports on all grant funded activities in agreed formats/templates.

·        Accountable for timely Preparing and submitting grant BVAs monthly.

·        Collaborate with program team and timely complete and submit GRFs and Form 7a and 7bs for review and endorsement.

·        Accountable for preparation and submission of accurate periodic reports both for donor, IO/RO and CO management as required.

·        Accountable for document, file and secure all grant related documents report for future references in hard and soft copies.

·        Ensure that LPs grant reports are reviewed, coded & journal entry is uploaded to e-financials.

·        Support monthly closing of the country office accounts.

·        Ensure that projects are audited based on agreed timelines.

·        Ensure all financial transaction have the appropriate and required supporting document in compliance with ChildFund policies and procedures, donor terms and conditions and sound internal controls.

·        Review completeness of supporting documents and enter payment request into account payable module for payment processing.

·        Any other duties as may be assigned by your direct report.

QUALIFICATIONS/EXPERIENCE
                                               

·        4-year experience in overall financial management of grant funded projects.

·        Demonstrated relevant work experience in accounting, including analysis, financial reporting, budgeting, and reporting systems.

·        Strong understanding of Generally Accepted Accounting Principles, International Accounting Standards, internal controls, and segregation of duties.

·        Excellent understanding of commonly used accounting and financial software and systems.

·        Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills. Proven ability to prepare budgets and donor financial reports.

·        Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities·

·        Ability to work with diverse groups of people, including cross-functional relationships with members of staff at all levels in the organization.

·        Highly organized and flexible in dynamic environment.

·        Proficiency in Microsoft Office Programs including Excel, Word, and Outlook

·        Self-guided, strong organizational and planning skills; Ability to work independently and under tight time constraints.

·        Excellent written and oral communication skills in English.

EDUCATION/certifications

Bachelor’s degree in Accounting/Finance. ACCA part qualified will be an added advantage.

ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children. ChildFund is also committed to Diversity, Equity, and Inclusion. Women are especially encouraged to apply.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

 

HOW TO APPLY;

Follow the link below to apply

APPLY

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2.) Driver

CHILDFUND INTERNATIONAL
JOB DESCRIPTION

Title:  Driver
Div./Dept:  Human Resource and Admin Dept
Location:  Freetown
Reporting Relationship:  Logistics Officer

summary
Responsible for safely transporting staff, partners, visitors and other people to ensure we are able to deliver our work to children and those that help them. The post holder will be responsible for assisting the secure transportation of goods and materials that assist to perform our work.

DUTIES/RESPONSIBILITIES
                       
ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms.  Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.
·        To have a valid driving license at all times

·        To ensure the safe transportation of authorized personnel associated with CHildFund Program.

·        To ensure that any materials or property of ChildFund are carried in a secure manner and prevent damage

·        To drive in a manner suitable for the road conditions and respect the traffic rules and ChildFund speed limits.

·        To ensure that Log book is properly maintained and monthly log sheets are filled and submitted to the line Manager.

·        Safety and security is paramount therefore the driver should ensure that a working means of communication is always at hand. E.g cell phone

·        To perform all checks (daily, weekly, monthly)  required and perform

·        The vehicle assigned to the post holder must ensure the vehicle is washed daily; kept clean and tidy on a daily basis

·        Ensure that the vehicle has all its equipments, tools and spares at all times when driving a vehicle. The post holder will be required to account for any loss of this equipment.

·        To inform the line Manager for vehicles due for service, insurance renewal and or road worthiness

·        .To ensure that the fuel records for the vehicle is maintained properly and the vehicle is fueled regularly based on consumption and uses

·        The post holder must report any security incidents immediately to the National Director or HR/Admin Manager

·        Ensures recording of third party passenger in vehicle in waiver log book.

·        Undertake any duty assigned

QUALIFICATIONS/EXPERIENCE
·        3 + years’ experience with a valid Driver’s license without violation for the past 12 months

·        BECE level

·        Sound knowledge of the road systems

·        Experience and knowledge in doing basic vehicle checks

·        Written and oral English for communication

·        Must be able to detect fault
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

 

HOW TO APPLY;

FOLLOW THE LINK BELOW

APPLY

 

Vacancy Name: Driver

Employment Type: Full Time (Fixed Term)

Childfund Work Location: Freetown, Sierra Leone

Childfund Division: Global Operations

ChildFund Department: Country Management

Job Details

CHILDFUND INTERNATIONAL JOB DESCRIPTIONTitle:                                                    Driver Div./Dept:                                           Human Resource and Admin Dept Location:                                            Freetown Reporting Relationship:                    Logistics Officersummary Responsible for safely transporting staff, partners, visitors and other people to ensure we are able to deliver our work to children and those that help them. The post holder will be responsible for assisting the secure transportation of goods and materials that assist to perform our work. DUTIES/RESPONSIBILITIES                         ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms.  Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants. ·        To have a valid driving license at all times ·        To ensure the safe transportation of authorized personnel associated with CHildFund Program. ·        To ensure that any materials or property of ChildFund are carried in a secure manner and prevent damage ·        To drive in a manner suitable for the road conditions and respect the traffic rules and ChildFund speed limits. ·        To ensure that Log book is properly maintained and monthly log sheets are filled and submitted to the line Manager. ·        Safety and security is paramount therefore the driver should ensure that a working means of communication is always at hand. E.g cell phone ·        To perform all checks (daily, weekly, monthly)  required and perform ·        The vehicle assigned to the post holder must ensure the vehicle is washed daily; kept clean and tidy on a daily basis ·        Ensure that the vehicle has all its equipments, tools and spares at all times when driving a vehicle. The post holder will be required to account for any loss of this equipment. ·        To inform the line Manager for vehicles due for service, insurance renewal and or road worthiness ·        .To ensure that the fuel records for the vehicle is maintained properly and the vehicle is fueled regularly based on consumption and uses ·        The post holder must report any security incidents immediately to the National Director or HR/Admin Manager ·        Ensures recording of third party passenger in vehicle in waiver log book. ·        Undertake any duty assigned QUALIFICATIONS/EXPERIENCE ·        3 + years’ experience with a valid Driver’s license without violation for the past 12 months ·        BECE level ·        Sound knowledge of the road systems ·        Experience and knowledge in doing basic vehicle checks ·        Written and oral English for communication ·        Must be able to detect fault Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.   HOW TO APPLY; FOLLOW THE LINK BELOW APPLY

DESCRIPTION 

Medicos del Mundo (Doctors of the World – Spain) has been working in Sierra Leone since  2002, implementing projects focused on strengthening community and health systems to  improve Reproductive, Maternal, Neonatal, Child and Adolescent Health (RMNCAH) and to  reduce Gender Based Violence. Our main partners include the Ministry of Health and  Sanitation, the Ministry of Gender and Children’s Affairs. Currently, our projects are  implemented in Koinadugu and Falaba Districts.

JOB SUMMARY 

Under the guidance and supervision of the Country Coordinator/Logistician, the Driver  provides reliable and safe driving services to MDM Office In Freetown and ensuring highest  standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol  and security issues. The Driver also demonstrates a client-oriented approach, courtesy, tact  and ability to work with people of different national and cultural backgrounds.

LOCATION: 

The successful candidate will be based in Freetown with trips to Koinadugu District for  activities.

FUNCTIONS 

➢ As employee of MDM, you are responsible for the driving and maintenance  of the MDM vehicles.

➢ Driving MDM cars respecting traffic and MDM rules.

➢ While on duty, the driver is responsible of the appropriate use of the vehicles  as well as all the equipment, objects and other things contained in it. ➢ Maintain a working collaboration with the team: expatriate and local  personnel.

➢ As employee of MDM shall behave in a polite manner at all times while at  work and respect MDM staff regulations.

➢ To maintain proper functioning of the vehicles. To check the following items: • Level of engine oil

• Level of water in the cooling circuit
• Level of brake fluid in brake and clutch circuits
• Correct fastening of the battery
• Condition of the radiator
• Condition of the tires (pressure and quality)
• Traces of oil-leakage under the car

 

➢ To inform to the Logistician without delay of any missing or non-functioning  items.

➢ To drive safely and carefully, observing the speed limits and traffic rules.

➢ To fasten safely and clearly request passengers to do the same. It  is nor, however, the driver’s responsibility to insist on the  fastening of seatbelts.

➢ To secure and guard the vehicle and cargo while on duty.

➢ To keep the inside and outside of the vehicle clean.

➢ To notify the Logistician immediately regarding any damage to the vehicle.

➢ To notify the Logistician or Driver-logisticians at least one week in advance of  any repair

or regular maintenance required for the vehicle.

➢ To make the supervision for the repairs and maintenance of the cars.

➢ To update the logbook for the refueling and maintenance.

➢ To make sure that the fuel capacity is always enough for the scheduled  activities and make sure the tank is full each Friday night.

➢ Regular check the material on board (spare tires, jack, belts, ropes, first aid  kit…) and make sure that is working properly.

➢ Daily: check the warning lights, star the car and let the engine heat up during  5 to 10 minutes, make sure the temperature rises up.

 

REQUIRED QUALIFICATIONS: 

Updated Driving license and the candidate must able to read and write.

DESIRABLE: 

Good knowledge in mechanics

EXPERIENCE: 

At least 2 years of working experience in similar positions.

AVAILABILITY 

As soon as possible

SALARY AND CONDITIONS 

National Contract

Medicos del Mundo’s Salary Scale.

Please sent your CV to:

coord.koinadugu@medicosdelmundo

and

admin.koinadugu@medicosdelmundo

or bring it at Medicos del Mundo office at 43a  Lumley Road, Freetown,  before Tuesday 24th January, 5pm

Plan International is recruiting to fill the following positions:

1.) Driver
2.) Programme Implementation and Influencing Area Manager

 

See job details and how to apply below.

 

1.) Driver

Job Announcement (1 Position for nationals only) 

10-01-23 -Driver (x3)

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.

 

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

 

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

 

We are currently seeking to recruit:

Title:                Drivers 

Grade: A

Location:         Country Office and Programme Units (PUs)

Department:    Admin & Supply Chain

Reports to:       Senior Driver

 

SUMMARY OF THE POSITION

 

This role will support staff movement throughout Sierra Leone and contribute to Plan International Sierra Leone’s adherence to Sierra Leone’s rules and regulations.

 

ACCOUNTABILITIES

Typical Responsibilities

• Keep documents related to the car up to date.
• Maintain a file wherein the registration document, licensing evidence, and insurance papers are kept for reference
• 3 months before the expiration of insurance and license, alert the Supervisor and follow up until the timely renewal
• Print and keep in the vehicle folder invoices of all works completed on it
• In case of an accident, inform the supervisor by phone and comply with any national requirement
• Within 24 hours following an accident, prepare for the supervisor’s review a report that informs on the circumstances of the accident, the witnesses, and the time and place where the accident has taken place.

 

Apply Plan International Sierra Leone’s rules regarding fueling and reporting 

• Use the TOM card related to the assigned car to fuel it;
• Alert supervisor after 70% of the amount of the TOM card is used and trigger the replenishment process
• Complete the car logbook and submit it every Monday morning to supervisor for review
• Make sure the column related to the project to charge costs to on the mileage recording form is well filled in
• Prepare for the supervisor’s review every Monday morning of the breakdown of km run per project for the week before.

 

Ensure the car is clean and ready for use

• Conduct customary daily verification on the car: oils, water, lights;
• Keep the car in a constant neat state
• Share with the in-house mechanic any observed abnormal situation
• Upon the in-house mechanic’s advice, file a request of repair for prompt maintenance/repair
• Make sure the car goes for servicing every 5,000 miles
• Follow up with the external partner garage on any reparation to ensure the required work is conducted in the respect of quality standards.

 

Ensure security in the assigned car

• Always request and take a gate pass before taking Plan’s car out of the office premises
• In the evening, park the car in Plan office premises and when in a mission where Plan has no office, either park the car in the hotel or at a police station
• Make sure all passengers in the car put on their seat belts before moving
• For highway missions, make sure all passengers have their orders of mission
• Make sure a minimum-security kit is available in the car
• Keep a pharmaceutical box in the car and regularly check the expiry dates of the material it contains.

 

Qualifications, Skills, and Behaviours

• A driving license for the category of car assigned
• Certificate in WASSCE or Diploma in any discipline.
• At least three (3) years of relevant experience
• Good communication skills
• Some knowledge of a mechanic
• Capacity to anticipate
• Be able to take initiative to better deliver the work.
• Clean, loyal, honest, trustworthy, and respectful of procedures
• Great availability
• Great listening skills, discreet and tactful

PHYSICAL ENVIRONMENT

The position will be based in the Country Office in Freetown and in the program unit

 

LEVEL OF CONTACT WITH CHILDREN

Mid contact – Occasional interaction with children

 

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

 

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

 

PLAN INTERNATIONAL’S VALUES 

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people.

 

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

 

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences, and challenge equality in our programs and our workplace
• We support children, girls, and young people to increase their confidence and to change their own lives.

 

Applications: 

Last date for submission of Application (CV and cover letter) is: 23rd January 2023 by 5:00 pm

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current of 

           most recent supervisor.

 

  Send applications to the below link:

Sierra-Leone.Recruitment@plan-international.org

 

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

 

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

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2.) Programme Implementation and Influencing Area Manager

Job Announcement (1 Position for nationals only) 

10-01-2023 Program Implementation and Influencing Area Manager.

ALL THOSE THAT INITIALLY APPLIED FOR THIS ROLE ARE ADVISED NOT TO SEND THEIR APPLICATIONS

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

 

We are currently seeking to recruit:

Title:                Programme Implementation and Influencing Area Manager

Grade: D2

Location:         Moyamba

Reports to:      Head of Programmes – Implementation

 

SUMMARY OF THE POSITION

The impact of this role is significant internally and externally to Plan International Sierra Leone. To represent Plan International SLE, provide operational oversight for and coordinate the implementation of all programmes, projects, and Sponsorship activities in the Programme Implementation and Influencing Area in accordance with Plan International’s corporate policy, Strategic priorities, and accountability standards; ensuring that such activities are of the highest quality, and of relevance to the local and national context.  The role supervises and manages gender transformative community development activities in programmes and sponsorship at the PIIA to contribute to Plan International Sierra Leone’s ambition of becoming a recognized voice for child rights, young people’s safeguarding, and equality for girls.

 

DIMENSIONS OF ROLE

1 Leadership: 

• Member of the Extended Country Leadership Team
• Demonstrates leadership that firmly drives Plan International’s Core values and behaviors among staff and partners
• Leads and provides oversight support to formulate, implement, and monitor gender transformative country programmes and projects and influencing initiatives that fully align with key global purpose, the Theory of change, the Country strategy, country context, and other agreed standards paying keen attention to Plan International’s Core Values.
• Ensures that adequate technical inputs are proactively gathered internally and externally to support project delivery and reporting to donors and that those essential policies including the children and youth safeguarding policy is mainstreamed and invested throughout the project lifecycle
• Coordinates team’s efforts to ensure that Plan Sierra Leone meets critical project delivery KPIs including quarterly and yearly spending as well as cost recovery targets;
• Supervises and co-ordinates Community Facilitators, Gender Transformative Animators, and other PIIA staff as direct reports who are leading and managing the implementation of specific projects or supporting operations in the field
• Maintains horizontal working links with Project Managers, Thematic or Technical specialists, other support functional heads/leads, and partners
• Works with and maintains sound and credible (win-win) partnerships that promote girl-friendly policy and practice in the PIIA.

 

2. Manages and facilitates the design of high-quality gender transformative programmes and Sponsorship activities

• All Programme Implementation and Influencing Area Staff, partners, and beneficiaries fully understand the short and long-term objectives and the desired impact of the programmes and Sponsorship.
• Corporate indicators for the long-term and short-term objectives are regularly monitored and analyzed and the results are incorporated into program and project plans.
• Program, project, and sponsorship interventions show that gender, age, and disability are duly considered and rationally integrated.
• Sponsorship commitment #2 is fully met within the year
• Programs and sponsorship innovations and improvements (including new sponsorship products) are regularly implemented and documented.
• The results of projects, sponsorship, and other interventions are consolidated and fed into the country performance assessment framework;  and incorporated into future program and projects plans
• The PIIA meets the key performance indicators of program, sponsorship, and finance and the same are timely reported as required
• Child protection, DRR, and CCCD are fully mainstreamed into all program, and sponsorship  activities and duly implemented in the PU;
• Supports Implementation of grants projects within the PU
• Excellent working relationship exists with grants project staff in the Programme Implementation and influencing
• All ongoing grant projects being implemented in the PU (in and outside Sponsorship communities) are fully recognized and collated as part of the overall PU contribution to the Country Program
• Active participation in all grants project review sessions relevant to the PU
•  Active participation in grants projects preparation, especially as it pertains to meeting Sponsorship commitment#2 in the PU
• Establishes and maintains good working and learning relationships with other stakeholders
• Actively pursues and maintains fruitful working relationships with Plan staff, provincial/District governmental and LNGO institutions; and traditional leaders to achieve common objectives
• The post-holder is an active participant in the Provincial/District and other relevant local development; with the aim of influencing issues that border on the rights of children especially equality for girls.
• Plan has ready access to all relevant senior government officers and is fully and effectively represented at the Provincial and/or District  levels
• Officers of the relevant traditional authorities and Local Government are aware of, support, and understand Plan’s operations in their area.
• Relevant Government authorities and/or other locally available technical resources contribute to program design and implementation,
• Working relationships with partners are cordial and effective and problems/conflicts are dealt with expeditiously.

 

3. Manages all Plan operations (including assets and property) in the Programme Implementation and Influencing Area

 

• Value for money audits/reviews indicate high-cost effectiveness in project and sponsorship activity delivery.
• The recommendations of audit in the PU are fully and timely  implemented
• Risks related to fraud and any other form of losses are proactively escalated and/or prevented
• Budgets and spending projections are properly prepared, are accurate, on time and approved without major changes.

• Program/project budgets are spent according to the annual plan.
• Program progress and sponsorship status reports are submitted as per in-country guidelines.
• Accurate, detailed, up-to-date, and relevant information and files on programs, projects, and sponsorship are  maintained
• Vehicles allocated to the Programme Implementation and influencing Area are properly and efficiently managed and maintained in accordance with established procedures.
• Computers and corporate software in the Programme Implementation and influencing Area are properly managed and put to full use.
• Other equipment, assets, and supplies are properly managed, used, secured, and accounted for as per organizational requirements.
• The PIIAM is a competent user of all corporate software used for sponsorship, grants, and program management.

 

4. Manages and develops Programme Implementation and influencing Area staff

• All Programme Implementation and influencing Area staff actively participate in the annual performance management processes, including planning, coaching, monitoring, and assessment.
• Programme Implementation and influencing Area staff are provided development opportunities that result in professional growth.
• Programme Implementation and influencing Area staff possess the requisite knowledge and skills to perform all assigned job responsibilities.
• The management of Programme Implementation and influencing Area staff members promotes organizational values such as teamwork, transparency, trust, accountability, empowerment, reasonable risk-taking, customer responsiveness, and communications.
• Programme Implementation and influencing Area staff fully understand and comply with internal operating policies and procedures.
• Staff develop timely comprehensive Individual Accountability Plans (IAPs) with clear, achievable, and measurable objectives.
• Programme Implementation and influencing Area staff go through fair and supportive appraisal processes twice a year.
• Contributes to Extended Country Leadership Team (ECLT) meetings
• Participation is transparent, cooperative, proactive and productive.
• Contributions to discussions and decisions/choices made reflect an understanding and appreciation for the needs and direction of the larger organization.
• Supports actions that contribute to the effective use of organizational funds/resources

 

5 .Staff Development 

• Ensures that Gender Transformative Animators and other PIIA staff are guided with appropriate key performance indicators.
• Ensures that Staff performances are recorded and recognized.
• Provides coaching/counselling sessions for relevant staff on regular basis.
• Coordinates the identification of Professional development needs and address to Head of Policy and HROD.
• Recognizes and records performance of the direct reports.
• Identifies professional development needs for the direct reports and assists HR in arranging appropriate staff development events for Project Managers.
• Develops a pool of credible staff who are able to take leadership roles and deliver successfully against Plan’s PQIP standards in the PIIA;

 

KEY RELATIONSHIPS

• Works closely with and reports to the Head of Programmes, – Implementation
• Liaises with the Thematic/Technical Specialists, Programme Implementation and Influencing Manager, Grants Support Manager, Sponsorship Support Manager, Country Finance Manager and Admin Manager with regard to grants projects and SPAD design/execution, budgets, and sponsorship activities.
• Influences Government and the Development Actors in the field and develops effective working relationships with them and communities

 

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Qualification and Experience:

Essential

• Functional Area Experience: Good knowledge and experience in rights-based and gender transformative programming, influencing, MS programmes (Word, Excel, PowerPoint etc.)
• Experience working and collaborating with diverse sets of stakeholders in the field and communities, such as local INGOs, NGOs, government officials, communities, partners, children, and local and international staff.
• Striving for high performance: Strongly drives performance forward in programming; involves others in setting and achieving goals; creates a strong sense of purpose within own team and with stakeholders.
• Decision-making and risk management: Sound judgment and decision-making in complex situations; alerts others to risks inside and outside the organization; willing to make judgments about managing risks and ready to take responsibility for such judgments

 

• Influencing and Communications: Effective communicator using clear messages drawn from Plan’s work; cross-culturally adept; ready to work to influence leaders in governments,  partners, and communities; can reach out and influence large groups of people; effective communicator with children and young people.
• Building effective teams and partnerships:  Acting as a team player, even if this results in adjustment of own priorities; develops mutually trusting relationships with complex partnerships to deliver excellent programme/project outcomes.
• Developing people: Supports learning and a sense of mutual purpose in diverse teams; sets a strong learning culture; effective coach, adaptable to high performers and those in difficulty; uses opportunities across Plan to develop others, particularly project managers.
• Self-awareness and resilience: Remains calm and positive under pressure and in difficult situations; aware of the impact on others and adjusts own behaviour accordingly; has a positive impact on those around them; leads major change while keeping staff and partners on board
• Language: English

 

Desirable

• Develops, motivates, and coaches direct reports.
• At least Bachelor’s degree in Development Studies, Social Sciences, or any related area
• Understands Plan’s work and Core Values and implements processes and practices that support the achievement of organizational objectives
• Knowledge of local dialects (E.g. Mende, Temne, Krio, etc.)
• Proficiency in Microsoft Office suite, including Word, PPT, Excel, and Outlook

 

PHYSICAL ENVIRONMENT

Typical office environment but may be expected to work temporarily in other environments such as visiting partner or organizations/or locations where staff are working with participants

 

LEVEL OF CONTACT WITH CHILDREN

Contact with children.

 

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

 

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

 

PLAN INTERNATIONAL’S VALUES 

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

 

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

 

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

 

Applications: 

The last date for submission of Application (CV and cover letter) is: 23rd January 2023 by 5:00 pm

 

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current of 

           most recent supervisor Send applications to the below link:

 

 Sierra-Leone.Recruitment@plan-international.org

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

 

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.